JOINT MEETING

www.anzhncs-ismr2018.com

MAXIMIZING FUNCTION, OPTIMIZING OUTCOMESThis is the first year that ANZHNCS and ISMR will combine for an annual scientific meeting that

will have multi-disciplinary talks from internationally recognised speakers across ENT, OMFS, Radiation Oncology, Medical Oncology Maxillofacial Prosthetics, Prosthodontics and Allied Health.

2018 Meeting Administration Office: RES Seminars

4425 Cass Street, Suite A San Diego, CA Email: anzhncs-ismr@res-inc.com Tel: 1.858.272.1018 Fax: 1.858.272.7687

JULY 26-28, 2018MELBOURNE, VIC, AUSTRALIA

Sponsor & ExhibitorPROSPECTUS

Joint Meeting of the Australian and New Zealand Head & Neck Cancer Society and the International Society for Maxillofacial Rehabilitation

20th Annual Meeting 15th Meeting

ISM

RA

NZH

NC

S

This 2018 joint meeting will offer its participants a wealth of knowledge followed by great opportunities to meet with colleagues and develop or maintain relationships.

So welcome to the ANZHNCS-ISMR 2018 meeting in Melbourne, and enjoy our time together in the interests of our deserving patients.

EXECUTIVE OFFICERS

BOARD OF COUNCILORS

Dr. John ChaplinOtolaryngologistHead & Neck Surgeon Auckland, New Zealand

Dr. Richard LewisOtolaryngologistHead & Neck Surgeon Perth, WA Australia

Dr. Nicholas MarshallPlastic Surgeon Adelaide, SA Australia

Dr. James BowmanOtolaryngologistHead & Neck Surgeon Brisbane, QLD Australia

Dr. Tsien FuaRadiation OncologistMelbourne, VIC Australia

Dr. Kerwin ShannonHead & Neck Surgeon Sydney, NSW Australia

PRESIDENTDr. Dale HowesSouth Africa

SECRETARYDr. Lisa BurnellSouth Africa

IMMEDIATE PAST PRESIDENTDr. Harry ReintsemaThe Netherlands

EXECUTIVE OFFICERS

VICE PRESIDENTDr. Daniel O’ConnellCanada

TREASURERDr. Peter GerngrossUSA

BOARD OF COUNCILORS

Dr. Robert TaftUSA

Dr. Dennis RohnerSwitzerland

Dr. Alvin WeeUSA

Dr. Joseph HurynUSA

Dr. Martin OsswaldCanada

Dr. Jana RiegerCanada

Dr. B. SrinivasanIndia

WELCOMEFROM THE ANZHNCS-ISMR PRESIDENTS

It is with great pleasure that we invite you to join us in Melbourne for the first-ever combined meeting of the International Society of Maxillofacial Rehabilitation (ISMR) and the Australian and New Zealand Head and Neck Cancer Society (ANZHNCS). These two international societies with broad representation from all aspects of head and neck / maxillofacial care are coming together over the dates of July 26-28, 2018 to celebrate, examine and educate the meeting theme of “Maximizing Function, Optimizing Outcomes”.

This unique and first-ever collaboration between these two large international societies will attract a broad representation of all disciplines required to restore form and function to patients following head and neck cancer, and other head and neck/maxillofacial reconstructive treatments. Clinicians, researchers, and academics from the fields of surgery, radiation and medical oncology, oral and facial prosthetics, dentists, prosthodontists, orthodontists, speech and language pathologists, physiotherapists, nutritionists/dietitians and psychology are all expected to attend. Melbourne is a vibrant, multicultural city and has been chosen to host this world-class multidisciplinary meeting.

This exhibitor prospectus describes opportunities for corporate support and our meeting organizers, RES Seminars, would be happy to discuss these with you. Partnering with the ISMR and ANZHNCS will allow you to have opportunities to access our society members ensuring that together we can take best care of our patient population. We hope to see you in Melbourne in 2018.

PRESIDENTA/Prof. Julia MacleanSpeech Pathologist Sydney, NSW Australia

SECRETARYDr. Tim IseliOtolaryngologistHead & Neck Surgeon Melbourne, VIC Australia

VICE PRESIDENTDr. Brian Stein Medical Oncologist Adelaide, SA Australia

TREASURERDr. Michael CollinsRadiation Oncologist Douglas, Townsville

Dr. Dan O’ConnellISMR President

A/Prof. Julia MacleanANZHNCS President

2018 MEETING ADMINISTRATION OFFICERES Seminars

4425 Cass Street, Suite ASan Diego, CA 92109 USA

Tel: 1 858-272-1018Fax: 1 858-272-7687

Email: anzhncs-ismr@res-inc.comwww.anzhncs-ismr2018.com

WHO SHOULD ATTEND?Who: All clinicians, academics, researchers and industry partners working in the head and neck region, such as:

Projected Purchasing Power for ANZHNCS & ISMR

An influential, international fellowship of dignitaries comprised of educators, practitioners and decision makers from prominent institutions and private practices capable of providing significant purchasing opportunities.

The 2018 joint ANZHNCS-ISMR meeting is an ideal event to display your company’s products and services!

COMMITTEESORGANIZING COMMITTEE

Dr. Dale HowesUniversity of WitwatersrandDepartment of Oral Rehabilitation Johannesburg, South Africa

Dr. Tim IseliHead of Unit- Department of ENT Surgery Royal Melbourne Hospital Melbourne, VIC Australia

Dr. Hari JeyarajanENT Surgeon Royal Melbourne HospitalMelbourne, VIC Australia

Felicity Megee Senior Speech PathologistThe Royal Melbourne Hospital - City Campus Melbourne, VIC Australia

Dr. Dan O’Connell Associate ProfessorDivision of Otolaryngology- Head & Neck Surgery University of AlbertaEdmonton, AB Canada

Dr. Felix SimOral and Maxillofacial SurgeonRoyal Melbourne HospitalMonash HospitalMelbourne, VIC Australia

Dr. Albert TiongRadiation OncologistPeter MacCallum Cancer CentreMelbourne, VIC Australia

Dr. Christine WallaceWestmead HospitalLane Cove, NSW Australia

SURGEONS Maxillofacial Neurosurgery Orthopedic Otolaryngologists Plastic & Reconstructive

OTHER FIELDS

Anaplastologists

Business Managers / Administrators

Computing Scientists

Computer Engineers

Engineers

Ethicists

Health Economists

Health Technology Assessment Researchers

DENTAL SPECIALISTS Maxillofacial Prosthodontists Orthodontists Periodontists Prosthodontists

Hygienists-Allied Health

Material/Nanoscientists

Oncologists Physiotherapists

Psychologists Radiologists

Regenerative Medicine Researchers

Software Developers

Speech Therapists

Sponsorship Packages (All costs are listed in

USD & AUD)

PLATINUM SPONSOR

GOLD SPONSOR

SILVER SPONSOR

BRONZE SPONSOR EXHIBITOR

$20,250.00 USD $25,500.00 AUD

$13,110.00 USD $16,500.00 AUD

$7,000 USD $8,800.00 AUD

$4,370.00 USD $5,500.00 AUD

$2,625.00 USD $3,300.00 AUD

Company logo included on the front of the program book Booth/s in the exhibit area, allocated in consultation with the sponsor and subject to availability at the time of the application

9m x 2.5m 6m x 2.5 m 3m x 2.5m 3m x 2.5m 3m x 2.5m

Full-Color advertisement in the program book

2 Full-Color

Full-Page A4

1 Full-Color

Full-Page A4

Greyscale advertisement in the program book

1 Greyscale Full-Page A4

1 Greyscale Full-Page A4

1 Full-Color

Quarter Page A4

Company logo on the Acknowledgement sign in the meeting space. Size of the logo based on sponsorship level.

Company logo on the Acknowledgement page in the program book. Size of the logo based on sponsorship level.

Company logo on scrolling meeting slides in the scientific sessions Company logo on the ‘Home’ webpage of the meeting’s website with a link to the company’s website Company logo on the ‘Support’ webpage of the meeting’s website with a link to the company’s website. Size of the logo based on sponsorship level.

Company Representative Registration Badges:

6

4

3

2

2

Tickets to the Welcome Reception on WEDNESDAY, JULY 25, 2018

6

4

3

2

2

Tickets to the Gala Dinner on FRIDAY, JULY 27, 2018

6

4

3

2

Delegate Circulation ListIncludes: Name, State, Country Bag Insert (no larger than A4 size)

4

3

2

1

BRANDING & ADVERTISINGSPONSORSHIP PACKAGES

BRANDING & ADVERTISING

PRE-MEETING EMAIL BOOTH PROMOTION $1,000 USD / $1,300 AUD (limit 1)(limit 1 email campaign per company)An email blast will be sent out to conference delegates promoting our conference and your company's products/services with appropriate services/products provided (managed by RES Seminars)

BAG INSERT $790 USD / $990 AUD per insert• Opportunity to include a company promotional item in

delegate tote bags (no larger than A4 size)• Insert to be approved by the organizing committee and

supplied by company at own cost

ADDITIONAL BAG INSERT $240 USD / $300 AUD per insert• Opportunity to include a company promotional item in

delegate tote bags (no larger than A4 size)• Insert to be approved by the organizing committee and

supplied by company at own cost

ADDITIONAL REPRESENTATIVE REGISTRATION $350.00 USD / $440.00 AUD per personAll company representatives attending the booth must be registered. Additional industry representative registrations can be purchased for the duration of the meeting and includes:• One ticket to the welcome reception• Daily morning tea, lunch and afternoon tea served in the

exhibition area (as applicable)• Access to scientific sessions• Delegate circulation list including name and state/country

provided once after closure of the early• registration deadline and on the move-in day of the exhibition

LANYARDS $2,000 USD / $2,500.00 AUD (limit 1)Lanyards are a convenient way for attendees to wear conference credentials. Company name will be prominently displayed throughout the meeting if you sponsor the conference lanyards. Lanyards are subject to approval by RES Seminars.Plus cost of lanyards, printing and shipping

NOTE PADS $2,000 USD / $2,500.00 AUD (limit 1)Your company logo will be on all of those scraps of paper everyone uses to jot notes, new friends’ contact info, and meeting times and places for networking. Note pads imprinted with your name and logo will be in attendees’ registration packet and on the tables in registration area.

Plus any printing and shipping costs of note pads

PENS $2,000 USD / $2,500.00 AUD (limit 1)Pens with your logo will be distributed in the attendees’ registration packets and made available on in registration area. Attendees will be reminded of your product whenever they use your pen. Pens provided by patron.

TOTE BAG $2,000 USD / $2,500.00 AUD (limit 1)Attractive tote bags imprinted with your company’s name and logo are given to each delegate. This tote will be used to collect handouts from the educational meetings and the exhibit floor. Continue to get your name out throughout the year as members use your tote for their travels.Plus cost of purchasing, printing and shipping the bags

JUMP DRIVE $2,000 USD / $2,500.00 AUD (limit 1)Company logo on each jump drive provided to all attendees at registration. Delegates will be encouraged to copy program materials onto their jump drives in lieu of paper copies.

Plus jump drive, printing, and shipping costs

WEDNESDAY, JULY 2513:30-17:00 Elective Conference Workshops

14:00-19:00 Conference Registration

17:30-19:00 Welcome Reception

THURSDAY, JULY 267:30-17:00 Conference Registration09:00-19:00 Trade Exhibition and Poster Set-up08:30-12:30 Plenary Session12:30-13:30 Lunch and Exhibits13:30-17:00 Concurrent Sessions

17:00-19:00 Poster Session and Exhibit Reception

FRIDAY, JULY 2707:30-08:30 Breakfast Session07:30-17:30 Conference Registration09:00-19:00 Exhibit and Trade Exhibition08:30-12:30 Plenary Session12:30-13:30 ANZHNCS Annual General Meeting12:30-13:30 Lunch and Exhibits13:30-17:00 Concurrent Sessions19:00-22:30 Conference Gala Dinner Event

SATURDAY, JULY 2808:00-17:30 Conference Registration09:00-15:45 Exhibit and Trade Exhibition08:30-10:30 Concurrent Sessions10:30-12:00 Plenary Session

Visit our meeting website for details on the 2018 program as they become available:

www.anzhncs-ismr2018.com

2018 PROGRAM SCHEDULE

Implant Supported Obturation

Implants in Grafted Bone

Objectives in Head and Neck Cancer Workflow

Diagnostic Imaging

Nuclear Medicine

Oral Pathology

Pre Radiation Dental Decisions

Advanced Digital Technologies in H & N Cancer

Surgical Simulation transferred to the OR

Programmers in Early Detection

Nutritional, Psychological and Palliative preparation

Radiation Planning and Communication

Surgical Advances in Head and Neck Cancer

Free Flap Donor Site Choices

Reducing Morbidity during Chemo-Radiation

Advances in Radiation and Chemo Therapy

Proton Therapy and the Gamma Knife in Head and Neck

Health Finance in Head and Neck Rehabilitation

Advances in Anaplastology

Silicone Printing

Outcomes Measures

Dysphagia Research

Trismus Prevention and Management

Psychology and Terminal Care

TOPI

CS MAXIMIZING FUNCTION,

OPTIMIZING OUTCOMES

MAXIMIZING FUNCTION, OPTIMIZING OUTCOMES

EXHIBIT DATES & HOURS **Times are subject to change based on the final program agenda. Exhibitors may access the exhibit hall one hour prior to opening and remain 30 minutes after the close each day. All exhibits must be staffed during open hours.

EXHIBIT SPACE FEESPlease note that exhibit fees do not include shipping, receiving and handling fees, furniture or booth electrical needs

PAYMENTPayment in full for the contracted space must be forwarded with the sponsor & exhibitor application. The balance must be paid by January 1, 2018.

Make checks payable to:ISMR Conference (ANZHNCS ISMR Congress)

Mail to: RES Seminars 4425 Cass St., Suite ASan Diego, CA 92109 USA

To make arrangements for local payment in Australia, contact the ANZHNCS-ISMR 2018 Meeting Administration Office via e-mail: anzhncs-ismr@res-inc.com

REFUNDS & CANCELLATIONSCancellation must be made in writing via certified mail, return receipt requested, to: RES Seminars 4425 Cass St., Suite A San Diego, CA 92109 USAPhone cancellations will not be accepted. A refund of 50% of the total sponsorship will be granted for cancellations made on or before February 1, 2018. Refunds will not be granted for cancellations made after February 1, 2018. Additional Advertising Opportunities are non-refundable.

INFRINGEMENTInterviews, demonstrations and the distribution of literature or samples must be made within the exhibitor’s assigned area. Canvassing or distributing of advertising materials outside the exhibitor’s own space will not be permitted.

CONDUCT OF EXHIBITSNo drawings, raffles or quiz-type contests of any type will be permitted, unless organized by the ANZHNCS-ISMR for the benefit of all exhibitors. No bags or containers for collection of samples are to be distributed by exhibitors. This applies to any envelope, folder or portfolio, box, etc., that provides carrying space for more than a single sample. Electrical or other mechanical apparatus must be muffled so the noise does not interfere with other exhibitors. Character of the exhibits is subject to the approval of the ANZHNCS-ISMR. The right is reserved to refuse applications that do not meet standards or expectations, as well as the right to curtail exhibits or parts of exhibits, which conflict with the character of the conference. This applies to displays, literature, advertising, novelties, souvenirs or conduct of persons.

SECURITYThe safekeeping of the exhibitor’s property shall remain the responsibility of the exhibitor. The ANZHNCS-ISMR, RES Seminars and the The Pullman Albert Park Hotel assumes no responsibility for any losses sustained by the exhibitor.

FIRE PROTECTIONAll material used in the exhibit area must be flame proof and fire-resistant in order to conform to the local fire ordinances and in accordance with regulations established by the local fire department. Crepe paper or corrugated paper, flame-proofed or otherwise, will not be permitted. Paper is not to be used in crating merchandise. Display racks, signs, spotlights, and special equipment must be approved before use, and all displays are subject to inspection by the Fire Prevention Bureau. Any exhibits or parts thereof found not to be fireproof will be dismantled. All aisles and exits must be kept clear at all times. Fire stations and fire extinguisher equipment are not to be covered or obstructed.

EXHIBIT PERSONNELAll participants affiliated with exhibits must be registered as an exhibitor or as a conference delegate. Each person will be issued exhibitor badges and must be employed by the exhibitor or have a direct business affiliation. Each company is allotted badges per exhibit level purchased.

MEETING SITEHotel Pullman Melbourne Albert Park

Albert Park, 65 Queens Rd, Albert Park VIC 3004, Australia

TEL: (+61)3/95294300

http://www.pullmanhotels.com/gb/hotel-8788-pullman-mel-bourne-albert-park

Make your reservations early to guarantee accommodations. Reservations can be made through the Hotel tab on the conference website or by contacting the hotel directly and identifying yourself as an “ANZHNCS-ISMR Delegate”

www.anzhncs-ismr2018.com

Please check your support selection below.

LIABILITYIt is agreed that all provisions of the “Rules and Regulations” governing this contract for space shall be a part of this contract. The Conference Hotel/Venue, ANZHNCS-ISMR and RES Seminars are not responsible for loss or damages to any samples, displays, properties or personal effects brought to the exhibit trade show. Exhibitors hold harmless The Conference Hotel/Venue, ANZHNCS-ISMR and RES Seminars from claims of any nature arising from our occupancy of assigned space or from activities of our employees or representatives. In the event that any damage to the conference site furniture, fixtures, building, or equipment caused by the installation, presence and/or removal of exhibits and exhibit materials the Exhibitor shall reimburse. The Conference Hotel/Venue for the cost of such repairs or replacement as may be necessary.

CANCELLATION POLICY AND LIABILITYBy Sponsor/Exhibitor: Cancellation of sponsorship or exhibit space must be made in writing via certified mail, return receipt requested, to ANZHNCS-ISMR Meeting c/o RES Seminars, 4425 Cass Street, Suite A, San Diego, CA 92109 USA. Phone cancellations will not be accepted. A refund of 50% of the total sponsorship and/or exhibitor fees will be granted for cancellations made on or before February 1, 2018. Sponsorship and exhibit fees will only be refunded to the person who paid the sponsorship or exhibit fees, by the same method as the original payment (i.e. credit card, check, etc.) and in the case of a credit card only to the same credit card used to pay the sponsorship or exhibit fees. Refunds will not be granted for cancellations made after February 1, 2018.By ANZHNCS-ISMR: ANZHNCS-ISMR reserve the right to cancel, shorten, delay, or otherwise alter or change the Meeting in their discretion. If the entire Meeting is cancelled ANZHNCS-ISMR’s sole obligation is to refund the sponsorship or exhibit fees paid to ANZHNCS-ISMR for the Meeting by a sponsor or exhibitor. If the Meeting is delayed, shortened or otherwise altered or changed, ANZHNCS-ISMR may in its discretion refund the sponsorship or exhibit fees paid to ANZHNCS-ISMR by a sponsor or registrant on a prorated basis, but is under no obligation to do so. Sponsorship and exhibit fees will only be refunded to the person who paid the sponsorship or exhibit fees, by the same method as the original payment (i.e. credit card, check, etc.) and in the case of a credit card only to the same credit card used to pay the sponsorship or exhibit fees. ANZHNCS-ISMR is not liable for direct, indirect, incidental, consequential, exemplary, punitive, or damages of any other kind, regardless of the nature of the cause of action that may be asserted. ANZHNCS-ISMR is not responsible and shall not pay for costs or losses associated with travel, airfare, lodging, food, transportation, setup, freight, employee wages, contractor compensation or other costs or losses incurred by a sponsor or exhibitor in connection with the Meeting or as a result of the Meeting being cancelled, shortened, delayed, or otherwise altered or changed. Exhibitors and sponsors are solely responsible for such costs and losses and it is recommended that exhibitors and sponsors consider purchasing sufficient insurance to cover such costs and losses. Under no circumstances shall ANZHNCS-ISMR’s liability to any sponsor or exhibitor exceed the sponsorship or exhibit fees paid by the sponsor or exhibitor to ANZHNCS-ISMR in connection with the Meeting.

Copy this page, complete and fax, email or mail with payment.

Company Name

Address

City State Zip Country

Phone Fax

Email – (PLEASE print very clearly. All correspondence will be by email)

Authorized Signature/Date

Booth Contact Name/Email Address/Cell Phone #

PAYMENT METHODPlease select payment method below:

Check (Payable to: ANZHNCS-ISMR Meeting)

Amount Enclosed: $

Credit Card: MasterCard Visa AMEX

Amount to be Charged: $

Credit Card Number

Expiration Date: Month/Year * V/MC 3-Digit Code on back* AMEX 4-Digit Code on front

Billing Address: Same as above

Name as it Appears on Credit Card

Cardholder’s Signature

Questions?Please contact the 2018 Meeting Administration: RES Seminars+1 (858) 272-1018 or via email at: anzhncs-ismr@res-inc.com

Mail to: RES Seminars - 2018 Meeting Administration Office 4425 Cass Street, Suite A, San Diego, CA 92109 USA Fax to: 1 858 272 7687 | Email: anzhncs-ismr@res-inc.com

Once the 2018 Meeting Administration Office receives your application, you will be notified regarding approval of your request. 100% of total support fee is due no later than January 1, 2018. The application and exhibit space is subject to cancellation and available for resale.

Thank you for your support!

SPONSOR & EXHIBITOR APPLICATION

SPONSORSHIP PACKAGES

PLATINUM SPONSOR$20,250 USD / $25,500 AUD

GOLD SPONSOR$13,110 USD / $16,500 AUD

SILVER SPONSOR$7,000 USD / $8,800 AUD

BRONZE SPONSOR$4,370 USD / $5,500 AUD

EXHIBITOR$2,625 USD / $3,300 AUD

BRANDING & ADVERTISING LANYARDS

$2,000 USD / $2,500 AUDNOTE PADS $2,000 / $2,500 AUD

PENS $2,000 / $2,500 AUDTOTE BAG $2,000 / $2,500 AUDJUMP DRIVE $2,000 / $2,500 AUDPRE-MEETING EMAIL BOOTH PROMOTION $1,000 / $1,300 AUDADDITIONAL REPRESENTATIVE

REGISTRATION $350 USD / $440 AUDSATCHEL INSERT $790 USD / $990 AUDADDITIONAL SATCHEL INSERT $240 USD / $300 AUD

City State Zip Country