Master Plan Update May 2014

Luther High SchoolOnalaska, WI

Master Plan• Vision and Mission of LHS

• Facility Study

• Strategic Plan for School

• RFP Development

• Recommendation to COD

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Vision and Mission of LHS• Focus

− On the Vision and Mission statement of Luther HS and ensure that planning process is in line with statements

− Ensure that all decisions affecting LHS are tested against Vision and Mission

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Vision Statement of LHSLuther High School desires that its students, mindful of baptismal grace, live the holiness that God gave to them in Christ.

Mission Statement of LHSLuther High School provides a Christ-centered education that encourages and equips students for life and for eternity.

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Objectives of LHS• Therefore, Luther High School will keep Christ in higher

education by: − faithfully proclaiming and applying the Word of God

through the teaching of classes, life skills, and activities in accordance with the Lutheran Confessions.

− promoting spiritual growth and maturity through the proper use of God’s Law and Gospel.

− encouraging and training students to share their faith throughout their lives whether in personal or public ministry.

− instilling a desire for knowledge, understanding and wisdom while taking “every thought captive and making it obedient to Christ.” (2 Corinthians 10:5)

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Master Plan• Vision and Mission of LHS

• Facility Study

• Strategic Plan for School

• RFP Development

• Recommendation to COD

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Facility Study• Survey Results

• Curriculum Review

• Enrollment Trends

• Historical Timeline of Facility

• Existing Facility Review

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Adult Survey Highlights • Responses identified a number of space

needs (shop, art classroom, storage) followed by a desire to improve the traffic flow in the parking lots

• Main Focus was Chapel/Auditorium and Curriculum Needs

• Curriculum Responses showed a desire for more class choices; including AP classes, Industrial Arts, and Technology

• See appendix for a breakdown8

Student Survey Highlights• Responses indicated an overwhelming

need to improve the comfort in the building(Heat, AC, Renovate Bathrooms, Fix Cracks in Walls, Better Insulation).

• Future needs include: New Home Maint. Shop, New Art Room, Upgrade Old Classrooms, and Improve Parking Lot.

• Curriculum Responses showed a desire for more class choices; including AP classes, Foreign Language, and other electives.

• See appendix for a breakdown 9

Curriculum Review• Faith Focused

• Current curriculum available and the resources and space allocation required

• Identify more productive adjacencies

• Identify shared use possibilities

• Future curriculum adjustments and inclusions; and impact on facility

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Curriculum Over the Years

Year Faculty CoursesOffered

1957 3(FT) 5(PT) 43

1967 14 43

1977 18 48

1987 17 63

1997 18(FT) 3(PT) 69

2007 20 66

2013 20 66

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Curriculum Proposals • Low Census Courses

− Offer on alternate years to reduce course load while maintaining availability

− Utilize remotely taught on-line classes (currently not offered for credit)

• Course Changes− Additional Social Studies, English, Math, Art, and

Home Maintenance courses− Additional AP Courses

• AP Biology• AP Psychology• AP Statistics 12

Curriculum Space Needs • Immediate Needs

− Industrial Arts/Home Maintenance Shop− 2D and 3D Art Rooms with Clean-Up Sinks− New/Renovated Science Labs− Robotics Lab/Classroom− Digital Media

• Future Needs− Additional Shop and Art Courses− Additional Math Courses− AP Biology Lab− Individual/Remote Learning Stations 13

Shared Use Possibilities• Home Maintenance Shop/Classroom

− Robotics Lab/Classroom− Digital Media− Additional CAD courses− Agriculture courses− Drama prop construction area− Custodial/Maintenance Staff Uses

• Individual Instructional Assistance Room− Remote Learning Stations− One-on-One/Small Group Uses− Special Needs Students 14

Enrollment Trends• Student post secondary aspirations to

ensure proper preparation in curriculum

• Review enrollment levels over the years to determine Increase / Decrease

• Anticipated future enrollment levels

• Other factors

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After Graduation

4 – Year College: 60%

Technical College: 30%

Military Service: 5%

Employment: 5%

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Enrollment TrendsYear Students

1957 29

1967 245

1977 330

1987 263

1997 253

2007 255

2008 275

2009 273

2010 279

2011 278

2012 267

2013 268 17

Enrollment ProjectionsSchool Year Freshmen Total 9-12 Students

2013-2014 60 255

2014-2015 66 259

2015-2016 67 266

2016-2017 73 269

2017-2018 76 289

2018-2019 67 291

Projections based on 60% of 8th grade LES classes enrolling at Luther.

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Existing Facility Review• When was it built?

• How are we currently using the building?

• Can we fit any more courses in the current building?

• Are they the right type of classrooms?

• How many years are left in the older portions of the building?

• How much would it cost to extend the life of the existing building?

• What would it cost to replace it?19

Past Building Phases• 1957 Initial East Wing Erected (57 years old)

• 1959 Classrooms and Gym Additions (55 years old)

• 1963 West Wing Addition (51 years old)

• 1966 Choir Room Addition (48 years old)

• 1971 LMC – Study Hall/Garage Addition (37 years)

• 1993 Band/Commons/Office/New Classrooms (21)

• 1999 ACE Lobby/Gym/Locker Rooms (15 years)

• See appendix for map20

Past Building Phases

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Space Usage

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Current Space Allocation

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Existing Facility Review• State of the Facility

− Phase 1 Environmental Study • Asbestos – Old Floor Tiles• Lead paint – No Known Problems• Contaminations – No Known Problems

− MEP Systems • Indoor Air Quality – Weight Room, Science Labs, Home

Maintenance, Art, Exercise Bike Room• Electrical Loads – East/West Wing at or near capacity• Lighting requirements – Recent Upgrades Completed• Water usage – Irrigation Well Pump Replaced 2013

− Energy efficiency and sustainability review• Recent study completed and under review 24

Existing Facility Review (cont.)• State of the Facility

− Code Compliant• ADA – Art and Choir Rm, Entrance Doors, Bathrooms• Life Safety – Parking Lot, Emergency Lighting• Energy codes?

− Durability• Flooring – Carpet needs replacing, tile is dated• Bathrooms – replace/remodel, East/West wing

− Roofing report− Technology needs

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Existing Facility Review (cont.)• State of the Facility

− Security – Camera System, A/C− Natural Lighting - Limited− Structurally sound - TBD− Site Conditions

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Space Usage – Sorted by Time

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Space Usage – Sorted by Category

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Percent Usage by Major Category

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Space Conflicts

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Chapel/Auditorium Capacity Needs

• Seating for 550 to 650

0 100 200 300 400 500 600 700 800 900 1000

Coulee Chorale5th Grade Science Day

ChapelFall Drama Production

Childrens'…Knight Revue

Grandparents' Day…Drama Production (4)Reformation Service

Easter ConcertScience and Fine…

Grandparents' Day…Winter Band Concert

Opening ServiceHeidelberg

Spring SpotlightChristmas Concert -…Christmas Concert -…

Christmas ConcertGraduation

Estimated Attendance

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Other Space Needs• Indoor Storage

• Outdoor Storage

• Faculty/Administrative Office Space

• Athletic Center Addition

• Future Athletic Facilities

• Parking

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Master Plan• Vision and Mission of LHS

• Facility Study

• Strategic Plan for School

• RFP Development

• Recommendation to COD

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Strategic Plan for School• Prioritizing needed enhancements

• Combine areas of work that should be included when considering renovation work, additions, and or remodeling

• Establish timeline of other improvements and determine how to accomplish them.

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Priority Evaluation CriteriaA priority system was developed to evaluate future needs campus wide (from highest to lowest):

• Health & Life Safety/ADA Needs

• Curriculum Support/Improved Worship or Learning Environment

• Building/Energy Efficiency and Maintenance Reduction

• Improved Event Quality and Time/Effort Savings

• Classroom Interior Upgrades and Infrastructure

• Aesthetics/Site Development and Landscaping

• Expansion of Facilities

Other criteria used were: Frequency of Use and the Urgency of the Time Frame when needed. 35

Weighted Prioritized ListDuring the discovery phase of the Master Planning Process:

• Each sub-committee prepared a list of projects/needs for the school based on their area of study.

• The project lists were submitted to the Steering Committee.

• The Steering Committee consolidated them into one combined list.

• Each project was reviewed and a numerical value was assigned based on the Priority Evaluation Criteria.

• The project list was then sorted highest to lowest based on the weighted priority score.

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High Priority Projects• Build Art Classroom(s) and Home Maintenance Shop with CAD

Design Classroom (also use for Robotics Lab/Classroom)

• Renovate East & West Wing Restrooms

• Permanent Bleachers for Track/Football Field

• Parking Lot - Improve Traffic Flow, Add Green Bay St. Entrance

• New Chapel/Auditorium with Changing Rooms & Storage

• Convert Old Gym to Chapel/Auditorium & Build New Gym

• Repurpose Space for Digital Video Classroom

• New Football Concession Stand/Press Box/Outdoor Storage

• Build Athletic Center Addition with Visitor Locker Rooms & Football/Track Bathrooms

• Install Handicap Entrance Doors and Classroom Desks

• Renovate/New Science Labs, Add Science Lecture Classroom37

Medium Priority Projects• Renovate Old Locker rooms

• Perform Energy Audit/Energy Reduction Projects

• Parking - Pave North Gravel Lot/Add Parking Spaces

• Athletic Department Storage

• New Interior Signage, especially for visitors

• Zoned Heating plan for ACE Gym and Mezzanine

• Individual Instructional Assistance Room(s)

• Track/Football scoreboard upgrade

• Maintenance Department Storage with Floor Drain

• Outdoor class space/school forest

• Exterior Signage

• Ace Roof Replacement 38

Low Priority Projects• Epoxy Floors in Existing Classrooms and Hallways

• Replace Worn Carpet in Office and Library

• Building Landscaping - shrubs, trees, perennials

• Build Tennis Courts

• Upgraded Athletic Fields (Football, Baseball)

• Auxiliary Gym Renovation/Replace Scoreboards

• Air Condition Existing Building Classrooms, etc.

• Repaint/Powder Coat all Student Lockers

• Additional Office/Conference/Meeting Rooms needed

• Long Range Increased Parking Space Needs

• Purchase/Develop Additional Land for a JV Baseball Field39

Future Desires• What if …

− Think 25 years from now− No limitations− Out of the box − If only we could…

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Current campus of

Luther High School

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Extension of Green Bay St. allows for ~50% increased

traffic entrance/exit

Moving Varsity softball diamond

maximizes parking &

reduces damage from softballs

JV baseball field maximizes space by sharing outfield with

football – no conflicts, temp snow fence for

outfield

Discus & Shot can be relocated or

redirected with no conflicts

Existing building removed for

safer traffic flow

Chapel-Auditorium with space for

Vocational rooms & Maintenance

garage

Bus pickup/drop off lane increases

safety

Additional classrooms can form a circle w/courtyard

Parking lot redesign allows safer, closer,

increased parking spaces

JV softball field

Shared concessions & storage

New Entrance/Office Space

Maintenance Garage

Phy Ed/Sports Addition

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Obstacles• Financial Restrictions

− Construction cost increasing faster than fundraising− Aversion to debt − No clear vision/project/timeline for fundraising

• Enrollment Growth− Pool of students primarily limited to association

LES students.− Increasing tuition cost

• Land Locked− Expansion needs include: building, parking,

athletic facilities 43

Master Plan Steps / Phases• Vision and Mission of LHS

• Facility Study

• Strategic Plan for School

• RFP Development

• Recommendation to COD

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RFP Development• Objective of RFP

• Identify delivery options

• Proposal Submission / Format requirements

• Selection Criteria / Process− Past experience / Capabilities− Management plan

• Scope of work desired

• Timeframe / Cost45

Master Plan Steps / Phases• Vision and Mission of LHS

• Facility Study

• Strategic Plan for School

• RFP Development

• Recommendation to COD

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Recommendation to COD• The Master Planning Steering Committee is seeking

approval from the COD to send out the Request for Proposal to 3-6 Design Firms, for the purpose of completing a Facilities Study and selecting a Design Firm for any near term building/remodel projects.

• The Master Planning Steering Committee also recommends that the COD empower a Finance Committee to research options for financing any future building/remodel projects at LHS and to present those options at the Aug. 2014 COD meeting

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Timeline• May 14th 2014 – COD Approves the letting of an RFP

• May 30th 2014 – RFP Bid’s Received from Design Firms

• June 1st 2014 – Award contract(s) to complete Facilities Study

• June 1st 2014 – Finance Committee begins work

• June – July 2014 – Steering Committee meets with Design Firms to provide background information on LHS

• July 31st 2014 – Steering Committee Receives Facilities Study from Design Firm(s)

• Aug 2014 COD Meeting - Steering Committee and Finance Committee provide update to COD.

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August 2014 COD Meeting• Update to include:

− Draft Copy of Master Plan− List of Short Range Projects with

Budgetary Pricing− Design Firm Recommendation− Draft copy of one-line floor plans− Timeline for moving forward− Finance Options

• Not to include:− Detailed floor plans− Detailed cost estimates 49