SAP FIMASTER DATA – CUSTOMER/VENDOR

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Basics – Data Segments

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Customer

General Data

Company Code Data

Sales Area Data

Vendor

General Data

Company Code Data

Purchasing Org Data

General Data – This is maintained at client level. It can be accessed throughout the whole organization.

Company Code Data – Any company code that wishes to do business with the customer/vendor has to create CC specific data.

Basics – Central vs Decentral

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All customer/vendor master records can be maintained centrally or separately.

CENTRAL(XD01)

General Company

Code Sales Area

DE-CENTRAL(FD01)

General Company Code

Account Groups• Controls the Field Status of the Master Data

• Controls the number range of the accounts• Internal Number Range (1000-1999)• External Number Range (2000-2999)

Note: Many Customer/Vendor Account Groups can use the same number range. But, it is not advisable to do.

• A One-Time Account (this does not contain any specific information regarding a customer/vendor)

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Define Account Groups (Customers) OBD2 IMG >> Financial Accounting (New) >> Accounts Receivable and Accounts Payable >> Customer Accounts >> Master Data >> Preparation for Creating Customer Master Data >> Define Account Groups with Screen Layout (Customers) OBD2

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Define Account Groups (Customers) OBD2..

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Define Account Groups (Customers) OBD2…

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Define Account Groups (Vendors) OBD3 IMG >> Financial Accounting (New) >> Accounts Receivable and Accounts Payable >> Vendor Accounts >> Master Data >> Preparation for Creating Vendor Master Data >> Define Account Groups with Screen Layout (Vendors) OBD3

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Maintain Number Range (XKN1) IMG >> Financial Accounting (New) >> Accounts Receivable and Accounts Payable >> Vendor Accounts >> Master Data >> Preparation for Creating Vendor Master Data >> Create Number Range for Vendor Accounts

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Assign Number Range to Vendor Account Group(OBAS)

IMG >> Financial Accounting (New) >> Accounts Receivable and Accounts Payable >> Vendor Accounts >> Master Data >> Preparation for Creating Vendor Master Data >> Assign Number Range to Vendor Account Group

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One-Time Account

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Useful if you have a customer or vendor whom you’ll rarely do business with.

Dual Control PrincipleYou can define that when one person is responsible to make changes to customer/vendor, another person should be responsible to confirm the changes.

You can define which fields are “sensitive” for which the confirmation is required. E.g. Vendor’s bank account details

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Dual Control Principle.. IMG >> Financial Accounting (New) >> Accounts Receivable and Accounts Payable >> Vendor Accounts >> Master

Data >> Preparation for Creating Vendor Master Data >> Define Sensitive Fields for Dual Control (Vendors)

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Customer/Vendor Clearing

To enable open item clearing between customer and vendor◦ You need to enter the vendor ID in the customer and vice versa◦ In the customer master data you need to select the field “Clearing

with Vendor” and vice versa.

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Alternative Payer/PayeeYou have the option of entering an alternative payer/payee by selecting an existing customer/vendor number in the master record.

(e.g. a vendor has gone bankrupt and has asked to make any outstanding payment to the bankruptcy administrator)

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Head Office/Brancho Some vendors might supply the goods from their local city branches but would want the payments to go to their head office. So you have the option of selecting the head office and branch accounts.oThis scenario applies to customers as well.

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Assignmento Create Customer/Vendor in the data segments o Assign an Account Group to a number rangeo Enable Customer/Vendor Clearing against each other by editing the master datao Enter an Alternative Payee/Payer for a Customer/Vendoro Enter a Head Office/Branch for a Vendor

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