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8/7/2019 Mau HSMT (ting Anh)

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PETROVIETNAM DRILLING & WELL SERVICES COMPANY(PV DRILLING)

INVITATION FOR BID (IFB)

(IFB No. .)

FOR THE PROVISION OF ..


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LETTER OF INVITATION FOR BID

TO.: ..

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SUBJ.: INVITATION FOR BID NO. ..

FOR PROVISION OF ..

Dear Sirs,

PetroVietnam Drilling and Well Services Company (hereinafter referred to as PV Drilling)

is now in need of purchasing . (hereinafter referred to as the Goods). In

consideration of your experience and capabilities, PV Drilling would like to invite you to

participate in this Bid. You are, if so interested in this Bid, kindly requested to peruse and

follow PV Drillings instruction documents attached hereto.

The bidding documents comprise the following:

Part I Instructions to Bidders (ITB)Part II Schedule of RequirementsPart III Form of Contract

The information in this Bidding Document shall be treated as confidential and should not bereleased to any person or organization without the express permission of PV DRILLING.

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The closing time for receipt of Bid Proposal is at 14:00 oclock of Ha Noi time on ..(hereinafter referred to as Bid Closing Time) at PV Drillings head office, 2nd Floor, No. 12

Nam Ky Khoi Nghia street, District 1, Hochiminh City, S.R Vietnam. Bid shall beopened publicly within 1 hour after Bid Closing Time and all Bidders are invited to

participate in the Bid opening if they wish to attend.

Your bid proposal should be prepared and submitted in accordance with the attached ITB

(Section 1).

Please acknowledge receipt of our Bidding Documents and your intention to bid as per Form

12, Section IV, Part II of the IFB within 3 days from the date of this letter.

Yours faithfully,

FOR PETROVIETNAM DRILLING AND WELL SERVICES COMPANY

General Director

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PART I

BIDDING PROCEDURES

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SECTION I. Instructions to Bidders

A.General

1. Scope of Bid 1. The Purchaserindicated in the Bidding Data Sheet (BDS), issues

these Bidding Documents for the supply of Goods (including spare

parts, technical documents and related technical services if any). Nameof the bid package and scope of the bid are describedin BDS.

2. Period for contract execution is specified in the BDS.

2. Source of

Funds

Source of funds to carry on bid package is stipulated in BDS.

3. Eligible

Bidders

1. A Bidder must have civil legal capability, be financially autonomous

as stipulated in BDS.

2. A Bidder is only entitled to participate in one bid proposal as anindependent bidder or in a consortium

4. Eligible

Goods

1. All the Goods are deemed to be eligible if having a clear and legal

origin and meeting other requirements stipulated in BDS.

2. The term origin means the country (in some cases it can be local,factory, etc.) where the goods have been mined, grown, cultivated,

produced, manufactured or processed; or, where through manufacture,

processing, assembly, or supplement manufacturing to create a productthat is commercially recognized but that differs substantially in its

basic characteristics from its components.

5. Cost for

Bidding

Bidders shall bear all costs associated with bidding process from

receipt of Bidding Documents till announcement of bid results,

except for the awarded bidder till contract signing.

6. Bidding

Documents and

Bidding

Documents

Clarification

1. Bidding Documents consist of the sections listed in the table of

content of this Bidding Documents. Bidders are required to check

and scrutinize the content of Bidding Documents to avoid anypossible risks.

2. A prospective Bidder requiring any clarification of the BiddingDocuments shall contact the Purchaser in writing at the Purchasers

address specified in the BDS (bidders may inform the Purchaser

beforehand via fax, email). The Purchaser will respond inwriting to any request for clarification, provided that such request is

received within the time specified in BDS. The Purchaser shall

forward copies of its response to all those who have acquired the

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Bidding Documents directly from it, including a description of the

inquiry but without identifying its source.

7. Amendment

of Bidding

Documents

1. Should the Purchaser deem it necessary to amend the Bidding

Documents as a result of a clarification or in case of a need for

change in scope of supply, the Purchaser shall do so (includingextension of the dateline for bid submission if necessary) by issuing

addendum.

2. Any addendum issued shall be part of the Bidding Documents and

shall be communicated in writing to all who have obtained the Bidding

Documents directly from the Purchaser.

3. Bidders shall confirm its receipt of the addendum in writing or

by fax. In case the confirmation is made by fax, the original

confirmation must be received by the Purchase before the BidClosing Time.

B. Preparation of Bids

8. Language of

Bid

1. The Bid, as well as all correspondence and documents relating to the

bid exchanged by the Bidder and the Purchaser, shall be written in thelanguage specified in the BDS.

9. Documents

Comprising the

Bid

The Bid shall comprise the following:

1) Bid Submission Form in accordance with Article 10 of this

Section;

2) Bid price and applicable Price Schedules in accordance withArticles 11 & 12 of this Section;

3) Documentary evidence in accordance with Article 13 of this

Section I, establishing the Bidders eligibility, experience and

capability to bid;

4) Documents evidencing the eligibility and conformability of

the Goods in accordance with Article 14 of this Section;

5) Bid Bond in accordance with Article 15 of this Section.

10. BidSubmission

Form

Bidder shall submit the Bid Submission Form using Form 1 furnishedin Section IV. This form must be signed by a person duly authorized to

sign on behalf of the Bidder (being the head of the company or theperson who is empowered to sign on behalf of the Bidder in which case

an eligible power of attorney must be submitted). For consortium

bidders, the Bid Submission Form shall be signed by each of the

authorized persons of all members in the consortium. In case allmembers of the consortium empower the leader of the consortium to

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sign the Form, this arrangement must be clearly stated in the

consortium agreement.

11. Bid Prices

and Price

Schedule

1. The Bid prices are the prices quoted by the Bidder in the Bid

Submission Form after discount (if any). Bidders shall quote for all the

Goods in accordance with contract types stipulated in BDS. The pricesshall be inclusive of all necessary related costs to carry out the bid

package based on the requirements stipulated in Part II, Supply

Requirements of this Bidding Documents.

2. In case of there being a letter of discount from Bidder, it could be

submitted together with the bid proposal or submitted separately,

however in any case this letter must reach the Purchaser before the bidclosing time. Such letter must clearly specify the contents of the

discounts and the application of such discounts to the items in the Price

Schedule. In the absence of such a detailed distribution, it shall bedeemed that the discounts will apply proportionately to every item in

the Price Schedule.

3. In case the Bid package is divided into several parts and

participation for each part is permitted as stipulated in BDS, Bidder

shall at its discretion choose to quote for each part or all parts of the bid

package.

4. All information such as unit price, item price and total bid price must

be sufficiently provided for in the Price Schedule (as per Form 2, 3 and4 of Section IV depending on the type of the Goods quoted by Bidder).

In each and every Price Schedule, Bidders shall clearly separate all

components that constitute the price as required in the BDS.

12. Currencies

of Bid

Bidder shall quote in the currency specified in the BDS.

13. Documents

Establishing the

Eligibility,

Experience and

capability of the

Bidder

1. Documents to establish the eligibility of bidders:

a) For independent bidders, the documents that establish their eligibilityshall be as those that are required in the BDS

b) For consortium bidders, the following documents shall be provided:

- documents required in above sub-article a) of this article for each of the

members in the consortium

- consortium agreement by members of the consortium which clearly

specify the name and signature of each member, place and date of signing

the agreement, the scope and value of the work to be performed by eachmember, the joint and several responsibilities of each member for the

execution of the bid package, the name of the leader of the consortium

who shall be the representative of the consortium to resolve matters

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relating to bidding process. In case the leader of the consortium is

empowered by all the consortium members to sign the Bid Submission

Form, this shall be clearly stipulated in the consortium agreement.

2. Documents to establish bidders experience and capability

a) list of contracts of similar nature to this bid package as per to Form 5and 6; bidders experience and capability in its main business lines as per

Form 7, financial capability as per Form 8 of Section IV. Consortiumbidders experience and capability shall be the experience and capability

of all members. Each member shall prove that its experience and

capability satisfactorily meet with requirements of Bidding Documents

with regard to the scope of work that is to be performed by it as agreed inthe consortium agreement.

b) Other documents as required in the BDS

14. Documents

Establishing the

Eligibility and

Conformity of

the Goods

1. To establish the eligibility of the Goods in accordance with Article

4 of this Section, Bidders shall clearly define origin of the Goodsthe marking, label of the Goods and other relevant documents.

2. To establish the conformity of the Goods and Related Services to

the Bidding Documents, the Bidder shall furnish as part of its Bidthe documentary evidence that the Goods conform to the technical

specifications and standards specified in Part II, Supply

Requirements.

The documentary evidence may be in the form of literature, drawings

or data, and shall consist of a detailed item by item description of the

essential technical and performance characteristics of the Goods,demonstrating substantial responsiveness of the Goods to the technical

specification, and if applicable, a statement of deviations andexceptions to the provisions of the Supply Requirements.

The Bidder shall also furnish a list giving full particulars, including

available sources and current prices of spare parts, special tools, etc.,

necessary for the proper and continuing functioning of the Goodsduring the period of . following commencement of the use of the

goods by the Purchaser.

Standards for workmanship, process, material, and equipment, as well

as references to brand names or catalogue numbers specified by thePurchaser in the Supply Requirements, are intended to be descriptive

only and not restrictive. The Bidder may offer other standards of

quality, brand names, and/or catalogue numbers, provided that it

demonstrates, to the Purchasers satisfaction, that the substitutionsensure substantial equivalence or are superior to those specified in the

Supply Requirements.

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15. Bid Bond 1. The Bidder shall furnish as part of its bid a bid bond with the content

as required in the BDS. The Bid Bond shall be submitted together with

bid proposal or separately but must reach the Purchaser before the bidclosing time. The bid bond of a consortium shall be in the names of all

members in the consortium so as to ensure the responsibility of the

consortium with regard to its participation in the bid.

2. A Bid bond shall be considered non-responsive if it is of lower value

or shorter validity period; dominated in other currency; submitted lateor to wrong address as required in the bid documents; with wrong

bidders name; without original copy or without authorized signature in

case of banks guarantee or cheque

3. The Bid bond shall be returned to the unsuccessful bidders within

time specified in BDS. Bid Bond shall be returned to the successful

bidder after its submission of Performance Bond.

4. The Bid Bond shall be forfeited if the bidder:

a) withdraws its bid proposal within the bid validity;

b) fails to carry out contract negotiation within a required period of

time or refuse to negotiate the contract after receipt of letter of award;or refuses to sign the contract after completion of contract negotiation;

or fails to furnish a performance bond;

c) violates the bidding regulations as stipulated in article 37 of this

Section

d) violates other regulations set out in the BDS

16. Period of

Validity of Bids

1. Bids shall remain valid for the period specified in the BDS afterthe bid submission deadline. A bid valid for a shorter period

shall be rejected by the Purchaser as non responsive.

2. In exceptional circumstances, the Purchaser may request biddersin writing to extend the period of validity of their bids as well as

to extend the validity of bid bond for a corresponding period. If a

Bidder refuses the request, its bid proposal shall not be furtherevaluated but its bid bond shall be returned.

3. Format andSigning of Bid

proposal

1. The Bidder shall prepare one original and a number of copies ofthe bid proposal as required in the BDS and clearly mark

Original and Copy as appropriate. Bidders shall be

responsible for accuracy and conformity of the copies to the

original.

2. The bid shall be typed or written in indelible ink and pagenumbered in continuity. Bid Submission Form, Discount letter,

Price Schedule and other clarification documents to the bid

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proposal shall be signed by a person duly authorized to sign on

behalf of the Bidder.

3. Any interlineations, erasures, or overwriting shall be valid only if

they are signed or initialed by the person signing the Bid.

C. Submission of Bids

4. Sealing and

Marking of

Bids

Bidders shall submit to the Purchaser a bid proposal comprising

technical proposal and commercial proposal. The bid proposal shall beplaced in a sealed envelop (the sealing of the bid shall be done per the

bidders own way). The sealed proposal package shall marked out

clearly with the following information:

+ [Bidders Company name]

+ Subject: BID PROPOSAL FOR SUPPLY OF .

(IFB NO. )

+ To: PETROVIETNAM DRILLING & WELL

SERVICES COMPANY

2nd Floor, 12 Nam Ky Khoi Nghia St., District 1

Ho Chi Minh City, S.R. VietnamTel.: +84-8-9142012 Fax: +84-8-

9142021/9142022

Attn: Mr. Tran Van Hoat - Deputy General

Director

CONFIDENTIAL DOCUMENT DO NOT

OPEN

In case of there being various documents, the bid proposal needs to be

packed such a way so as to facilitate the receipt and care of the bidproposal by the Purchaser, to ensure the intactness of the bid proposal

and to avoid missing or loss of the bid. Bidders should pack all bid

proposal documents in one envelop. If it is necessary to pack the bidinto smaller packages for convenience in handling, every single

package shall be marked in its sequence out of the total number of

packages to ensure the order of the documents. The marking and

sealing of each package shall follow the requirements in this Article.

5. Deadline for

Submission of

Bids

Bids can be submitted directly or sent to the address of the Purchaser

but must be received by the Purchaser no later than the date and timespecified in the BDS.

The Purchaser may, at its discretion, extend the deadline for thesubmission of bids when it deems necessary in order to increase the

number of bid proposals or in case of amendment to the Bidding

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Documents in accordance to Article 7 of this Section or at the request

of the Bidder.

6. Late Bids Any documents of the bid proposal including discount letter (if any)

arrives after the bid closing time shall be declared late, rejected and

returned unopened to the Bidder.

7. Withdrawal

and

Modification of

Bids

A Bidder may withdraw or modify its Bid after it has been submitted

by sending a written notice to the Purchaser. The Purchaser shall acceptthe request only when it has received the request before the bid closing

time

D. Opening, Evaluation and Comparison of Bids

8. Bid Opening 1. The Purchaser shall conduct the bid opening in public. The

Purchaser invites bidders to attend the bid opening sessionthrough its notice to bidders when releasing the Bidding

Documents. The Purchaser may also invite relevant authorities tothe bid opening. The opening of the bid shall be carried out rightafter the bid closing time at the address, date and time specified

in the BDS with the witness of the participants whether or not

bidders are present.

2. The Purchaser shall open one at a time all the bid proposals of

each bidder (in the alphabetic order of the names of the Bidders).

The Purchaser shall only open bids from those Bidders that havereceived the Bidding Documents and have been submitted before

bid closing time. Bidders shall be responsible for all

consequences and disadvantages due to its non-compliance to the

requirements of Bidding Documents such as unsealing of bids,or loss of seals on bids during its transit to the Purchaser, or

wrong markings on the envelop containing the bids. Bids withWITHDRAWAL letter (being received before bid closing

time) and late bids shall not be opened and returned to the

bidders in its origin.

3. The Purchaser shall proceed the Bid opening in the following

procedures:

a) Checking of seals of the bids

b) Opening of bids

c) Reading out and recording the following main information in

the Record of Bid Opening:

o Bidders name

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o Number of originals and copies

o Bid validity

o Bid price printed in Bid Submission Form and discount (if any)

o Value, validity and form of bid bond

o Documents requesting amendment to Bidding Documents (if

any) as stipulated in Article 21

o Other relevant information

4. The Bid Opening Records shall be signed by all bidders

representatives (if they are present) and representatives from

authorities.

5. After opening, every single page of the original copy of all bid

proposals shall be initialed by the Purchaser and the Bids shall betreated and kept as Confidential documents. The copies of the bids shall be used for evaluation of bids. Bidders shall be

responsible for accuracy and conformity of the copies to the

original. If there are mistakes in the copy of the bids such asblurred copying, unclear letters, missing pages and so on, the

corresponding content of the original shall be used for the

purpose of evaluation. Discrepancy between the copies and the

original, if any, shall be dealt with by the Purchaser as it deemsappropriate depending on the level of seriousness of the

difference. For example, the difference which is considered not

critical and not affecting the nature of the bid shall be deemedacceptable. Otherwise it shall be considered as an act of fraud

and the bid shall be rejected and the bid bond may be forfeited.

9. Clarification of

Bids

During the evaluation of the bids, the Purchaser may ask any Bidder

for a clarification of its Bid. The Purchasers request for clarification

and the bidders response shall be in writing. The clarification processshall be done either directly that is the Purchaser shall invite bidder for

a face to face discussion with the content of clarification to be recorded

in a minutes of meeting) OR indirectly through correspondences in

writing. No changes in the prices or substance of the Bid shall be

sought, offered or permitted through the clarification.

10. Preliminary

Examination of

Bids

1. The following shall be examined to determine the responsiveness

and completeness of the bids:

(a) Eligibility of bidders in accordance with article 3 and sub-

article 1 of article 13 of this Section;

(b) Eligibility and conformity of the Goods as stipulated in

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Article 4 and 14 of this Section;

(c) Original copy of bids in accordance with sub-article 1 ofarticle 17 of this Section;

(d) Bid Price and Price Schedules (Form No. 2, 3 and 4 of

Section IV), in accordance with article 11 of this Section;

(e) Experience and capability of bidders (Form No. 5, 6, 7 and8 of Section IV), in accordance with article 1 of Section III;

(f) Bid Bond (Form No. 9 of Section IV), in accordance witharticle 15 of this Section;

(g) Other requirements as stipulated in the BDS

2. A bid that does not meet with pre-requisite criteria as set out in

the BDS shall be rejected.

11. Technical

Evaluation

The Purchaser shall evaluate the technical aspects of the Bids that have

passed the preliminary evaluation based on requirements as set out in

Bidding Documents and Evaluation Criteria as stipulated in Section III.Bids that pass technical evaluation shall be short-listed and shall be

further evaluated in financial and commercial evaluation.

12. Commercial

Evaluation and

Determination

of Evaluation

Price

The Purchaser evaluate the financial and commercial aspects anddetermine the evaluation price of the short-listed bids in the following

steps: error correction, discrepancy adjustment, conversion to single

currency (if any), normalization of bid price for comparison purpose asstipulated in Section III

13. Error

Correction

1. Error correction means the rectification of the errors in the bids

including arithmetic errors, spelling errors, typo errors, unit errors, andit shall be done on the following basis:

a) Arithmetic errors:

- If there is a discrepancy between the unit price and the line item total

price, the unit price shall prevail.

- If there is a discrepancy between summary bid price and breakdown

bid price, the breakdown price shall prevail.

b) Other errors:

- If there is a discrepancy between words and figures, the amount inwords shall prevail.

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- If the line item total price has been filled up without the unit price, the

unit price shall be calculated by dividing the line item total price by the

quantity

- If the unit price has been filled up but not the line item total price, the

line item total price shall be calculated by multiplying unit price byquantity

- If the item quantity has not been filled up, it shall be calculated bydividing line item total price by unit price. If the quantity arrived by

this method differs from the quantity required in Bidding Documents, it

shall be considered a discrepancy in the scope of supply and an

adjustment for discrepancy shall be made in accordance with point a)of sub-article 1 of article 28 of this Section

- Errors in using of the decimal point shall also be corrected asappropriate.

2. The error corrections made on the above mentioned basis shall beadvised in writing to the corresponding Bidder for their

confirmation of acceptance. The response from the Bidder shall be

made in writing. In case the bidder refuses to accept the said

correction for errors their Bid Proposal shall be rejected. A BidProposal with the total value of arithmetical errors of more than

15% of the Bid Price which is calculated in absolute value (regardless

whether the correction will increase or decrease the Bid Price) shallalso be rejected.

14. Discrepancy

Adjustments

1. Adjustments for discrepancy are the adjustments made for those

items that are either not quoted or over quoted in the bid proposal ascompared with requirements in the Bidding Documents as well as the

adjustments for discrepancy among various parts of bid proposals suchas between technical and financial proposals. Discrepancy adjustment

shall be done on the following basis:

a) If there is a discrepancy in scope of supply, the price of those itemsthat are not required in the Bidding Documents but quoted for by the

Bidder and included in the Bid Price shall be subtracted from the Bid Price.

If prices of these items can not be separated from the Bid Price for thesubtraction purpose, the lowest prices of same items in the Bid Proposals

of short listed Bidders shall be used. The price of those items that arerequired in the Bidding Documents but not quoted by the Bidder and notincluded in the Bid Price shall be added to the Bid Price. For this purpose,

the highest prices of same items in the Bid Proposals of short listed Bidders

shall be used.

In case the items that require adjustment are not quoted in any of the

short listed bids or there is only one short listed bid, the highest prices

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of the same items in the bid proposals of the bidders other than the

short listed bidders or the Purchasers estimate or general estimate or

the approved bid package price shall be used for addition adjustmentsand the lowest prices shall be used for subtraction adjustments.

b) If there is any discrepancy between the content of technicalproposals and commercial proposals, the content of the technical shall

prevail for adjustment purpose.

2. A Bid Proposal with total value of discrepancies of more than 10% ofthe Bid Price which is calculated in absolute value (regardless whetherthe discrepancy is of subtraction or addition nature) shall be rejected.

3. Other adjustments as stipulated in BDS.

15. Conversion to

Single Currency

In case bidders are allowed to quote in various currencies in

accordance with the article 12 of this Section, the Purchaser for

evaluation and comparison purposes, shall convert all bid pricesexpressed in amounts in various currencies into an amount in a single

currency at the exchange rates specified in theBDS.

16. Bid

Normalization

for Comparison

Purpose

Bids shall be normalized to arrive at the evaluation price for the

purpose of comparison of bids taking into account differences in

technical, commercial, financial, and other contents. Adjustments dueto the application of the evaluation criteria are set out in section III of

Section III.

17. No contact with

the Purchaser

during BidEvaluation

Except for cases of clarification in accordance with article 23 of this

Section, no bidder shall be allowed to be in contact with the Purchaser

for all the matters relating to their bid as well as the bid packagethroughout the period from the bid closing time to the announcement of

bid results.

E. Award of Contract

18. Award Criteria 1. A Bidder shall be awarded the contract if:

a) the Bidders offer has been determined to be the lowest evaluation

bid. For the small scale bids, the Bid price (after error correction and

discrepancy adjustments) has been determined to be the lowest.

b) the award price shall not exceed the approved bid package price.

2. Other requirements in specified the BDS

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19. Purchasers

Right to Accept,

Reject Any or

All Bids

The Purchaser reserves the right to accept or reject any bid, and to

annul the bidding process and reject all bids at any time prior to

contract award in full compliance with bidding regulations.

20. Notification of

Award

1. Upon receipt of the approval of bid results by authorized person, thePurchaser shall notify in writing the bid results to all bidders (including

both successful and unsuccessful bidders). At the same time, the

Purchaser also submit the results for publishing on relevant BiddingInformation Bulletin and Website of the government if the subject bid

falls within the category that needs such publication.

2. The Purchaser shall send to the successful bidder together with thenotification of award the contract form (Form No. 11 Section X) which

has been filled in with all the relevant specific information of the bid

package, and a plan for contract negotiation detailing all the issues thatneed to be negotiated and the time for the negotiation meeting.

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21. Negotiation,

Signing of

Contract

The negotiation and signing of the contract shall be conducted as

follows:

a) After receipt of notification of award, within time stipulated in the

BDS, the successful bidder shall have to send to the Purchaser the

acceptance letter confirming its participation in the contract negotiationmeeting. Beyond this time, if the Purchaser has not received the said

acceptance letter or the bidder refuses to participate in the meeting, its

bid bond shall be dealt with in accordance to the bidding regulations.At the same time, the Purchaser shall report to the authorized person to

seek for approval for inviting the next ranked bidder for the contract

negotiation.

b) According to the agreed terms, the Purchaser and the successful

bidder shall negotiate to conclude the contract. During the contract

negotiation all pending and incomplete issues shall have to bediscussed and mutually agreed, especially the price adjustments for

discrepancy to ensure that the contract price shall not exceed theapproved ward price. The negotiation also includes discussion on anyinitiatives and solutions proposed by the bidder, alternative proposal (if

required), and detailing of those contents that are considered vague or

ambiguous and so on. In special case when the contract price exceeds

the approved award price, the Purchaser shall report to authorizedperson for consideration and decision in accordance with article 55 of

Decree 88/CP.

c) After successful completion of contract negotiation, the two parties

shall proceed with the signing of the contract. In case of the consortium

bidder, the contract shall be signed by all members of the consortium.

22. Performance

Bond

The successful bidder shall have to provide a Performance Bond in

accordance with article of the Contract to guarantee its responsibility

and liability in performance of the contract.

23. Settlement of

infringement in

bidding

During the bidding process, if the bidder commits the following

infringement acts the Purchaser shall report to authorized body for

consideration and decision on whether or not to reject the bid and makeuse of the Bid bond. After receipt of decision of the authorized body,

the Purchaser shall also publish bidders name and its infringement onthe Bidding Information Bulletin and Website of the government. Theinfringement acts shall include the following:

a) fraud in reporting and providing information; misrepresentation on

its financial, technical capability, experience in its bid proposals,clarifications and other relevant documents,

b) giving bribes to persons, organizations of the Purchaser and

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authorities relating to the bidding process,

c) collusion between bidders impairing the interest of the Purchaser

d) collusion with person, organization of the Purchaser to trade

information regarding the content of Bidding Documents before its

release and inside information relating to the evaluation process (frombid opening time to announcement of bid results)

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19

SECTION II. Bidding Data Sheet (BDS)

The following specific data for the goods to be procured shall complement, supplement, or

detail the corresponding provisions in Section I, the Instructions to Bidders (ITB). Whenever

there is a conflict, the provisions herein shall prevail over those in ITB.

Article Sub-Article Content

1 1 -Name Of Bid:- Scope Of Supply:

- The Purchaser: Petrovietnam Drilling and Well Services Company

2 Duration of contract execution:

2 Source of fund for the bid package:

3 1

Documents establishing the civil legal status capability, financial autonomy of th

bidder:

- Certificate of incorporation

- Business license or Business registration certificate

- Other documents as Bidders deem appropriate

4 1 Other requirements for the eligibility of the Goods:

6 2 The Purchaser's address:

- Deadline for receiving clarification letters to Bidding Documents: not later thandays before bid closing time.

7 Amendment to Bidding Documents (if any) shall be sent by the Purchaser to the

bidders who have received Bidding Documents at least _____ days before bid

closing time

8 The language of the bid:

11 1

Type of Contract:

3 The bid package is divided intopart

4Prices shall be entered in the following manner:

12

The currency of the bid:


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13 1a) Documents establishing the bidder's eligibility: ___________

2b) Documents establishing experience and capability of bidders: ____________

15 1

Requirements of the bid bond:

- Type of bid bond: _____________________________

- Amount and currency of bid bond: _______________

- Bid Bond Validity: ______________ days from bid closing time

3The bid bond shall be returned to unsuccessful bidders within _____ days fromthe date of announcement of bid results

4

d) Infringement to other requirements: __________________

16 1 The Bid proposal shall have validity of at least ________ days from bid closing

time

17 1 Number of bid proposals to be submitted:- 01 original; and

- _______ copies

19 1

The Bid Closing Time is: _____ hours, date _____ month ____ year

22 1Opening of bid shall be done publicly at ____ hours, date ___ month ____ year

___, at __________

24 1h) Other requirements: ___________

20


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Section I Instructions to Bidders

2 A Bid shall be rejected if it does not meet any one of the following pre-requisites

a. Name of the bidder is not in the lists of biddin

registration and bidder list.

b. The Bid Proposals are submitted to the wrong address and afte

the bid closing time prescribed in bidding document.c. The Bid Proposals without bid bond or non-compliant bid bon

such as bid bond of lower value, of shorter validity or bid bonsent to the wrong address prescribed in the bidding document.

d. The Bid Proposals without the original but only copies of th

tender proposals submitted.

e. Absence of the administrative and legal documents requirein this biddindocument such as copy of business registration, busineslicense/documentary if required.

f. Absence of legal/authorized signature or seal in the Bi

Submission Form.g. The Bid Proposals with adjustable prices such as two rates o

bidding price or conditional bid price.

h. The bidder's name is listed in more than one Bid Proposals for thsame bid package under the status of independent bidder or joinventure or sub-bidder.

i. Failure to meet the financial requirements as set out in th...

28 3 Other requirements for discrepancy adjustments: ______________

29Bid prices shall be converted in: _______ as per the exchange rate issued by Stat

Bank of Vietnam at time of bid opening

32 2 Other criteria for award: __________

35 1a) Bidder shall send acceptance letter confirming its participation in contract

negotiation meeting within ______ days from the date of notification of award.

21


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22

SECTION III. Evaluation Criteria and

Determination of Evaluation Price

I. Evaluation criteria for Experience and Capability

II. Criteria for Technical Evaluation

III. Determination of Evaluation Price

No. Description Basis of determination

1 Bid Price Article 11 of Section I

2 Error Correction Article 27 of Section I

3 Adjustments for Discrepancies Article 28 of Section I

4 Bid Price after Error Correction, Discrepancy

Adjustment and Conversion to a single currency (if

any)

Total of (1)+(2)+(3) and

conversion in accordance

with Article 29 of Section I

(if any)

5 Evaluation Criteria (Adjustment for evaluation purpose

only):a) Progress

b) Capacity, productivity of equipment/machineryc) electricity and fuel consumption level

d) Costs for operation, maintenance, repair, life span

e) financial and commercial conditionsf) Preferential for domestically produced goods

g) other criteria

Article 30 of Section I

6 Evaluation price Total of (4)+(5)


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23

SECTION IV. Bidding Forms

FORM No. 1

Bid Submission Form

Invitation for Bid No.Date: [insert date (as day, month and year) of Bid Submission]

To: [insert complete name of Purchaser]

After having examined the Bidding Documents including addendum No.: [insert the number

and issuing date of each letter], We [insert complete name of Bidder] commit to supply[insert a brief description of the Goods] in conformity with the Bidding Documents for anamount of [insert the total bid price in words and figures, the respective currencies]with

detailed Price Schedule as attached.

If our bid is accepted, we commit to obtain a performance bond with the value equivalent to

___ % of the contract price in accordance with the Bidding Documents and commit to supply

Goods in conformity with the requirements in the contract.

Our bid is valid for _______ days, starting from ____ hours, date _____ month ____ year

____[insert bid closing time]

Authorized representative of the bidder

(insert name, position, signature and stamp)

23


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24

FORM No. 2

Price Schedule for Goods Manufactured

and Processed in the Purchasers Country

Line

itemNo.

Description

of Goods

Marking/Code/Label Quantity Origin

(manufacturer,country)

Unit

price(EXW)

Total

(4x6)

(1) (2) (3) (4) (5) (6) (7)

1 Item A

2 Item B

3 Item C

Sub-Total

Taxes and other fees

Freight, insurance, other charges to transport the Goods to their final destination

Total




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25

FORM No. 3


and Processed outside the PurchasersCountry to be imported

Lineitem

No.

Descriptionof Goods

Marking/Code/Label Quantity Origin(manufacturer,

Country)

Unitprice(CIF,

CIP)

Total(4x6)

(1) (2) (3) (4) (5) (6) (7)

1 Item A

2 Item B

3 Item C

Sub-Total


Freight, insurance, other charges to transport the Goods to their final destination

Total




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26

FORM No. 4


and Processed outside the PurchasersCountry, already imported to Vietnam

Lineitem

No.

Descriptionof Goods

Marking/Code/Label Quantity Origin(manufacturer,

area etc.)

Unitprice(Exw)

Total(4x6)

(1) (2) (3) (4) (5) (6) (7)

1 Item A

2 Item B

3 Item C

Sub-Total


Freight, insurance, other charges to transport to the Goods to their final destination

Total




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1

FORM No. 5

List of Contracts of Similar Nature which has been completed

by the Bidder

1. Name of bidder: ____________

Address: _____________________

2. List of Contracts of similar nature which were carried out in the last _____years

Unit: __ (VND, USD)

No. Name of contract and

execution period

Name of the

Purchaser/Owner

Main scope

of supply

Contract

Value

Remarks

1

2

3

Bidders are to enclose herewith copies of documents relating to the mentioned contracts (attestation

letters by respective owners regarding the contracts which had been already carried out, anycertificates for high quality goods or projects, etc.)

_______, date _______ month ______ year___




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2

FORM No. 6

List of Contracts of Similar Nature that are on going

1. Name of bidder: ____________

Address: _____________________

2. List of Contracts of similar nature that are being carried out by the Bidder

Unit: __ (VND, USD)

No. Name of

contract

Contract Value Name of the

Purchaser/Owner

Value of

unfinished

work

Effective

Date of

contract

Contract

Execution

Period

1

2

3

Bidders are to enclose herewith copies of documents relating to the mentioned contracts (attestation

letters by respective owners regarding the on-going contracts, parts of work been finished, etc.)

_______, date _______ month ______ year___




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IFB No.02-2005/PVD-WSE for the provision of tubing 4

FORM No. 7

Bidders Experience and Capability in its Main Business Lines

1. Name of bidder: ______________________________2. Experience in main business lines:

a) Production:

- _____________(1)_ from year _______ to

- ______________ from year _______ to

b) Trading:

- _____________(2)_ from year _______ to

- ______________ from year _______ to

3. Products and quantity of the main business lines in the last___ years:

a) Production: __________

b) Trading: ______________4. Total number of labors:

a) In Production: ___________ of which professionals /specialists:

b) In trading: ___________ of which professionals/specialists:

_______, date _______ month ______ year___



Note: (1) and (2) Bidder to specify its experience in each of its main product lines


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4

FORM No. 8

Bidders Financial Capability

1. Name of Bidder: ___________- Address: _________________

2. Bidder shall provide a summary of financial data in the last 3 years together with copies of audited

financial reports (Balance Sheet and Profit and Loss Account) or bidders tax settlement declaration or

attestation of taxation authorities for bidders financial operation of the year.

Unit: __ ( USD)

No. Year _____ Year _____ Year _____

1 Total assets

2 Total liabilities

3 Current assets

4 Current liabilities5 Turnover

6 Profit before tax

7 Profit after tax

8 Net worth

3. Commitment for credit facility (ability to borrow): _____________

_______, date _______ month ______ year___




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FORM No. 9

Bid Bond

(To be printed on the Banks Letterhead)

Place and date: ________________________

Reference No.: ________________________

TO: PETROVIETNAM DRILLING AND WELL SERVICES COMPANY

12 NAM KY KHOI NGHIA STR., DIST. 1, HOCHIMINH CITY, VIETNAM

TEL: 84-8-9142012 FAX: 84-8-9142021/22

For the attention of Mr. ________SUBJECT: TENDER FOR SUPPLY OF ____

IFB No. _________

Messrs _____________(name of the Bidder) (hereinafter referred as the Bidder) submitted on

______(date) his bid for the supply of ________ under your Invitation for Bid No. __________

At the request of the Bidder, we, ________________ (name and address of the Bank) having head

office at ___________(address of the Bank) is bound to you in the sum of USD ... (In words: United

States Dollar only) to guarantee for the Bidder participating in bidding for supply of __________

under your Invitation for Bid No. _________

We, __________________ (name of the Bank) hereby irrevocably and unconditionally undertake to

pay you at any time within the validity of this Bid Bond up to the amount above stated upon receipt of

your first simple written demand without justification of the amount to be payable by the Bidder for

the following reasons:

1. If the Bidder withdraws his bid during the period of bid validity specified by the Bidder on

his bid.

2. If the Bidder, having been notified of your acceptance of his bid during the period of bid

validity:

a) fails or refuses to execute the contract;

b) fails or refuses to furnish the Performance Bond.

This Bid Bond will remain in force for _____ (________) days as from ....... (Bid Closing Date) or

until 30 (thirty) days after Contract Award notification whichever is the earlier. Any demand regarding

to this Bid Bond should reach us not later than such date.

This Guarantee is subject to the Uniform Rules for Demand Guarantees, ICC Publication No. 458.

Yours faithfully,

(Authorized signature)


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6

FORM No. 10

Manufacturers Authorization

[The Bidder shall require the Manufacturer to fill in this Form in accordance with the instructions

indicated. Thisletter of authorization should be on the letterhead of the Manufacturer and should besigned by a person with the proper authority to sign documents that are binding on the Manufacturer.

The Bidder shall include it in its bid, if so indicated in theBDS.]

Date: [insert date (as day, month and year) of Bid Submission]IFB No.: [insert number of bidding process]

To: [insert complete name of Purchaser]

We [insert complete name of Manufacturer], who are official manufacturers of[insert type of goodsmanufactured], having factories at [insert full address of Manufacturers factories], do hereby

authorize [insert complete name of Bidder] (hereinafter referred to as the Bidder) to submit a bid thepurpose of which is to provide the [insert name and or brief description of the Goods] manufactured

by us, and to subsequently negotiate and sign the Contract.

We hereby undertake to supply in full the above mentioned Goods to the Bidder to further supply to

you and hereby extend our full guarantee and warranty in accordance with the Contract, with respect

to the Goods offered by the Bidder.

Signed: [insert signature(s) of authorized representative(s) of the Manufacturer]

Name: [insert complete name(s) of authorized representative(s) of the Manufacturer]

Title: [insert title]

Duly authorized to sign this Authorization on behalf of: [insert complete name of Bidder]

Dated on ____________ day of __________________, _______[insert date of signing]


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FORM No.11

BIDDER INFORMATION

[The Bidder shall fill in this Form in accordance with the instructions indicated below. No alterationsto its format shall be permitted and no substitutions shall be accepted.]

Date: [insert date (as day, month and year) of Bid Submission]

Invitation for Bid No.: [insert No of IFB]

1. Bidders Legal Name [insert Bidders legal name]

2. In case of consortium, legal name of each party: [insert legal name of each party in theconsortium]

3. Bidders actual or intended Country of Registration: [insert actual or intended Country of

Registration]

4. Bidders Year of Registration: [insert Bidders year of registration]

5. Bidders Legal Address in Country of Registration: [insert Bidders legal address in country ofregistration]

6. Bidders Authorized Representative Information

Name: [insert Authorized Representatives name]

Address: [insert Authorized Representatives Address]

Telephone/Fax numbers: [insert Authorized Representatives telephone/fax numbers]

Email Address: [insert Authorized Representatives email address]

1. Attached are copies of original documents of:

- Articles of Incorporation or Registration

- In case of consortium, letter of intent to form the consortium or consortium agreement


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8

FORM No. 12

ACKNOWLEDGMENT

TO: PETROVIETNAM DRILLING AND WELL SERVICES COMPANY

12 NAM KY KHOI NGHIA STR., DIST. 1, HOCHIMINH CITY, VIETNAM

TEL: 84-8-9142012 FAX: 84-8-9142021/22

For the attention of Mr. Tran Van Hoat - Deputy General Director

SUBJECT: TENDER FOR SUPPLY OF .

IFB No. .

Dear Sirs,

We acknowledge the receipt of your Invitation for Bid Documents for the above subject in accordance

with your Letter of Invitation.

We hereby confirm that:

1. The Invitation for Bid Documents will be treated as confidential and proprietary information.

2. The said Documents will not be reproduced without your prior written consent.

3. We will return the Invitation for Bid Documents and any copies to the above address on your

request.

4. a*) We have received all Invitation for Bid Documents as detailed in the Item 1 Bidding

Documents of its Section I.b*) We have received all Invitation for Bid Documents with the exception of:

______________________________________________

* Delete (a) or (b) as applicable.

5. a*) We shall submit a Bid Proposal in full accordance with all conditions stated in your

Invitation for Bid Documents not later than the Bid Closing Time stated therein.

b*) We shall not submit a Bid Proposal and confirm that all copies of the Invitation for Bid

Documents have been destroyed by us. We are declining to tender due to

______________________________________________

* Delete (a) or (b) as applicable.

All matters relating to this Bid should be addressed to our:

Mr.:

Title:

Address:

Tel:

Facsimile:

Email:

Yours faithfully,

Signature : _____________________________

Name : _____________________________ For and on behalf of _____________________________


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FORM No. 13

BIDDERS QUALIFICATION/EXCEPTION

- Bidder should submit its Proposal in accordance with all the terms, conditions, standards and

specifications set forth in this Bidding Documents. However, if Bidder has any change that areconsidered of mutual benefit or if there are any exceptions to the terms and conditions of the

Contract Form or any other part of this document, Bidder must state the changes or exceptions

proposed by filling in the following table;

- Statements of Bidder with regard to the qualifications shall be as follows (to delete a or b)

where not applicable):

a) We make no qualification to this Bid

b) This Bid is made subject to the qualifications listed below

- PV Drilling will review each changes or exceptions on a case-by-case basis, but in no event

shall Bidders base quotation be qualified by any such changes or exceptions nor will PV

Drilling be obligated to accept any such changes or exceptions.

- Any changes or exceptions to the Contract expressed after closing date of the Bid shall not be

entertained.

No. IFB

Ref./Section

Proposed Specific Qualifications Reasons for Qualifications

1 Please specify

Please specify

2

3

4

Etc.


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10

PART II

SUPPLY REQUIREMENTS

I. General Requirements:

1. Delivery time: Required delivery time is not later than .weeks from the date of L/C

.

2. Terms of delivery: CIF Vungtau port, Vungtau city. S.R Vietnam. (Incoterms 2000).

3. Year of manufacture: All equipment must be brand new and manufactured not beforeJanuary 2005).

4. Bidder must quote for all items with quantity as per request.

5. Packing and marking:

- The Commodity shall be packed and delivered in original and standard packing for

export and suitable for the nature of the Commodity and sea transportation. The Seller

shall provide sufficient and suitable packing to ensure the safety of the Commodities

from damages, losses and corrosion during transportation, loading, unloading, handling

and storage of the Commodities- Packing must be suitable for loading and unloading by crane, forklift.

- The Marking will be marked in indelible paint in English with character heights not less

than 5 centimeters consists as follows:

+ NAME OF GOODS

+ PV DRILLING

12 NAM KY KHOI NGHIA, HO CHI MINH CITY, VIETNAM

+ WEIGHT (KGS)

+ CONTRACT NO.

PORT OF SHIPMENT:PORT OF DISCHARGE: Vung Tau Petroleum Port, Vung Tau City, VietnamSUPPLIER:

6. Technical documents required upon delivery of the Goods:

6.1 Certificate of Origin issued by Chamber of Commerce and Industry in the manufacturers

country.

6.2 Pipe material certificates issued by Pipe Manufacturer.

6.3 Threading Certificates issued by

6.4 Certificates of quantity and quality issued by Seller

6.5 Warranty certificates issued by manufacturer for 12 months for normal use from the date of

receipt of Commodities at the port of discharge for the supplied Commodities.


37/41


6.6 All technical documents such as technical data sheets, relevant catalog, operation and

maintenance instruction.


38/41


II. Technical Requirements

Pipe OD/ID 4.1/2" /3.826"

Nominal Pipe Weight 15.5 ppf

Joint Weight 498 lb

Pipe Grade L-80

Length Range 2 (28-32ft, however 31ft/jt preferred )

Box OD Taper 12 deg.

Pipe & Connection Drift Diameter 3.701"

Pipe Connection PH6/533

Upset OD Pin 5.125"

Box 5.125"

Pipe connection/Upset ID PH6/533-3.765

New Pipe Tensile (Yield) 353,000 lb

New Pipe Burst 10,480 psi

New Pipe Collapse 11,080 psi

Connection Make-Up, Minimum 6,000 ft/lb (5,800 ft/lb for 533)

Connection Make-Up, Target 7,500 ft/lb (6,700 ft/lb for 533)

Pin Upset Length Extra - Min 9" Length

Box Upset Length Extra - Min 12" Length

Coating

Tubing must be coated by standard material for

internal and external coating.


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26

III. Quantity, Specification, Country of Origin and Delivery of Goods

No. CLIENT'S SPECIFICATIONS UNIT QTYBIDDERS

SPECIFICATIONS (*)

DELIVERY

(*)

MAKER / C.O (*)

(For the pipe)

1 4.1/2" OD Tubing, L-80, 15.5ppf, Range 2, Premium

PH6/533 connection c/w Pin x Box thread protectors

Ft 15,000

2 4.1/2" OD , L-80, 15.5ppf, 10 ft Long Pup Joint,

Premium PH6/533 connection c/w Pin x Box thread

protectors

Ea 2

3 4.1/2" OD , L-80, 15.5ppf, 8 ft Long Pup Joint,

Premium PH6/533 connection c/w Pin x Box threadprotectors

Ea 2

4 4.1/2" OD , L-80, 15.5ppf, 6 ft Long Pup Joint,Premium PH6/533 connection c/w Pin x Box thread

protectors

Ea 2

5 4.1/2" OD, L-80, 15.5ppf, 4 ft Long Pup Joint,

Premium PH6/533 connection c/w Pin x Box threadprotectors

Ea 2

6 4.1/2" OD, L-80, 15.5ppf, Premium PH6/533 Pin x4.1/2" IF Box connections - 24" Min Length c/w

Thread Protectors

Ea 2

7 4.1/2" OD, L-80, 15.5ppf, Premium PH6/533 Box x

4.1/2" IF Pin connections - 24" Min Length c/w

Thread Protectors

Ea 2

8 4.1/2" OD, L-80, 15.5ppf, Premium PH6/533 Pin x3.1/2" IF Box connections - 24" Min Length c/w

Thread Protectors

Ea 2

9 4.1/2" OD, L-80, 15.5ppf, Premium PH6/533 Box x

3.1/2" IF Pin connections - 24" Min Length c/w

Thread Protectors

Ea 2

Note: (*) To be proposed by Bidder

26


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27


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28

PART IIIFORM OF CONTRACT