TENDER ENOUIRY

Dear Sirt

Sealed Tenders in duplicate, superscribing the ENQUIRY NUMBER AND LAST DATE FORRECEIPT OF QUOTAIONS ON THE ENVELOPE, arc invited for the supply of following matefals so as toreach the undersigned on or before the lasi date and time shown. Tender should be address€d ro theDEPUTY CENERAL MANACER (MATERIALS), COCHIN SHIPYARD LTD., P-B, NO.1653, COCHIN.682015 KERAL& INDIA. Tenders wifl be considered subject to ihe Ceneral Terms and Condirions ariached.ofrers can also be made by Fax/E-mail (E-nail - abdul.nhiln@cochinshipyird.con) between j300 hrs and1500 hrs (lST) on 16 Apr,2015, if delivery of sealed offers carulot be ensured at CSL on rhe due date.

ENquiryNo : LAST DATX FOR RECEIPTOI TENDER TENDER OPENING DATEMAT/PRM/I070/14Enquirydate: 25 Mar2015, 16Apr2015 16Apr2015

Dept. : Materials/Purchase TIME:15.00 HRS.IST TIME:1S.30 HRS.IST.

Sl.No Description Unit Qty Requtued Date

2.

't. CLASS ROOM TABLES WITH SLANT TOP

CHAIN

(As per Technical defails attached at Anneture-2 )

Nos

Nos

30

30

Immediate

Immediate

Indent No.1050000705 & 10s0000706 dtd 04.02.15 MAT/PRM/]070/14

Annexure:

l.2.

3.

L5.

6.

Iinpo ant NoticeTe.hnical details

General Tems & Conditions oI EnquiryCommercial Check listForm ofBank guamntee

Yours faithtully,For COCHIN SHIPYARD I IMITFI)

' Monog"t - .BHI kFqrt fdt€sc;.hin ShiPyord Llo'

#iroctri-tsz ots

Annexure-1

IMPORTANT NOTICE

SUPPLIERS SHALL TAKE NOTICE ON THE FOLLOWTTIC POINTS FOR I7SSiRICT COMPLIANCE.

AS THE ITEMS ARE CRITTCALLy REQUIRED FOR OUR PRODUCTTON SUPPORT,NONCOMPLIANCE OF Al\Y OF THE FOLLOV\,ING POINTS }l.Itl INWIEDISQIIALIFICATION OF THE SUBMITTED OFFER WITHOAT ,4]\ry FURT}IERCOMMUNICATION /NOTICE EROM IIIIS OFFICE IN THIS REGARD.

I. FORTHE CONSIDERATION OFTHE OFFER AND ITS PRICE BID OPENING,SUPPLIERS SHOULD ENSURE THE COMPLIANCE OF FOLLOWINGPOINTS ( WHICH ARE MANDATORY IN LINE WITH THIS PARTICULARTENDER) AS STIPULATED INTHE GENERAL TERMS, ND CONDITIONS OFENQUIRY AND COMMERCIAL CMCK LIST HEREWTIH.

1. LIQUIDATED DAMAGE2. PAYMENTTERMS3. VALIDITY OF OFFER

4. SECURITY DEPOSIT & PERFORMANCE GUARANTEE5. GUARANTEE6. AUTHORISATION LETTER FROM THE OEM (IF AIPLICABLE)7. RISK PURCHASE8. MAKE AND MODEL NUMBER OI OFFERED ITEM.9. SUBMISSION OF RELEVANT CATALOG OF EQUIPMENT OFFERED.10. SELF CERTIFIED COPY OF MSE /NSIC CERTIFICATE, IF APPLICABLE.11. PRICE BIDTO BE SUBMITTED INTHE PRICE BID FORMAT

ATTACHED AT ANNEXURE-3

II. IT IS REITERATED THAT OFFERS SUBMITIED WITHOUI COMPLIANCE OFANY ONE OF THE AFORESAID POINTS WILL NOT BE CONSIDERED FOR ITSEVALUATION AND SUMMARILY BE REJECTED ON COMMERCIALBACKGROUND WITHOUT ANY zuRTHER CLARIFICATION/ NOTICE/COMMUNICATION IN THIS REGARD FROM N4lS COCHIN SHIPYARD LTD.,EVEN THOUGH THE OFFER IS TECHNICALLY ACCEPTABLE.

sD/-

DGM (MATERIALS .1)

Avw<sw.' ',?,,

TTCHMCAI DSIAI.S FOR TABTE & CHAMS

> TABLE

CLASS ROOM TIsIJS WIII SI-A.NT TOP

a) Table Top

b) 3ook fackc) Table Leg

> CX{AIR

20 mm Pre laruiruted Particle 3oard

Perfonted Sheet 18 SWc30 rBE dia, 18 SWG (poyrder coated)

25 lnE dia, l8 SWG (pon der coated)

22 HaJdness

a) Chai! I€gb) Foaltr for Chair -

^ffi'ffi'*F"

sL.NO. DESCRIPTION QUANTITY RATE AMOU]{T

1.1 Supply of cLAss RooM rAaltswtTHStANl rop 30 Nos

1.2 suppty of CHAIR 30 Nos

a, PACKING & FORWARDING CHARGES, IF ANY

b. EXCISE DUTY IF ANY vo

c.SALES TAX, OTHER TAXES lF ANy (tur Firns outs/de Kera/a'C'form can te provide4 v.

d, FREIGHT CHARGES ts

e, INSURANCE

f^ ENTRY TAX IF ANY Nil For CSL

q. UNLOADING CHARGES, IF ANY By CSL By CSL By CSL

2 TOTAL F.O.R/CSL STORE PRICE

3 Delivery period required at FOR CSL Store

4.a INSTALLATION, TEfiNG AND CON4N1ISSIONING CHARGES IFANY (Including Boarding, Lodging, Ccnveyance etc.) L5

b.SERVICE TAx IF ANY ffor Installa1o4 Testing andcommisslonlng)

o/o

5a. TMINING CHARGES, IF ANY

b. AGENC/ COMIT4ISSION IF ANY

c, Any other Charges

6 TOTAL COST

Annexure -3

PRICE BID FORMAT

Signature

Name & Address of the firm

10.

GENERAL TERMS AND CONDITIONS GNOUIRY)

1. Tenderers are to carefully go through the terms and conditions and the technical specification of the items for whichoffers are call€d for. Deviations, ifany. shail be specifically broughi out in the offer.

2. Offers are to be turnished in duplicate and should be free from overwriting. Conections and additions, if any, mustbe attested. Incompleie/ambiguous offers are likely to be rejected.

3. IndiS€nous tenderers should quote prices for delivery of materials at CSL stores. Insurance shall be ananged by

CSL.

4. Overseas lirms should quoie prices both on FOB and C&F Cochin t€rms

5. Irric€s should be valid for acceptance for a period of four months from the date of openjng of tcnder.

6. No enhancement of rate for whatever cause wjll be allowed once the ofler is accepted and an order ls placed.

Withdrawal of the quotation after it is accepted or failure to make the supply within the stipulated delivery periodwiil entail cancellation of the order and forfeiture of Earnest Money Deposit/Security deposit, if any and/or risk

7. Sales Ta)r Excise Duty and other taxes and duties, if an, payable extra are to be indicated in th€ price part forsingle bid and in techno-commercial part for two bid.

8. Delivery time required for supplies should be indicated in th€ ofier.

9. CSL terms of payment are 8070 within 30 days from the date of rec€ipi of machinery / equipment and balance 20'/.on satisfactory completion of Erection and commissioning/Final Acceptance. Please.onfirm in your offer that ourterms of paymeni are acceptable to you.

The firm/6idder winning the contmct shall sign an aSreement with Cochin Shipyard Ltd fot "Fall clause"-

AccordinSly, durins th€ contract period the airm//bidder cannot offer the item/s to anyone else at rates lower thanthe rates quoted, or the same lowest rate shall be applicable to the coniract with CSL.

Manufaciurels name, their tmdemark and brand, if an, should invariably be mentioned and illustative leaflets

giving technical partiolars etc., should be attached to the offer.

Materials offered shall conform to CSL specifications and drawings.

Samples are to be supplied free of cost in the event of requirement by CSL. The detailed working drawinS, if called

for, is also to be furnish€d for approval before commencement ofmanufacture.

The quantities in each item to be purchased may vary accordinS to actual requirement at the time of placing orders.

Securitv Deposit: - The successful tenderer must remit a security deposit of 10% of the order value by way of Bank

Guamntee as per CSL format from a Nationalised or Scheduled lndian Bank if an order is Placed on him towardssatisfactory performance of the contmct and {or enforcement of agreed performance tuarantee as per the Cuarantee

clause. The Bank Cuarantee should be initially valid till .ompletion of supplies aid later revalidated to cover the

grarantee period indicated at clause 19 plus a grace period o{28 days.

Foice Maieure condition: - Should Iailure in pe ormance of the contraci or pa.t thereof adse from warinsurrectior! restrain imposed by Government, Act of LeSislature or other Siatutory Auihority or illegal strike, riot,le8al lock-out, flood, firg explosion, act of Cod or any inevitable or unforeseen event beyond human control whichmay be construed as reasonable ground for an extension of time, CSL may allow such addiiional iime as is

mutually aSreed, to be justified by the circumstances oI fte case. Th€ occurrence/ cessation of force majeure

situation is to be informed with documentary evidencewiihin 15 days from the date oI occurrence/cessation-

Liquidated Damage: - In case of delay in supply ol ordered materials beyond &e stipulated d€liv€ry Period,supplier has to pay Liquidated Damages a sum equivalent to %%(half perceni) per week or Part of the week of the

order vaiue in the case of Machinery/Equipment and of the value of materials delayed in the case of all other itoms,

subject to a maximum of 107o ofthe order value.

4!gLIg!dU!e: Jf the supplier fails to supply the items ordered within the delivery date or violate any ol the ierms

and conditions of the purchase order; CSL shall have the following rights.a) To terminate the contract with 15 days notice forfeiting the secudty deposii.b) To injtiate alternate procurement action at the risk and co* of the suPPlier.

72.

i3.

14.

15.

11.

16.

77.

18.

19.

22.

24.

21.

23.

24.

25_

26.

27.

GuaEntee: - The goods supptied shall be guaranteed tor satisfactory performance lor 12 months foom the date o,commissioning and final acceptance against faulty design, defective materials and bad workmanship. Supplie.should suPply and install free of cost immediately any part found to be defectiv€ for the above reasons within iheSuarantee Period.

SuPPliers are allowed to depute their authorized representative to be present at the time of opening ofthe price bid.

Indian ASent - Cochin Shipyard Ltd. is a fully owned Covt. of India Enterprise and prefers to deal directly withthe supplier. However, if the supplier appoints an Indian ASent to deal with Cochin Shipyard Lrd., rhe commissionpayabl€ by the supplier to s11ch an agency shall b€ intimated. The Indian agent shall be enlisted with DirectorCeneral of Supplies and Disposals under th€ compulsory registration scheme of Ministry of Finance. "11

manufacturers effect supplied through Agents only, authorization in w ting ftom manufacturers in favour oI tirL

Agent for supply to CSL shall be {urnished. If Indian Agent submit offers on behalf of Iroreign manufacturers, copiof the A8ency Agreement beiween them and their mutual interest in the basis to b€ tumished. In case where ar

Atent Pariicipates in a tender on behalf o{ a Foreign manufacturer with specific authorization from thtmanufacturer, he should not quote on behalf of another Foreign manufacturer along with ihe first manufacturs ina subseqlrent/parallel tender fot the same item. In other words one Agent cannot represent two suppliers or quoteon their behalf in a particular tender. "

Iurisdiction: AII questions, disputes or differ€nce arising under, out of or in connection with contracts shall besubject to ihe exclusive ju sdiction of the Courts at Emakulam, Kerala, tndia.

Conditional discounts, if any, will notbe reckoned for tender evaluation / cornparison purposes.

Supplier should depute only persons who are entitled for exemption for income tax in India or any site work. i;case the supplier does not depute such persons, the tax liabilitywill be to suppliels account.

Packint Material should be eco {riendly.

Suppii€I should follow the statutory requirements of products off€red.

Products supplied shall bc non toxic and harmless to health. ln thc case of toric mate als Material Safety Data Sheetmay be furnished along with the material.

After submission of tender, no unsolicited correspondence will be entertained.

Cochin Shipyard Limited does not bind itself to accept the lowest or any t€nder but reserves to itself the rithi toreject any or all or a part ofany tender at its disctetion.

Deviations, if any, in the offer submiited &om that o{ tender enquiry in any {orm, should be clearly fumished in ,

separate doclrment titled as "List o{Deviations", failinS which it will be presumed that all the terms and conditionr

In any case of the above conditions is not acc€ptable to the tenderer it should b€ sp€cifically indicated in et tenderfailing which it will b€ presumed that all the terms and conditions are acceptable.

In a tender, either the lndian Ageni on behau of ihe Principal/OEM or Principal/OEM itseu can bid but boih cannotbid simultaneously for the same jtem/product in the sam€ t€nder

28.

29.

30.

31.

33. If an aSeni submits bid on behalf of the Pdncipal/OEM, th€ same a8ent shall not submit a bid on behalf of anotherPrincipal/OEM in the same tender for the same item/product.

COMMERCIAL CHECK LIST

SL DESCR]PTION COIT,lPLIANCE REI\,1ARKSNO

1 Submission of Tender in two parts-Price & Techno

2 Delivery date confiamation to yards delivery schedule

3 Validity of offer - 4 months

4 Acceptance ofCSL terms ofpayment is 80% paymenlwithin 30 days from the date ofreceipt ofmachinery/equipment and balance 20% on satisfaclorycompetion oI erection & commissioninq.

5 Agency Commission payable 10 lndian Agent, ifany, and ifso amount Payable by the supplier

6 Have you included the minimum days of service/commissloning/installation engineers

7 Have you quoted for the perdiem rate for addilional daysof stay at Cochin ofyour seruice englneer

I Have you quoted rales for bolh FOB (indicatingsea/airport) and C&F Cochin port. Prices to be quoted inUSD (For overseas fims only)

I A copy of price offer withoul price to be included in thelechno-commercial offer Please mnfirm

10 Have you specified Taxes, duties, levies, packing &forwarding elc., ifany, in the offer.

11 Security Deposit for 10% of order value by way of BankGuarantee lo be submitled lowards satisfactoryperformance of contract on placement of order. The BGshould be inilially valid till complelion of supplies and laterrevalided 1o cover the Guarantee period as specified byCSI

12 L.D. payable as per relevanl Clause in the Generaltermsof enquiry.

13 Disputes in connection with contract subjecl to jurisdictionof courls at Cochin, lndia.

14 Willingness to come lo Cochin for techno commercialnegolialion

t5 Termination of contracURisk purchase as per relevantclause in the Generaltems ofenouirv

16 Suppliers credit as per relevant clause in the General

17 Will you furnish manufacture/s TEST & GUARANTEEcertillcate.

18 Guaraniee as per relevant clause in the Generai lerms oIenquiry

19 Confirm all olher terms and condilions of enquiry areacceplable.

Note: Whelher ihere is non-agreement, deviaiions to be mentioned in detail

SignalureAdd.ess oi the Tenderer

Bank Guarantee in lieu of Security Deposit/Petformance GuaranLee

TOCOCHIN SHIPYARD LTD(GOVT. OE IND]A ENTERPRTSE, )PO BAG No. 1653, PERUMANOOR PO. COCHIN 682 015.

wHEREAS ._....................................

therelnafter called "the supp].ie!" ) has(Name & Address of Supplrer )

pursuance of

AND WHEREAS it has been stipulated by COCIIIN SIIIPYARD LTD (The Buyerhereinafter ca11ed "CSI,i') in the said contracr that Lhe Suppller sha]I fur:n1shCSI with a Bank Guarantee by a recognized bank for the sum specified theiein assecLrrity for compliance with the Suppfier,s ob.Ligations in accorclance rrith rhe

AND WHEREAS we have agreed ro give the Supplier such a Bank cuarantee.NOW THEREEORE ..._. (Name of the Bank) havinq its

No,.-__.----.

(Name of Contract and brief description of worksl{hereinafter: called " tshe Contract")

Head office at (Address of HeadOffr.ce) and acting through its branch office at (Address of theexecuting branch) (hereinafter calLed "the Bank") hereby affrrm that we are theGuarantor and responsible to CSL, on behaLf of rhe Supplier up to a totat of

such sum being payable in the types and pr:oportions of currencres rn whrch th.Contract Price is payable anci we undertake to pay CSt upon your firs! wrattendemand and without cavil or argument, any sunr or: sums withln the lrmrts of

(amountlLt of guar:antee) as aforesaid without cs,, needing toprove or to show grounds or reasons for CSL,s demand for the sum specified

We, the Bank, hereby waive the necessity of CS! demandlng ahe said deb.. fr:om theSuppher before presenting us wilh the demand.

signature and .-a o .h- g ra. anr o,

We, the Bank, further agree that no change or addition to or other modificationof the terms of the Contract or of Ehe Works to be perforned thereunder or cfany of the Contract docurents which may be made between CS], and the Supplrershall in any way release us from any fiability under thisguai.antee, and we hereby waive notice of any such change, addrtron or

This guarantee shall be vafid until 28 days from the date of expiry of theDefecls Liability Warranty period.Notleithstanding qnr/ 1rr g -o-Larneo he- ern:

1. Our lrability uncler this Bank Guai.antee shalf no! e>.ceecl Rs....,.,.,,.,,.,,..,.,,.........,.............(Rupees............................. ..... onty) .

:. This Bank Guarantee shall be valid up to (date) anct3. We are liable to pay the guaranteed amount or any part thereof under thi:

bank guarantee only and only if CSI, serve upon us a written c]alm ordenand on or before .,......-..........-.......-..... (date ) ,

Any clailll shall be accolq)a.rlied by a lrlitten stateneltt statiltg:i) that the principal is in breach of its obligation{s) under the

underlylng contract, andii) the respect in which the Principal is in breach.

Date :.....................!. An amoLrnt shatf bepercentage of the Contractin Dollars / Indian Rupees.

inserted by thePrice specified rn

Guarantor, representing thethe Contract and denominated