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sMaster PagesWhen you have elements you want to appear on multiple pages, place the element on a master page. You can have multiple master pages in each of our accepted programs: InDesign, Quark, PageMaker and Publisher. Name each master page so that you know to which section that master page will be applied. You can also set up guidelines on a master page to make placing pictures consistent and quick.

Guidelines and elements placed on a master page save you time! In the example on the left, the yellow title box will print on all class pages. Th e guidelines were created on the master page to make placing individual portraits faster and easier.

Character StylesChange the font and attributes of the font by creating a character style. Name your character styles so that you can easily identify them. One great benefi t from using character styles is that when you edit the style, it will change all the text associated with that style. So a change from Times 24 pt to Times 18 pt bold is done in a few seconds not hours.

Object StylesSome programs allow for object styles to be created. Th is allows you to set your object eff ects, i.e. corner style, drop shadow, etc. and apply them quickly to any object.

Align and DistributeTo create even spacing between photos use the align and distribute tools in your program. Th ese features work best when the pictures are the same size. Th e align tool will allow you to make sure all the pictures in a row or column line up on the top, bottom or side. Th e distribute tool helps create even spacing between pictures. Use these tools in conjunction with one another to create class pages more quickly.

Times Bold 24 pt. Times Bold 18 pt.

Class Portrait CDUse our Online program to autofl ow your portraits. Save time placing portraits one at a time and typesetting all the names. It is easy and free! Th ere is only one requirement: All elements of the class pages must be built in the Online program.

Reduce picture sizeOften digital cameras will create a fi le size that measures well over 10”x20” but is only 72 dpi resolution. Th ese fi les can be placed into your layout program. How-ever, this becomes time consuming as you have to then scale each picture down to fi t on your page.

If you have Photoshop, this reduction can be automated to work on many pictures at one time. We do not recommend using any other program to resize pictures. If you use another program, make sure to check the fi nished resolution of the smaller photo to ensure the resolution is at least 300 dpi as anything lower will make for a poor quality book.

Open the image in Photoshop.

1. Click on the Image menu and select Image Size to show the

Resize large images at 72 dpi to print-size images at 300 dpi.

2. dimensions of the original file.

3. De-select Resample Image.

4. Type 300 in the Resolution Field. Notice that only the Document Size changes, not the Pixel Dimensions, which means the image will be resized without losing image detail. Click OK.

5. If the Document Size is still too large, click on the Image menu and select Image Size. Select Constrain Proportions and Resample Image so the image will resize proportionally. In either the width or height fields, type in the correct dimension (the size the image will print). This time, the Pixel Dimensions will change, since the image is being made smaller. Click OK and the image will be resized to the print-size.

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Open the image in Photoshop.

1. Click on the Image menu and select Image Size to show the

Resize large images at 72 dpi to print-size images at 300 dpi.

2. dimensions of the original file.

3. De-select Resample Image.

4. Type 300 in the Resolution Field. Notice that only the Document Size changes, not the Pixel Dimensions, which means the image will be resized without losing image detail. Click OK.

5. If the Document Size is still too large, click on the Image menu and select Image Size. Select Constrain Proportions and Resample Image so the image will resize proportionally. In either the width or height fields, type in the correct dimension (the size the image will print). This time, the Pixel Dimensions will change, since the image is being made smaller. Click OK and the image will be resized to the print-size.

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Open the image in Photoshop.

1. Click on the Image menu and select Image Size to show the

Resize large images at 72 dpi to print-size images at 300 dpi.

2. dimensions of the original file.

3. De-select Resample Image.

4. Type 300 in the Resolution Field. Notice that only the Document Size changes, not the Pixel Dimensions, which means the image will be resized without losing image detail. Click OK.

5. If the Document Size is still too large, click on the Image menu and select Image Size. Select Constrain Proportions and Resample Image so the image will resize proportionally. In either the width or height fields, type in the correct dimension (the size the image will print). This time, the Pixel Dimensions will change, since the image is being made smaller. Click OK and the image will be resized to the print-size.

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GeneralCopy ..................................................... CTRL+CPaste ..................................................... CTRL+VUndo last action.................................... CTRL+ZGroup/Ungroup .....................CTRL+SHIFT+GView Master page ................................ CTRL+M

ViewZoom in/out .....................................................F9Zoom to full page view ........... CTRL+SHIFT+L

ObjectsInsert a picture from file .......... Press ALT+I+P+FBring object to front ............................... ALT+F6Send object to back ...................ALT+SHIFT+F6Copy formatting .....................CTRL+SHIFT+CApply copied formatting ........ CTRL+SHIFT+V

Publisher Keyboard ShortcutsTextIncrease size of selected text ....CTRL+SHIFT+>Decrease size of selected text ...CTRL+SHIFT+<Bold text ................................................CTRL+BItalicize text ............................................CTRL+IUnderline text ....................................... CTRL+UAlign Center ..........................................CTRL+EAlign Left ..............................................CTRL+LAlign Right ...........................................CTRL+RJustify ......................................................CTRL+JFind and Replace ...................................CTRL+FCopy formatting from text .....CTRL+SHIFT+CApply copied formatting ........ CTRL+SHIFT+V

PageMaker Keyboard Shortcuts

Arrange ........................................Ctrl + Shift + [ or ]Bold Type ......................................... Ctrl + Shift + BCopy .............................................................Ctrl + CFit to Window .................................... Ctrl + 0 (zero)Fit Spread ................................ Cntrl + Alt + 0 (zero)Font Size Decrease ..............Ctrl + Shift + , (comma)Font Size Increase ................ Ctrl + Shift + . (period)Justify Center .....................................Ctrl + Shft + CJustify Left ......................................... Ctrl + Shft + LJustify Full ......................................... Ctrl + Shft + FJustify Right....................................... Ctrl + Shft + RLinks Manager ..................................Ctrl + Shft + DPage Numbers ..................................... Ctrl + Alt + PPaste .............................................................Ctrl + VPlace ............................................................ Ctrl + DPrint ............................................................. Ctrl + PSave ...............................................................Ctrl + SSelect All ......................................................Ctrl + AUndo ...............................................Ctrl + Z (repeat)Zoom in............................................................Ctrl +Zoom out ......................................................... Ctrl -

PC MAC

Arrange ...................................... Cmd + Shift + [ or ]Bold Type ........................................Cmd + Shift + BCopy ........................................................... Cmd + CFit to Window ...................................Cmd + 0 (zero)Fit Spread ...............................Cntrl + Opt + 0 (zero)Font Size Decrease ............ Cmd + Shift + , (comma)Font Size Increase ...............Cmd + Shift + . (period)Justify Center ................................... Cmd + Shft + CJustify Left ........................................Cmd + Shft + LJustify Full ........................................Cmd + Shft + FJustify Right......................................Cmd + Shft + RLinks Manager ................................ Cmd + Shft + DPage Numbers .................................. Cmd + Opt + PPaste ........................................................... Cmd + VPlace ...........................................................Cmd + DPrint ............................................................Cmd + PSave .............................................................Cmd + SSelect All .................................................... Cmd + AUndo ............................................. Cmd + Z (repeat)Zoom in.......................................................... Cmd +Zoom out ........................................................Cmd -

InDesign Keyboard Shortcuts

Arrange ........................................Ctrl + Shift + [ or ]Bold Type ......................................... Ctrl + Shift + BCheck Spelling .............................................. Ctrl + IColor Palette..........................................................F6Copy .............................................................Ctrl + CDrop Shadow .....................................Ctrl + Alt + MFit to Window .................................... Ctrl + 0 (zero)Fit Spread ................................ Cntrl + Alt + 0 (zero)Font Size Decrease ..............Ctrl + Shift + , (comma)Font Size Increase ................ Ctrl + Shift + . (period)Frame Edges ................................................ Ctrl + HJustify Center .....................................Ctrl + Shft + CJustify Left ......................................... Ctrl + Shft + LJustify Full ......................................... Ctrl + Shft + FJustify Right....................................... Ctrl + Shft + RLinks Manager ..................................Ctrl + Shft + DMove box while drawing .....................hold space barPage Numbers ........................ Ctrl + Alt + Shift + NPages ....................................................................F12Paste .............................................................Ctrl + VPlace ............................................................ Ctrl + DPrint ............................................................. Ctrl + PSave ...............................................................Ctrl + SSelect All ......................................................Ctrl + AStep and Repeat ..................................Ctrl + Alt + UStroke Palette ......................................................F10Swatches Palette ....................................................F5Tabs .................................................. Ctrl + Shift + TText Wrap .......................................... Ctrl + Alt + WUndo ...............................................Ctrl + Z (repeat)Zoom in............................................................Ctrl +Zoom out ......................................................... Ctrl -

PC MACArrange ...................................... Cmd + Shift + [ or ]Bold Type ........................................Cmd + Shift + BCheck Spelling .............................................Cmd + IColor Palette..........................................................F6Copy ........................................................... Cmd + CDrop Shadow ..................................Cmd + Opt + MFit to Window ...................................Cmd + 0 (zero)Fit Spread ...............................Cntrl + Opt + 0 (zero)Font Size Decrease ............ Cmd + Shift + , (comma)Font Size Increase ...............Cmd + Shift + . (period)Frame Edges ...............................................Cmd + HJustify Center ................................... Cmd + Shft + CJustify Left ........................................Cmd + Shft + LJustify Full ........................................Cmd + Shft + FJustify Right......................................Cmd + Shft + RLinks Manager ................................ Cmd + Shft + DMove box while drawing .....................hold space barPage Numbers ......................Cmd + Opt + Shift + NPages ....................................................................F12Paste ........................................................... Cmd + VPlace ...........................................................Cmd + DPrint ............................................................Cmd + PSave .............................................................Cmd + SSelect All .................................................... Cmd + AStep and Repeat ...............................Cmd + Opt + UStroke Palette ......................................................F10Swatches Palette ....................................................F5Tabs .................................................Cmd + Shift + TText Wrap ........................................Cmd + Opt + WUndo ............................................. Cmd + Z (repeat)Zoom in.......................................................... Cmd +Zoom out ........................................................Cmd -