Materials Management_Step by Step Configuration

Material Management Step by Step Configuration G.V.SHIVAKKUMAR

MMATERIALSATERIALS M MANAGEMENTANAGEMENT

CCONFIGURATIONONFIGURATION D DOCUMENTOCUMENT

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This document will help fresh consultants and help them to realize the MM module configuration steps and simplify it.

My other materials:- For WM Configuration please use my link:-http://gvshivakkumar.blogspot.com/ http://www.sapfunctional.com/WM/Configuration/Index.htm http://www.sapfunctional.com/WM/WMQ1.htm http://www.sapfunctional.com/MM/MMQ1.htm

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http://www.sapfunctional.com/MM/MMQ1.htm

http://www.sapfunctional.com/WM/WMQ1.htm

http://www.sapfunctional.com/WM/Configuration/Index.htm

http://gvshivakkumar.blogspot.com/


Table of Contents

General Setting........................................................................................................................6Set Countries.............................................................................................................................6

Currencies.................................................................................................................................7

Units of Measurement...............................................................................................................8

Organisation Structure..............................................................................................................9

Definition of MM Organizational Elements...............................................................................9Plants.........................................................................................................................................9

Purchasing Organisation.........................................................................................................12

Storage Locations...................................................................................................................13

Assigning Plants To Company Code.......................................................................................14

Assign Purchasing Organization To Company Code..............................................................15

Assign Purchasing Organization to Plant................................................................................16

Assign Purchasing Organization to Reference Pur. Org.........................................................16

Master Data............................................................................................................................17Material Master........................................................................................................................17

Make Global Setting................................................................................................................17

Maintained Company Code For Material Management...........................................................17

Define Attributes of Material Types.........................................................................................18

Assign Material Types to Special Created Transaction.........................................................20Number Ranges to Material Type...........................................................................................21

Define Material Groups...........................................................................................................23

Financial Accounting Global Setting......................................................................................25Define Tax Jurisdiction Code..................................................................................................25

Specify Structure for Tax Jurisdiction Code............................................................................25

Vendor Master........................................................................................................................26Define A/C Group....................................................................................................................26

Partner Determination.............................................................................................................29

Define Partner Schema...........................................................................................................30

Assign Partner Schemas to Account Groups..........................................................................31

Define Partner Schemas.........................................................................................................32

Assign Partner Schemas to Document Types.........................................................................33

Define Purchasing Master......................................................................................................34Define Terms of Payments......................................................................................................34

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Check Inco Terms...................................................................................................................36

Create Purchasing Groups......................................................................................................37

Batch Management................................................................................................................39Batch Number Assignment......................................................................................................41

Maintain Number Range for External Batch Number Assignment..........................................43

Material Management............................................................................................................44Set Material Block for Goods Movements...............................................................................44

Setup Material Block for Invoice Verification...........................................................................45

Activate Consignment Price Via Info Records.........................................................................45

Purchasing.............................................................................................................................46Define Default Values for Buyer..............................................................................................46

RFQ/Quotation.......................................................................................................................49Define Document Type............................................................................................................50

Release Procedure................................................................................................................52Edit Characteristic...................................................................................................................52

Edit Classes............................................................................................................................62

Define Release Procedure for RFQ........................................................................................65

Purchase Requisition.............................................................................................................79Define Number Ranges...........................................................................................................79

Define Document Type............................................................................................................80

Link Purchase Requisition with Document Type.....................................................................81

Define Screen Layout at Document Level...............................................................................86

Purchase Order......................................................................................................................88Define Number Ranges...........................................................................................................88

Define Document Type............................................................................................................89

Release Procedure for Purchase Order..................................................................................91

Setup Stock Transport Order.................................................................................................92Define Shipping Data for Plants..............................................................................................92

Assign Document Type, One Step Procedure, Under Delivery Tolerance.............................95

Contract..................................................................................................................................98Define Number Ranges...........................................................................................................98

Linkage Requisition Type to Contract.....................................................................................99

Release Procedure for Contract............................................................................................100

Scheduling Agreement.........................................................................................................101Define Number Ranges.........................................................................................................101

Define Document Type..........................................................................................................101

Linkage Requisition Type to Contract...................................................................................101

Condition..............................................................................................................................103Define Condition Type...........................................................................................................103

Define Calculation Schema...................................................................................................109

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Pricing Procedure for Stock Transfer Purchase Order..........................................................111

Pricing Procedure for Domestic Purchase Order..................................................................112

Pricing Procedure for Import Purchase Order.......................................................................113

Pricing Procedure for Market Price.......................................................................................114

Define Schema Group...........................................................................................................115

Define Schema Determination..............................................................................................116

General Topic in Purchasing................................................................................................119Import Screens in Purchasing Document..............................................................................119

Define Default Values for Document Type............................................................................120

Messages in Purchasing Document......................................................................................121

Assign Form and Output Program to Purchase Order..........................................................121

Define Message Types for Purchase Order..........................................................................122

Define Message Schema for Purchase Order.......................................................................123

Vendor Evaluation.................................................................................................................126

External Services Management...........................................................................................140Service Master......................................................................................................................140

Define Number Ranges.........................................................................................................142

Define Release Procedure for Service Entry Sheet..............................................................143

Inventory Management and Physical Inventory...................................................................148Plant Parameters...................................................................................................................149

Number Assignment..............................................................................................................150

Goods Issue Document Type................................................................................................152

Goods Receipt Document Type............................................................................................153

Physical Inventory Document Type......................................................................................154Physical Inventory Document Type.......................................................................................155

Goods Issue / Transfer Posting............................................................................................156Create Storage Location Automatically.................................................................................157

Allow Negative Stocks...........................................................................................................159

Goods Receipt.....................................................................................................................160Set Tolerance Limit...............................................................................................................161

Create Storage Location Automatically.................................................................................163

Create Purchase Order Automatically...................................................................................163

Maintain Copy Rules for Reference Document.....................................................................164

Set “Delivery Completed” Indicator.......................................................................................164

For GR-Based IV, Reversal of GR Despite Invoice...............................................................165

Price Differences for Sub Contract at Goods Receipt...........................................................166

Automatic Movements..........................................................................................................167Create Storage Location Automatically.................................................................................168

Generate Physical Inventory Documents for Goods Movements.........................................168

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Reservation..........................................................................................................................169Define Default Value.............................................................................................................169

Physical Inventory................................................................................................................171Default Values for Physical Inventory....................................................................................171

Allow Freezing of Book Inventory Balance in Storage Location............................................173

Cycle Counting......................................................................................................................176

Movement Type...................................................................................................................178Copy Change Movement Type..............................................................................................178

Valuation and Account Assignment.....................................................................................179Define Price Control for Material Type..................................................................................180

Split Valuation......................................................................................................................181Activate Split Valuation..........................................................................................................181

Configure Split Valuation.......................................................................................................182

Global Type...........................................................................................................................182

Global Category....................................................................................................................183

Local Defination.....................................................................................................................184

Account Determination.........................................................................................................185Define Valuation Control.......................................................................................................186

Group Together Valuation Area............................................................................................186

Define Valuation Class..........................................................................................................188

Valuation Class.....................................................................................................................189

Material Type Account Category Reference.........................................................................190

Configure Automatic Posting.................................................................................................192

Logistics Invoice Verification................................................................................................208Incoming Invoice...................................................................................................................209

Maintain Number Assignments for Accounting Document....................................................209

Tax Treatment in Invoice Reduction......................................................................................209

Maintain Default Value for Tax Codes...................................................................................210

Configure How Exchange Rate Differences Are Treated......................................................210

Configure How Unplanned Delivery Cost Are Posted...........................................................212

Configure Vendor Specific Tolerances..................................................................................213

Activate Direct Posting to G/L Account & Material Accounts................................................215

Invoice Block.........................................................................................................................215

Activate Item Amount Check.................................................................................................217

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GGENERALENERAL S SETTINGETTING

SET COUNTRIES

IMG Path: General Settings Set Countries Set Country-Specific Checks

Remove Postal Code Req. Entry, P.O. box Code Req. Entry Checking from Following Countries

AE, AU, CA, CH, CN, DE, ES, FI, FR, GB, HK, IE, IT, JP, MY, NL, PH, RO, RU, SE, SG, US, ZA

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CURRENCIES

IMG Path: General Settings Currencies Define Translation ratio for Currency Translation

Remove "EURX" from field Alt Ref. Against ex rate = 'M' from = 'INR' to = 'EUR' if any

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UNITS OF MEASUREMENT

IMG Path: General Settings Check Units of Measurement

Following new Unit of Measurement are defined.

BAG BagSET Set

TRPTruck Load

ST ItemsROL RollRM ReamNO Nos

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ORGANISATION STRUCTURE

DDEFINITIONEFINITION OFOF MM O MM ORGANIZATIONALRGANIZATIONAL E ELEMENTSLEMENTS

PLANTS

The plant is an operating area or branch within a company.

The plant is embedded in the organizational structure as follows:

The plant is assigned to a single company code. A company code can have several plants.

Several storage locations in which material stocks are managed can belong to a plant.

A single business area is assigned to a plant and to a division.

A plant can be assigned to several combinations of sales organization and distribution channel.

A plant can have several shipping points. A shipping point can be assigned to several plants.

A plant can be defined as a maintenance planning plant.

A plant has the following attributes:

A plant has an address.

A plant has a language.

A plant belongs to a country.

A plant has its own material master data. You can maintain data at plant level for the following views on a material master record in particular: MRP, Purchasing, Storage, Work scheduling, Production resources/tools, Forecasting, Quality management, Sales, Costing.

The plant plays an important role in the following areas:

material valuation

If the valuation level is the plant, the material stocks are valuated at plant level. If the valuation level is the plant, you can define the material prices for each plant. Each plant can have its own account determination.

inventory managementG.V.SHIVAKKUMAR

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sapevent:DOCU_LINK%5CGL:account_determination

sapevent:DOCU_LINK%5CGL:valuation_area

sapevent:DOCU_LINK%5CGL:maintenance_planning_plant

sapevent:DOCU_LINK%5CGL:distribution_channel

sapevent:DOCU_LINK%5CGL:sales_organization

sapevent:DOCU_LINK%5CGL:division

sapevent:DOCU_LINK%5CGL:business_area

sapevent:DOCU_LINK%5CGL:storage_location

sapevent:DOCU_LINK%5CGL:company_code

sapevent:DOCU_LINK%5CGL:plant


The material stocks are managed within a plant.

MRP

Material requirements are planned for each plant. Each plant has its own MRP data. Analyses for materials planning can be made across plants.

production

costing

In costing, valuation prices are defined only within a plant.

IMG Path: Enterprise Structure Definition Logistics –General Define, Copy, and Delete Plants

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sapevent:DOCU_LINK%5CGL:valuation_price


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PURCHASING ORGANISATION

IMG Path: Enterprise Structure Definition Materials Management Maintain Purchasing Organization

A Purchase Organisation is an organisational unit within logistics in SAP R/3, which

subdivides an enterprise to facilitate efficient and effective Purchasing. A Purchasing

Organisation procures materials and services, negotiates conditions of purchase with

vendors, and bears responsibility for such transactions.

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STORAGE LOCATIONS

IMG Path: Enterprise Structure Definition Materials Management Maintain Storage Location

A storage location is the place where stock is physically kept within a plant.

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ASSIGNING PLANTS TO COMPANY CODE

IMG Path: Enterprise Structure Assignment Logistics General Assign Plants to Company Code

ASSIGN PURCHASING ORGANIZATION TO COMPANY CODE

IMG Path: Enterprise Structure Assignment Materials Management Assign Purchasing Organization to Company Code

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ASSIGN PURCHASING ORGANIZATION TO PLANT

IMG Path: Enterprise Structure Assignment Materials Management Assign Standard Purchasing Organization to Plants

ASSIGN PURCHASING ORGANIZATION TO REFERENCE PUR. ORG

IMG Path: Enterprise Structure Assignment Materials Management Assign Purchasing Organization to Reference Purchase Organization

PUR.ORG. REF. PUR.ORG.2000 10002100 10002200 10003000 10003100 10003200 1000

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MMASTERASTER D DATAATA

MATERIAL MASTER

Make Global Setting

IMG Path: Logistics - General Material Master Basic Settings Make Global Settings

Select Check Box Manufacturing Part No.

MAINTAINED COMPANY CODE FOR MATERIAL MANAGEMENT

IMG Path: Logistics - General Material Master Basic Settings Maintain Company Codes for Materials Management

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DEFINE ATTRIBUTES OF MATERIAL TYPES

IMG Path: Logistics - General Material Master Basic Settings Material Types Define Attributes of Material Types

MTyp Material type description Type ZFGS ABC-Finished products FERTZNVS ABC-Nonvaluated Stockable ROHZPCK ABC-Packing Material VERPZPRW ABC-Process Waste ROHZROH ABC-Raw Materials HALBZSCR ABC-Scrap ROHZSER ABC-Serviceable Items ROHZSFG ABC-Semi-Finished goods HALBZSPR ABC-Stores and Spares ROH

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AASSIGNSSIGN M MATERIALATERIAL T TYPESYPES TOTO S SPECIALPECIAL C CREATEDREATED T TRANSACTIONRANSACTION

IMG Path: Logistics - General Material Master Basic Settings Material Types Assign Material types to Special Created Transaction

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NUMBER RANGES TO MATERIAL TYPE

IMG Path: Logistics - General Material Master Basic Settings Material Types Define Number Ranges for Each Material Types

From number To number Number status Ext Group: ABC-SEMI FINISHED GOODS TYPE: ZSFG ABC-Semi-Finished goods 000000000000110000 000000000000119999 X Group: ABC-STORES AND SPARES ZPCK ABC-Packing Material ZSPR ABC-Stores and Spares 000000001000000000 000000009999999999 X

Group: ABC-SCRAP ZSCR ABC-Scrap 000000000100000000 000000000199999999 X

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GRP MATERIAL TYPE DESC.B ZSFG ABC-Semi-Finished goodsF ZFGS ABC-Finished productsG LEIH Returnable packagingH HAWA Trading goodsI HIBE Operating suppliesK KMAT Configurable materialsL LEER EmptiesN NLAG Non-stock materialsP IBAU Maintenance assembliesR ZROH ABC-Raw MaterialsS DIEN Services

U ZNVSABC-Nonvaluated Stockable

V ZPCK ABC-Packing MaterialW WETT Competitor products


Group: ABC-PROCESS WASTE ZPRW ABC-Process Waste 000000000000130000 000000000000139999 X

Group: ABC-NON VALUATED ITEMS ZNVS ABC-Nonvaluated Stockable 000000000000900000 000000000000909999 X

Group: ABC-RAW MATERIAL ZROH ABC-Raw Materials 000000000001000000 000000000001099999

Group: ABC-FINISHED GOODS ZFGS ABC-Finished products 000000000000120000 000000000000129999 X

Group: ABC-SERVICABLE ITEMS ZSER ABC-Serviceable Items 000000010000000000 000000019999999999 X

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DEFINE MATERIAL GROUPS

IMG Path: Logistics - General Material Master Settings for Key Fields Define Material Groups

MATL GROUP MATL GRP DESCRIPTION

100 Explosives110 Drill Bits/Rods/Acc.120 Grinding Media130 Chemicals140 Oil & Lubricants150 Consumable Stores160 Consumable Own Mfd170 Packing Materials180 Equip. Spares190 Steel - Construction200 Cement-Construction210 Cement not for Const220 Construction-Other230 Coke240 Electrical Goods250 Miscellaneous510 ORE - RM511 CONCENTRATE-RM550 WASTE-PW801 ZINC - FG802 LEAD - FG803 SILVER - FG804 CADMIUM - FG805 COPPER CATHODE - FG806 SULPURIC ACID - FG

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FFINANCIALINANCIAL A ACCOUNTINGCCOUNTING G GLOBALLOBAL S SETTINGETTING

DEFINE TAX JURISDICTION CODE

IMG Path: Financial Accounting Financial Accounting Global Settings Tax on Sales / Purchases Basic Settings Define Tax Jurisdictions

Delete all Entry with Tax Procedure “TAXINJ”

SPECIFY STRUCTURE FOR TAX JURISDICTION CODE

IMG Path: Financial Accounting Financial Accounting Global Settings Tax on Sales / Purchases Basic Settings Specify Structure for Tax Jurisdictions

Delete entry with procedure TAXINJ and TAXINN

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VVENDORENDOR M MASTERASTER

DEFINE A/C GROUP

IMG Path: Financial Accounting Accounts Receivable & Accounts Payable Vendor Accounts Master Data Preparations for Creating Vendor Master Data Define Account Groups with Screen Layout (Vendors)

Following New Account Groups are defined for ABC

GROUP NAME

ZCONABC-Service Vendor Contractor

ZE01 ABC-EmployeesZH01 ABC-Vendors ( Expenses)

ZIMPABC-Overseas Vendor (Supplier)

ZINDABC-Domestic Vendor (Supplier)

ZPLT ABC-PlantsZTRP ABC-Transporters

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CREATE NUMBER RANGE FOR VENDOR GROUP

IMG Path: Financial Accounting Accounts Receivable & Accounts Payable Vendor Accounts Master Data Preparations for Creating Vendor Master Data Create Number Ranges for Vendor Group

NO FROM TO STATUS EXT.Z1 1000000 1999999Z2 5000000 5999999 0Z3 9000000 9999999 0Z4 P1000 P9999 0 XZ5 20000 29999 0Z6 8000001 8999999 0Z7 10800001 10899999 0

ASSIGN NUMBER RANGE TO VENDOR ACCOUNT GROUP

IMG Path: Financial Accounting Accounts Receivable & Accounts Payable Vendor Accounts Master Data Preparations for Creating Vendor Master Data Assign Number Ranges to Vendor Account Group

GROUP DESC. NO RANGE

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ZCON ABC-Service Vendor Contractor Z3ZE01 ABC-Employees Z1ZH01 ABC-Vendors ( Expenses) Z5ZIMP ABC-Overseas Vendor (Supplier) Z2ZIND ABC-omestic Vendor (Supplier) Z1ZPLT ABC- Plants Z4ZTRP ABC-Transporters Z6

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PARTNER DETERMINATION

IMG Path: Material Management Purchasing Partner Determination Partner Roles Define Permissible Partner Role Per Account Groups

FUNCT NAME GROUP DESCRIPTIONAD Additionals ZCON ABC-Service Vendor Contractor

AZ A.payment recipient ZCON ABC-Service Vendor Contractor

OA Ordering address ZCON ABC-Service Vendor Contractor

VN Vendor ZCON ABC-Service Vendor Contractor

PI Invoicing Party ZCON ABC-Service Vendor Contractor

GS Goods supplier ZCON ABC-Service Vendor Contractor

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DEFINE PARTNER SCHEMA

IMG Path: Material Management Purchasing Partner Determination Partner Settings in Vendor Master Record Define Partner Schemas

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ASSIGN PARTNER SCHEMAS TO ACCOUNT GROUPS

IMG Path: Material Management Purchasing Partner Determination Partner Settings in Vendor Master Record Assign Partner Schemas to Account Groups

GROUP NAME PS PORG PS VSR PS PLNTZCON ABC-Service Vendor Contractor L1 L2 L3ZE01 ABC -EmployeesZH01 ABC Vendors ( Expenses)ZIMP ABC -Overseas Vendor (Supplier) L1 L2 L3ZIND ABC -Domestic Vendor (Supplier) L1 L2 L3ZPLT ABC PlantsZTRP ABC -Transporters L1 L2 L3

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DEFINE PARTNER SCHEMAS

IMG Path: Material Management Purchasing Partner Determination Partner Settings in Purchasing Documents Define Partner Schemas

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ASSIGN PARTNER SCHEMAS TO DOCUMENT TYPES

IMG Path: Material Management Purchasing Partner Determination Partner Settings in Purchasing Documents Assign Partner Schemas to Document Types

DOC. CATEGORY TYPE DESCRIPTION PARPR DESCRIPTION

Purchase order ZBULABC -Bulk Sup-Sch.Agr 0002 Standard PO

Purchase order ZIMP ABC -Import PO 0002 Standard POPurchase order ZIND ABC -Std Local PO 0002 Standard POPurchase order ZPET ABC -Petty Pur PO's 0002 Standard PO

Purchase order ZREDABC -Release PO Direc 0002 Standard PO

Purchase order ZREL ABC -Rel PO agst Conr 0002 Standard POPurchase order ZSBC ABC -Sub contract PO 0002 Standard POPurchase order ZSGM ABC -Group Spec-Mat 0002 Standard POPurchase order ZSGS ABC -Group Spec Serv 0002 Standard POPurchase order ZSRV ABC -Service PO 0002 Standard PO

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DDEFINEEFINE P PURCHASINGURCHASING M MASTERASTER

DEFINE TERMS OF PAYMENTS

IMG Path: Material Management Purchasing Vendor Master Define Terms of Payment

PAYMENTTERMS DESCRIPTIONZ000 Due within 30 DaysZ001 Within 7 days Due net

Z002Payable in two instalments (0001 and Z001)

Z004 Advance payment Z005 90% within 30 days/bal in 90 days Z006 Due within 90 Days Z008 Due within 60 Days

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CHECK INCO TERMS

IMG Path: Material Management Purchasing Vendor Master Check Inco terms

IncoT Description CtyCFR Costs and freight XCIF Costs, insurance & freight X

CIPCarriage and insurance paid to X

CPT Carriage paid to XDAF Delivered at frontier XDDP Delivered Duty Paid XDDU Delivered Duty Unpaid X

DEQDelivered ex quay (duty paid) X

DES Delivered ex ship XESM Ex-Smelter- HZL XESP Ex-Stock Point- ABC XEXW Ex Works XFAS Free Alongside Ship XFCA Free Carrier XFH Free houseFOB Free on board XFOR Free on Road XUN Not Free

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CREATE PURCHASING GROUPS

IMG Path: Material Management Purchasing Create Purchasing Groups

PUR.GRP DESCRIPTIONA00 PURCHASE - RAMA01 STORES - RAMA10 MILL ELECTRI - RAMA11 MILL INSTRU - RAMA12 MILL MECHAN - RAMA13 MILL ORE DRESS-RAMA14 ENVIRONMENT - RAMA20 MINING - RAMA21 SURVEY - RAMA22 VOCATI TRAIN - RAMA23 MECH. - HVSC - RAMA30 TECHNICAL SRV-RAMA31 INFORMTECHNO - RAMA32 INDUSTL ENGG - RAMA40 CIVIL - RAMA41 CENT WORKSHOP-RAMA42 ELECTR GEN - RAMA43 INSTRUME GEN - RAMA44 DG SET - RAMA45 LIGHT VEHICLE GARAA50 PROCESS LAB - RAMA51 KAYAR - RAMA52 GEOLOGY - RAMA60 PERS & ADMIN - RAM

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A70 FINANCE - RAMA80 MEDICAL SRV - RAMC00 MATERIALS - CLZSC10 MECH. PLAN - CLZSC11 INST. PLAN - CLZSC12 ELECT. PLAN - CLZSC13 CIVIL - CLZSC20 REFRACTORY - CLZSC21 LAB - CLZSC22 ISF - CLZSC23 ZRP - CLZSC24 LRP - CLZSC25 CRP - CLZSC26 SINTER - CLZSC40 MEDICAL - CLZSC50 ENVIRONMENT - CLZSC51 TECH. SERV - CLZSC60 P & A - CLZSC70 ACCOUNTS - CLZSC71 I.T. - CLZSC80 SALES - CLZSC81 I.E. - CLZSSTK Stk Pt Sales Off

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BBATCHATCH M MANAGEMENTANAGEMENT

IMG Path: Logistic General Batch Management Specify Batch Level & Status Management

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Activated Batch management Unique at Material Level

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BATCH NUMBER ASSIGNMENT

IMG Path: Logistic General Batch Management Batch Number Assignment Activate Internal Batch Number Assignment

SELECT CHECK BOX AGAINST ALL ABC PLANTS

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SELECT AUTOMATIC BATCH NUMBER ACTIVE

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MAINTAIN NUMBER RANGE FOR EXTERNAL BATCH NUMBER ASSIGNMENT

IMG Path: Logistic General Batch Management Batch Number Assignment Maintain Number Range for External Batch Number Assignment

Select Object: BATCH_CLT

Click on Number Ranges Button

Made no. Range 02 A ZZZZZZZZZZZ for external no. for batches

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MMATERIALATERIAL M MANAGEMENTANAGEMENT

SET MATERIAL BLOCK FOR GOODS MOVEMENTS

IMG Path: Material Management General Setting for Material Management Set Material Block for Goods Movements

When material master data is read for the first time during a goods movement, this

indicator specifies that tables MARC (plant data) and MBEW (accounting data) are locked

exclusively until the goods movement has been fully posted.

Another user cannot maintain the material during this time. This ensures that the goods

movement is valuated correctly and that the stock quantities and values are updated

correctly. The disadvantage is the long period of time for which the lock is set (from the time

the material master data is first read when the goods movement is entered through to

completion of the update posting).

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SETUP MATERIAL BLOCK FOR INVOICE VERIFICATION

IMG Path: Material Management General Setting for Material Management Setup Material Block for Invoice Verification

ACTIVATE CONSIGNMENT PRICE VIA INFO RECORDS

IMG Path: Material Management General Setting for Material Management Activate Consignment Price Via Info Records

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PPURCHASINGURCHASING

DEFINE DEFAULT VALUES FOR BUYER

IMG Path: Material Management Purchasing Define Default Values for Buyers

In this step, you can change the standard settings of certain fields and functions for each user. You define individual default values and assign them to certain user master records.

You assign default values that you maintained in Customizing to a user by entering the key of the default value in the user master record under the parameter ID "EVO".

Default value = 01 Default values for group 1

INDICATOR TAB

Select “A” : Update With or without Plant for Purchase Order & Quotation.

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FAST PROCESSING TAB

Select: REFERENCE TO P.REQ

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PRICE ADOPTION TAB

Select: NOT IF PRICE ENTERED MANUALLY

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RFQ/QRFQ/QUOTATIONUOTATION

DEFINE NUMBER RANGES

IMG Path: Material Management Purchasing RFQ / Quotation Define Number Ranges

NO FROM TO STATUS EXT

R1210000000

1219999999

9 0

R2220000000

1229999999

9 0

R3230000000

1239999999

9 0

R4280000000

1289999999

9 0

R5290000000

1299999999

9

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DEFINE DOCUMENT TYPE

IMG Path: Material Management Purchasing RFQ / Quotation Define Document Types

DOC TYPE DESCRIPTION

ITEM INT.

NR.INT.AS

NR. EXT. AS

UPDATE GRP FIELD SEL

ZBSR Bulk Supply Contract 10 R5 SAP ANAZGSR Group specific RFQ 10 R4 SAP ANAZIMP Import RFQ 10 R2 SAP ANAZLOC Local RFQ - NIT 10 R1 SAP ANAZLVR Letter Enquiry 10 R1 SAP ANAZRCR Rate Contract RFQ 10 R5 SAP ANAZSRV Service Contract RFQ 10 R3 SAP ANA

Remove Tik from T-D COND against all the Document Type for Activating Purchasing Pricing Procedure to Quotation.

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Select Required Purchase Requisition for each RFQ Document Type.

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RRELEASEELEASE P PROCEDUREROCEDURE

EDIT CHARACTERISTIC

IMG Path: Material Management Purchasing RFQ / Quotation Release Procedure for RFQ Edit Characteristic

In this step, you create characteristics for a release procedure for requests for quotations (RFQs).

Classification characteristics are the criteria for a release Condition. If the criteria of a release condition are satisfied, the associated release strategy is assigned to the purchasing document (e.g. purchase order or RFQ). In communication structure CEKKO you will find all the fields that can be used as characteristics for a release condition (e.g. BSART for the order type and GNETW for the total order value).

1. Create a characteristic for each field from communication structure CEKKO that is to be a criterion for your release strategy. You have a free choice of names for the characteristic.

2. Enter the table name and the field name on the tab page Additional data (for example, table CEKKO for field GNETW).

3.Check the data for the chosen field on the tab page Basic data.

If you want to enter several values or a value interval for a characteristic, set the multiple values indicator in the area Value assignment.

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Note

Value intervals can only be specified for numerical values (e.g. an interval of 10,000 to 15,000 for the value of the purchase order.

4. Check the texts for the field on the tab page Descriptions.

5. You can maintain default values for a characteristic on the tab page Values.If you maintain values here, these values will be displayed as input help under Create Procedure with Classification Release Strategy Classification. If you wish to use not only the input help but also other values, you must select the Additional values indicator.

NoteYou can also maintain ' ' as a default value. For example, for account assignment: ' ' for stock material, 'k' for cost center, and 'a' for asset.

6. If you want to restrict the use of a characteristic to particular class types, specify the relevant class types on the tab page Restrictions. For example, class type 032 for the release strategy.

Following Characteristic Created as per HZL Requirement. Enter Required Data in Basic Data, Additional Tab as per Requirement.

BASIC DATA

CHARACTERISTIC = Z_EKKO_POORG

DESCRIPTION = Purchasing Organization

STATUS = Released

VALUE ASSIGNMENT = Check Multiple Values

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ADDITIONAL TAB

TABEL NAME = CEKKO

FIELD NAME = EKORG

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BASIC DATA

CHARACTERISTIC = Z_EKKO_DOCCATEGORY

DESCRIPTION = Purchasing document category

STATUS = Released


VALUES TAB

A Request for quotation

B Purchase requisition

F Purchase order

I Info record

K Contract

L Scheduling agreement

Q Service entry sheet

W Source list

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ADDITIONAL TAB

TABEL NAME = CEKKO

FIELD NAME = BSTYP

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BASIC DATA

CHARACTERISTIC = Z_EKKO_DOCTYPE

DESCRIPTION = Order type (Purchasing)

STATUS = Released


ADDITIONAL TAB

TABEL NAME = CEKKO

FIELD NAME = BSART

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BASIC DATA

CHARACTERISTIC = Z_EKKO_GNETW

DESCRIPTION = Total net order value

STATUS = Released


CHECK INTARVAL VALUE ALLOWED CHECK BOX

VALUES

0.00 - 50000.00 INR

> 50000.00 INR

ADDITIONAL TAB

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TABEL NAME = CEKKO

FIELD NAME = GNETW

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BASIC DATA

CHARACTERISTIC = Z_EKKO_CURR

DESCRIPTION = Currency Key

STATUS = Released


ADDITIONAL TAB

TABEL NAME = CEKKO

FIELD NAME = WAERS

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EDIT CLASSES

IMG Path: Material Management Purchasing RFQ / Quotation Release Procedure for RFQ Edit Classes

In this step, you create classes for a release procedure for requests for quotations (RFQs).

You use a class to group together characteristics that are to constitute a release condition

for a release strategy. In the step we assign this class to the release strategy.

ACTIVITIES

1. Create a class with the class type 032. You have a free choice of names for the new

class (e.g. REL_RFQ for the release of RFQs).

2. Assign a name for the new class on the tab page Basic data.

3. You can view an error message if different characteristics with identical values have

been assigned to a class. To be able to do so, select the Check with error message

indicator in the Same classification area.

4. If appropriate, select terms to be used as search criteria in searches for your class on

the Keywords tab page.

5. Assign your characteristics to the class via the tab page Characteristics.

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CLASS = ZABC_REL

CLASS TYPE = 032

BASIC DATA

DESCRIPTION = ABC RELEASE PROCEDURE.

STATUS = RELEASED

SELECT DO NOT CHECK RADIO BUTTON IN SAME CLASSIFICATION

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CHAR TAB

CHARACTERISTIC DESCRIPTION DATA

Z_EKKO_POORG Purchasing Organization CHAR 4 0

Z_EKKO_DOCCATEGORY Purchasing document category CHAR 1 0

Z_EKKO_DOCTYPE Order type (Purchasing) CHAR 4 0

Z_EKKO_GNETW Total net order value CURR 15 2 INR

Z_EKKO_CURR Currency Key CHAR 5 0

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DEFINE RELEASE PROCEDURE FOR RFQ

IMG Path: Material Management Purchasing RFQ / Quotation Release Procedure for RFQ Define Release Procedure for RFQ

In this step, you set up the release procedure for Purchasing Documents. (Note that in this

context "releasing" means "approving", or giving the "green light" to a document.)

Activities

Here you define the following:

Release group

Release codes

Release indicators

Release strategy

RELEASE GROUP

Here you create the Release Codes you need for your release strategy and assign the codes

to your release group. If a release code is to be used

REL.GRP REL OBJ. CLASS DESCRIPTION

R1 2 ZABC_REL PUR DOC REL. GROUP

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RELEASE CODES

Here you create the release codes you need for your release strategy and assign the codes

to your release group.

GRP CODE WORKFLOW DESCRIPTIONR1 G1 INITIATORR1 G2 RECOMMENDERR1 G3 APPROVERR1 R1 PURCHASE ASSISTANTSR1 R2 MANAGER/EXECUTIVESR1 R3 UNIT MATERIAL HEAD

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RELEASE INDICATOR

A release indicator shows the release status of an RFQ.

Via the following settings, you can define the release indicators you need for your release

procedure:

The Released indicator is used to specify whether messages (RFQ documents in output

format) may be transmitted for an RFQ with this indicator. The Changeability indicator

shows the effect of changes to the RFQ (a change to an RFQ may require a new release

strategy to be determined, for instance). By means of the Value change field, you can

specify that the release strategy is to be re-started if an RFQ is changed and the value of an

RFQ item thereby increases by a certain percentage (e.g. 10%). Set the Changeability

indicator to "4 - Changeable, new release in case of new strategy or value change" or "6 -

Changeable, new release in case of new strategy or value change/outputted" and enter a

percentage in the Value change field.

The following release indicators are necessary for every release procedure:

Release indicator for initial status. If the RFQ is subject to a release strategy, it must

normally be released before it can be transmitted to the vendor. Therefore, when an RFQ is

created, it is assigned a release indicator that blocks it from being outputted in message

form. The Released indicator must not be selected for this indicator. Release indicator for

released status

This indicator is assigned to the RFQ when it is released. The Released indicator must be

selected for this indicator.

REL.INDICATOR RELEASED CHANGABLE VALUE CHANGE % DESCRIPTIONA 6 1 Not ReleaseR X 6 1 Release

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RELEASE STRATEGY

With the release prerequisites, you specify the order in which the individual release points

(individuals or departments) represented by the release codes may release the document.

Example

The following table shows release prerequisites for a strategy with four release codes.

Code/Release prerequisite

01 02 03 04

01 - [ ] [ ] [ ]

02 [x] - [ ] [ ]

03 [x] [x] - [ ]

04 [x] [x] [x] -

In this release strategy, the codes 01, 02, 03, and 04 must successively release the RFQ.

Read the table from left to right. For instance, the third line for release code 03: For code

03, release via code 01 and code 02 is a prerequisite. That is to say, the RFQ must be

released via codes 01 and 02 before it can be released via code 03.

Release statuses

Here you specify the status an RFQ has after certain release points have affected release.

Specify which release indicator/status an RFQ is to have after having been released via a

certain release code.

Classification

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In classification, you maintain the values assigned to the characteristics. Via the

characteristics and their values, you specify the RFQs to which your release strategy is

assigned.

Maintain values (individual values or intervals) for your characteristics.

Example

Two characteristics and their values have been maintained in classification for release

strategy 'EA':

- Document type - 'NB - standard purchase order'

- Total value - above 10,000

All POs with the document type 'NB' and a total value in excess of $10 ,000 are thus subject

to a release procedure with the release strategy 'EA'.

Release simulation

The release simulation function enables you to check which status an RFQ will achieve with

your release strategy if release is effected by a certain release point.

Choose "Simulate release" and release the document with the desired release code by

double-clicking. The system shows you which status the RFQ now has as a result of this

release.

RELEASE STRATEGIES

RELEASE GROUP = R1 PUR DOC REL. GROUP

RELEASE STRATEGY = R1 SINGLE LEVEL REL STR

RELEASE CODE= R1 PURCHASE ASSISTANTS

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CLASSIFICATION

Following Classification data provided.

CHARACTER DESCRIPTION VALUEPurchasing Organization 1000Purchasing Organization 2000Purchasing Organization 2100Purchasing Organization 2200Purchasing Organization 3000Purchasing Organization 3100Purchasing Organization 3200Purchasing Organization 9200

Purchasing document category

Request for quotation

Order type (Purchasing) ZBSROrder type (Purchasing) ZGSROrder type (Purchasing) ZIMPOrder type (Purchasing) ZLOCOrder type (Purchasing) ZLVROrder type (Purchasing) ZRCROrder type (Purchasing) ZSRV

Total net order value 0.00 - 50000.00 INRTotal net order value > 50000.00 INR

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Currency Key EURCurrency Key INRCurrency Key JPYCurrency Key SEKCurrency Key USD

Release Indicator assign in following way

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2nd RELEASE STRATEGY


RELEASE STRATEGY = R2 TWO STEP REL PRO


R2 MANAGER/EXECUTIVES

Enter Following information in respective fields

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RELEASE STATUS

CLASSIFICATION

Enter Following data in Classification Tab

3RD RELEASE STRATEGY

RELEASE GROUP = R1PUR DOC REL. GROUP

RELEASE STRATEGY = R3 2 STEP < 50000

RELEASE CODE= R1 PURCHASE ASSISTANTSR2 MANAGER/EXECUTIVES

CLASSIFICATION DESC. VALUEPurchasing Organization 1000Purchasing Organization 2000

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CLASSIFICATION DESC. VALUEPurchasing Organization 1000Purchasing Organization 2000Purchasing Organization 2100Purchasing Organization 2200Purchasing Organization 3000Purchasing Organization 3100Purchasing Organization 3200Purchasing Organization 9200Purchasing document category Purchase orderOrder type (Purchasing) ZPETTotal net order value 0.00 - 50000.00 INRTotal net order value > 50000.00 INRCurrency Key INR


Purchasing Organization 2100Purchasing Organization 2200Purchasing Organization 3000Purchasing Organization 3100Purchasing Organization 3200Purchasing Organization 9000Purchasing Organization 9100Purchasing Organization 9200Purchasing document category Purchase orderPurchasing document category ContractPurchasing document category Scheduling agreementOrder type (Purchasing) FOOrder type (Purchasing) LPOrder type (Purchasing) LPAOrder type (Purchasing) UBOrder type (Purchasing) ZBULOrder type (Purchasing) ZCBSOrder type (Purchasing) ZCHOOrder type (Purchasing) ZCPLOrder type (Purchasing) ZCSROrder type (Purchasing) ZIMPOrder type (Purchasing) ZINDOrder type (Purchasing) ZREDOrder type (Purchasing) ZRELOrder type (Purchasing) ZSBCTotal net order value 0.00 - 50000.00 INRCurrency Key EURCurrency Key INRCurrency Key JPYCurrency Key SEKCurrency Key USD

4TH RELEASE STRATEGY


RELEASE STRATEGY = R4 3 STEP > 50000 CURC


R2 MANAGER/EXECUTIVES

R3 UNIT MATERIAL HEAD

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RELEASE INDICATOR

CHARACTERSITC DESC VALUEPurchasing Organization 1000Purchasing Organization 2000Purchasing Organization 2100Purchasing Organization 2200Purchasing Organization 3000Purchasing Organization 3100Purchasing Organization 3200Purchasing Organization 9000

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Purchasing Organization 9100Purchasing Organization 9200Purchasing document category Purchase orderPurchasing document category ContractPurchasing document category Scheduling agreementOrder type (Purchasing) FOOrder type (Purchasing) UBOrder type (Purchasing) ZBULOrder type (Purchasing) ZIMPOrder type (Purchasing) ZREDOrder type (Purchasing) ZRELOrder type (Purchasing) ZSBCOrder type (Purchasing) ZSRVTotal net order value > 50000.00 INRCurrency Key EURCurrency Key INRCurrency Key JPYCurrency Key SEKCurrency Key USD

5TH RELEASE STRATEGY


RELEASE STRATEGY = R5 3 STEP GROUP SPEC

RELEASE CODE= G1 INITIATOR

G2 RECOMMENDER

G3 APPROVER

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CHARACTERSITC DESC VALUEPurchasing Organization 1000Purchasing Organization 2000Purchasing Organization 2100Purchasing Organization 2200Purchasing Organization 3000Purchasing Organization 3100Purchasing Organization 3200Purchasing Organization 9000Purchasing Organization 9100Purchasing Organization 9200Purchasing document category Purchase orderOrder type (Purchasing) ZSGMOrder type (Purchasing) ZSGSTotal net order value 0.00 - 50000.00 INRTotal net order value > 50000.00 INRCurrency Key INR

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PPURCHASEURCHASE R REQUISITIONEQUISITION

In this section, you make the system settings for purchase requisitions.


IMG Path: Material Management Purchasing Define Number Ranges

In this step, you maintain the number ranges for purchase requisitions.

NO FROM TO STATUS EXT10 1100000001 1199999999 011 1200000001 1299999999 012 1300000001 1399999999 013 1500000001 1599999999 014 1810000001 1819999999 015 1900000001 1999999999 016 1820000001 1829999999 0

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IMG Path: Material Management Purchasing Define Document Types

The System manages Purchases Requisitions as documents. We can group requisitions into

any number of document types.

In this step, we can do the following:

Create new document types

Define the item interval

Define allowed follow-on document types

Assign document types to a Number Range Group

Define number range interval

Choose type of Number Assignment (Internal or External)

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We maintain the associated Number Ranges in the step Define Number Ranges under

"Purchasing

DOC TYPE DESCRIPTIONITEM INT.

NR.INT.AS

NR. EXT. AS

FIELD SEL CONTROL

OVER REQ REL VARIANT

DOC TYPE

FO Framework Order 10 01 2 FOF SRVZGSP ABC-Grp Spec. Mat PR 10 14 2 NBBZGSS ABC -Grp Spec.Sev. PR 10 16 2 NBBZIMP ABC -Import PR 10 11 2 NBBZIND ABC -Manual Req. 10 10 2 NBBZMRP ABC -MRP based PR 10 13 2 NBBZSBC ABC -Sub-Contract PR 10 12 2 NBBZSRV ABC -Service PR 10 12 2 NBBZSTO ABC -Stock Tr PR 10 15 2 NBB

Select the Required Document type & assign link document types to which selected requisition used as a reference.

LINK PURCHASE REQUISITION WITH DOCUMENT TYPE

DocT ICa DocT ITEM NoA R/SG.V.SHIVAKKUMAR

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CATEGORY

ZGSP K ZIND KZGSP L ZIMP LZGSP L ZIND LZGSP S ZLVRZGSP S ZIND SZGSS D ZSRV DZGSS D ZSGS DZGSS D ZSRV DZIMP ZBSRZIMP ZIMPZIMP ZLOCZIMP ZRCR

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DEFINE SCREEN LAYOUT AT DOCUMENT LEVEL

For all external Purchasing Documents and purchase requisitions, we can specify the input

attributes of fields by using field selection keys.

A field selection key determines whether a field is:

A mandatory-entry field (input required)

An optional-entry field (input possible)

A display field (field displayed only, input not possible)

Suppressed

Select ME51 & ME51N

Double click on Reference data, item & select REQUISITIONER mandatory

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PPURCHASEURCHASE O ORDERRDER

In this step, you make the system settings for Purchase Orders.


In this step, you maintain the number ranges for Purchase Order

IMG Path: Material Management Purchasing Purchase Order Define Number Ranges

NO FROM TO STATUS EXT35 3500000001 3599999999 041 4100000001 4199999999 042 4200000001 4299999999 044 4400000001 4499999999 045 4500000001 4599999999 048 4800000001 4899999999 051 5100000001 5199999999 052 5200000001 5299999999 058 5800000001 5899999999 061 6100000001 6199999999 0

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IMG Path: Material Management Purchasing Purchase Order Define Document Types


ITEM

INT.NR.INT AS

NR EXT

NO EXT.AL

EUPDATE GRP

FIELD SELEC

TCONTRO

LVARIAN

TVENDO

R

DOC TYP

E

FOABC-Framework Order 10 45 SAP FOF SRV

UB ABC-Stk transport 10 61 SAP UBF TZBUL ABC-Bulk Sup-Sch.Agr 10 35 SAP ZNBFZIMP ABC-Import PO 10 42 SAP ZNBFZIND ABC-Std Local PO 10 41 SAP ZNBFZPET ABC-Petty Pur PO's 10 45 SAP NBFZRED ABC-Release PO Direc 10 44 SAP ZNBFZREL ABC-Rel PO agst Conr 10 44 SAP ZNBFZSBC ABC-Sub contract PO 10 52 SAP ZNBFZSGM ABC-Group Spec-Mat 10 48 SAP NBFZSGS ABC-Group Spec Serv 10 58 SAP NBFZSRV ABC-Service PO 10 51 SAP ZNBF

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SET TOLERANCE LIMIT FOR PRICE VARIANCE

IMG Path: Material Management Purchasing Purchase Order Set Tolerance Limit for Price Variance

When processing a purchase order, the system checks whether the effective price of a PO

item shows variances compared with the valuation price stored in the material master

record. In addition, it checks whether the specified cash discount value is admissible.

Variances are allowed within the framework of tolerance limits. If a variance exceeds a

tolerance limit, the system issues a warning or error message.

In the SAP System, the types of variance are represented by the tolerance keys. For each

tolerance key, we can define percentage and value-dependent upper and lower limits per

company code.

MAKE NEW ENTRY WITH COMPANY CODE = 1000 AND TOLERANCE KEY = PE

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MAKE NEW ENTRY WITH COMPANY CODE = 1000 AND TOLERANCE KEY = SE

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RELEASE PROCEDURE FOR PURCHASE ORDER

IMG Path: Material Management Purchasing Purchase Order Release Procedure for Purchase Order

DETAIL FOUND IN Material Management Purchasing RFQ / Quotation Release Procedure for RFQ Define Release Procedure for RFQ chapter.

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SSETUPETUP S STOCKTOCK T TRANSPORTRANSPORT O ORDERRDER

DEFINE SHIPPING DATA FOR PLANTS

IMG Path: Material Management Purchasing Purchase Order Setup Stock Transport Order Define Shipping Data for Plants

In this step, we maintain the shipping data for plants for stock transfer processing. Here we

maintain the customer number of the receiving plant. This customer number is used in SD

shipping processing to identify the goods recipient (ship-to party)

We can also define the following for the supplying plant:

Sales organization

Distribution channel

Division

With this data, the system determines the shipping data for the material to be transferred

(e.g. the shipping point).

Plnt Name 1CustNoPlnt Name 1

SOrg

DstCh

Div.

Language

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1000 Head Office P1000 Udaipur Head Office

3000 30 00 EN

2000

Chanderia Lead & Zinc Smelter P2000

Chanderiya Lead and Zinc Smelter

3000 30 00 EN

2100 Zinc Smelter Debari P2100 Debari Zinc Smelter

3000 30 00 EN

2200 Vizag Zinc Lead Smelter P2200 Vizag Zinc Lead Smelter

3000 30 00 EN

3000 Rampura Agucha Mines P3000 Rampura Agucha Mines

3000 30 00 EN

3100 Rajpura Dariba Mines. P3100 Rajpura Dariba Mines

3000 30 00 EN

3200 Zawar Mines. P3200 Zawar Mines

3000 30 00 EN

4100 Chandigarh Stock Point. P4100 Chandigarh Stock Point

3000 30 00 EN

4200 Hissar Stock Point P4200 Hissar Stock Point

3000 30 00 EN

4300 Faridabad Stock Point P4300 Faridabad Stock Point

3000 30 00 EN

4400 Sahibabad Stock Point P4400 Sahibabad Stock Point

3000 30 00 EN

4500 Jalandhar Stock Point P4500 Jalandhar Stock Point

3000 30 00 EN

5000

Marketing HO, Regional Office P5000 Mumbai Marketing Head Office

3000 30 00 EN

5100 Kalamboli Stock Point P5100 Kalamboli Stock Point

3000 30 00 EN

5200 Nagpur Stock Point P5200 Nagpur Stock Point

3000 30 00 EN

5300

Kandla Port Stock Point / Sale P5300 Kandla Port Stock Point

3000 30 00 EN

6000 Kolkata Stock Point P6000 Kolkata Stock Point

3000 30 00 EN

6100 Kolkata Stock Point P6100 Kolkata Stock Point

3000 30 00 EN

6200 Jamshedpur Stock Point P6200 Jamshedpur Stock Point

3000 30 00 EN

7100 Bangalore Stock Point P7100 Hyderabad Stock Point

3000 30 00 EN

7200 Hyderabad Stock Point P7200 Bangalore Stock Point

3000 30 00 EN

7300 Pondicherry Stock Point P7300 Pondicherry Stock Point

3000 30 00 EN

740 Chennai Stock Point P7400 Chennai Stock Point 300 30 00 ENG.V.SHIVAKKUMAR

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0 0

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Assign Delivery Type and Checking Rules

IMG Path: Material Management Purchasing Purchase Order Setup Stock Transport Order Assign Delivery Type and Checking Rules

In this step, we specify whether an SD delivery is to be created in the case of a PO with a

certain combination of supplying plant and document type. We can also specify which

delivery type is to be used.

The delivery type in Sales and Distribution (SD) determines how a delivery is handled. In the

SAP system, the delivery type 'NL' is used for stock transfers without a billing document.

Cat Type SPlt DlvTy ChRShip. sch.

Route sch. Doc. type descr. Description Checking rule L1 L2 DTCon

F UB 2000 NL 1ABC-Stk transport Replenishment Dlv. Checking rule 01




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ASSIGN DOCUMENT TYPE, ONE STEP PROCEDURE, UNDER DELIVERY TOLERANCE

In this step, we define which document type is to be used for a certain combination of

supplying plant and receiving plant. As the supplying and receiving plants belong to the

same company code, we choose the document type 'UB' or a comparable document type of

your own. A physical stock transfer is then carried out without a billing document.

Depending on the supplying and issuing plants, you can also specify whether or not the

stock transfer is to be executed according to the one-step procedure. With the one-step-

procedure, the goods receipt in the receiving plant is posted at the same time as the goods

issue in the issuing plant.

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SPlt Plnt Cat Type One-step TST

2000 1000 F UB2000 2000 F UB2000 2100 F UB2000 2200 F UB2000 3000 F UB2000 3100 F UB2000 3200 F UB2000 4100 F UB2000 4200 F UB2000 4300 F UB2000 4400 F UB2000 4500 F UB2000 5000 F UB2000 5100 F UB2000 5200 F UB2000 5300 F UB2000 6000 F UB2100 2000 F UB2100 2100 F UB2100 2200 F UB2100 3000 F UB2100 3100 F UB2100 3200 F UB2100 4100 F UB2100 4200 F UB2100 4300 F UB2100 4400 F UB2100 4500 F UB2100 5000 F UB2100 5100 F UB2100 5200 F UB2100 5300 F UB2100 6000 F UB2100 6100 F UB2100 6200 F UB2100 7100 F UB2100 7200 F UB2100 7300 F UB

Define the above Combination for All the Plants defined for HZL

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CCONTRACTONTRACT


In this step, you maintain the number ranges for Contract

IMG Path: Material Management Purchasing Contract Define Number Ranges

NO FROM TO STATUS EXT31 3100000001 3199999999 033 3300000001 3399999999 037 3700000001 3799999999 0


IMG Path: Material Management Purchasing Contract Define Document Types


ITEM

INT.

NR.INT AS

NR EXT

NO EXT.ALE

UPDATE

GRP

FIELD SELECT

CONTROL

VARIANT

VENDOR

DOC TYPE

MKQuantity contract 10 31 SAP MKK

ZCHO

ABC-Rate Contract 10 31 SAP WKK

ZCPL

ABC-Plant Rate Con 10 37 SAP WKK

ZCSR

ABC-Service contract 10 33 SAP WKK

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LINKAGE REQUISITION TYPE TO CONTRACT

DocT ICa DocT I NoA R/S Dialog

ZIMP MK XZIMP MK K X X XZIMP ZCHO XZIMP ZCHO K X X XZIMP ZCPL XZIMP ZCPL K X X XZIMP K MK K X XZIMP K ZCHO K X XZIMP K ZCPL K X XZIND MK XZIND MK K X X XZIND ZCHO XZIND ZCPLZIND K MK K X XZMRP MK XZMRP MK K X X XZMRP ZCHO XZMRP ZCHO K X X XZMRP ZCPL XZMRP ZCPL K X X XZMRP K MK K X XZMRP K ZCHO K X XZMRP K ZCPL K X XZSRV D ZCSR D X

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RELEASE PROCEDURE FOR CONTRACT

IMG Path: Material Management Purchasing Contract Release Procedure for Contract

DETAIL FOUND IN Material Management Purchasing RFQ / Quotation Release Procedure for RFQ Define Release Procedure for RFQ chapter.

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SSCHEDULINGCHEDULING A AGREEMENTGREEMENT


In this step, you maintain the number ranges for Scheduling Agreement

IMG Path: Material Management Purchasing Scheduling Agreement Define Number Ranges

NO FROM TO STATUS EXT35 3500000001 3599999999 0


IMG Path: Material Management Purchasing Scheduling Agreement Define Document Types


ITEM

INT.NR.INT AS

NR EXT

UPDATE GRP

FIELD SELEC

TCONTRO

LSLLNT

T-D COND

RELEASE DOC

VARIANT

VENDOR

DOC TYPE

LPAB-Agr (No Rel Doc) 10 35 SAP LPL

LPA Sch Agr-Rel Doc 10 35 SAP LPL

LUTransp. sched. agmt. 10 35 SAP LUL T

ZCBS ABC-Bulk Supply 10 35 SAP LPL

LINKAGE REQUISITION TYPE TO CONTRACT

DocT ICa DocT I NoA R/S Dialog

ZIMP ZCBS XZIMP ZCBS K X X XZIMP K ZCBS U X XZIMP U ZCBS XZIND ZCBS XZIND ZCBS K X X XZIND K ZCBS U X X

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ZIND U ZCBS XZMRP ZCBS XZMRP ZCBS K X X XZMRP K ZCBS K X XZMRP U ZCBS X

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CCONDITIONONDITION

DEFINE CONDITION TYPE

IMG Path: Material Management Purchasing Condition Define Price Determination Process Define Condition Type

The condition types are used to represent pricing elements such as prices, discounts,

surcharges, taxes, or delivery costs in the SAP System. These are stored in the system in

condition records.

In a price calculation schema (which may also be termed a "pricing procedure"), we collect

together all the condition types that are automatically to be taken into account by the SAP

System in the process of price determination with regard to a business transaction.

Note that we can only also enter manually the condition types that are contained in the

calculation schema.

We can alter the result of the price determination process in the purchasing document

manually. We can limit the change options for a condition type in this step.

If we define our own condition types, the key should begin with the letter Z, as SAP keeps

these name slots free in the standard system.

We should not change the condition types that are included in the standard SAP System

supplied.

Actions

1. Check the extent to which you can use the condition types those are included in the

standard SAP system supplied.

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2. Create new access sequences by copying and changing similar existing ones.

In doing so, you must specify the following:

Enter an alphanumeric key (which can have a maximum of 4 characters) for the condition

type, together with a descriptive text.

Specify an access sequence for the condition types. (For header conditions, you need not

specify an access sequence.)

3. Maintain the detail screen for the condition type.

Following Condition types are defined as per ABC Requirement.

USEAGE

App CTyp Name

CalTy

ScBas

CdCat

Man.

Accr.

CCl

Head

Item

+/-

Amt

Val

Rel

Del

CurC

Vendor

A M ZA00Surcharge % on Net A C A X X A X X

A M ZA01Surcharge % on Gross A C C A X X A X X

A MZAC

V ACTUAL VALUE B D A X XA M ZB00 Surcharge (Value) B C A X X A X X

A M ZC00Surcharge/Quantity C C A X A X X X

A MZCA

CClearing Agent Charg B B B C X A X X A X X X X 2

A MZCD

S Special customs B B B C X A X X A X X X X 2A M ZCFC C & F (Inland) B B B C X A X X A X X X X 2A M ZCIF CIF Value B B B C A X X A X X X X 2

A MZCU

D Customs Duty B B B C X A X X A X X X X 2

A MZCV

D CVD B B B C X A X X A X X X 2

A MZDEM

Demurrage Charges B B B C X A X X A X X X X 2

A M ZEXS Excise in PO- HZL B D D D X

A MZFO

1 Forwarding % A B B C A X X A X X X X 2

A MZFO

2 Forwarding Value B B B C A X X A X X X X 2

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A M ZFPP Fright-Port to Port B B B C X A X X A X X X X 2

A MZG0

1Markup Deliv. Plant A C C A X X A X X

A MZHA

LHandling Chrg-Inland B B B C X A X X A X X X X 2

A MZHA

OHandling Chrg-OVR B B B C X A X X A X X X X 2

A MZHC

OHandl Chrg Main Sup. B B B C A X X A X X X X

A M ZIFVFrt-Works-Port (VAL) B B B C X A X X A X X X X 2

A M ZINFInland Freight (IMP) B B B C X A X X A X X X X 2

A M ZINPInsurance Charges % A B B C X A X X A X X X X 2

A M ZINS Ins ChrgS-Inland B B B C X A X X A X X X X 2

A M ZISNIns Chrgs Value-Imp B B B C X A X X A X X X X 2

A M ZITCInter. Transport Chg B B B C X A X X A X X X X 2

A M ZLDC Loading Charges B B B C X A X X A X X X X 2

A MZLN

CLanding Charges % A B B C X A X X A X X X X 2

A MZLN

V Landing Chrg (Val) B B B C X A X X A X X X X 2

A MZOA

1 Customs % A B B X A X X X

A MZOB

1 Customs (Value) B B B X A X X X

A MZOC

1 Customs/Quantity C C B X A X X X X

A MZOT

1 Octroi % A B B C X A X X A X X X X 2

A MZOT

2 Octroi Value B B B C X A X X A X X X X 2

A M ZPAFPacking & Forwarding B B B C A X X A X X X X 2

A M ZPC1 Packing Value B B B C A X X A X X X X 2A M ZPC2 Packing % A B B C A X X A X X X X 2

A M ZPFPPacking & Forward % A B B C A X X A X X X X 2

A MZSAD SAD B B B C X A X X A X X X X 2

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DEFINE CALCULATION SCHEMA

IMG Path: Material Management Purchasing Condition Define Price Determination Process Define Calculation Schema

In this step, you define the calculation schemas. In the MM area, a calculation schema - a

framework of steps used to calculate or determine something - is used among other things

to calculate costs, prices, period-end rebates, and taxes.

Note

In the calculation schema (pricing procedure), we specify which condition types are to be

taken into account in which sequence. In the price (or cost) determination process, the SAP

System automatically determines which calculation schema is valid for a business

transaction and takes into account, one after another, the condition types it contains.

The following calculation schemas are predefined in the standard system. You should not

change these schemas.

ZJRM00 ABC-IN: Purchasing

ZJIMP1ABC-IN: Import Purchasing

Control the price determination process in POs, quotations, and scheduling agreements.

Both calculation schemas require 2 condition types for the gross price: one for automatic

price determination (standard: PB00) and one for manual maintenance (standard: PBXX).

RM0001 and RM1001 Determine which condition types you can enter in purchasing

document headers with Time-Dependent Conditions (e.g. contracts).

RM0002, RM1002 determines which additional condition types you can enter in purchasing

document items with time-dependent conditions or in the Purchasing Info Record.

RMMP00 defines the condition type for determining the market price which can be entered

for each material.

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ZRM200, ABC-Stock Transfer Document Controls the delivery cost determination process in

stock transport orders and stock transport scheduling agreements.

Enter a key (length max. six characters) for the schema you wish to create, and a descriptive

text.

For each schema, specify the condition types in the order of their usage, and maintain the

relevant data

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PRICING PROCEDURE FOR STOCK TRANSFER PURCHASE ORDER

ZRM200 = ABC-Stock Transfer Document

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PRICING PROCEDURE FOR DOMESTIC PURCHASE ORDER

ZJRM00 = ABC-IN: Purchasing

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PRICING PROCEDURE FOR IMPORT PURCHASE ORDER

ZJIMP1 = ABC-IN: Import Purchasing

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PRICING PROCEDURE FOR MARKET PRICE

RMMP00 = Market Price

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DEFINE SCHEMA GROUP

IMG Path: Material Management Purchasing Condition Define Price Determination Process Define Schema Group

In this step, you define schema groups.

These allow you to group together purchasing organizations that use the same calculation

schema.

You can also use them to group together vendors for whom the same calculation schema is

valid

Activities

In this step, you can:

Define schema groups for purchasing organizations and vendors

Assign schema groups to your purchasing organizations

Note:

You assign vendors to schema groups in the relevant vendor master records

Schema Groups: Vendor

SCHEMA GROUP DESCRIPTIONI1 Import Vendor SchemaL1 Local Vendor SchemaS1 Stock Transfer Vendor Schema

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DEFINE SCHEMA DETERMINATION

IMG Path: Material Management Purchasing Condition Define Price Determination Process Define Schema Determination

In this step, you assign purchasing transactions and processes to a calculation schema; that

is, you specify the cases in which a certain schema is used.

For Standard Purchase Orders

Depending on the schema group of the vendor and the purchasing organization

For Stock Transport Orders

Depending on the supplying plant, the document type and the schema group of the

purchasing organization)

For Market price Determination

Depending on the purchasing organization

That is, for each purchasing organization, a separate calculation schema can apply for the

determination of the market price

Determine Calculation Schema for Standard Purchase Orders

SCHEMA GRP PORG

SCHEMA GROUP

VENDOR PROCEDURE DESCRIPTIONRM0000 Purchasing Document (Big)

1 RM1000 Purchasing Document (Small)I1 ZJIMP1 ABC-IN: Import PurchasingL1 ZJRM00 ABC-IN: PurchasingS1 ZRM200 ABC-Stock Transfer Document

1 RM1000 Purchasing Document (Small)1 1 RM1000 Purchasing Document (Small)

2000 ZJRM00 ABC-IN: Purchasing2000 I1 ZJIMP1 ABC-IN: Import Purchasing2000 L1 ZJRM00 ABC-IN: Purchasing

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Determine Schema for Stock Transport Orders

SCHEMA GRP

PORG DOC.TYPE SUPPL PLANT PROCEDURE DESCRIPTIONLU ZRM200 ABC-Stock Transfer DocumentUB ZRM200 ABC-Stock Transfer Document

Determine Calculation Schema for Determination of Market Price

PUR. ORG DESCRIPTION

MARKET PRICE SCHEMA

SCHEMA DESCRIPTION

1000 Central Pur. Org RMMP00 Market Price2000 Chanderiya Pur.Org. RMMP00 Market Price2100 Debari Pur. Org. RMMP00 Market Price2200 Vizag Pur. Org. RMMP00 Market Price3000 Agucha Pur. Org. RMMP00 Market Price3100 Dariba Pur. Org. RMMP00 Market Price3200 Zawar Pur. Org. RMMP00 Market Price9000 Stk Trn Pur.Org. RMMP00 Market Price9100 FG Stk Trn Pur.Org. RMMP00 Market Price9200 Sales Office Pur.Org RMMP00 Market Price

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GGENERALENERAL T TOPICOPIC ININ P PURCHASINGURCHASING

IMPORT SCREENS IN PURCHASING DOCUMENT

IMG Path: Material Management Purchasing Foreign Trade / Customs Control Foreign Trade Data in MM & SD Documents

In this step, you set the system to propose import screens for the subsequent maintenance

of purchase orders and purchasing outline agreements.

Change Imp.Data Field to 2 i.e. Never Call up Import Data Screens

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DEFINE DEFAULT VALUES FOR DOCUMENT TYPE

IMG Path: Material Management Purchasing Define Default Values for Document Type

In this step, you can define the default values for the document type in certain transactions

If a purchase order is generated from a requisition, the document type is adopted from the

requisition.

T.CODE T.CODE DESCRIPTION DOC.TYPE DESCRIPTIONMB01 Post Goods Receipt for PO ZIND ABC-Std Local POME21 Create Purchase Order ZIND ABC-Std Local POME21N Create Purchase Order ZIND ABC-Std Local POME25 Create PO with Source Determination ZIND ABC-Std Local POME27 Create Stock Transport Order UB ABC-Stk transportME31 Create Outline AgreementME31K Create ContractME31L Create Scheduling Agreement ZCBS ABC-Bulk SupplyME37 Create Transport Scheduling Agmt. LU Transp. sched. agmt.ME41 Create Request For Quotation ZLOC ABC-Local RFQ - NITME51 Create Purchase Requisition ZIND ABC-Manual Req.ME51N Create Purchase Requisition ZIND ABC-Manual Req.

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MESSAGES IN PURCHASING DOCUMENT

ASSIGN FORM AND OUTPUT PROGRAM TO PURCHASE ORDER

IMG Path: Material Management Purchasing Messages Forms (Layout Sets) for Messages Assign Form & Output Program to Purchase Order

Assign Form “ZMEDRUCK” which is a changed of original form “MEDRUCK” to Form field of

Out put Type NEU. NEU message type is used for generating output of Domestic Purchase

Order. New Changed program of “ZSAPFM06P” which is copy of sap standard program

“SAPFM06P” is assigned to message type “NEU”

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Same way New Message type “NEUI” is created for generating messages (printout) for

Import Purchase Order. New Developed Form “ZIMP_MEDRUCK” assigned to message type

“NEUI”. New program “ZIMP_SAPFM06P” is assigned to message type “NEUI”.

DEFINE MESSAGE TYPES FOR PURCHASE ORDER

IMG Path: Material Management Purchasing Messages Output Control Message Type Define Message Type for Purchase Order Maintain Message Types for PO

Make new Message Type “NEUI” Purchase order (IMP) by copying existing message type “NEU”

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DEFINE MESSAGE SCHEMA FOR PURCHASE ORDER

In this step, you define your message schema for the purchase order and assign it to the PO.

The allowed message types for each message application (new printout, expediter, etc.) are

stored in a message schema. This enables the system to suggest the relevant message

automatically in a PO.

You must first define the message types and then enter them in a message schema.

Note

Only one schema and one message type can be assigned to the PO.

IMG Path: Material Management Purchasing Messages Output Control Message Determination Schema Define Message Schema for Purchase Order Maintain Message Determination Schema: Purchase Order

Copy “NEU” of Step 10 in step 50 for “NEUI” to print import purchase order.

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DEFINE PARTNER ROLE FOR PURCHASE ORDER

IMG Path: Material Management Purchasing Messages Output Control Partner Role Per Message Type Define Partner Role For Purchase Order

In this step, you define the partner roles for the message types.

Activities

Specify which partner roles are allowed for the relevant message type.

Copies all the entries with message type “NUE” to “NEUI” for Import Purchase Order printout.

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VENDOR EVALUATION

In this section, you make the settings for vendor evaluation that apply to all purchasing organizations:

Define weighting keys

Define criteria

Define scope of list

In the step Define Purchasing Organization Data for Vendor Evaluation, you define

individual values for each purchasing organization.

Prerequisites

Note that different vendors can be evaluated by several purchasing organizations. To ensure

the comparability of these evaluations, the system settings must not differ. For example,

you may not allow different scoring ranges.

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DEFINE WEIGHTING KEYS

IMG Path: Material Management Purchasing Vendor Evaluation Define Weight Deys

In this step, you define the weighting keys for the main criteria of vendor evaluation.

Following Weighting Key Defined as per ABC requirment.

Weighting Key DescriptionH1 Equal weightingH2 Unequal weighting

DEFINE CRITERIA

IMG Path: Material Management Purchasing Vendor Evaluation Define Criteria

In this step, you define the criteria by which the system computes scores for vendors and

specify whether the scores for the sub criteria are computed manually, semi-automatically,

or automatically.

Recommendation:

You can define up to 99 main criteria. Make sure you limit the main criteria to the most

important ones, so that lists do not become too crowded. We recommend a maximum of

eight main criteria.

Activities

1. Enter all further criteria you need and maintain a description/name (this appears

on screens and in dialog boxes) and a short text (appears as column heading in

ranking lists).

2. specify the sub criteria for each main criterion via Goto -> Sub criteria.

For each sub criterion, enter the scoring method. If you have created a user exit for

the sub criterion, enter it.

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Note

For each purchasing organization you then specify whether the main and sub criteria can be

maintained manually. You also determine the weighting of the sub criteria.

Following evaluation criteria are defined as per HZL requirement.

EVALUATION CRITERIA DESCRIPTION SHORT TEXT

51 ABC Price PRICE52 ABC Quality QUALIT53 ABC Delivery DELIV.54 ABC Service SERV.55 ABC Service

Following Sub Criteria are defined as per ABC Requirement.

EVALUATION CRITERIA = 51 ABC PRICE

SUB CRITERIA

DESCRIPTION OF CRITERIA

USER EXIT

SCORING METHODS SHORT TEXT

1 Price level 4 Automatic determination from purch. Statistics: price level2 Price behavior 5 Automatic determ. From purch. Statistics: price behavior

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EVALUATION CRITERIA = 52 ABC QUALITY

SUB CRITERIA


USER EXIT


1 GR inspection 7 Automatic determination from quality statistics: GR inspect.2 Rejection/complaint 8 Automatic determ. from quality stat.: quality notification3 Audit 9 Automatic determ. from quality statistics: system audit

EVALUATION CRITERIA = 53 ABC DELIVERY

SUB CRITERIA


USER EXIT


1 On-time delivery 3Automatic determination from on-time deliv. perf. statistics

3 Shipping instructs. 6Automatic determ. from shipping instructions statistics

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EVALUATION CRITERIA = 54 ABC SERVICE

SUB CRITERIA


USER EXIT


1 ABCs Opinion No automatic determination

DEFINE SCOPE OF LIST

IMG Path: Material Management Purchasing Vendor Evaluation Define Scope of List

In this step, you can define various types of list, each representing different main criteria or

the same main criteria in a different order.

Activities

1. Enter the scope-of-list parameters and their designations.

2. For each parameter, choose Goto -> Ranking list content.

3. Define which main criteria are to be displayed and specify the order in which the

main criteria are to be shown.

4. Specify the line for the overall evaluation with the entry '_'.

MAIN CRITERIA DESCRIPTION SEQUENCE

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Overall evaluation 151 ABC Price 252 ABC Quality 353 ABC Delivery 454 ABC Service 555 ABC Service 6

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DEFINE PURCHASING ORGANISATION DATA FOR VENDOR EVALUATION

IMG Path: Material Management Purchasing Vendor Evaluation Define Purchasing Organisation Data for Vendor Evaluation

In this step, you define individual Vendor Evaluation System settings for each purchasing

organization

Maintain the following data:

In the process, please note that all parameters must be maintained in order for the system

to be able to compute scores.

Control parameters

On the detail screen for the purchasing organization, define:

General parameters

o The best score that a vendor can achieve (applies to all subcriteria).

o The maximum number of days data may exist in the system and still be taken

into account in the vendor evaluation (applies to all subcriteria).

o The calendar used for the computation of on-time delivery performance and

adherence to the confirmation date.

o The form (layout set) used to generate the vendor evaluation sheet. If you

make no entry, the standard form MELDRUCK is used.

Price level

o Indicator showing whether or not the vendor is the only source of a material.

Complaints level

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o Percentage that indicates the maximum percentage of the total volume of

business done with a certain vendor that the costs associated with

complaints regarding materials supplied (and/or rejection thereof) may

reach. If this percentage is exceeded, the vendor is awarded the lowest score.

Quality audit

o Indicator showing whether the average score of all quality audits is to be

taken, or whether the result of the most recent audit is to be used in

computing scores.

On-time delivery performance

o The delivery time variance that counts as 100%.

o The minimum delivery quantity.

o The indicator showing whether or not the minimum delivery percentage is

adopted from the material master record.

Smoothing factors

The smoothing factors for:

o The delivery date variance and the quality and timeliness of an externally

performed service.

o The quantity variance.

o Compliance with shipping instructions.

Note

The parameters for the subcriterion "on-time delivery performance" are also applied to the

subcriterion "quantity reliability".

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Evaluation criteria

Specify which main criteria apply to the purchasing organization and whether these may be

entered manually or changed after automatic determination. or each main criterion, define

the weighting of the subcriteria and specify whether they may be maintained manually.

Weighting

Define the composition of the weighting keys that are valid for this purchasing organization.

The weighting keys themselves are defined in the step Define Weighting Keys.

Points scores for automatic criteria

Here you define the scores for certain intervals of variances.

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WEIGHTING KEY

POrg Wtg. key Cr Purch. org. descr. Short text Criterion Weightg.

2000 H1 51 Chennai Pur.Org. Equal weighting ABC Price 12000 H1 52 Chennai Pur.Org. Equal weighting ABC Quality 1

2000 H1 53 Chennai Pur.Org.. Equal weightingABC Delivery 1

2000 H1 54 Chennai Pur.Org. Equal weighting ABC Service 12000 H1 55 Chennai Pur.Org. Equal weighting ABC Service 1

2000 H2 51 Chennai Pur.Org.Unequal weighting ABC Price 2

2000 H2 52 Chennai Pur.Org.Unequal weighting ABC Quality 1

2000 H2 53 Chennai Pur.Org.Unequal weighting ABCDelivery 2

2000 H2 54 Chennai Pur.Org.Unequal weighting ABC Service 1

2000 H2 55 Chennai Pur.Org.Unequal weighting ABC Service 1

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POINTS SCORE FOR AUTOMATIC CRITERIA

SCORING METHOD TEXT PERCENTAGE SCORE

2 Qty. reliability 1002 Qty. reliability 2 952 Qty. reliability 10 802 Qty. reliability 15 602 Qty. reliability 20 402 Qty. reliability 30 102 Qty. reliability 99.92 Qty. reliability 1.0- 952 Qty. reliability 2.0- 902 Qty. reliability 5.0- 802 Qty. reliability 10.0- 652 Qty. reliability 15.0- 402 Qty. reliability 20.0- 102 Qty. reliability 99.9- 13 On-time del. 1003 On-time del. 1 903 On-time del. 2 953 On-time del. 10 803 On-time del. 20 603 On-time del. 30 403 On-time del. 40 203 On-time del. 50 53 On-time del. 99.9 13 On-time del. 5.0- 953 On-time del. 10.0- 653 On-time del. 20.0- 753 On-time del. 30.0- 603 On-time del. 40.0- 403 On-time del. 50.0- 203 On-time del. 60.0- 53 On-time del. 99.9-4 Price level 404 Price level 5 204 Price level 15 104 Price level 99.9 14 Price level 5.0- 504 Price level 10.0- 904 Price level 20.0- 954 Price level 99.9- 1005 Price behavior 40

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5 Price behavior 5 205 Price behavior 105 Price behavior 5.0- 505 Price behavior 10.0- 100B Adherence to confirmation date 2 90B Adherence to confirmation date 5 75B Adherence to confirmation date 10 40B Adherence to confirmation date 30 25B Adherence to confirmation date 40 10B Adherence to confirmation date 50 1B Adherence to confirmation date 2.0- 90B Adherence to confirmation date 5.0- 70B Adherence to confirmation date 10.0- 40B Adherence to confirmation date 20.0- 10B Adherence to confirmation date 50.0- 1

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MAINTAIN DETAIL VALUES TO EACH PURCHASE ORGANISATION

Above all criteria & following Details are maintained for all purchasing Organisation as per ABC requirement.

POrg

Purch. org. descr.

Best

score

App.

period

Sg./sole

QAudit

Wt.GR lots

Wtg. SFC

Date var.

Qty.var.

Ship.instr

Min. %

MinDelQtyM

St.d.t.var

1000

Central Pur. Org

100 180 X X 1 4 0.2 0.3 0.3 10 X 100

2000

Chanderiya Pur.Org.

100 180 X X 1 4 0.2 0.3 0.3 10 X 100

2100

Debari Pur. Org.

100 180 X X 1 4 0.2 0.3 0.3 10 X 100

22 Vizag Pur. 10 180 X X 1 4 0.2 0.3 0.3 10 X 100G.V.SHIVAKKUMAR

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00 Org. 03000

Agucha Pur. Org.

100 180 X X 1 4 0.2 0.3 0.3 10 X 100

3100

Dariba Pur. Org.

100 180 X X 1 4 0.2 0.3 0.3 10 X 100

3200

Zawar Pur. Org.

100 180 X X 1 4 0.2 0.3 0.3 10 X 100

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EEXTERNALXTERNAL S SERVICESERVICES M MANAGEMENTANAGEMENT

Following Setting are made to carry out procurement transactions involving external services.

SERVICE MASTER

In this section, we make the system settings that are important for the service master record.

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DEFINE SERVICE CATEGORY

IMG Path: Material Management External Service Management Service Master Define Service Category

The service category is the most important criterion for structuring service master records.

It provides a default value for the valuation classes. Service master records can be assigned

to number ranges on the basis of the service category.

The service category has no control function in the running of the program.

Following Service Category are created as per ABC Requirement

SERVICE CATEGORY ORG.SRVCAT ACC.REF. SERVICE CATEGORY REF.

SE01 AS03 6 Material HandlingSE02 AS03 6 Operation & MaintainanceSE03 AS03 6 CivilSE04 AS03 6 Other Than ProductionSE05 AS03 6 MiscellaneousSE06 AS03 6 Colony work etc.SERV AS03 6 Service: purchasing

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IMG Path: Material Management External Service Management Service Master Define Number Ranges

Following Number Range is created for service master, which is, assign to service group ABC – Service

Master

FROM TO STATUS EXT1000000001 1999999999 0

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DEFINE NUMBER RANGES FOR SERVICE ENTRY SHEET

IMG Path: Material Management External Service Management Number Ranges Define Number Ranges for Service Entry Sheet

In this step, you maintain the number ranges for service entry sheets.

NO FROM TO STATUS EXT01 1000000000 1999999999

DEFINE RELEASE PROCEDURE FOR SERVICE ENTRY SHEET

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DEFINE CHARACTERISTIC

CHARACTERISTIC = RELEASE_SERVICE

IN ADDITIONAL TAB Enter following Detail.

Table Name : CESSR. Field Name : LWERT

DEFINE CLASS

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CLASS NAME = RELEASE_SERVICECLASS TYPE = 032

Enter “RELEASE_SERVICE” Characteristic in Char. Tab. Of Class.

RELEASE GROUPS

IMG Path: Material Management External Service Management Define Release Procedure for Service Entry Sheet Release Groups

Enter Following Data in Define Release Groups option

REL.GRP REL.OBJECT CLASS DESCRIPTIONS1 3 RELEASE_SERVICE

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RELEASE CODES

IMG Path: Material Management External Service Management Define Release Procedure for Service Entry Sheet Release Codes

Following Release Codes are created for service entry sheet release procedure.

GROUP CODE DESCRIPTIONS1 S1 INITIATORS1 S2 RECOMMENDERS1 S3 APPROVER

RELEASE INDICATOR

IMG Path: Material Management External Service Management Define Release Procedure for Service Entry Sheet Release Indicator

Following Indicator created as “A” for Not Accepted & “B” as Accepted.

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RELEASE STRATEGIES

IMG Path: Material Management External Service Management Define Release Procedure for Service Entry Sheet Release Strategies

Following Release Strategies Created as per ABC Requirement.

Release Group S1Release Strategy S1 SERVICE REL. PROC.

Assign Release Code Created for Service Entry Sheet release procedure.

Enter Following Data in Classification Button.

Value of Service = 5000 INR.

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IINVENTORYNVENTORY M MANAGEMENTANAGEMENT ANDAND P PHYSICALHYSICAL I INVENTORYNVENTORY

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PLANT PARAMETERS

IMG Path: Material Management Inventory Management and Physical Inventory Plant Parameters

In this step, you make the general plant settings for Inventory Management.

Following Setting are made for all the ABC Plants.

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NUMBER ASSIGNMENT

DEFINE NUMBER ASSIGNMENT FOR ACCOUNT DOCUMENTS

IMG Path: Material Management Inventory Management and Physical Inventory Number Assignment Define Number Assignment for Accounting Documents

In this step, you set the number ranges for the accounting documents which are created

when goods movements or inventory differences are posted.

Accounting documents in inventory management

For accounting-relevant goods movements, the system creates two different

documents:

o Material Document

o Accounting Document

Both the material documents and the accounting documents have their own

document numbers. When inventory differences are posted, the system also creates

an accounting document for the physical inventory document. In this step, you only

maintain the number assignment for accounting documents.

Document types

Accounting documents are split into document types to allow differentiated

document number assignment, which is the basis for distinguishing between the

various accounting operations. A number range is assigned to each document type.

In a company code, you have to define number intervals for each number range and

fiscal year.

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In inventory management, the transaction determines which document type is used.

Activities

We have to add new document types to satisfy your requirements:

A. Define a new document type under Financial accounting document.

B. Types.

C. Assign a number range to the document type.

D. Under Financial accounting number ranges, define the year-related number intervals

for the given number range in your company code. If you do not want to use the

year-related number assignment method, enter 9999 in the Year field.

E. Under Allocate document type to transaction, assign the relevant document type to

the

F. Transaction codes of inventory management.

Document type PR (revaluation documents) is already assigned.

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GOODS ISSUE DOCUMENT TYPE

IMG Path: Material Management Inventory Management and Physical Inventory Number Assignment Define Number Assignment for Accounting Documents Goods Issue Document Type

Following Goods Issue Document Types are assigned to Transaction Code

TCODE TRASCATION TEXT DOC.TYPE DESCRIPTIONMB05 Subseq. Adjust: Act. Ingredient Mat WE Goods receiptMB11 Goods Movement WA Goods issueMB1A Goods Withdrawal WA Goods issueMB1B Transfer Posting WA Goods issueMB26 Picking list WA Goods issueMBSU Place in Stor.for Mat.Doc: Init.ScrnMIGO_GI Goods Movement WA Goods issueMIGO_TR Transfer Posting WA Goods issue

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GOODS RECEIPT DOCUMENT TYPE

IMG Path: Material Management Inventory Management and Physical Inventory Number Assignment Define Number Assignment for Accounting Documents Goods Receipt Document Type

Following Goods Receipt Document Types are assigned to Transaction Code

TCODE TRASCATION TEXT DOC.TYPE DESCRIPTIONMB01 Post Goods Receipt for PO WE Goods receiptMB04 Subsequ.Adj.of "Mat.Provided"Consmp. WE Goods receiptMB0A Post Goods Receipt for PO WE Goods receiptMB1C Other Goods Receipts WA Goods issueMB31 Goods Receipt for Production Order WE Goods receiptMBNL Subsequent Delivery f. Material Doc.MBRL Return Delivery for Matl DocumentMBSF Release Blocked Stock via Mat. Doc. WE Goods receiptMBSL Copy Material DocumentMBST Cancel Material DocumentMIGO_GO Goods Movement WE Goods receiptMIGO_GR Goods Movement WE Goods receiptMIGO_GS Subseq. Adjust. of Material Provided WE Goods receipt

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PPHYSICALHYSICAL I INVENTORYNVENTORY D DOCUMENTOCUMENT T TYPEYPE

IMG Path: Material Management Inventory Management and Physical Inventory Number Assignment Define Number Assignment for Accounting Documents Physical Inventory Document Type

Following Physical Inventory Document Types are assigned to Transaction Code

TCODE TRASCATION TEXT DOC.TYPE DESCRIPTIONMI07 Process List of Differences WI Inventory documentMI08 Create List of Differences with Doc. WI Inventory documentMI10 Create List of Differences w/o Doc. WI Inventory document

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PHYSICAL INVENTORY DOCUMENT TYPE

IMG Path: Material Management Inventory Management and Physical Inventory Number Assignment Define Number Assignment for Material and Physical Documents

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GGOODSOODS I ISSUESSUE / T / TRANSFERRANSFER P POSTINGOSTING

In this section, we make the system settings for the following Goods Movements:

Goods issues

Transfer postings

Other movements excluding goods receipts (for example, Inventory Difference Postings)

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CREATE STORAGE LOCATION AUTOMATICALLY

IMG Path: Material Management Inventory Management and Physical Inventory Goods Issue / Transfer Posting Create Storage Location Automatically

In this step, you specify whether the automatic creation of storage location data is allowed

for goods issues and transfer postings. This is advisable if you work with negative stocks and

a material's first movement may be an outward movement.

Note that the reversal movement for a goods issue, for example, movement type 202 or

262, is not considered as an issue but as a receipt. If you only use the automatic creation of

storage location data for reversals of goods issues, you do not have to allow negative stocks.

You have to allow automatic creation per plant first of all. You then have to explicitly allow

the creation of storage location data for each movement type. The storage location data is

only created if the quantity is posted to 'standard' storage location stock. It is not created

for receipts into a special stock (for example, into sales order stock).

Activities

1. Enter for each plant whether the automatic creation of storage location data is

generally allowed.

2. Specify the movement types for which storage location data is created

automatically.

Remove Tik Against all the ABC Plant, as No automatic Storage Creation allowed in ABC as

per requirement

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Plant Setting

Movement Type Settings

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ALLOW NEGATIVE STOCKS

IMG Path: Material Management Inventory Management and Physical Inventory Goods Issue / Transfer Posting Create Storage Location Automatically

In this step, you specify whether negative stocks are allowed for unrestricted-use stock in the valuation area, in the plant, and in the storage location.

Negative stocks are necessary, for example, when goods issues are entered for organizational reasons prior to the corresponding goods receipts and the material is already physically located in the warehouse.

Once the goods receipts have been posted, the book inventory balance must again correspond to the physical stock, that is, the book inventory balance may no longer be negative.

Negative stocks are always a sign that physical movements must be be entered in the system at a later stage.

ACTIVITIES

Remove Tik against all the ABC Plant & its respective storage location as No Negative

Stock Allowed in ABC, as per their requirement.

PLANT SETTING STORAGE LOCATION SETTING

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GGOODSOODS R RECEIPTECEIPT

In this section, you complete the system settings for the following goods movements:

goods receipt with reference to a purchase order or production order

goods receipt without reference

other receipts (initial entry of stock balances, stock transfer)

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SET TOLERANCE LIMIT

In this step, you set the tolerance limits for goods receipts.

When processing a goods receipt, the system checks each item to determine whether the

goods receipt varies from the purchase order or the material master data. The different

types of variances are defined by tolerance keys. For each tolerance key, tolerance limits

can be set per company code.

The following variances are checked in Inventory Management:

Variance in the purchase order price quantity

For this variance, two tolerance keys are provided:

o Tolerance key B1 (error message)

You use tolerance key B1 to define the maximum percentage variance. If the

variance is greater than the maximum variance, the system creates an error

message. The user cannot post the goods receipt.

o Tolerance key B2 (warning message)

Tolerance key B2 defines the percentage variance from which a warning

message is to be issued. It is possible to post the goods receipt.

Variance for the moving average price of the material

You use tolerance key VP to define the percentage variance from which a warning

message is issued. This warning message indicates a price change.

Following Tolerance Keys are defined as per ABC Requirement

COMP.CODE NAME TOL.KEY DESCRIPTION

1000 ABC Limited B1 Order price qty variance (GR)/E-

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MSG

1000 ABC Limited B2Order price qty variance (GR)/W-MSG

1000 ABC Limited VP Moving average price variance

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IMG Path: Material Management Inventory Management and Physical Inventory Goods Receipt Create Storage Location Automatically

Detail found in Goods Issue / Transfer Posting Topic

Remove Tik against all the ABC Plants & movement Type as per ABC requirement.

CREATE PURCHASE ORDER AUTOMATICALLY

IMG Path: Material Management Inventory Management and Physical Inventory Goods Receipt Create Purchase Order Automatically

In this step, you define for each movement type whether a purchase order is automatically

created when a goods receipt is posted. When it is, the user can enter a goods movement

without entering the purchase order number, using the Goods receipt for purchase order

function. The system valuates the goods receipt at the price defined in the purchasing info

record.

Requirements

In Customizing for organizational structure, the plant must be assigned a purchasing

organization in the step Standard purchasing organization - assign plant so that the system

can determine the purchasing info records.

Activities

Maintain the indicator for the required movement types. You can only use the movement

types that are used for entering goods receipts for purchase orders: Movement types 101

and 161). Movements to GR blocked stock are not possible using this function.


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MAINTAIN COPY RULES FOR REFERENCE DOCUMENT

IMG Path: Material Management Inventory Management and Physical Inventory Goods Receipt Maintain Copy Rules for Reference Document

In this step, you configure whether the items of the reference document are proposed as

selected on the item selection list when entering a document with reference, or not. The

user can delete the check marks manually on the item selection list if she/he does not want

to adopt some items.

Tik Check box against all the Transaction code

SET “DELIVERY COMPLETED” INDICATOR

IMG Path: Material Management Inventory Management and Physical Inventory Goods Receipt Set “Delivery Completed” Indicator

In this step, you can define that the SAP System automatically suggests the delivery-

completed indicator for goods receipts if the delivered quantity lies within the under/over

delivery tolerance.

The "Delivery Completed" indicator has the following effects:

The item is regarded as closed, even if the total quantity was not delivered.

A further delivery is not expected, may, however, arrive.

In the next goods receipt, the item appears on the selection list but has no selection

indicator.

The item can be reorganized even if the total quantity has not been delivered.

Select Tik against all the plant as per ABC Requirement.

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FOR GR-BASED IV, REVERSAL OF GR DESPITE INVOICE

IMG Path: Material Management Inventory Management and Physical Inventory Goods Receipt For GR-Based IV, Reversal

In this step, you specify for each movement type whether, with GR-based invoice

verification, a reversal with reference to the purchase order or a return delivery can be

entered, even if the invoice relating to the goods receipt document has already been

posted. If reversals are not allowed, you must cancel the invoice before you enter the

reversal of the goods receipt or the return delivery. If reversals are allowed, you can post

the material document and enter cancel the invoice at a later time. If you do not wish to

cancel the invoice, you can enter the goods receipt with reference to the reversal document

or the return delivery, so that the reference to the invoice continues to exist.

Remove Tik against Reversal Movement Type as per ABC Requirement

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PRICE DIFFERENCES FOR SUB CONTRACT AT GOODS RECEIPT

IMG Path: Material Management Inventory Management and Physical Inventory Goods Receipt Price Differences for Sub Contract at Goods Receipt

In this step, you configure for each valuation area whether price differences are generated

for a subcontract order at the time of a goods receipt if the manufactured material is

managed at standard price and the standard price varies from the receipt value (externally

performed service + value of components + delivery costs).

Example

Finished product: 400 (value at standard price)

Subcontract order:

Ext. service: 250

Components: 100

Posting schema without price differences:

Stock account ZFGS : 400 +Stock change : 400 -GR/IR clearing acct : 250 -External service acct : 250 +Component Stock Account : 100 -Consumption account : 100 +

Posting schema with price differences:

Stock account ZFGS : 400 +Stock change : 350 -Price difference : 50 -GR/IR clearing acct : 250 -External service acct : 250 +Component stock account : 100 -Consumption account : 100 +

Remove Tik Against All The Valuation Area as per ABC Requirement.

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AAUTOMATICUTOMATIC M MOVEMENTSOVEMENTS

In this section, you make the system settings for goods movements that are posted automatically.

Examples:

Goods issue for a delivery via Shipping

Goods movements for repetitive manufacturing

Inventory adjustment postings in Inventory Management

Status changes of batches

Here, you can only set those movements, which cannot be entered manually in Inventory Management.

Caution

Please note that the automatic movements are not divided into goods receipts and goods

issues/transfer postings. This means that not all valid settings are suitable for all movement

types.

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IMG Path: Material Management Inventory Management and Physical Inventory Automatic Movement Create Storage Location Automatically

Detail found in Goods Issue / Transfer Posting Topic


GENERATE PHYSICAL INVENTORY DOCUMENTS FOR GOODS MOVEMENTS

IMG Path: Material Management Inventory Management and Physical Inventory Automatic Movement Generate Physical Inventory Documents For Goods Movements

In this step, you define for each plant and movement type whether a physical inventory

document is created automatically when a goods movement is posted. In conjunction with

automatic movements, please also note that this indicator is not set for goods movements

which are created from within a physical inventory since, in this case, the physical inventory

document already exists. This applies to movement types 701 to 708.

Assign Transaction / Event Type Against Each plant.

PLANTTRAN/EVENT

TYPE1000 WV2000 WV2100 WV2200 WV3000 WV3100 WV3200 WV4100 WV4200 WV4300 WV4400 WV

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4500 WV

RRESERVATIONESERVATION

DEFINE DEFAULT VALUE

IMG Path: Material Management Inventory Management and Physical Inventory Reservation Define Default Value

In this step, you specify the default values for the following functions for each plant:

Allow goods movements for reservations Delete reservations Create storage-location stock data automatically for reservations Allow movements for reservations

You can only post a goods movement with reference to a reservation if the Movement

allowed indicator is set in the reservation item. You set this indicator as described below:

o When Creating the Reservation

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In so doing, goods movements involving this reservation are immediately

allowed. In this step, you can define whether the indicator is to appear as a

default value or not.

o When making a manual change to the reservation

o Through the reservations management program

In this step, you can define a limit specifying for how long movements are

allowed. The management program sets the Movement allowed indicator for

all reservation items whose requirements date lies within this limit.

Delete reservations

The management program sets the deletion indicator for reservation items whose

requirements date is earlier than the number of days specified here.

Create storage-location stock data automatically for reservations

When this indicator is set, the storage-location stock data is automatically created

when a reservation is posted. This applies both to planned outward movements and

planned receipts.

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PPHYSICALHYSICAL I INVENTORYNVENTORY

DEFAULT VALUES FOR PHYSICAL INVENTORY

IMG Path: Material Management Inventory Management and Physical Inventory Physical Inventory Default Values for Physical Inventory

In this step, you specify the following default values for physical inventory for each plant:

Presetting for entering physical inventory documents

The stock type (unrestricted-use, in quality inspection, blocked) The indicator for batch determination (in the foreground or in the background) the unit of entry (stock keeping unit or unit of issue)

These indicators are suggested as default values when you enter a physical inventory document. But you can also change them there.

Presetting for entering physical inventory documents

Reason for inventory difference

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The default value you specify here is only displayed when you enter an inventory difference without reference to the corresponding document. But you can also change the default value here. Following Customization Setting Done for Default Values for Physical Inventory

Plnt Name 1 STy Stock type Ba.b. AUn Reason1000 Head Office 1 Warehouse X X

2000Chanderia Lead & Zinc Smelter 1 Warehouse X X

2100 Zinc Smelter Debari 1 Warehouse X X2200 Vizag Zinc Lead Smelter 1 Warehouse X X3000 Rampura Agucha Mines 1 Warehouse X X3100 Rajpura Dariba Mines. 1 Warehouse X X3200 Zawar Mines. 1 Warehouse X X4100 Chandigarh Stock Point. 1 Warehouse X X4200 Hissar Stock Point 1 Warehouse X X4300 Faridabad Stock Point 1 Warehouse X X4400 Sahibabad Stock Point 1 Warehouse X X4500 Jalandhar Stock Point 1 Warehouse X X5000 Marketing HO, Regional Office 1 Warehouse X X5100 Kalamboli Stock Point 1 Warehouse X X5200 Nagpur Stock Point 1 Warehouse X X5300 Kandla Port Stock Point / Sale 1 Warehouse X X6000 Kolkata Stock Point 1 Warehouse X X6100 Kolkata Stock Point 1 Warehouse X X6200 Jamshedpur Stock Point 1 Warehouse X X7100 Bangalore Stock Point 1 Warehouse X X7200 Hyderabad Stock Point 1 Warehouse X X7300 Pondicherry Stock Point 1 Warehouse X X7400 Chennai Stock Point 1 Warehouse X X

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ALLOW FREEZING OF BOOK INVENTORY BALANCE IN STORAGE LOCATION

IMG Path: Material Management Inventory Management and Physical Inventory Physical Inventory Allow Freezing of Book Inventory Balance in Storage Location

In this step, you determine whether the book inventory balances of items in a physical

inventory document, which have not yet been counted, can be frozen in the storage

location. The frozen inventory balance is recorded in the physical inventory document. It is

relevant to calculating inventory differences.

Example

You have physically counted all items in a physical inventory document, but have not yet

entered the count results in the system for all items. For one of these items, the book

inventory balance is 100 pieces. 90 pieces were counted, corresponding to a difference of 10

pieces. You freeze the book inventory balance of 100 pieces in the physical inventory

document. Before you enter the count, a goods receipt of 20 pieces is posted. The current

book inventory balance is now 120 pieces. For the physical inventory document, however,

the book inventory balance of 100 pieces continues to be relevant. If the inventory balance

had not been frozen, there would have been a difference of 30 pieces for the item.

Select The Plant & Tik all the Storage Location for Freezing Book Inventory balance in storage Location

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DEFINE TOLERANCES FOR PHYSICAL INVENTORY DIFFERENCES

IMG Path: Material Management Inventory Management and Physical Inventory Physical Inventory Define Tolerance for Physical Inventory Differences

In this step, you create user groups and define value tolerances for these user groups for the posting of inventory differences.

You can specify two tolerances:

Maximum amount per physical inventory document Maximum amount per document item

If a document exceeds the document tolerance defined for the user group, the user is not allowed to post any inventory differences for this document. If the total value of the document lies below the document tolerance but some items exceed the maximum amount per item, the user may not post the differences for these items. He or she can process the other items.

Activities

Under Physical inventory tolerance group, you define the individual user groups with the corresponding value tolerances per company code and currency.

Under User name, you assign the individual users to a group. If you want to assign an inventory tolerance group to all existing users, you can enter * instead of having to enter the users individually.

Physical Inventory Tolerance Group

Enter Following Physical tolerance group : 0001 & Company Code : 1000

USER NAMEMake entry with user name * & Tolerance Group 0001

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CYCLE COUNTING

IMG Path: Material Management Inventory Management and Physical Inventory Physical Inventory Cycle Counting

In this step, you complete the system settings for the physical inventory method of cycle

counting by defining the individual cycle counting indicators for the given plant. The cycle

counting indicators are used to group the materials together into individual categories.

Normally, the cycle counting indicators are assigned when an ABC analysis is run. However,

different indicators can be defined, if necessary.

Activities

1. Define the allowed cycle counting indicators in the plant.

2. Make the required settings for each indicator.

Remember that the total of the percentages must be 100 if you want to assign the

indicator to the individual materials as part of an ABC analysis.

No. of phys. inventories per fiscal year for cycle counting

Specifies how often during the fiscal year a physical inventory is to be carried out for a

material subject to cycle counting. The system uses this specification to convert the count

interval into workdays.

Physical inventory interval (in workdays) for cycle counting

Specifies after how many workdays following the last inventory count another physical

inventory has to be carried out for a given material. The count interval is determined

automatically on the basis of the number of physical inventories specified for the fiscal year

Float time (in workdays) for cycle counting

Indicates the number of workdays by which the planned count date may vary from the

current date.

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Examples

For the plant, the float time is five days. A physical inventory has been planned for a

material belonging to category C for June, 1. On expiration of the float time (after June, 6),

the physical inventory has not yet been carried out. Irrespective of the category, the

material is parked for the next cycle counting run.

Percentage of performance measure for cycle counting ind.

Specifies the percentage allocation of the materials to the individual cycle counting

categories.

The percentage value is used for automatic assignment of the cycle counting indicator.

Following Parameter set against all the ABC Plant.

PLANTCC PHY

INDNO.

PHY INV INTERVALFLOT TIME PERCENTAGE

1000 C 3 82 20 141000 D 1 247 22000 A 12 21 5 562000 B 6 42 10 282000 C 3 84 20 142000 D 1 254 22100 A 12 21 5 562100 B 6 42 10 282100 C 3 84 20 142100 D 1 254 22200 A 12 21 5 562200 B 6 42 10 282200 C 3 84 20 142200 D 1 254 23000 A 12 21 5 563000 B 6 42 10 283000 C 3 84 20 143100 A 12 21 5 563100 B 6 42 10 283100 C 3 84 20 14

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3100 D 1 254 23200 A 12 21 5 563200 B 6 42 10 283200 C 3 84 20 143200 D 1 254 2

MMOVEMENTOVEMENT T TYPEYPE

COPY CHANGE MOVEMENT TYPE

IMG Path: Material Management Inventory Management and Physical Inventory Movement Type Copy Change Movement Type

Change the setting of existing movement types Define new movement types

When you enter a goods Movement, you must always enter the movement type. The movement type has important control functions in Inventory Management. It is essential for

Updating the quantity fields Updating the stock and consumption accounts Selection of the fields used for entering documents Printing goods receipt/issue slips

Movement types have an important control function. In particular, they play a major role in

updating the stock quantity and stock value in the material master record. Changing some of

the indicators (such as the quantity string or value string) is considered a modification.

Please note that update errors resulting from incorrect settings for a movement type are

modification-based errors and as such cannot be corrected by the SAP Hotline.

MOVEMENT TYPE DESCRIPTION

ACCOUNT

MODIFIRE

951Rcpt w/o PO - DEBARI GBB ZDE

952 RE rcpt - DEBARI GBB ZDE953 Rcpt w/o PO - VIZAG GBB ZVZ954 RE rcpt - VIZAG GBB ZVZ

955Rcpt w/o PO - ZAWAR GBB ZZA

956 RE rcpt - - ZAWAR GBB ZZA957 Rcpt w/o PO - GBB ZDA

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DARIBA958 RE rcpt - DARIBA GBB ZDA971 Goods Iss - DEBARI GBB YDE

972RE-Goods Iss - DEBAR GBB YDE

973 Goods Iss - - VIZAG GBB YVZ974 RE-Goods Iss - VIZAG GBB YVZ975 Goods Iss - ZAWAR GBB YZA

976RE-Goods Iss - ZAWAR GBB YZA

977 Goods Iss - DARIBA GBB YDA

978RE-Goods Iss- DARIBA GBB YDA

VVALUATIONALUATION ANDAND A ACCOUNTCCOUNT A ASSIGNMENTSSIGNMENT

In this section, you make the system settings required for the following areas:

Material Valuation

Link between Materials Management and Financial Accounting

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DEFINE PRICE CONTROL FOR MATERIAL TYPE

IMG Path: Material Management Valuation and Account Assignment Define Price Control for Material Types

There are two types of price control:

V moving average price/ periodic unit price

S standard price

For each material, you must specify the price control in the material master record

according to which the material is to be valuated. You do so using the price control

indicator. Under the menu option "Price control", you can specify for each material type

that, when creating a material of this material type, a certain price control indicator is

proposed, stipulated

Following Price Control Set against HZL Material Types.

MATERIAL TYPE DESCRIPTION

PRICE CONTRO

L

PRICE CTRL

MANDAT

ZNVSABC-Nonvaluated Stockable

ZPCK ABC-Packing Material VZPRW ABC-Process WasteZROH ABC-Raw MaterialsZSCR ABC-ScrapZSER ABC-Servicable ItemsZSFG ABC-Semi-Finished goods SZSPR ABC-Stores and Spares V

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SSPLITPLIT V VALUATIONALUATION

Split valuation enables us to valuate sub stocks of a material in different ways (for example,

according to external procurement or in-house production or by batches or imported or

local ect).

ACTIVATE SPLIT VALUATION

IMG Path: Material Management Valuation and Account Assignment Split Valuation Activate Split Valuation

In this step, you configure whether split valuation is allowed at your company. If you

generally allow split valuation, this does not mean that you must valuate each material on

this basis. You decide whether to do so or not for a particular material when creating the

material master record.

A lot of effort is required to change this setting once it has been made.

Actions for changing split material valuation

To change split material valuation once it has been set, you must

1. First post out all stocks (for example, to a cost center or with movement type 562)

2. Then change the control parameters

3. If necessary, change the automatic account determination

4. Finally post the stocks back in again

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CONFIGURE SPLIT VALUATION

IMG Path: Material Management Valuation and Account Assignment Split Valuation Configure Split Valuation

In split valuation, you can distinguish between partial stocks of a material according to certain criteria and valuate them separately. The material stock is divided according to valuation category and valuation type:

The valuation category determines how the partial stocks are divided, that is,

according to which criteria.

The valuation type describes the characteristics of the individual stocks.

With the function "Setting" you can determine:

Which valuation categories exist in your company (global categories)

Which valuation types exist in your company (global types)

Which valuation types belong to which valuation category

Which valuation categories exist in a valuation area (local categories)

GLOBAL TYPE

Following Global Types are created as per HZL Requirement.

IMPORTED 2 0 0001 Reference for raw materials LOCAL 2 0 0001 Reference for raw materials NEW 2 2 0001 Reference for raw materials REFURB 2 2 0001 Reference for raw materials DAMAGE 2 2 0001 Reference for raw materials

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GLOBAL CATEGORY

Following Global Category used in ABC as per Requirement.

H = Origin

S = NEW/REFURB/DAM

Click on Types -> Category Button & activate Required Valuation Type.

Select Item Category H & Click on Type ->Category Button, Select “IMPORTED” , “LOCAL”

Valuation type & click on ACTIVATE button.

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LOCAL DEFINATION

Select the plant & click on CAT -> OU button & activate required item category.

Click on LOCAL TYPE Button.

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AACCOUNTCCOUNT D DETERMINATIONETERMINATION

In this section, you make the configurations relevant to transactions in Inventory

Management (for example, goods movements ) and in Invoice Verification (for example,

invoice receipt for automatic postings to G/L accounts in Financial Accounting and Cost

Accounting).

You must make these configurations only in conjunction with your Financial Accounting

department.

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DEFINE VALUATION CONTROL

IMG Path: Material Management Valuation and Account Assignment Account Determination Account Determination without wizard Define Price Control

For account determination, you can group together valuation areas by activating the

valuation grouping code. This makes the configuration of automatic postings much easier.

GROUP TOGETHER VALUATION AREA

IMG Path: Material Management Valuation and Account Assignment Account Determination Account Determination without wizard Group together Valuation Area

In this step, you assign valuation areas to a valuation grouping code. The valuation grouping

code makes it easier to set automatic account determination. Within the chart of accounts,

you assign the same valuation grouping code to the valuation areas you want to assign to

the same account. Valuation grouping codes either reflect a fine distinction within a chart of

accounts or they correspond to a chart of accounts.

Within a chart of accounts, you can use the valuation grouping code

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To define individual account determination for certain valuation areas (company

codes or plants)

To define common account determination for several valuation areas (company

codes or plants)

Following Valuation Area are group together with val. group code 1000

VALUATION AREA

COMPANY CODE NAME

CHART OF A/C

VAL.GROUP CODE

1000 1000 ABC Limited 1000 10002000 1000 ABC Limited 1000 10002100 1000 ABC Limited 1000 10002200 1000 ABC Limited 1000 10003000 1000 ABC Limited 1000 10003100 1000 ABC Limited 1000 10003200 1000 ABC Limited 1000 10004100 1000 ABC Limited 1000 10004200 1000 ABC Limited 1000 10004300 1000 ABC Limited 1000 10004400 1000 ABC Limited 1000 10004500 1000 ABC Limited 1000 10005000 1000 ABC Limited 1000 10005100 1000 ABC Limited 1000 10005200 1000 ABC Limited 1000 10005300 1000 ABC Limited 1000 10006000 1000 ABC Limited 1000 10006100 1000 ABC Limited 1000 10006200 1000 ABC Limited 1000 10007100 1000 ABC Limited 1000 10007200 1000 ABC Limited 1000 10007300 1000 ABC Limited 1000 10007400 1000 ABC Limited 1000 1000

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DEFINE VALUATION CLASS

IMG Path: Material Management Valuation and Account Assignment Account Determination Account Determination without wizard Define Valuation Class

In this step, you define which valuation classes are allowed for a material type. If a user

creates a material, he must enter the material's valuation class in the accounting data. The

System uses default settings to check whether the valuation class is allowed for the material

type.

The valuation class is a group of materials with the same account determination. If a

transaction is to be posted to different accounts depending on the valuation class, create an

account determination for each valuation class in the step Create automatic postings. The

valuation classes allowed depend on the material type. Several valuation classes are

generally allowed for one material type. A valuation class can also be allowed for several

material types. The link between the valuation classes and the material types is set up via

the account category reference. The account category reference is a combination of

valuation classes. Precisely one account category reference is assigned to a material type.

ACCOUNT CATEGORY REFERENCE

Following Account category created as per ABC requirement.

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VALUATION CLASS

Following Valuation Classes are defined as per ABC Requirement.

VALAUTION CLASS DESCRIPTION

ACC.REF DESCRIPTION

3000Raw Materials Indigenous 0001

Reference for raw materials

3001 Raw Materials Imported 0001Reference for raw materials

3002 Raw materials (Ore) 0001Reference for raw materials

3003Zinc Concentrates-Indigen 0001


3004Lead Concentrates-Indigen 0001


3005 Raw Material Others 0001Reference for raw materials

3006Zinc Concentrates-Importe 0001


3007Lead Concentrates-Importe 0001


3030 NOT TO BE USED 0002 Ref. for operating supplies3031 NOT TO BE USED 0002 Ref. for operating supplies

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3040 Stores & Chem (Ind) 0001Reference for raw materials

3041 Stores & Chem (Imp) 0001Reference for raw materials

3042 STR-Coke Imported 0001Reference for raw materials

3043 STR-Coke Indigenous 0001Reference for raw materials

3044 NOT TO BE USED 0001Reference for raw materials

3045 STR-NOT TO BE USED 0001Reference for raw materials

3046 STR-Electrical Ind 0001Reference for raw materials

3047 STR-Mechanical Ind 0001Reference for raw materials

3048 STR-Civil Ind 0001Reference for raw materials

3049 STR-Instrument Ind 0001Reference for raw materials

3050 STR-Retractory Ind 0001Reference for raw materials

3051 STR-Electrical Imp 0001Reference for raw materials

3052 STR-Mechanical Imp 0001Reference for raw materials

3053 STR-Civil Imp 0001Reference for raw materials

3054 STR-Instrument Imp 0001Reference for raw materials

3055 STR-Retractory Imp 0001Reference for raw materials

3056 STR-Repair Others Ind 0001Reference for raw materials

3057 STR-Repair Others Imp 0001Reference for raw materials

3058 STR-Replacement Anode 0001Reference for raw materials

3059STR-Replacement Cathode 0001


3060 STR-Petroleum Products 0001Reference for raw materials

3061STR-Safety & Fire Fighting 0001


3062 STR-Social Welfare 0001Reference for raw materials

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3063 STR-Consumable 0001Reference for raw materials

3100 NOT TO BE USED 0005Reference for trading goods

3200 AMC-Services 0006 Reference for services3201 External Labour Services 0006 Reference for services3202 Other Services 0006 Reference for services

3300 Nonvaluated material 0007Ref. For onvaluated material

3400 Scrap Material 0010 Scrap3500 Packing Material (Ind) 0004 Reference for packaging3501 Packing Material (Imp) 0004 Reference for packaging

7900 Semifinished ZINC 0001Reference for raw materials

7901 Semifinished LEAD 0001Reference for raw materials

7902 Semifinished SILVER 0001Reference for raw materials

7903 Semifinished CADMIUM 0001Reference for raw materials

7904 Semifinished COPPER 0001Reference for raw materials

7905 Semifinished OTHER 0001Reference for raw materials

7920 ZINC – Finished Goods 0001Reference for raw materials

7921 LEAD-Finished Goods 0001Reference for raw materials

7922 Tolling-Finished Goods 0001Reference for raw materials

7923 SULPHURIC ACID – FG 0001Reference for raw materials

MATERIAL TYPE ACCOUNT CATEGORY REFERENCE

Following Account Category Reference assigned to ABC material type.

MAT.TYPE DESCRIPTION

ACC.REF DESCRIPTION

ZFGS ABC-Nonvaluated Stockable 0001 Reference for raw materials

ZNVS ABC-Packing Material 0007 Ref. For Nonvaluated

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material ZPCK ABC-Process Waste 0004 Reference for packaging

ZPRW ABC-Raw Materials 0007 Ref. For Nonvaluated material

ZROH ABC-Scrap 0001 Reference for raw materials ZSCR ABC-Serviceable Items 0010 Scrap ZSER ABC-Semi-Finished goods 0003 Reference for spare parts ZSFG ABC-Stores and Spares 0001 Reference for raw materials ZSPR 0001 Reference for raw materials

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CONFIGURE AUTOMATIC POSTING

IMG Path: Material Management Valuation and Account Assignment Account Determination Account Determination without wizard Configure Automatic Posting

In this step, you enter the system settings for Inventory Management and Invoice

Verification transactions for automatic postings to G/L accounts. Postings are made to G/L

accounts automatically in the case of Invoice Verification and Inventory Management

transactions relevant to Financial and Cost Accounting

TRANSACTION = AUM Expense/revenue from stock transfer

This transaction is used for transfer postings from one material to another if the complete

value of the issuing material cannot be posted to the value of the receiving material. This

applies both to materials with standard price control and to materials with moving average

price control. Price differences can arise for materials with moving average price if stock

levels are negative and the stock value becomes unrealistic as a result of the posting.

Transaction AUM can be used irrespective of whether the transfer posting involves a

transfer between plants. The expenditure/income is added to the receiving material.

Following G/L Accounts are Assign as per ABC Requirement.

DEBIT CREDIT732150 732150

TRANSACTION = BSV Change in stock account

Changes in stocks are posted in Inventory Management at the time goods receipts are

recorded or subsequent adjustments made with regard to subcontract orders. If the account

assigned here is defined as a cost element, you must specify a preliminary account

assignment for the account in the table of automatic account assignment specification

(Customizing for Controlling) in order to be able to post goods receipts against subcontract

orders. In the standard system, cost center SC-1 is defined for this purpose.

VALUATION ACCOUNTG.V.SHIVAKKUMAR

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CLASS3040 7321503041 7321503046 7321503047 7321503048 7321503049 7321503050 7321507922 732150

TRANSACTION = BSX Inventory posting

This transaction is used for all postings to stock accounts. Such postings are effected, for

example:

In inventory management in the case of goods receipts to own stock and goods issues from

own stock

In invoice verification, if price differences occur in connection with incoming invoices for

materials valuated at moving average price and there is adequate stock coverage. In order

settlement, if the order is assigned to a material with moving average price and the actual

costs at the time of settlement vary from the actual costs at the time of goods receipt

Because this transaction is dependent on the valuation class, it is possible to manage

materials with different valuation classes in separate stock accounts.

Caution

Take care to ensure that:

A stock account is not used for any transaction other than BSX

Postings are not made to the account manually.

The account is not changed in the productive system before all stock has been booked out

of it

Otherwise differences would arise between the total stock value of the material master

records and the balance on the stock account.

VALUATION CLASS ACCOUNT3000 4211003001 421200

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3002 4211103003 4211003004 4211003006 4212003007 4212003040 4241003041 4242003042 4242003043 4241003045 4241003046 4241003047 4241003048 4241003049 4241003050 4241003051 4242003052 4242003053 4242003054 4242003055 4242003056 4241003057 4242003058 4241003059 4241003060 4241003061 4241003062 4241003063 4241003100 4266003200 4241003201 4241003202 4241003400 4251003500 4261003501 4262007900 4226007901 4226007902 4226007903 4226007904 4226007905 4226007920 4231007921 4231007922 4232007923 423100

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TRANSACTION = DIF Materials Management Small Differences

This transaction is used in Invoice Verification if you define a tolerance for minor differences

and the balance of an invoice does not exceed the tolerance.


TRANSACTION = FR1 Freight clearing

These transactions are used to post delivery costs (incidental procurement costs) in the case

of goods receipts against purchase orders and incoming invoices. Which transaction is used

for which delivery costs depend on the condition types defined in the purchase order. You

can also enter your own transactions for delivery costs in condition types.


TRANSACTION = FR3 Customs clearing


TRANSACTION = FR5 CVD


TRANSACTION = FRL External activity

The transaction is used for goods and invoice receipts in connection with subcontract orders.

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VALUATION CLASS ACCOUNT3003 7321503040 7321503041 7321503046 7321503047 7321503048 7321503049 7321503050 7321507922 732150

TRANSACTION = FRN Incidental costs of external activities

This transaction is used for delivery costs (incidental costs of procurement) in connection

with subcontract orders.

VALUATION CLASS ACCOUNT

3003 7321503040 7321503041 7321503046 7321503047 7321503048 7321503049 7321503050 7321507922 732150

TRANSACTION = GBB Offsetting entry for inventory posting

Offsetting entries for stock postings are used in Inventory Management. They are

dependent on the account grouping to which each movement type is assigned. The

following account groupings are defined in the standard system:

GBB – AUA For Order Settlement

GENERAL VALUATION ACCOUNTG.V.SHIVAKKUMAR

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MODIFICATION CLASSAUA 3400 718250AUA 7900 718350AUA 7901 718370AUA 7902 718350AUA 7903 718350AUA 7904 718350AUA 7905 718350AUA 7920 718100AUA 7921 718110AUA 7922 718120AUA 7923 718100

GBB – AUF for goods receipts for orders (without account assignment) ,and for order settlement if AUA is not maintained

GENERAL MODIFICATION


AUF 3000 718370AUF 3002 718350AUF 3003 718100AUF 3004 718110AUF 3047 718100AUF 3400 718250AUF 7900 718350AUF 7901 718370AUF 7902 718350AUF 7903 718350AUF 7904 718350AUF 7905 718350AUF 7920 718100AUF 7921 718110AUF 7922 718100AUF 7923 718100

GBB – BSA For Initial Entry of Stock Balances



BSA 3000 881100BSA 3001 881100BSA 3002 881100

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BSA 3003 881100BSA 3004 881100BSA 3005 881100BSA 3006 881100BSA 3007 881100BSA 3040 881100BSA 3041 881100BSA 3042 881100BSA 3043 881100BSA 3044 881100BSA 3045 881100BSA 3046 881100BSA 3047 881100BSA 3048 881100BSA 3049 881100BSA 3050 881100BSA 3051 881100BSA 3052 881100BSA 3053 881100BSA 3054 881100BSA 3055 881100BSA 3056 881100BSA 3057 881100BSA 3058 881100BSA 3059 881100BSA 3060 881100BSA 3061 881100BSA 3062 881100BSA 3063 881100BSA 3100 881100BSA 3200 881100BSA 3201 881100BSA 3202 881100BSA 3300 881100BSA 3400 881100BSA 3500 881100BSA 3501 881100BSA 7900 881100BSA 7901 881100BSA 7902 881100BSA 7903 881100BSA 7904 881100BSA 7905 881100BSA 7920 881100BSA 7921 881100

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BSA 7922 881100BSA 7923 881100

GBB – INV For Expenditure / Income From Inventory Differences



INV 3000 711100INV 3001 711200INV 3002 711100INV 3003 711220INV 3004 711240INV 3005 711100INV 3006 711230INV 3007 711250INV 3040 731100INV 3041 731300INV 3042 731210INV 3043 731200INV 3046 751400INV 3047 751300INV 3048 752100INV 3049 751500INV 3050 751600INV 3051 751450INV 3052 751350INV 3053 752200INV 3054 751550INV 3055 751650INV 3056 751900INV 3057 751950INV 3058 751700INV 3059 751800INV 3060 731250INV 3061 815440INV 3062 815320INV 3063 781800

GBB – VAX for goods issues for sales orders without account assignment object (the account is not a cost element)

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GENERAL MODIFICATIO

NVALUATION

CLASS ACCOUNTVAX 3003 718450VAX 7920 718450VAX 7921 718450VAX 7922 718460VAX 7923 718450VAY 3003 718450VAY 7920 718450VAY 7921 718450

GBB – VBO for consumption from stock of material provided to vendor)

GENERAL MODIFICATIO

NVALUATION

CLASS ACCOUNTVBO 3003 732150VBO 3040 732150VBO 3041 732150VBO 3046 732150VBO 3047 732150VBO 3048 732150VBO 3049 732150VBO 3050 732150VBO 3200 732150VBO 3201 732150VBO 3202 732150

GBB – VBR for internal goods issues (for example, for cost center))



VBR 3000 711100VBR 3001 711200VBR 3002 711100VBR 3003 711220VBR 3004 711240VBR 3005 711100VBR 3006 711230VBR 3007 711250

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VBR 3040 731100VBR 3041 731300VBR 3042 731210VBR 3043 731200VBR 3046 751400VBR 3047 751300VBR 3048 752100VBR 3049 751500VBR 3050 751600VBR 3051 751450VBR 3052 751350VBR 3053 752200VBR 3054 751550VBR 3055 751650VBR 3056 751900VBR 3057 751950VBR 3058 751700VBR 3059 751800VBR 3060 731250VBR 3061 815440VBR 3062 815320VBR 3063 781800VBR 3200 751200VBR 3201 781100VBR 3202 751100VBR 3500 731100VBR 3501 731300VBR 7900 718510VBR 7901 718530VBR 7902 718550VBR 7903 718520VBR 7904 718540VBR 7905 718560VBR 7920 771100VBR 7921 771300VBR 7923 771200

GBB – VNG for scrapping/destruction



VNG 3003 718250VNG 3004 718250VNG 3005 718250VNG 3006 718250

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VNG 3007 718250VNG 3040 718250VNG 3041 718250VNG 3042 718250VNG 3043 718250VNG 7920 711300

Offsetting Entry for transaction between the plants, which are on SAP to the Plant, which

are Still on Legacy System.

Note : G/L Codes are Assign to all the Valuation Class

GBB – YDA Issue to DARIBA Plant.

GBB – YVZ Issue to VIZAG Plant.

GBB – YDE Issue to DEBARI Plant.

GBB – YZA Issue to ZAWAR Plant.

GENERAL MODIFICATION ACCOUNT

YDA 131400YDE 133100YVZ 133200YZA 131100

Offsetting Entry for transaction between the plants, which are on SAP to the Plant, which

are Still on Legacy System.

Note : G/L Codes are Assign to all the Valuation Class

GBB – ZDE Issue to DEBARI Plant.

GBB – ZVZ Issue to VIZAG Plant.

GBB – ZDE Issue to DARIBA Plant.

GBB – ZZA Issue to ZAWAR Plant.

GENERAL MODIFICATION ACCOUNT

ZDA 131400

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ZDE 133100ZVZ 133200ZZA 131100

TRANSACTION = KBS Account-assigned purchase order

You cannot assign this transaction/event key to an account. It means that the account

assignment is adopted from the purchase order and is used for the purpose of determining

the posting keys for the goods receipt.

TRANSACTION = KDM Materials management exchange rate difference

Exchange rate differences in the case of open items arise when an invoice relating to a

purchase order is posted with a different exchange rate to that of the goods receipt and the

material cannot be debited or credited due to standard price control or stock under

coverage/shortage

VALUATION CLASS ACCOUNT3006 7151003007 7152003041 7351003042 7351003051 7351003052 7351003053 7351003054 7351003055 7351003057 735100

TRANSACTION = KDR MM exchange rate rounding differences

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An exchange rate rounding difference can arise in the case of an invoice made out in a

foreign currency. If a difference arises when the posting lines are translated into local

currency (as a result of rounding), the system automatically generates a posting line for this

rounding difference.


TRANSACTION = KON Consignment payables

Consignment liabilities arise in the case of withdrawals from consignment stock or from a

pipeline or when consignment stock is transferred to own stock. Depending on the settings

for the posting rules for the transaction/event key KON, it is possible to work with or

without account modification. If you work with account modification, the following

modifications are available in the standard system:

None for consignment liabilities

PIP for pipeline liabilities

GENERAL MODIFIER

VALUATION CLASS DEBIT CREDIT7905 718560 718560

PIP 3000 711100 711100

TRANSACTION = PRD Cost (price) differences

Price differences arise for materials valuated at standard price in the case of all movements

and invoices with a value that differs from the standard price. Examples: goods receipts

against purchase orders (if the PO price differs from the standard priced), goods issues in

respect of which an external amount is entered, invoices (if the invoice price differs from the

PO price and the standard price).

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Price differences can also arise in the case of materials with moving average price if there is

not enough stock to cover the invoiced quantity. In the case of goods movements in the

negative range, the moving average price is not changed. Instead, any price differences

arising are posted to a price difference account.

VALUATION CLASS ACCOUNT3000 7111003001 7112003002 7191003003 7112203004 7112403006 7112303007 7112503040 7311003041 7313003042 7312103043 7312003046 7514003047 7513003048 7521003049 7515003050 7516003051 7514503052 7513503053 7522003054 7515503055 7516503056 7519003057 7519503058 7517003059 7518003060 7312503061 8154403062 8153203063 7818007900 7191007901 7191007902 7191007904 7191007905 7191007920 7191007921 719100

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7923 719100

TRANSACTION = UMB Gain/loss from revaluation

This transaction/event key is used both in Inventory Management and in Invoice Verification

if the standard price of a material has been changed and a movement or an invoice is posted

to the previous period (at the previous price).

VALUATION CLASS ACCOUNT3000 7111003001 7112003002 7111003003 7112203004 7112403006 7112303007 7112503040 7311003041 7313003042 7312103043 7312003046 7514003047 7513003048 7521003049 7515003050 7516003051 7514503052 7513503053 7522003054 7515503055 7516503056 7519003057 7519503058 7517003059 7518003060 7312507900 7115007901 7115007902 7115007904 7115007905 7115007920 711500

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7921 7115007923 711500

TRANSACTION = UPF Unplanned delivery costs

Unplanned delivery costs are delivery costs (incidental procurement costs) that were not

planned in a purchase order (e.g. freight, customs duty). In the SAP posting transaction in

Logistics Invoice Verification, instead of distributing these unplanned delivery costs among

all invoice items as hitherto, you have the option of posting them to a special account. A

separate tax code can be used for this account.

ACCOUNT732100

TRANSACTION = WRX GR/IR clearing account

Postings to the GR/IR clearing account occur in the case of goods and invoice receipts

against purchase orders. You must set the Balances in local currency only indicator for the

GR/IR clearing account to enable the open items to be cleared.


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LLOGISTICSOGISTICS I INVOICENVOICE V VERIFICATIONERIFICATION

In the Logistics Invoice Verification, you make the system settings that are required for the

following areas:

Processing invoice receipts

Connection to Financial Accounting

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INCOMING INVOICE

MAINTAIN NUMBER ASSIGNMENTS FOR ACCOUNTING DOCUMENT

IMG Path: Material Management Logistic Invoice Verification Incoming Invoice Number Assignment Maintain Number Assignment for Accounting Document

Select Transaction Code “MIRO” & Assigned Document Type “RE”

TAX TREATMENT IN INVOICE REDUCTION

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IMG Path: Material Management Logistic Invoice Verification Incoming Invoice Tax Treatment in Invoice Reduction

Make Setting Against Company Code 1000 Tax Reduction in Complaint Document

MAINTAIN DEFAULT VALUE FOR TAX CODES

IMG Path: Material Management Logistic Invoice Verification Incoming Invoice Maintain Default Value for Tax Codes

In this step, you define for each company code which tax code(s) the SAP System suggests when you enter incoming invoices.

Domestic invoices

You can define tax codes for invoices that you receive from within your own country.

Invoices with unplanned expenses

You can define tax codes for invoices with unplanned expenses. These are used if you post to a separate account in Logistics Invoice Verification

Make Entry for Company Code 1000 ABC Limited

CONFIGURE HOW EXCHANGE RATE DIFFERENCES ARE TREATED

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IMG Path: Material Management Logistic Invoice Verification Incoming Invoice Configure How Exchange Rate Differences are treated

In this activity, you set how exchange rate differences should be calculated for invoices in

foreign currencies.

The exchange rate differences are calculated from the exchange rate at the time of

the goods receipt and the exchange rate at the time of the invoice receipt.

The exchange rate differences are calculated from the exchange rate at the time of

the invoice receipt and the assumed exchange rate, which is valid for a specific

period of time, such as a year or a season.

No exchange rate differences will be calculated. Instead, the differences from

exchange rate fluctuations will be considered price differences and posted to a price

difference account.

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CONFIGURE HOW UNPLANNED DELIVERY COST ARE POSTED

IMG Path: Material Management Logistic Invoice Verification Incoming Invoice Configure How Exchange Rate Differences are treated

In this step, you specify how the system posts unplanned delivery costs in Logistics Invoice

Verification.

There are two options:

Unplanned delivery costs are distributed among the individual items in proportion to

the item amounts invoiced so far and the item amounts in the current invoice.

o The amounts determined are added to the respective item amounts.

o The amounts determined are posted in a separate line for each item.

Unplanned delivery costs are posted in a separate line. You must enter a specific tax code for the posting. You can define a default value for this in Maintain Default Values for Tax Codes.

Make Entry with Company Code “1000” & Keep Unplanned Del. Cost field blank i.e.

Distribute amongst invoice items

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CONFIGURE VENDOR SPECIFIC TOLERANCES

IMG Path: Material Management Logistic Invoice Verification Incoming Invoice Configure Vendor Specific Tolerances

In this step, you define tolerance groups for each company code. You can assign these

tolerance groups to each vendor in the vendor master record. If the difference is within the

tolerance range, the system automatically generates a difference line on a neutral

income/expense account for small differences for invoices with debit/credit differences

when posting the invoice.

Make Following Entry

COMPANY CODE DESCRIPTION

TOLERANCE GROUP

1000 ABC Limited 0001

Double Click & Maintain the Detail as per ABC Requirement

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.

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ACTIVATE DIRECT POSTING TO G/L ACCOUNT & MATERIAL ACCOUNTS

IMG Path: Material Management Logistic Invoice Verification Incoming Invoice Activate Direct Posting to G/L Account & Material Accounts

In this step, you configure whether you can make postings to G/L accounts and material

accounts during invoice entry and document parking.

INVOICE BLOCK

In the "Invoice Block" unit, you can configure the settings for blocking invoices.

This includes the following functions:

Determine Payment Block Set Tolerance Limits Item Amount Check

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SET TOLERANCE LIMIT

IMG Path: Material Management Logistic Invoice Verification Invoice Block Set Tolerance Limit

When processing an invoice, the System checks each item for variances between the invoice

and the purchase order or goods receipt. The different types of variances are defined in

tolerance keys.

The system uses the following tolerance keys to check for variances:

COMPANY CODE COMPANY NAME TOL.KEY DESCRIPTION1000 ABC Limited AN Amount for item without order reference1000 ABC Limited AP Amount for item with order reference1000 ABC Limited BD Form small differences automatically1000 ABC Limited BR Percentage OPUn variance (IR before GR)1000 ABC Limited BW Percentage OPUn variance (GR before IR)1000 ABC Limited DQ Exceed amount: quantity variance1000 ABC Limited DW Quantity variance when GR qty = zero1000 ABC Limited KW Var. from condition value1000 ABC Limited PP Price variance1000 ABC Limited PS Price variance: estimated price1000 ABC Limited ST Date variance (value x days)1000 ABC Limited VP Moving average price variance

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ACTIVATE ITEM AMOUNT CHECK

IMG Path: Material Management Logistic Invoice Verification Invoice Block Item Amount Check Activate Item Amount Check

In this step, you determine whether the system blocks invoice items when their value

exceeds a certain amount. You set the limit above which items are blocked as the "absolute

upper limit" for the following tolerance limits:

Do not Tik against ABC Company Code ‘1000’ .

Hope I have covered major area in MM configuration. Thanks for the continuous support from everyone. I received huge support and appreciation from everyone with that happiness and initiation I have covered important topics in Materials management and I hope new consultants will get an idea on SAP MM.

For WM Configuration please use my link:-http://gvshivakkumar.blogspot.com/ http://www.sapfunctional.com/WM/Configuration/Index.htm http://www.sapfunctional.com/WM/WMQ1.htm http://www.sapfunctional.com/MM/MMQ1.htm

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