Matilda Bay Reserve Application 1

Application to hold a functionMatilda Bay Reserve

The Parks and Wildlife Service at the Biodiversity, Conservation and Attractions (DBCA) upon receipt of an application, reserves the right not to approve a booking. Any information regarding the availability given prior to the approval is an indication only and is not an assurance that approval will be given.

Name:

Address:

Contact person:

Phone: Mobile:

Email Fax:

I would like make application to hold the following function at Matilda Bay Reserve:

Date:

Site required from: to:

Function commencement: to:

Type of function:

Number of people attending: preferred site (ref map):

If you are an agent acting on behalf of a client, please provide primary contact details for the client.

The Parks and Wildlife Service will not accept a booking made by an agent without the provision of client details to support the application.

Name:

Address:

Contact person:

Phone: Mobile:

Email: Fax:

Please outline all function requirements by answering the queries overleaf.

I/We have read the condition of use as stated overleaf. I/We acknowledge they form part of this application and agree to abide by the conditions as applied.

Signature

Matilda Bay Reserve Application 2

Conditions of hireStandard conditions

The following conditions apply to all bookings on the reserve, including those where there are no vehicle access requirements or temporary structures being erected.

1. Agents must provide contact details for clients at the time of submitting an application to hold a functionat Matilda Bay Reserve. The Parks and Wildlife Service reserves the right to refuse an application where theagent fails to provide client details at the time of application.

2. Individuals, businesses, or organisations acting as agents are not permitted to sub-let hire sites or charge asite hire fee greater than the fee charged by the Parks and Wildlife Service.

3. The Parks and Wildlife Service has the right to refuse any booking application.

4. Payment of the booking is required prior to the use of a hire site.

5. Fees are non refundable.

6. Maximum function size is to not exceed 200 people per site unless prior approval has been requested inwriting by the client or their agent and approved by the Manager Regional Parks Unit.

7. Your guests should be well behaved and respectful of others. Inappropriate behaviour that disturbs otherusers of the reserve may result in your event or function being closed and any monies paid forfeited.

8. Please ensure the noise emitted from your function complies with Regulation 18. Environmental Protection(Noise) Regulation 1997.

9. Please leave the hired area clean and tidy after your function, as any damage repair or clean-up costsrelating to your function are your responsibility. No confetti or rice to be used on the reserve.

10. Functions must end by midnight.

11. Alcohol is not to be sold on the reserve, unless the appropriate licence is held.

12. Alcohol consumption is only permitted within the designated hired area.

13. The gazebo, barbecues, picnic tables and toilets cannot be hired, reserved or saved for functions, as they arepublic facilities and are available on a first come first served basis.

14. Bookings cannot be made for 1, 25, 26 January, 25 or 31 December.

15. It is the responsibility of the hirer to take out insurance for personal injury or damage to property.

16. The Parks and Wildlife Service is not responsible for any death, injury or damage to persons or property ofany kind whatsoever or howsoever caused whether on the grounds, car parks or buildings of the reserve orin a thoroughfare near to the reserve. (The attached indemnity form must be completed and forms part ofthis application.)

17. For any problems that arise with a booking please contact the booking officer on 9442 0300.

18. Should an incident arise after hours that the Parks and Wildlife Service should be made aware of, pleasecontact the duty officer on 9303 7700 and your call will be directed to the appropriate person.

19. In the safety of all Matilda Bay Reserve users the access gate is to be closed at all times and re-locked upondeparture of the reserve.

Matilda Bay Reserve Application 3

Function requirements

The requirements of your function must be outlined below. Please fill in all areas and provide all relevant information. Acceptance of these requirements will be necessary for approval to be granted. Please endorse the application with your signature overleaf.

1. Do you plan to erect any temporary structure or bring equipment onto the reservefor the function? YES NO

Please indicate the type equipment (for example a dance floor, DJ equipment, tables and chairs):

2. Do you plan to erect a marquee for the function? YES NO

Size of marquee/s to erect: X

Time marquee will be set up: Time marquee will be dismantled:

• Marquees may be (by arrangement) erected the day prior to the function and must be dismantled andremoved off site by 07:00am on the morning following the function. A fee of $800 per day or part thereofmay be charged if the marquee has not been removed by 07:00am.

• To avoid damage to underground reticulation and other services spikes are not to exceed 600mm in length.

• Marquee companies and service provider are regarded as agents acting on your behalf and therefore thehirer is deemed responsible for the full costs of repair to any underground services or damage caused.

Name of marquee company:

Contact name; ________________________________________________ Phone:

3. Do you require access to power? YES NO

4. Will your function be catered? YES NO

• Catering companies are regarded and acknowledged as agents acting on your behalf, therefore you will bedeemed responsible for the full costs of repair for any damage, after-hours assistance or help they request.

Name of caterer:

Contact name: ________________________________________________ Phone:

5. Will sound equipment be used at your function? YES NO

• The management of noise emitted form a premise us controlled by Regulation 18 of theEnvironmental Protection (Noise) Regulation 1997.

Matilda Bay Reserve Application 4

Function requirements

6. Do you wish to consume alcohol at your function? YES NO

The consumption of liquor on public property is prohibited except where:

• the application to hold a function at Matilda Bay has been approved

• all standard conditions attached to the application are complied with

• the liquor is consumed in a safe and responsible manner so as not to interfere with the enjoyment of anyperson using the reserve

• in the event that a liquor licence is required the function must comply with the requirements of the WALiquor Licensing Act 1988.

7. Will you require vehicle access onto the reserve? YES NO

Number/type of vehicles:

• Vehicle access will generally only be granted to unload and load equipment and/or materials for the function,and must be removed immediately afterwards to avoid parking penalties. Arrangements for vehicles stayingon the reserve during the function must be approved and may incur a fee.

• Access onto Matilda Bay Reserve is via a locked gate. A four-digit access code is required to unlock the gatewith will be supplied prior to the function date.

• Vehicles must observe a maximum speed limit of five kilometres per hour while on the reserve.

• The access gate must be kept closed at all times and the padlock replaced upon departure from the reserve.

• Paid parking is available adjacent to the reserve. Buses and large vehicles can be parked in the limestoneparking area opposite the Royal Perth Yacht Club on Australia II Drive. On weekends and public holidays,parking may be available within the grounds of The University of Western Australia and at the parking areanorth of the reserve.

Your application will not be considered until the following indemnity has been completed in full.

Matilda Bay Reserve Application 5

Indemnity form

Indemnity

I/We, (Full name of person/s)of(address)

Representing (if applicable)

(Name of organisation*)

*If the organisation is not a legal entity, the indemnity must be represented by the same person/s as listed above.

I herby indemnify the Director General and their employees, servants and agents from and against liability for all actions, suits, demands, costs, losses, damages and expenses (hereinafter called ‘claims’) of any kind which may be brought against or made upon the Director General or which the Director General may pay, sustain or be put to by any reason of damage to the property or injury to persons (including death) caused by or arising in any way out of conduct of the above named organisation/person/s on any lands or waters managed by the Parks and Wildlife Service at the Department of Biodiversity, Conservation and Attractions or generally as a result of the presence of the organisation/person/s, or the organisation/person/s agents or clients on any lands or waters managed by Department of Parks and Wildlife.

Signed Date (Applicant)

CERTIFICATION

I, (Full name in BLOCK letters please)

I certify that to the best of my knowledge the information provided within this application is true and correct in every detail. I have read and agreed to abide by these conditions.

Signed Date

Matilda Bay Reserve Application 6

Booking fee structure (All fees are inclusive of GST)

• Booking fees are non refundable.

• All fees are to be paid prior to the commencement of a function.

$150

$800

Functions with no marquees and/or catering

Functions with less than 100 people, marquees and/or catering

Functions with more than 100 people, marquees and/or catering $1200

Service provider fees

Where other structures and facilities are required for functions on the reserve, a fee of $100 will be charged for each structure. For example portable toilets, DJ, dance floors etc.

These prices are an indication only and should only be used as a guide. Upon receipt of your application, the Parks and Wildlife Service will be able to provide you with a firm cost for your proposed function.

Marquees may be (by arrangement) erected the day prior to the function and must be dismantled and removed off site by 07:00am on the morning following the function (to ensure other users have free access to the site). A fee of $800 per day or part thereof may be charged if the marquee has not been removed by 07:00am.

Rubbish removal levy: For bookings greater than 200 people a rubbish removal surcharge of $150 (inclusive of GST) will be charged plus a further $50 per 100 people thereafter.

General damage bond: for functions over 150 people a bond up to an amount of one thousand dollars ($1,000) may be required to be lodged prior to the function. The general damage bond will be automatically forfeited in the event of any damage or, if in the opinion of the Manager Regional Parks Unit, the area is left in an untidy or damaged condition.

Booking fees can be accepted by using the credit card form only.

Please return your completed and signed application to:

mbrbookings@dbca.wa.gov.au

or

Matilda Bay Reserve bookingsParks and Wildlife Service

Department of Biodiversity, Conservation and AttractionsLocked Bag 104

Bentley Delivery Centre WA 6983

Matilda Bay Reserve Application 7

Hirer:

Booking date:

Visa MasterCard

Card holder’s name (as it appears on the card):

Card number:

Expiry date:

Total amount to be deducted: $

I authorise the Department of Biodiversity, Conservation and Attractions to debit my credit card with the amount shown above. I certify that I am over 18 years of age.

Signature:

Office use only

Hire fee: $ Authorisation no.: Receipt no.:

Credit card payment form

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Hire Area

HIRE AREA DETAIL

Mounts Bay Road

102,10723,78

Hac

kett

Driv

e

Hac

kett

Driv

e

University ofWestern Australia

University ofWestern Australia

DEC

Australia II Drive

Swan Estuary Marine Park

Matilda Bay

Swan River

Matilda Bay

0 50m

Parking

Disabled Parking

Toilets

Dual use pathway

Bus Stop

Picnic Tables and BBQ

Cafe/Restaurant

Information panels

Boat Ramp

Swimming Area

Windsurfi ng restricted zone

Bird Watching

Swan Estuary Marine Park

Habitat Protection Area

Matilda Bay Reserve 2013

HIRE SITE APPROX SIZE:

1. 900m2

2. 645m2

3. 600m2

4. 750m2

5. 750m2

2019

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