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Protection Retention Disposition
INDEX ACCESS FILE STORE MAINTAIN RETENTION DISPOSITION
Environm
enta
l
Health/S
afe
ty
Qualit
y
Ap
pro
val
Date
Is it
a R
eco
rd?
What is the
order in which
these records
are indexed?
Who has primary
respon. for
controlling access
to these records
In what
physical area
are these
records filed
(short-term
filing)
In what physical
area are these
records stored
(long-term
storage).
In what form
are these
records
maintained
(electronic,
hard-copy,
fiche)?
How long are
these records
kept in long-
term storage?
(min time)
What is to be
done with the
records when
the retention
time expires.
Process/Opportunity for Improvement Form 6 COD-FRM-002 X X X N/A SyscopyX N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
MasterControl Plan 1
COD-FRM-
005.TWM X X X N/A SyscopyX N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Document Approval/Deletion Form 2 COD-FRM-006 X X X N/A SyscopyX N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Opportunities & Incidents Log 1
COD-FRM-
008.TWM X X X N/A SyscopyX N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Training /Meeting Sign-in Sheet 4 COD-FRM-012 X X X N/A SyscopyX N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Environmental Incident Report 1/13/2004
AD 3-73 Attachment
A X X X N/A SyscopyX N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Incident Costs Worksheet 3/20/2006
AD 3-73X
Attachment X X X N/A SyscopyX N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Vendor Boot Request N/A N/A X X X N/A N/AX N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
City of Dallas Safety Manual 0 Pub No 09-10/23 X N/A SyscopyX N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
S1-552/2 5kv Digital Insulation Tester User Manual (external) N/A
S1-
552_2_UG_en_V05
1108 X X N/A SyscopyX N/A N/A N/A N/A N/A N/A N/A
Power dB User’s Manual (external) N/A N/A X X N/A SyscopyX N/A N/A N/A N/A N/A N/A N/A
Master Control Plan - (COD-FRM-005.TWM)rev.2
Revision If we are only
controlling the
document as a record
(typically the case for
records from
subcontractors), the
revision is N/A.
Document Description/Title (Primary Recognition) also
known as Process Name and/or Records Identification
Distribution is for the most part controlled electronically (online).
Distribution of an individual document (where we are maintaining
copies) is included as an embedded "comment" in the description
for that document.
Document Control & Records Identification
TWM
Records Control along with identification (to the left)
Storage
Who Will
Review
/Approve It
RetrievalDocument
Type
Document I.D.
Number
Revision: Syscopy
1 of 60 COD-FRM-005 (Trinity Watershed Management) A printed copy of this document is obsolete 30 days from 12/20/2017 at 10:47 AM
Protection Retention Disposition
INDEX ACCESS FILE STORE MAINTAIN RETENTION DISPOSITION
Environm
enta
l
Health/S
afe
ty
Qualit
y
Ap
pro
val
Date
Is it
a R
eco
rd?
What is the
order in which
these records
are indexed?
Who has primary
respon. for
controlling access
to these records
In what
physical area
are these
records filed
(short-term
filing)
In what physical
area are these
records stored
(long-term
storage).
In what form
are these
records
maintained
(electronic,
hard-copy,
fiche)?
How long are
these records
kept in long-
term storage?
(min time)
What is to be
done with the
records when
the retention
time expires.
Master Control Plan - (COD-FRM-005.TWM)rev.2
Revision If we are only
controlling the
document as a record
(typically the case for
records from
subcontractors), the
revision is N/A.
Document Description/Title (Primary Recognition) also
known as Process Name and/or Records Identification
Distribution is for the most part controlled electronically (online).
Distribution of an individual document (where we are maintaining
copies) is included as an embedded "comment" in the description
for that document.
Document Control & Records Identification Records Control along with identification (to the left)
Storage
Who Will
Review
/Approve It
RetrievalDocument
Type
Document I.D.
Number
Emergency Action Plan Trinity River Federal Levee System 4/1/2010 N/A X N/A Syscopy
Electronic Electronic Electronic
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Operations and Maintenance Manual 3/2/2009 N/A X
Dhruv
Pandya Syscopy
Electronic Electronic Electronic
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Levee Inspection System User Manual 5/1/2013 N/A X N/A Syscopy
Electronic Electronic Electronic
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Criteria for design and construction within the limits of existing
federal projects 10/1/2013 SWFP 1150-2-1 X N/A Syscopy
Electronic Electronic Electronic
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Vendor Evaluation Form 1 POM-FRM-001 X X X N/A SyscopyX N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Degreasing Units Solvent Calculator 1 STS-CPL-013 X X X N/A SyscopyX N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Snow and Ice Response Operations Plan 1 STS-PRO-64-1 X X X N/A 5/1/2014X N/A N/A Electronic Electronic Electronic N/A N/A
Trinity Watershed Management MSD site 9 TWM-MSD-001 X X X N/A 5/3/2016X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Revision: Syscopy
2 of 60 COD-FRM-005 (Trinity Watershed Management) A printed copy of this document is obsolete 30 days from 12/20/2017 at 10:47 AM
Protection Retention Disposition
INDEX ACCESS FILE STORE MAINTAIN RETENTION DISPOSITION
Environm
enta
l
Health/S
afe
ty
Qualit
y
Ap
pro
val
Date
Is it
a R
eco
rd?
What is the
order in which
these records
are indexed?
Who has primary
respon. for
controlling access
to these records
In what
physical area
are these
records filed
(short-term
filing)
In what physical
area are these
records stored
(long-term
storage).
In what form
are these
records
maintained
(electronic,
hard-copy,
fiche)?
How long are
these records
kept in long-
term storage?
(min time)
What is to be
done with the
records when
the retention
time expires.
Master Control Plan - (COD-FRM-005.TWM)rev.2
Revision If we are only
controlling the
document as a record
(typically the case for
records from
subcontractors), the
revision is N/A.
Document Description/Title (Primary Recognition) also
known as Process Name and/or Records Identification
Distribution is for the most part controlled electronically (online).
Distribution of an individual document (where we are maintaining
copies) is included as an embedded "comment" in the description
for that document.
Document Control & Records Identification Records Control along with identification (to the left)
Storage
Who Will
Review
/Approve It
RetrievalDocument
Type
Document I.D.
Number
TWM EMS Fence line 3 TWM-EMS-001 X X X N/A 4/18/2016X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Trinity Watershed Management EMS Bulletin 7 TWM-EMS-002 X X X Director 10/1/2017X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
TWM Operational Controls Table 2 TWM-EMS-003 X X X N/A 12/2/2014X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
What is a Nonconformance 1 TWM-PUB-001 X X X N/A 4/4/2012X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Vehicle Idling 2 TWM-PUB-002 X X X N/A 6/27/2014X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Printing 2 TWM-PUB-003 X X X N/A 6/27/2014X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Recycling 2 TWM-PUB-004 X X X N/A 6/27/2014X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Details Count 2 TWM-PUB-005 X X X N/A 6/27/2014X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Cell phones 2 TWM-PUB-006 X X X N/A 6/27/2014X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Fueling Vehicles 2 TWM-PUB-007 X X X N/A 6/27/2014X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Floodplain Management Information TWM-PUB-201 X X X N/AX N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Revision: Syscopy
3 of 60 COD-FRM-005 (Trinity Watershed Management) A printed copy of this document is obsolete 30 days from 12/20/2017 at 10:47 AM
Protection Retention Disposition
INDEX ACCESS FILE STORE MAINTAIN RETENTION DISPOSITION
Environm
enta
l
Health/S
afe
ty
Qualit
y
Ap
pro
val
Date
Is it
a R
eco
rd?
What is the
order in which
these records
are indexed?
Who has primary
respon. for
controlling access
to these records
In what
physical area
are these
records filed
(short-term
filing)
In what physical
area are these
records stored
(long-term
storage).
In what form
are these
records
maintained
(electronic,
hard-copy,
fiche)?
How long are
these records
kept in long-
term storage?
(min time)
What is to be
done with the
records when
the retention
time expires.
Master Control Plan - (COD-FRM-005.TWM)rev.2
Revision If we are only
controlling the
document as a record
(typically the case for
records from
subcontractors), the
revision is N/A.
Document Description/Title (Primary Recognition) also
known as Process Name and/or Records Identification
Distribution is for the most part controlled electronically (online).
Distribution of an individual document (where we are maintaining
copies) is included as an embedded "comment" in the description
for that document.
Document Control & Records Identification Records Control along with identification (to the left)
Storage
Who Will
Review
/Approve It
RetrievalDocument
Type
Document I.D.
Number
Waste Drop-Off 1 TWM-PUB-301 X X X N/A 6/24/2016X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
FC Daily Activity Report/Time Sheet 1 TWM-FRM-001.FC X X X N/A 11/11/2010X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Duty Change Request 3 TWM-FRM-002.FC X X X N/A 4/15/2015X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Pollution Prevention Checklist 1 TWM-FRM-003.FC X X X N/A 11/11/2010X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
TWM Procurement Request Form 4 TWM-FRM-005 X X X N/A 3/10/2017X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Meeting Agenda 2 TWM-FRM-006.FC X X X N/A 6/4/2014X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Maintainer Blade Checklist 1 TWM-FRM-008.FC X X X N/A 11/22/2010X Date Supervisor Supervisor Supervisor Hard Copy
1 Years (GR
1075-41B)Destroyed
Track Excavator Checklist 1 TWM-FRM-009.FC X X X N/A 11/22/2010X Date Supervisor Supervisor Supervisor Hard Copy
1 Years (GR
1075-41B)Destroyed
Long Stick Excavator Checklist 1 TWM-FRM-010.FC X X X N/A 11/22/2010X Date Supervisor Supervisor Supervisor Hard Copy
1 Years (GR
1075-41B)Destroyed
Rubber Tire Loader Checklist 1 TWM-FRM-011.FC X X X N/A 11/22/2010X Date Supervisor Supervisor Supervisor Hard Copy
1 Years (GR
1075-41B)Destroyed
Track Loader Checklist 1 TWM-FRM-012.FC X X X N/A 11/22/2010X Date Supervisor Supervisor Supervisor Hard Copy
1 Years (GR
1075-41B)Destroyed
Revision: Syscopy
4 of 60 COD-FRM-005 (Trinity Watershed Management) A printed copy of this document is obsolete 30 days from 12/20/2017 at 10:47 AM
Protection Retention Disposition
INDEX ACCESS FILE STORE MAINTAIN RETENTION DISPOSITION
Environm
enta
l
Health/S
afe
ty
Qualit
y
Ap
pro
val
Date
Is it
a R
eco
rd?
What is the
order in which
these records
are indexed?
Who has primary
respon. for
controlling access
to these records
In what
physical area
are these
records filed
(short-term
filing)
In what physical
area are these
records stored
(long-term
storage).
In what form
are these
records
maintained
(electronic,
hard-copy,
fiche)?
How long are
these records
kept in long-
term storage?
(min time)
What is to be
done with the
records when
the retention
time expires.
Master Control Plan - (COD-FRM-005.TWM)rev.2
Revision If we are only
controlling the
document as a record
(typically the case for
records from
subcontractors), the
revision is N/A.
Document Description/Title (Primary Recognition) also
known as Process Name and/or Records Identification
Distribution is for the most part controlled electronically (online).
Distribution of an individual document (where we are maintaining
copies) is included as an embedded "comment" in the description
for that document.
Document Control & Records Identification Records Control along with identification (to the left)
Storage
Who Will
Review
/Approve It
RetrievalDocument
Type
Document I.D.
Number
Outfall and Appurtenance PM Deleted
TWM-FRM-
013.MEC X X X N/A 2/6/2012X Date Supervisor Supervisor Supervisor Hard Copy
1 Years (GR
1075-41B)Destroyed
Tractor / Mower Checklist 1
TWM-FRM-
014.MOW X X X N/A 11/29/2010X Date Supervisor Supervisor Supervisor Hard Copy
1 Years (GR
1075-41B)Destroyed
Levee Checklist 2 TWM-FRM-015.FC X
Dhruv
Pandya 5/11/2015
X Date Flood Control Electronic Electronic Electronic2 Years (GR
1075-41B)
Archived for
Audit Purposes
Pump Station Log 3 TWM-FRM-016.FC X
Dhruv
Pandya 12/3/2015
X Date Flood Control Electronic Electronic Electronic2 Years (GR
1075-41B)
Archived for
Audit Purposes
Base Operators Log 1 TWM-FRM-017.FC X
Dhruv
Pandya 12/13/2010
X Date Flood Control Electronic Electronic Electronic2 Years (GR
1075-41B)
Archived for
Audit Purposes
Levee Station Farval Weekly Inspection 1
TWM-FRM-
018.MEC X X X
Dhruv
Pandya 4/5/2011
X Date Flood Control Electronic Electronic Electronic2 Years (GR
1075-41B)
Archived for
Audit Purposes
Levee Stations Weekly Inspection Log 1 TWM-FRM-019.ELE X X X
Dhruv
Pandya 1/11/2011
X Date Flood Control Electronic Electronic Electronic2 Years (GR
1075-41B)
Archived for
Audit Purposes
QMS Awareness Bulletin 6
TWM-FRM-
020.ADM X X X Director 10/17/2017
X Date Flood Control Electronic Electronic Electronic2 Years (GR
1075-41B)
Archived for
Audit Purposes
Street Station Weekly Inspection 2
TWM-FRM-
021.MEC X X X
Dhruv
Pandya 11/20/2012
X Date Flood Control Electronic Electronic Electronic2 Years (GR
1075-41B)
Archived for
Audit Purposes
Revision: Syscopy
5 of 60 COD-FRM-005 (Trinity Watershed Management) A printed copy of this document is obsolete 30 days from 12/20/2017 at 10:47 AM
Protection Retention Disposition
INDEX ACCESS FILE STORE MAINTAIN RETENTION DISPOSITION
Environm
enta
l
Health/S
afe
ty
Qualit
y
Ap
pro
val
Date
Is it
a R
eco
rd?
What is the
order in which
these records
are indexed?
Who has primary
respon. for
controlling access
to these records
In what
physical area
are these
records filed
(short-term
filing)
In what physical
area are these
records stored
(long-term
storage).
In what form
are these
records
maintained
(electronic,
hard-copy,
fiche)?
How long are
these records
kept in long-
term storage?
(min time)
What is to be
done with the
records when
the retention
time expires.
Master Control Plan - (COD-FRM-005.TWM)rev.2
Revision If we are only
controlling the
document as a record
(typically the case for
records from
subcontractors), the
revision is N/A.
Document Description/Title (Primary Recognition) also
known as Process Name and/or Records Identification
Distribution is for the most part controlled electronically (online).
Distribution of an individual document (where we are maintaining
copies) is included as an embedded "comment" in the description
for that document.
Document Control & Records Identification Records Control along with identification (to the left)
Storage
Who Will
Review
/Approve It
RetrievalDocument
Type
Document I.D.
Number
Levee Station Weekly Inspection 1
TWM-FRM-
022.MEC X X X
Dhruv
Pandya 4/5/2011
X Date Flood Control Electronic Electronic Electronic2 Years (GR
1075-41B)
Archived for
Audit Purposes
Cole Park Monthly Preventive Maintenance 2
TWM-FRM-
023.MEC X X X
Dhruv
Pandya 1/15/2013
X Date Flood Control Electronic Electronic Electronic2 Years (GR
1075-41B)
Archived for
Audit Purposes
Equipment Daily Checklist 1 TWM-FRM-024.FC X X X N/A 11/30/2010X Date Supervisor Supervisor Supervisor Hard Copy
1 Years (GR
1075-41B)Destroyed
ALERT Monthly Inspection Checklist 4
TWM-FRM-
025.TEC X X X N/A 10/12/2017X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
ALERT Sites Monthly Inspection 3
TWM-FRM-
026.TEC X X X N/A 10/12/2017X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
ALERT Sites Yearly PM 6
TWM-FRM-
027.TEC X X X N/A 10/12/2017X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
ALERT System Semi Annual PM Checklist 3
TWM-FRM-
028.TEC X X X N/A 6/4/2014X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
FRWS Monthly Inspection Checklist 4
TWM-FRM-
029.TEC X X X N/A 8/10/2017X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
FRWS Monthly Inspection 3
TWM-FRM-
030.TEC X X X N/A 8/9/2017X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
FRWS Semi Annual Preventive Maintenance 4
TWM-FRM-
031.TEC X X X N/A 8/9/2017X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
PM Checklist for FRWS Sensor and Signs 3
TWM-FRM-
032.TEC X X X N/A 6/4/2014X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Revision: Syscopy
6 of 60 COD-FRM-005 (Trinity Watershed Management) A printed copy of this document is obsolete 30 days from 12/20/2017 at 10:47 AM
Protection Retention Disposition
INDEX ACCESS FILE STORE MAINTAIN RETENTION DISPOSITION
Environm
enta
l
Health/S
afe
ty
Qualit
y
Ap
pro
val
Date
Is it
a R
eco
rd?
What is the
order in which
these records
are indexed?
Who has primary
respon. for
controlling access
to these records
In what
physical area
are these
records filed
(short-term
filing)
In what physical
area are these
records stored
(long-term
storage).
In what form
are these
records
maintained
(electronic,
hard-copy,
fiche)?
How long are
these records
kept in long-
term storage?
(min time)
What is to be
done with the
records when
the retention
time expires.
Master Control Plan - (COD-FRM-005.TWM)rev.2
Revision If we are only
controlling the
document as a record
(typically the case for
records from
subcontractors), the
revision is N/A.
Document Description/Title (Primary Recognition) also
known as Process Name and/or Records Identification
Distribution is for the most part controlled electronically (online).
Distribution of an individual document (where we are maintaining
copies) is included as an embedded "comment" in the description
for that document.
Document Control & Records Identification Records Control along with identification (to the left)
Storage
Who Will
Review
/Approve It
RetrievalDocument
Type
Document I.D.
Number
Central RTU Semi Annual PM Checklist 3
TWM-FRM-
033.TEC X X X N/A 6/4/2014X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
SCADA Station Semi Annual Maintenance 4
TWM-FRM-
034.TEC X X X N/A 10/12/2015X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
TWM-FRM-035.TEC SCADA System PM Semi Annual Checklist 4
TWM-FRM-
035.TEC X X X N/A 6/4/2014X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Whelan Siren Checklist 3
TWM-FRM-
036.TEC X X X N/A 11/11/2013X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
SCADA Monthly Inspection Check List 6
TWM-FRM-
037.TEC X X X N/A 8/9/2017X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
CPX Monthly Inspection Check List 2
TWM-FRM-
038.TEC X X X N/A 6/4/2014X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
River Levee Gate Locations Monthly PM Report 3
TWM-FRM-
039.MEC X X X N/A 4/15/2014X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Civil Defense Siren PM Deleted TWM-FRM-040.ELE X X X N/A 5/21/2012X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Civil Defense Siren CM SOP Deleted TWM-FRM-041.ELE X X X N/A 5/21/2012X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Motor Overhaul SOP 2 TWM-FRM-042.ELE X X X N/A 2/28/2012X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Switchgear Overhaul SOP 2 TWM-FRM-043.ELE X X X N/A 2/28/2012X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Revision: Syscopy
7 of 60 COD-FRM-005 (Trinity Watershed Management) A printed copy of this document is obsolete 30 days from 12/20/2017 at 10:47 AM
Protection Retention Disposition
INDEX ACCESS FILE STORE MAINTAIN RETENTION DISPOSITION
Environm
enta
l
Health/S
afe
ty
Qualit
y
Ap
pro
val
Date
Is it
a R
eco
rd?
What is the
order in which
these records
are indexed?
Who has primary
respon. for
controlling access
to these records
In what
physical area
are these
records filed
(short-term
filing)
In what physical
area are these
records stored
(long-term
storage).
In what form
are these
records
maintained
(electronic,
hard-copy,
fiche)?
How long are
these records
kept in long-
term storage?
(min time)
What is to be
done with the
records when
the retention
time expires.
Master Control Plan - (COD-FRM-005.TWM)rev.2
Revision If we are only
controlling the
document as a record
(typically the case for
records from
subcontractors), the
revision is N/A.
Document Description/Title (Primary Recognition) also
known as Process Name and/or Records Identification
Distribution is for the most part controlled electronically (online).
Distribution of an individual document (where we are maintaining
copies) is included as an embedded "comment" in the description
for that document.
Document Control & Records Identification Records Control along with identification (to the left)
Storage
Who Will
Review
/Approve It
RetrievalDocument
Type
Document I.D.
Number
Permit Authorization 2 TWM-FRM-044.FC X X X N/A 6/5/2014X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Dallas Floodway Access Request Form 2 TWM-FRM-045.FC X X X N/A 6/4/2014X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Defensive Driving and Yearly Physicals 1 TWM-FRM-046.FC X X X N/A 11/30/2010X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Flood Control Phone Inventory 1 TWM-FRM-047.FC X X X N/A 11/30/2010X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
FC Employees Call Out 1 TWM-FRM-048.FC X X X N/A 11/30/2010X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
FC Roll Call List 1 TWM-FRM-049.FC X X X N/A 11/30/2010X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Pump Station Operation Log 1 TWM-FRM-050.FC X X X N/A 12/6/2010X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Police Report for Vandalism or Theft Of City of Dallas Property 1 TWM-FRM-051.FC X X X N/A 12/6/2010X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
CCTV Truck Footage Tabulation 2
TWM-FRM-
052.CCT X X X N/A 8/13/2015X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Crew Leaders ISO booklet Distribution Log 1 TWM-FRM-053 X X X N/A 4/4/2011X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
CCTV Inlet inspection Sheet 2
TWM-FRM-
054.CCT X X X N/A 8/13/2015X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Revision: Syscopy
8 of 60 COD-FRM-005 (Trinity Watershed Management) A printed copy of this document is obsolete 30 days from 12/20/2017 at 10:47 AM
Protection Retention Disposition
INDEX ACCESS FILE STORE MAINTAIN RETENTION DISPOSITION
Environm
enta
l
Health/S
afe
ty
Qualit
y
Ap
pro
val
Date
Is it
a R
eco
rd?
What is the
order in which
these records
are indexed?
Who has primary
respon. for
controlling access
to these records
In what
physical area
are these
records filed
(short-term
filing)
In what physical
area are these
records stored
(long-term
storage).
In what form
are these
records
maintained
(electronic,
hard-copy,
fiche)?
How long are
these records
kept in long-
term storage?
(min time)
What is to be
done with the
records when
the retention
time expires.
Master Control Plan - (COD-FRM-005.TWM)rev.2
Revision If we are only
controlling the
document as a record
(typically the case for
records from
subcontractors), the
revision is N/A.
Document Description/Title (Primary Recognition) also
known as Process Name and/or Records Identification
Distribution is for the most part controlled electronically (online).
Distribution of an individual document (where we are maintaining
copies) is included as an embedded "comment" in the description
for that document.
Document Control & Records Identification Records Control along with identification (to the left)
Storage
Who Will
Review
/Approve It
RetrievalDocument
Type
Document I.D.
Number
MSE Wall Measurements Monthly Inspections 1
TWM-FRM-
055.MEC X X X
Dhruv
Pandya 4/5/2011
X Date Flood Control Electronic Electronic Electronic2 Years (GR
1075-41B)
Archived for
Audit Purposes
Flood Control Org Chart 1 TWM-FRM-056.FC X X X
Dhruv
Pandya 8/29/2011
X N/A Flood Control Electronic Electronic Electronic2 Years (GR
1075-41B)
Archived for
Audit Purposes
Flap Gate & Wingwall Maintenance Quarterly Inspection 1
TWM-FRM-
057.MEC X X X
Dhruv
Pandya 4/5/2011
X Date Flood Control Electronic Electronic Electronic2 Years (GR
1075-41B)
Archived for
Audit Purposes
Outfall & Appurtenance Quarterly Inspections 3
TWM-FRM-
058.MEC X X X
Dhruv
Pandya 12/2/2013
X Date Flood Control Electronic Electronic Electronic2 Years (GR
1075-41B)
Archived for
Audit Purposes
CCTV Section Response / Request Report / Inlet Inspection 2
TWM-FRM-
059.CCT X X X N/A 8/13/2015X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Cole Park Semi-Annual Maintenance 1
TWM-FRM-
060.MEC X X X
Dhruv
Pandya 4/5/2011
X Date Flood Control Electronic Electronic Electronic2 Years (GR
1075-41B)
Archived for
Audit Purposes
Protocol For Scrapping Materials with Residual Value 1 TWM-FRM-061 X X X
Dhruv
Pandya 5/2/2011
X Date Flood Control Electronic Electronic Electronic2 Years (GR
1075-41B)
Archived for
Audit Purposes
Trash Crane Annual Maintenance 1
TWM-FRM-
062.MEC X X X
Dhruv
Pandya 4/5/2011
X Date Flood Control Electronic Electronic Electronic2 Years (GR
1075-41B)
Archived for
Audit Purposes
Miscellaneous Structures Annual Maintenance 1
TWM-FRM-
063.MEC X X X
Dhruv
Pandya 4/5/2011
X Date Flood Control Electronic Electronic Electronic2 Years (GR
1075-41B)
Archived for
Audit Purposes
Revision: Syscopy
9 of 60 COD-FRM-005 (Trinity Watershed Management) A printed copy of this document is obsolete 30 days from 12/20/2017 at 10:47 AM
Protection Retention Disposition
INDEX ACCESS FILE STORE MAINTAIN RETENTION DISPOSITION
Environm
enta
l
Health/S
afe
ty
Qualit
y
Ap
pro
val
Date
Is it
a R
eco
rd?
What is the
order in which
these records
are indexed?
Who has primary
respon. for
controlling access
to these records
In what
physical area
are these
records filed
(short-term
filing)
In what physical
area are these
records stored
(long-term
storage).
In what form
are these
records
maintained
(electronic,
hard-copy,
fiche)?
How long are
these records
kept in long-
term storage?
(min time)
What is to be
done with the
records when
the retention
time expires.
Master Control Plan - (COD-FRM-005.TWM)rev.2
Revision If we are only
controlling the
document as a record
(typically the case for
records from
subcontractors), the
revision is N/A.
Document Description/Title (Primary Recognition) also
known as Process Name and/or Records Identification
Distribution is for the most part controlled electronically (online).
Distribution of an individual document (where we are maintaining
copies) is included as an embedded "comment" in the description
for that document.
Document Control & Records Identification Records Control along with identification (to the left)
Storage
Who Will
Review
/Approve It
RetrievalDocument
Type
Document I.D.
Number
Levee Access Permit Log 1 TWM-FRM-064.FC X X X
Dhruv
Pandya 11/15/2011
X Date Flood Control Electronic Electronic Electronic2 Years (GR
1075-41B)
Archived for
Audit Purposes
Street Station Weekly Check Log 2 TWM-FRM-065.ELE X X X N/A 2/28/2012X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Daily Camera Preset Checklist 3
TWM-FRM-
066.TEC X X X N/A 8/9/2017X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Uvalde Semi Annual PM Checklist 3
TWM-FRM-
067.TEC X X X N/A 8/9/2017X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
CRMS Cover Sheet 1 TWM-FRM-068.CS X X X N/A 3/30/2011X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Confined Space Entry 2
TWM-FRM-
069.CCT X X X N/A 8/13/2015X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
FC Mowing Inspection Sheet 1 TWM-FRM-070.FC X X X N/A 1/23/2012X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Levee/Street Station Maintenance - Checklist 1 TWM-FRM-072.LEV X X X N/A 10/5/2011X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Fuel Cards and Keys 1 TWM-FRM-073.FC X X X N/A 1/23/2012X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
FC Mowing West Sumps 1 TWM-FRM-074.FC X X X N/A 1/23/2012X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
FC Mowing East Sumps 1 TWM-FRM-075.FC X X X N/A 1/23/2012X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Revision: Syscopy
10 of 60 COD-FRM-005 (Trinity Watershed Management) A printed copy of this document is obsolete 30 days from 12/20/2017 at 10:47 AM
Protection Retention Disposition
INDEX ACCESS FILE STORE MAINTAIN RETENTION DISPOSITION
Environm
enta
l
Health/S
afe
ty
Qualit
y
Ap
pro
val
Date
Is it
a R
eco
rd?
What is the
order in which
these records
are indexed?
Who has primary
respon. for
controlling access
to these records
In what
physical area
are these
records filed
(short-term
filing)
In what physical
area are these
records stored
(long-term
storage).
In what form
are these
records
maintained
(electronic,
hard-copy,
fiche)?
How long are
these records
kept in long-
term storage?
(min time)
What is to be
done with the
records when
the retention
time expires.
Master Control Plan - (COD-FRM-005.TWM)rev.2
Revision If we are only
controlling the
document as a record
(typically the case for
records from
subcontractors), the
revision is N/A.
Document Description/Title (Primary Recognition) also
known as Process Name and/or Records Identification
Distribution is for the most part controlled electronically (online).
Distribution of an individual document (where we are maintaining
copies) is included as an embedded "comment" in the description
for that document.
Document Control & Records Identification Records Control along with identification (to the left)
Storage
Who Will
Review
/Approve It
RetrievalDocument
Type
Document I.D.
Number
Descrepancy Log 1 TWM-FRM-076.FC X X X N/A 1/23/2012X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Street Pump Station Monthly Hours/Start Log 2 TWM-FRM-077.ELE X X X N/A 2/28/2012X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
P.M. Checklist 2 TWM-FRM-078.ELE X X X N/A 2/28/2012X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Levee Station Pump Motor Hours/Start Log 1 TWM-FRM-080.ELE X X X N/A 2/6/2012X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Levee Station Quarterly Inspection
TWM-FRM-
082.MEC X X X N/AX N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Fuel Tank Log 1 TWM-FRM-083 X X X N/A 5/7/2014X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Leave Request Form 1 TWM-FRM-084.FC X X X N/A 1/30/2013X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
CCTV Daily Activity 2
TWM-FRM-
085.CCT X X X N/A 8/13/2015X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Flood Control Security Log 1 TWM-FRM-086.FC X X X N/A 9/3/2013X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Flood Control EMS Training Matrix Deleted TWM-FRM-087.FC X X X N/A 5/11/2015X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Concrete Inspection 2 TWM-FRM-088 X X X N/A 10/12/2015X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Revision: Syscopy
11 of 60 COD-FRM-005 (Trinity Watershed Management) A printed copy of this document is obsolete 30 days from 12/20/2017 at 10:47 AM
Protection Retention Disposition
INDEX ACCESS FILE STORE MAINTAIN RETENTION DISPOSITION
Environm
enta
l
Health/S
afe
ty
Qualit
y
Ap
pro
val
Date
Is it
a R
eco
rd?
What is the
order in which
these records
are indexed?
Who has primary
respon. for
controlling access
to these records
In what
physical area
are these
records filed
(short-term
filing)
In what physical
area are these
records stored
(long-term
storage).
In what form
are these
records
maintained
(electronic,
hard-copy,
fiche)?
How long are
these records
kept in long-
term storage?
(min time)
What is to be
done with the
records when
the retention
time expires.
Master Control Plan - (COD-FRM-005.TWM)rev.2
Revision If we are only
controlling the
document as a record
(typically the case for
records from
subcontractors), the
revision is N/A.
Document Description/Title (Primary Recognition) also
known as Process Name and/or Records Identification
Distribution is for the most part controlled electronically (online).
Distribution of an individual document (where we are maintaining
copies) is included as an embedded "comment" in the description
for that document.
Document Control & Records Identification Records Control along with identification (to the left)
Storage
Who Will
Review
/Approve It
RetrievalDocument
Type
Document I.D.
Number
Spill Kit - Fuel Island 1 TWM-FRM-089 X X X N/A 5/7/2014X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Application for Cross Training 1 TWM-FRM-090.FC X X X N/A 6/25/2014X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Weekly Check List 1 TWM-FRM-091.FC X X N/A 3/24/2014X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Employee Assessment for Supervisor Position 1 TWM-FRM-092.FC X X N/A 6/25/2014X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Employee Assessment for Crew Leader Position 1 TWM-FRM-093.FC X X N/A 6/25/2014X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Employee Assessment for Equipment Operator Position 1 TWM-FRM-094.FC X X N/A 6/25/2014X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Individual Development Plan 1 TWM-FRM-095.FC X X N/A 6/25/2014X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Emergency Call out Sheet 3 TWM-FRM-096.FC X X N/A 10/12/2015X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
FC Employee Feedback Form 1 TWM-FRM-097.FC X X N/A 4/8/2014X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
FC Levee Patrol Weekly Activity Report 1 TWM-FRM-098.FC X X N/A 4/9/2014X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Spill Station Contents 1 TWM-FRM-099 X X X N/A 5/7/2014X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Revision: Syscopy
12 of 60 COD-FRM-005 (Trinity Watershed Management) A printed copy of this document is obsolete 30 days from 12/20/2017 at 10:47 AM
Protection Retention Disposition
INDEX ACCESS FILE STORE MAINTAIN RETENTION DISPOSITION
Environm
enta
l
Health/S
afe
ty
Qualit
y
Ap
pro
val
Date
Is it
a R
eco
rd?
What is the
order in which
these records
are indexed?
Who has primary
respon. for
controlling access
to these records
In what
physical area
are these
records filed
(short-term
filing)
In what physical
area are these
records stored
(long-term
storage).
In what form
are these
records
maintained
(electronic,
hard-copy,
fiche)?
How long are
these records
kept in long-
term storage?
(min time)
What is to be
done with the
records when
the retention
time expires.
Master Control Plan - (COD-FRM-005.TWM)rev.2
Revision If we are only
controlling the
document as a record
(typically the case for
records from
subcontractors), the
revision is N/A.
Document Description/Title (Primary Recognition) also
known as Process Name and/or Records Identification
Distribution is for the most part controlled electronically (online).
Distribution of an individual document (where we are maintaining
copies) is included as an embedded "comment" in the description
for that document.
Document Control & Records Identification Records Control along with identification (to the left)
Storage
Who Will
Review
/Approve It
RetrievalDocument
Type
Document I.D.
Number
Cash Advance Log Sheet 2 TWM-FRM-100 X X X N/A 3/10/2017X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Petty Cash Advance Form Trinity Watershed Management 2 TWM-FRM-101 X X X N/A 3/10/2017X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Trinity Watershed Management Petty Cash Log 2 TWM-FRM-102 X X X N/A 3/10/2017X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Trinity Watershed Management Department Petty Cash
Reconciliation Worksheet 4 TWM-FRM-103 X X X N/A 3/10/2017X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
SCADA Station Monthly Check 2
TWM-FRM-
104.TEC X X X N/A 10/12/2015X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Unit report form 1 TWM-FRM-105.FC X X X N/A 11/3/2014X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Office Supplies Order Form TWM-FRM-106.FC X X X N/AX N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Area Evacuation Plan Form 1 TWM-FRM-107 X X X N/A 7/21/2014X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Fire Drill and Incident Report TWM-FRM-108 X X X N/AX N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Channel/Creek Rating 2 TWM-FRM-109.FC X X X N/A 10/27/2014X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
New Employee Check Off List 2 TWM-FRM-114 X X X N/A 10/12/2015X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Revision: Syscopy
13 of 60 COD-FRM-005 (Trinity Watershed Management) A printed copy of this document is obsolete 30 days from 12/20/2017 at 10:47 AM
Protection Retention Disposition
INDEX ACCESS FILE STORE MAINTAIN RETENTION DISPOSITION
Environm
enta
l
Health/S
afe
ty
Qualit
y
Ap
pro
val
Date
Is it
a R
eco
rd?
What is the
order in which
these records
are indexed?
Who has primary
respon. for
controlling access
to these records
In what
physical area
are these
records filed
(short-term
filing)
In what physical
area are these
records stored
(long-term
storage).
In what form
are these
records
maintained
(electronic,
hard-copy,
fiche)?
How long are
these records
kept in long-
term storage?
(min time)
What is to be
done with the
records when
the retention
time expires.
Master Control Plan - (COD-FRM-005.TWM)rev.2
Revision If we are only
controlling the
document as a record
(typically the case for
records from
subcontractors), the
revision is N/A.
Document Description/Title (Primary Recognition) also
known as Process Name and/or Records Identification
Distribution is for the most part controlled electronically (online).
Distribution of an individual document (where we are maintaining
copies) is included as an embedded "comment" in the description
for that document.
Document Control & Records Identification Records Control along with identification (to the left)
Storage
Who Will
Review
/Approve It
RetrievalDocument
Type
Document I.D.
Number
Office Supplies Order Form 1 TWM-FRM-115 X X X N/A 2/4/2015X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Flood Control Operations Radio & Telephone Directory 1 TWM-FRM-116 X X X N/A 2/4/2015X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Visitors Sign in Sheet 1 TWM-FRM-117 X X X N/A 2/4/2015X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
FC Resources and Phone Numbers 1 TWM-FRM-118 X X X N/A 10/12/2015X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
TWM Daily Activity Sheet 1 TWM-FRM-119 X X X N/A 10/12/2015X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Radio Check out Log 1 TWM-FRM-120 X X X N/A 10/12/2015X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Flood Control Cleaning Checklist 1 TWM-FRM-121 X X X N/A 10/12/2015X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Workplace Chemical List 2 TWM-FRM-122 X X X N/A 2/8/2016X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Division Document Management 1 TWM-FRM-123 X X X N/A 4/4/2016X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
TWM Safety Environmental and Quality Jobsite Inspection Form 1 TWM-FRM-124 X X X N/A 5/3/2016X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Semi-Annual AST Inspection Report 1 TWM-FRM-125 X X X N/A 6/7/2016X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Revision: Syscopy
14 of 60 COD-FRM-005 (Trinity Watershed Management) A printed copy of this document is obsolete 30 days from 12/20/2017 at 10:47 AM
Protection Retention Disposition
INDEX ACCESS FILE STORE MAINTAIN RETENTION DISPOSITION
Environm
enta
l
Health/S
afe
ty
Qualit
y
Ap
pro
val
Date
Is it
a R
eco
rd?
What is the
order in which
these records
are indexed?
Who has primary
respon. for
controlling access
to these records
In what
physical area
are these
records filed
(short-term
filing)
In what physical
area are these
records stored
(long-term
storage).
In what form
are these
records
maintained
(electronic,
hard-copy,
fiche)?
How long are
these records
kept in long-
term storage?
(min time)
What is to be
done with the
records when
the retention
time expires.
Master Control Plan - (COD-FRM-005.TWM)rev.2
Revision If we are only
controlling the
document as a record
(typically the case for
records from
subcontractors), the
revision is N/A.
Document Description/Title (Primary Recognition) also
known as Process Name and/or Records Identification
Distribution is for the most part controlled electronically (online).
Distribution of an individual document (where we are maintaining
copies) is included as an embedded "comment" in the description
for that document.
Document Control & Records Identification Records Control along with identification (to the left)
Storage
Who Will
Review
/Approve It
RetrievalDocument
Type
Document I.D.
Number
Tertiary Containment Structure Drainage Discharge Report Form 1 TWM-FRM-126 X X X N/A 6/7/2016X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
TWM Employee Advisory Council Member Nomination Form 1 TWM-FRM-127 X X X N/A 9/16/2016X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Annual Facility Inspection Report Form 1 TWM-FRM-128 X X X N/A 10/19/2016X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Flood Control Key Card System Access Request 1 TWM-FRM-129 X X X N/A 12/8/2016X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Shift Supervisors Instruction Report 1 TWM-FRM-130
Fill Permit Application 1 TWM-FRM-200 X X X N/A 3/24/2015X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Fill Permit Arborist Memo 1 TWM-FRM-205 X X X N/A 3/24/2015X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Floodplain Alteration Permit Memo 1 TWM-FRM-206 X X X N/A 3/24/2015X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Fill Permit Extension Request Memo 1 TWM-FRM-207 X X X N/A 3/24/2015X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Fill Permit Approval Memo 1 TWM-FRM-208 X X X N/A 3/24/2015X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Fill Permit Parks Memo 1 TWM-FRM-209 X X X N/A 3/24/2015X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Fill Permit Planning Memo 1 TWM-FRM-210 X X X N/A 3/24/2015X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Revision: Syscopy
15 of 60 COD-FRM-005 (Trinity Watershed Management) A printed copy of this document is obsolete 30 days from 12/20/2017 at 10:47 AM
Protection Retention Disposition
INDEX ACCESS FILE STORE MAINTAIN RETENTION DISPOSITION
Environm
enta
l
Health/S
afe
ty
Qualit
y
Ap
pro
val
Date
Is it
a R
eco
rd?
What is the
order in which
these records
are indexed?
Who has primary
respon. for
controlling access
to these records
In what
physical area
are these
records filed
(short-term
filing)
In what physical
area are these
records stored
(long-term
storage).
In what form
are these
records
maintained
(electronic,
hard-copy,
fiche)?
How long are
these records
kept in long-
term storage?
(min time)
What is to be
done with the
records when
the retention
time expires.
Master Control Plan - (COD-FRM-005.TWM)rev.2
Revision If we are only
controlling the
document as a record
(typically the case for
records from
subcontractors), the
revision is N/A.
Document Description/Title (Primary Recognition) also
known as Process Name and/or Records Identification
Distribution is for the most part controlled electronically (online).
Distribution of an individual document (where we are maintaining
copies) is included as an embedded "comment" in the description
for that document.
Document Control & Records Identification Records Control along with identification (to the left)
Storage
Who Will
Review
/Approve It
RetrievalDocument
Type
Document I.D.
Number
RFI RFP RFC Submittal Log 1 TWM-FRM-215 X X X N/A 9/15/2015X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Letter of Ranking to Director 1 TWM-FRM-217 X X X N/A 9/9/2015X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
SOQ Evaluation Sheet 1 TWM-FRM-218 X X X N/A 3/24/2015X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
RFP Scoring Summary 1 TWM-FRM-219 X X X N/A 3/24/2015X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Selected Firm Letter 2 TWM-FRM-220 X X X N/A 5/13/2016X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Short List Evaluation Form 1 TWM-FRM-221 X X X N/A 3/24/2015X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Short List Firm Letter 1 TWM-FRM-222 X X X N/A 3/24/2015X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
TWM Payment Routing Cover Sheet 2 TWM-FRM-223 X X X N/A 3/24/2015X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Capital Project Routing Form 1 TWM-FRM-224 X X X N/A 4/15/2016X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Hydraulic Model Review Checklist 2 TWM-FRM-225 X X X N/A 9/15/2015X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Ten Engineering Criteria Review Comments 1 TWM-FRM-226 X X X N/A 4/1/2015X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Revision: Syscopy
16 of 60 COD-FRM-005 (Trinity Watershed Management) A printed copy of this document is obsolete 30 days from 12/20/2017 at 10:47 AM
Protection Retention Disposition
INDEX ACCESS FILE STORE MAINTAIN RETENTION DISPOSITION
Environm
enta
l
Health/S
afe
ty
Qualit
y
Ap
pro
val
Date
Is it
a R
eco
rd?
What is the
order in which
these records
are indexed?
Who has primary
respon. for
controlling access
to these records
In what
physical area
are these
records filed
(short-term
filing)
In what physical
area are these
records stored
(long-term
storage).
In what form
are these
records
maintained
(electronic,
hard-copy,
fiche)?
How long are
these records
kept in long-
term storage?
(min time)
What is to be
done with the
records when
the retention
time expires.
Master Control Plan - (COD-FRM-005.TWM)rev.2
Revision If we are only
controlling the
document as a record
(typically the case for
records from
subcontractors), the
revision is N/A.
Document Description/Title (Primary Recognition) also
known as Process Name and/or Records Identification
Distribution is for the most part controlled electronically (online).
Distribution of an individual document (where we are maintaining
copies) is included as an embedded "comment" in the description
for that document.
Document Control & Records Identification Records Control along with identification (to the left)
Storage
Who Will
Review
/Approve It
RetrievalDocument
Type
Document I.D.
Number
Erosion Control Criteria Rating Form 1 TWM-FRM-227 X X X N/A 9/9/2015X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Floodplain Management Criteria Rating Form 1 TWM-FRM-228 X X X N/A 9/9/2015X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Storm Drainage Relief System Criteria Rating Form 1 TWM-FRM-229 X X X N/A 9/9/2015X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Certificate of Acceptance 2 TWM-FRM-231 X X X N/A 5/13/2016X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Notice of Substantial Completion 2 TWM-FRM-232 X X X N/A 5/13/2016X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Construction Notification Letter 2 TWM-FRM-233 X X X N/A 5/13/2016X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Construction Work Order 2 TWM-FRM-234 X X X N/A 12/15/2017X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Daily Construction Progress Report 2 TWM-FRM-236 X X X N/A 5/31/2017X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Quantity Verification Sheet 1 TWM-FRM-237 X X X N/A 9/9/2015X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Warranty Inspection Report 1 TWM-FRM-238 X X X N/A 9/9/2015X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Daily Field Log 1 TWM-FRM-239 X X X N/A 9/15/2015X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Revision: Syscopy
17 of 60 COD-FRM-005 (Trinity Watershed Management) A printed copy of this document is obsolete 30 days from 12/20/2017 at 10:47 AM
Protection Retention Disposition
INDEX ACCESS FILE STORE MAINTAIN RETENTION DISPOSITION
Environm
enta
l
Health/S
afe
ty
Qualit
y
Ap
pro
val
Date
Is it
a R
eco
rd?
What is the
order in which
these records
are indexed?
Who has primary
respon. for
controlling access
to these records
In what
physical area
are these
records filed
(short-term
filing)
In what physical
area are these
records stored
(long-term
storage).
In what form
are these
records
maintained
(electronic,
hard-copy,
fiche)?
How long are
these records
kept in long-
term storage?
(min time)
What is to be
done with the
records when
the retention
time expires.
Master Control Plan - (COD-FRM-005.TWM)rev.2
Revision If we are only
controlling the
document as a record
(typically the case for
records from
subcontractors), the
revision is N/A.
Document Description/Title (Primary Recognition) also
known as Process Name and/or Records Identification
Distribution is for the most part controlled electronically (online).
Distribution of an individual document (where we are maintaining
copies) is included as an embedded "comment" in the description
for that document.
Document Control & Records Identification Records Control along with identification (to the left)
Storage
Who Will
Review
/Approve It
RetrievalDocument
Type
Document I.D.
Number
Notice to Proceed 2 TWM-FRM-240 X X X N/A 5/13/2016X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Addendum Letter 2 TWM-FRM-241 X X X N/A 5/13/2016X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Log Sheet for FEMA and CRS Information 2 TWM-FRM-242 X X X N/A 5/13/2016X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
CRS Activity 320 330 and 360 Log 1 TWM-FRM-244 X X X N/A 9/15/2015X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Architect/Engineering/Consultant Evaluation 1 TWM-FRM-258 X X X AD 3/17/2016
TWM Post Construction Contractor Evaluation 1 TWM-FRM-259 X X X AD 8/16/2016
Trinity Watershed Managanagement Real Estate Acquisition
Request 1 TWM-FRM-260 X X X AD 5/31/2017
Construction Bidder Recommendation Memo 2 TWM-FRM-262 X X X N/A 11/16/2017
Subpart CC Inspection Log 1 TWM-FRM-301 X X X N/A 2/1/2015X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Pollution Prevention Daily Checklist Hensley Field 1 TWM-FRM-302 X X X N/A 2/1/2015X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Waste Yard Weekly Inspection List 1 TWM-FRM-303 X X X N/A 2/1/2015X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Revision: Syscopy
18 of 60 COD-FRM-005 (Trinity Watershed Management) A printed copy of this document is obsolete 30 days from 12/20/2017 at 10:47 AM
Protection Retention Disposition
INDEX ACCESS FILE STORE MAINTAIN RETENTION DISPOSITION
Environm
enta
l
Health/S
afe
ty
Qualit
y
Ap
pro
val
Date
Is it
a R
eco
rd?
What is the
order in which
these records
are indexed?
Who has primary
respon. for
controlling access
to these records
In what
physical area
are these
records filed
(short-term
filing)
In what physical
area are these
records stored
(long-term
storage).
In what form
are these
records
maintained
(electronic,
hard-copy,
fiche)?
How long are
these records
kept in long-
term storage?
(min time)
What is to be
done with the
records when
the retention
time expires.
Master Control Plan - (COD-FRM-005.TWM)rev.2
Revision If we are only
controlling the
document as a record
(typically the case for
records from
subcontractors), the
revision is N/A.
Document Description/Title (Primary Recognition) also
known as Process Name and/or Records Identification
Distribution is for the most part controlled electronically (online).
Distribution of an individual document (where we are maintaining
copies) is included as an embedded "comment" in the description
for that document.
Document Control & Records Identification Records Control along with identification (to the left)
Storage
Who Will
Review
/Approve It
RetrievalDocument
Type
Document I.D.
Number
Uniform Hazardous Waste Manifest Tracking Log 1 TWM-FRM-304 X X X N/A 2/1/2015X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Hazardous Waste Shipment Emergency Response Call Info Card 1 TWM-FRM-305 X X X N/A 2/1/2015X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
SWM Construction Inclement Weather Letter 1 TWM-FRM-309 X X X N/A 2/1/2015X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
HQ40d Calibration Log 1 TWM-FRM-310 X X X N/A 10/7/2014X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
DR890/900 Calibration Verification Log 2 TWM-FRM-311 X X X N/A 4/4/2016X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Standard and Reagent ID Log 1 TWM-FRM-312 X X X N/A 2/1/2015X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
SWM Yard Waste Outreach Survey - Spanish 1 TWM-FRM-314 X X X N/A 2/1/2015X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
SWM Pet Waste Outreach Survey - Spanish 1 TWM-FRM-315 X X X N/A 2/1/2015X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
SWM Landscape Chemical Outreach Survey 1 TWM-FRM-316 X X X N/A 2/1/2015X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
SWM Pet Waste Outreach Survey 1 TWM-FRM-317 X X X N/A 2/1/2015X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
SWM Soaps and Detergents Outreach Survey 1 TWM-FRM-318 X X X N/A 2/1/2015X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Revision: Syscopy
19 of 60 COD-FRM-005 (Trinity Watershed Management) A printed copy of this document is obsolete 30 days from 12/20/2017 at 10:47 AM
Protection Retention Disposition
INDEX ACCESS FILE STORE MAINTAIN RETENTION DISPOSITION
Environm
enta
l
Health/S
afe
ty
Qualit
y
Ap
pro
val
Date
Is it
a R
eco
rd?
What is the
order in which
these records
are indexed?
Who has primary
respon. for
controlling access
to these records
In what
physical area
are these
records filed
(short-term
filing)
In what physical
area are these
records stored
(long-term
storage).
In what form
are these
records
maintained
(electronic,
hard-copy,
fiche)?
How long are
these records
kept in long-
term storage?
(min time)
What is to be
done with the
records when
the retention
time expires.
Master Control Plan - (COD-FRM-005.TWM)rev.2
Revision If we are only
controlling the
document as a record
(typically the case for
records from
subcontractors), the
revision is N/A.
Document Description/Title (Primary Recognition) also
known as Process Name and/or Records Identification
Distribution is for the most part controlled electronically (online).
Distribution of an individual document (where we are maintaining
copies) is included as an embedded "comment" in the description
for that document.
Document Control & Records Identification Records Control along with identification (to the left)
Storage
Who Will
Review
/Approve It
RetrievalDocument
Type
Document I.D.
Number
SWM Yard Waste Outreach Survey 1 TWM-FRM-319 X X X N/A 2/1/2015X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
SWM Industrial Compliance Exceedance Letter 1 TWM-FRM-320 X X X N/A 4/8/2015X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
SWM Lab Eye Wash Check 1 TWM-FRM-323 X X X N/A 4/8/2015X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
SWM Field Sampling Log 1 TWM-FRM-324 X X X N/A 4/8/2015X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
SWM Lab Temperature Log 1 TWM-FRM-325 X X X N/A 4/8/2015X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Litter Boom Efficiency Log 1 TWM-FRM-326 X X X N/A 7/1/2015X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Bacteria Log 1 TWM-FRM-327 X X X N/A 4/8/2015X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Asset Verification Form 1 TWM-FRM-329 X X X N/A 7/1/2015X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
CCTV Section Downtime Crew 1 TWM-FRM-330 X X X N/A 4/4/2016X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
SWM Internal Training Matrix 1 TWM-FRM-331 X X X N/A 3/25/2016X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Laboratory Instrument Sign-Out Log 1 TWM-FRM-332 X X X N/A 4/4/2016X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Revision: Syscopy
20 of 60 COD-FRM-005 (Trinity Watershed Management) A printed copy of this document is obsolete 30 days from 12/20/2017 at 10:47 AM
Protection Retention Disposition
INDEX ACCESS FILE STORE MAINTAIN RETENTION DISPOSITION
Environm
enta
l
Health/S
afe
ty
Qualit
y
Ap
pro
val
Date
Is it
a R
eco
rd?
What is the
order in which
these records
are indexed?
Who has primary
respon. for
controlling access
to these records
In what
physical area
are these
records filed
(short-term
filing)
In what physical
area are these
records stored
(long-term
storage).
In what form
are these
records
maintained
(electronic,
hard-copy,
fiche)?
How long are
these records
kept in long-
term storage?
(min time)
What is to be
done with the
records when
the retention
time expires.
Master Control Plan - (COD-FRM-005.TWM)rev.2
Revision If we are only
controlling the
document as a record
(typically the case for
records from
subcontractors), the
revision is N/A.
Document Description/Title (Primary Recognition) also
known as Process Name and/or Records Identification
Distribution is for the most part controlled electronically (online).
Distribution of an individual document (where we are maintaining
copies) is included as an embedded "comment" in the description
for that document.
Document Control & Records Identification Records Control along with identification (to the left)
Storage
Who Will
Review
/Approve It
RetrievalDocument
Type
Document I.D.
Number
Hensley Field Waste Drop-Off Checklist 1 TWM-FRM-333 X X X N/A 6/24/2016X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Waste Yard Door Key Issue Log 1
TWM-FRM-
334.SWM X X X N/A 8/3/2017X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Open Records Request- Letter for Estimated Charges Over $40 4 TWM-FRM-402 X X X N/A 2/7/2017X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Open Records Request- Letter for Estimated Charges Under $40 4 TWM-FRM-403 X X X N/A 2/7/2017X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Letter of Information - SWM 1 TWM-FRM-404 X X X N/A 11/1/2014X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Open Records Request- Letter of Information Responsive 3 TWM-FRM-405 X X X N/A 2/7/2017X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Open Records Request- Letter of No Information 3 TWM-FRM-406 X X X N/A 2/7/2017X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Open Records Request- Receipt of Open Records Information 2 TWM-FRM-407 X X X N/A 4/4/2016X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Open Records Request- Request for Extension 4 TWM-FRM-408 X X X N/A 2/7/2017X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Open Records Request- Clarification Letter 3 TWM-FRM-409 X X X N/A 2/7/2017X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
FY 17-18 Storm Drainage Management (SDM) Initial Transfer Review and Comment Checklist3 TWM-FRM-412 X X X N/A 12/7/2017X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Revision: Syscopy
21 of 60 COD-FRM-005 (Trinity Watershed Management) A printed copy of this document is obsolete 30 days from 12/20/2017 at 10:47 AM
Protection Retention Disposition
INDEX ACCESS FILE STORE MAINTAIN RETENTION DISPOSITION
Environm
enta
l
Health/S
afe
ty
Qualit
y
Ap
pro
val
Date
Is it
a R
eco
rd?
What is the
order in which
these records
are indexed?
Who has primary
respon. for
controlling access
to these records
In what
physical area
are these
records filed
(short-term
filing)
In what physical
area are these
records stored
(long-term
storage).
In what form
are these
records
maintained
(electronic,
hard-copy,
fiche)?
How long are
these records
kept in long-
term storage?
(min time)
What is to be
done with the
records when
the retention
time expires.
Master Control Plan - (COD-FRM-005.TWM)rev.2
Revision If we are only
controlling the
document as a record
(typically the case for
records from
subcontractors), the
revision is N/A.
Document Description/Title (Primary Recognition) also
known as Process Name and/or Records Identification
Distribution is for the most part controlled electronically (online).
Distribution of an individual document (where we are maintaining
copies) is included as an embedded "comment" in the description
for that document.
Document Control & Records Identification Records Control along with identification (to the left)
Storage
Who Will
Review
/Approve It
RetrievalDocument
Type
Document I.D.
Number
(SDM) Capital CIP Fund Review and Comment Checklist 2 TWM-FRM-413 X X X N/A 1/29/2016X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
SDM Reimbursement Tracking Sheet 2 TWM-FRM-414 X X X N/A 1/29/2016X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
TWM Supervisor Green Ride Survey 2 TWM-FRM-415 X X X N/A 4/20/2015X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
FC EMS Training Matrix 2 TWM-FRM-416 X X X N/A 6/1/2015X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Procurement Fact Sheet 2 TWM-FRM-417 X X X N/A 5/26/2015X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
TWM Training Calendar 1 TWM-FRM-419 X X X N/A 1/11/2016X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Management Review Data Submission Template 1 TWM-FRM-420 X X X N/A 1/11/2016X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Capital Project Funding Information 2 TWM-FRM-421 X X X N/A 2/16/2016X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
TWM Administrative Action Routing Form 1 TWM-FRM-422 X X X N/A 2/16/2016X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
TWM Vehicle Key Checkout Log 2 TWM-FRM-423 X X X N/A 6/1/2017X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
P-Card/T-Card Reconciliation Statement 1 TWM-FRM-424 X X X N/A 3/21/2016X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Revision: Syscopy
22 of 60 COD-FRM-005 (Trinity Watershed Management) A printed copy of this document is obsolete 30 days from 12/20/2017 at 10:47 AM
Protection Retention Disposition
INDEX ACCESS FILE STORE MAINTAIN RETENTION DISPOSITION
Environm
enta
l
Health/S
afe
ty
Qualit
y
Ap
pro
val
Date
Is it
a R
eco
rd?
What is the
order in which
these records
are indexed?
Who has primary
respon. for
controlling access
to these records
In what
physical area
are these
records filed
(short-term
filing)
In what physical
area are these
records stored
(long-term
storage).
In what form
are these
records
maintained
(electronic,
hard-copy,
fiche)?
How long are
these records
kept in long-
term storage?
(min time)
What is to be
done with the
records when
the retention
time expires.
Master Control Plan - (COD-FRM-005.TWM)rev.2
Revision If we are only
controlling the
document as a record
(typically the case for
records from
subcontractors), the
revision is N/A.
Document Description/Title (Primary Recognition) also
known as Process Name and/or Records Identification
Distribution is for the most part controlled electronically (online).
Distribution of an individual document (where we are maintaining
copies) is included as an embedded "comment" in the description
for that document.
Document Control & Records Identification Records Control along with identification (to the left)
Storage
Who Will
Review
/Approve It
RetrievalDocument
Type
Document I.D.
Number
Special Events Waiver of Liability and Media Release 1 TWM-FRM-425 X X X N/A 4/4/2016X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Check Request Form 1 TWM-FRM-426 X X X N/A 6/24/2016X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Capital Project Funding Information-PAR 1 TWM-FRM-427 X X X Director 6/24/2016X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
TWM Personnel Training Matrix. TWM-FRM-428 X X X DirectorX N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
TRINITY WATERSHED MANAGEMENT DEPARTMENT
EXCEPTIONAL BOOT REPLACEMENT FORM 1 TWM-FRM-429 X X X Director 1/13/2017X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
TRINITY WATERSHED MANAGEMENT DEPARTMENT EMPLOYEE BOOT REPLACEMENT FORM1 TWM-FRM-430 X X X Director 1/13/2017X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
TWM Opportunity and Innovation Form 2 TWM-FRM-431 X X X Director 2/10/2017X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Opportunity and Innovation Form Log 1 TWM-FRM-432 X X X Director 1/13/2017X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
FRWS Sign Power Distribution X86 (SOLAR) 2 TWM-DWG-001 X X X N/A 8/10/2017X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
FRWS Sign Equipment Box X86 (SOLAR) 2 TWM-DWG-002 X X X N/A 8/10/2017X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
FRWS Sensor Power Distribution X86 (AC) 2 TWM-DWG-003 X X X N/A 8/10/2017X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Revision: Syscopy
23 of 60 COD-FRM-005 (Trinity Watershed Management) A printed copy of this document is obsolete 30 days from 12/20/2017 at 10:47 AM
Protection Retention Disposition
INDEX ACCESS FILE STORE MAINTAIN RETENTION DISPOSITION
Environm
enta
l
Health/S
afe
ty
Qualit
y
Ap
pro
val
Date
Is it
a R
eco
rd?
What is the
order in which
these records
are indexed?
Who has primary
respon. for
controlling access
to these records
In what
physical area
are these
records filed
(short-term
filing)
In what physical
area are these
records stored
(long-term
storage).
In what form
are these
records
maintained
(electronic,
hard-copy,
fiche)?
How long are
these records
kept in long-
term storage?
(min time)
What is to be
done with the
records when
the retention
time expires.
Master Control Plan - (COD-FRM-005.TWM)rev.2
Revision If we are only
controlling the
document as a record
(typically the case for
records from
subcontractors), the
revision is N/A.
Document Description/Title (Primary Recognition) also
known as Process Name and/or Records Identification
Distribution is for the most part controlled electronically (online).
Distribution of an individual document (where we are maintaining
copies) is included as an embedded "comment" in the description
for that document.
Document Control & Records Identification Records Control along with identification (to the left)
Storage
Who Will
Review
/Approve It
RetrievalDocument
Type
Document I.D.
Number
FRWS Sensor Equipment and Battery Box X86 (AC) 2 TWM-DWG-004 X X X N/A 8/10/2017X N/A ISO 9001 MR Electronic Electronic Electronic
2 Years (GR
1075-41B)
Archived for
Audit Purposes
Shift Supervisors Instructions 2 TWM-PRO-001.FC X
Dhruv
Pandya 6/2/2015
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Base Operator's Instructions 3 TWM-PRO-002.FC X
Dhruv
Pandya 6/2/2015
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Customer Related Process Crew Complaint 1 TWM-PRO-003.CS X
Dhruv
Pandya 12/27/2010
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Field Procedure for Fueling Equipment 2 TWM-PRO-004.FC X
Dhruv
Pandya 11/11/2013
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Fueling Procedures at fuel island 1 TWM-PRO-005.FC X
Dhruv
Pandya 12/27/2010
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Revision: Syscopy
24 of 60 COD-FRM-005 (Trinity Watershed Management) A printed copy of this document is obsolete 30 days from 12/20/2017 at 10:47 AM
Protection Retention Disposition
INDEX ACCESS FILE STORE MAINTAIN RETENTION DISPOSITION
Environm
enta
l
Health/S
afe
ty
Qualit
y
Ap
pro
val
Date
Is it
a R
eco
rd?
What is the
order in which
these records
are indexed?
Who has primary
respon. for
controlling access
to these records
In what
physical area
are these
records filed
(short-term
filing)
In what physical
area are these
records stored
(long-term
storage).
In what form
are these
records
maintained
(electronic,
hard-copy,
fiche)?
How long are
these records
kept in long-
term storage?
(min time)
What is to be
done with the
records when
the retention
time expires.
Master Control Plan - (COD-FRM-005.TWM)rev.2
Revision If we are only
controlling the
document as a record
(typically the case for
records from
subcontractors), the
revision is N/A.
Document Description/Title (Primary Recognition) also
known as Process Name and/or Records Identification
Distribution is for the most part controlled electronically (online).
Distribution of an individual document (where we are maintaining
copies) is included as an embedded "comment" in the description
for that document.
Document Control & Records Identification Records Control along with identification (to the left)
Storage
Who Will
Review
/Approve It
RetrievalDocument
Type
Document I.D.
Number
Levee Permit Procedure 3 TWM-PRO-006.FC X
Assistant
Director 7/19/2016
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Flood Control 16 TWM-PRO-009.FC X
Dhruv
Pandya 3/24/2016
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Concrete Services 1
TWM-PRO-
010.CON X
Dhruv
Pandya 12/6/2010
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
SCADA/ALERT SG Monthly PM Process 2 TWM-PRO-011.SG X
Dhruv
Pandya 2/10/2014
X N/A Flood Control Electronic ElectronicElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
SCADA/ALERT SG Weekly PM Process 2 TWM-PRO-012.SG X
Dhruv
Pandya 2/10/2014
X N/A Flood Control Electronic ElectronicElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Revision: Syscopy
25 of 60 COD-FRM-005 (Trinity Watershed Management) A printed copy of this document is obsolete 30 days from 12/20/2017 at 10:47 AM
Protection Retention Disposition
INDEX ACCESS FILE STORE MAINTAIN RETENTION DISPOSITION
Environm
enta
l
Health/S
afe
ty
Qualit
y
Ap
pro
val
Date
Is it
a R
eco
rd?
What is the
order in which
these records
are indexed?
Who has primary
respon. for
controlling access
to these records
In what
physical area
are these
records filed
(short-term
filing)
In what physical
area are these
records stored
(long-term
storage).
In what form
are these
records
maintained
(electronic,
hard-copy,
fiche)?
How long are
these records
kept in long-
term storage?
(min time)
What is to be
done with the
records when
the retention
time expires.
Master Control Plan - (COD-FRM-005.TWM)rev.2
Revision If we are only
controlling the
document as a record
(typically the case for
records from
subcontractors), the
revision is N/A.
Document Description/Title (Primary Recognition) also
known as Process Name and/or Records Identification
Distribution is for the most part controlled electronically (online).
Distribution of an individual document (where we are maintaining
copies) is included as an embedded "comment" in the description
for that document.
Document Control & Records Identification Records Control along with identification (to the left)
Storage
Who Will
Review
/Approve It
RetrievalDocument
Type
Document I.D.
Number
ALERT Users Guide 4 TWM-PRO-013.FC X
Dhruv
Pandya 7/7/2017
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
SCADA Users Guide 8 TWM-PRO-014.FC X
Dhruv
Pandya 7/24/2017
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Hiring of Vacant Positions Procedure TWM-PRO-015.FC X
Dhruv
Pandya
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Charlie Station Operation 2 TWM-PRO-016.FC X
Dhruv
Pandya 3/6/2017
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Delta Station Operation 2 TWM-PRO-018.FC X
Dhruv
Pandya 7/7/2017
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Revision: Syscopy
26 of 60 COD-FRM-005 (Trinity Watershed Management) A printed copy of this document is obsolete 30 days from 12/20/2017 at 10:47 AM
Protection Retention Disposition
INDEX ACCESS FILE STORE MAINTAIN RETENTION DISPOSITION
Environm
enta
l
Health/S
afe
ty
Qualit
y
Ap
pro
val
Date
Is it
a R
eco
rd?
What is the
order in which
these records
are indexed?
Who has primary
respon. for
controlling access
to these records
In what
physical area
are these
records filed
(short-term
filing)
In what physical
area are these
records stored
(long-term
storage).
In what form
are these
records
maintained
(electronic,
hard-copy,
fiche)?
How long are
these records
kept in long-
term storage?
(min time)
What is to be
done with the
records when
the retention
time expires.
Master Control Plan - (COD-FRM-005.TWM)rev.2
Revision If we are only
controlling the
document as a record
(typically the case for
records from
subcontractors), the
revision is N/A.
Document Description/Title (Primary Recognition) also
known as Process Name and/or Records Identification
Distribution is for the most part controlled electronically (online).
Distribution of an individual document (where we are maintaining
copies) is included as an embedded "comment" in the description
for that document.
Document Control & Records Identification Records Control along with identification (to the left)
Storage
Who Will
Review
/Approve It
RetrievalDocument
Type
Document I.D.
Number
Small Able Station Operation 1 TWM-PRO-019.FC X
Dhruv
Pandya 11/28/2012
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Large Able Station Operation 1 TWM-PRO-020.FC X
Dhruv
Pandya 11/28/2012
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
New Baker Station Operation 3 TWM-PRO-021.FC X
Assistant
Director 7/10/2017
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
New Hampton Station Operation 2 TWM-PRO-022.FC X
Dhruv
Pandya 7/27/2017
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Old Hampton Station Operation 2 TWM-PRO-023.FC X
Dhruv
Pandya 7/27/2017
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Revision: Syscopy
27 of 60 COD-FRM-005 (Trinity Watershed Management) A printed copy of this document is obsolete 30 days from 12/20/2017 at 10:47 AM
Protection Retention Disposition
INDEX ACCESS FILE STORE MAINTAIN RETENTION DISPOSITION
Environm
enta
l
Health/S
afe
ty
Qualit
y
Ap
pro
val
Date
Is it
a R
eco
rd?
What is the
order in which
these records
are indexed?
Who has primary
respon. for
controlling access
to these records
In what
physical area
are these
records filed
(short-term
filing)
In what physical
area are these
records stored
(long-term
storage).
In what form
are these
records
maintained
(electronic,
hard-copy,
fiche)?
How long are
these records
kept in long-
term storage?
(min time)
What is to be
done with the
records when
the retention
time expires.
Master Control Plan - (COD-FRM-005.TWM)rev.2
Revision If we are only
controlling the
document as a record
(typically the case for
records from
subcontractors), the
revision is N/A.
Document Description/Title (Primary Recognition) also
known as Process Name and/or Records Identification
Distribution is for the most part controlled electronically (online).
Distribution of an individual document (where we are maintaining
copies) is included as an embedded "comment" in the description
for that document.
Document Control & Records Identification Records Control along with identification (to the left)
Storage
Who Will
Review
/Approve It
RetrievalDocument
Type
Document I.D.
Number
Prepare Levee Inspection Work Station 1 TWM-PRO-024 X
Dhruv
Pandya 11/26/2012
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Perform Levee Inspection TWM-PRO-025.FC X
Dhruv
Pandya
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
TWM Operation and Maintenance Manual 2 TWM-PRO-026.FC X
Dhruv
Pandya 8/3/2017
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Old Baker Station Operation 2 TWM-PRO-027.FC X
Dhruv
Pandya 7/27/2017
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Pavaho 1 Station Operation 2 TWM-PRO-028.FC X
Dhruv
Pandya 8/8/2017
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Revision: Syscopy
28 of 60 COD-FRM-005 (Trinity Watershed Management) A printed copy of this document is obsolete 30 days from 12/20/2017 at 10:47 AM
Protection Retention Disposition
INDEX ACCESS FILE STORE MAINTAIN RETENTION DISPOSITION
Environm
enta
l
Health/S
afe
ty
Qualit
y
Ap
pro
val
Date
Is it
a R
eco
rd?
What is the
order in which
these records
are indexed?
Who has primary
respon. for
controlling access
to these records
In what
physical area
are these
records filed
(short-term
filing)
In what physical
area are these
records stored
(long-term
storage).
In what form
are these
records
maintained
(electronic,
hard-copy,
fiche)?
How long are
these records
kept in long-
term storage?
(min time)
What is to be
done with the
records when
the retention
time expires.
Master Control Plan - (COD-FRM-005.TWM)rev.2
Revision If we are only
controlling the
document as a record
(typically the case for
records from
subcontractors), the
revision is N/A.
Document Description/Title (Primary Recognition) also
known as Process Name and/or Records Identification
Distribution is for the most part controlled electronically (online).
Distribution of an individual document (where we are maintaining
copies) is included as an embedded "comment" in the description
for that document.
Document Control & Records Identification Records Control along with identification (to the left)
Storage
Who Will
Review
/Approve It
RetrievalDocument
Type
Document I.D.
Number
Pavaho 2 Station Operation 2 TWM-PRO-029.FC X
Dhruv
Pandya 8/8/2017
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Rochester Station Operation 1 TWM-PRO-030.FC X
Dhruv
Pandya 1/27/2014
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Cole Park Station Operation 1 TWM-PRO-031.FC X
Dhruv
Pandya 1/27/2014
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
TWM - Operation and Maintenance web site TWM-PRO-032 X
Dhruv
Pandya
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
TWM-Policy ISO web site Syscopy TWM-PRO-033 X N/A N/A
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Revision: Syscopy
29 of 60 COD-FRM-005 (Trinity Watershed Management) A printed copy of this document is obsolete 30 days from 12/20/2017 at 10:47 AM
Protection Retention Disposition
INDEX ACCESS FILE STORE MAINTAIN RETENTION DISPOSITION
Environm
enta
l
Health/S
afe
ty
Qualit
y
Ap
pro
val
Date
Is it
a R
eco
rd?
What is the
order in which
these records
are indexed?
Who has primary
respon. for
controlling access
to these records
In what
physical area
are these
records filed
(short-term
filing)
In what physical
area are these
records stored
(long-term
storage).
In what form
are these
records
maintained
(electronic,
hard-copy,
fiche)?
How long are
these records
kept in long-
term storage?
(min time)
What is to be
done with the
records when
the retention
time expires.
Master Control Plan - (COD-FRM-005.TWM)rev.2
Revision If we are only
controlling the
document as a record
(typically the case for
records from
subcontractors), the
revision is N/A.
Document Description/Title (Primary Recognition) also
known as Process Name and/or Records Identification
Distribution is for the most part controlled electronically (online).
Distribution of an individual document (where we are maintaining
copies) is included as an embedded "comment" in the description
for that document.
Document Control & Records Identification Records Control along with identification (to the left)
Storage
Who Will
Review
/Approve It
RetrievalDocument
Type
Document I.D.
Number
Pump Station Crew Process 1 TWM-PRO-034.LEV X N/A 4/8/2013
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Storekeeper Process TWM-PRO-035.FC X N/A
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Stantard Operating guidence for CCTV
TWM-PRO-
036.CCT X N/A
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Environmental Best Management Practices Standard Operation Guide (SOG)1 TWM-PRO-037 X N/A 4/15/2013
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
SPCC Plan for 2255 Irving Blvd. 1 TWM-PRO-038 X N/A 8/22/2013
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Revision: Syscopy
30 of 60 COD-FRM-005 (Trinity Watershed Management) A printed copy of this document is obsolete 30 days from 12/20/2017 at 10:47 AM
Protection Retention Disposition
INDEX ACCESS FILE STORE MAINTAIN RETENTION DISPOSITION
Environm
enta
l
Health/S
afe
ty
Qualit
y
Ap
pro
val
Date
Is it
a R
eco
rd?
What is the
order in which
these records
are indexed?
Who has primary
respon. for
controlling access
to these records
In what
physical area
are these
records filed
(short-term
filing)
In what physical
area are these
records stored
(long-term
storage).
In what form
are these
records
maintained
(electronic,
hard-copy,
fiche)?
How long are
these records
kept in long-
term storage?
(min time)
What is to be
done with the
records when
the retention
time expires.
Master Control Plan - (COD-FRM-005.TWM)rev.2
Revision If we are only
controlling the
document as a record
(typically the case for
records from
subcontractors), the
revision is N/A.
Document Description/Title (Primary Recognition) also
known as Process Name and/or Records Identification
Distribution is for the most part controlled electronically (online).
Distribution of an individual document (where we are maintaining
copies) is included as an embedded "comment" in the description
for that document.
Document Control & Records Identification Records Control along with identification (to the left)
Storage
Who Will
Review
/Approve It
RetrievalDocument
Type
Document I.D.
Number
Customer Related Process 1 TWM-PRO-039.CS X N/A
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Fleet Operations Out Processing 1 TWM-PRO-040 X N/A 8/19/2014
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Fleet Operations Maintenance Service 1 TWM-PRO-041 X N/A 7/18/2014
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Fleet Operations Repair Service 2 TWM-PRO-043 X N/A 10/4/2017
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Fleet Operations Repeat Repairs 2 TWM-PRO-045 X N/A 10/4/2017
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Revision: Syscopy
31 of 60 COD-FRM-005 (Trinity Watershed Management) A printed copy of this document is obsolete 30 days from 12/20/2017 at 10:47 AM
Protection Retention Disposition
INDEX ACCESS FILE STORE MAINTAIN RETENTION DISPOSITION
Environm
enta
l
Health/S
afe
ty
Qualit
y
Ap
pro
val
Date
Is it
a R
eco
rd?
What is the
order in which
these records
are indexed?
Who has primary
respon. for
controlling access
to these records
In what
physical area
are these
records filed
(short-term
filing)
In what physical
area are these
records stored
(long-term
storage).
In what form
are these
records
maintained
(electronic,
hard-copy,
fiche)?
How long are
these records
kept in long-
term storage?
(min time)
What is to be
done with the
records when
the retention
time expires.
Master Control Plan - (COD-FRM-005.TWM)rev.2
Revision If we are only
controlling the
document as a record
(typically the case for
records from
subcontractors), the
revision is N/A.
Document Description/Title (Primary Recognition) also
known as Process Name and/or Records Identification
Distribution is for the most part controlled electronically (online).
Distribution of an individual document (where we are maintaining
copies) is included as an embedded "comment" in the description
for that document.
Document Control & Records Identification Records Control along with identification (to the left)
Storage
Who Will
Review
/Approve It
RetrievalDocument
Type
Document I.D.
Number
Facility Fire Drill SOP TWM-PRO-046 X N/A
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Drainage Channel Inspection Process 1 TWM-PRO-048 X N/A 10/27/2014
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Baker No.3 Pump Station (BX3) O&M Manual TWM-PRO-050 X N/A
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
AST Procedure - Diesel Fuel Tank 1 TWM-PRO-054 X N/A 2/1/2016
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
2255 Irving Blvd Hazard Communication Program 1 TWM-PRO-055 X N/A 1/14/2016
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Revision: Syscopy
32 of 60 COD-FRM-005 (Trinity Watershed Management) A printed copy of this document is obsolete 30 days from 12/20/2017 at 10:47 AM
Protection Retention Disposition
INDEX ACCESS FILE STORE MAINTAIN RETENTION DISPOSITION
Environm
enta
l
Health/S
afe
ty
Qualit
y
Ap
pro
val
Date
Is it
a R
eco
rd?
What is the
order in which
these records
are indexed?
Who has primary
respon. for
controlling access
to these records
In what
physical area
are these
records filed
(short-term
filing)
In what physical
area are these
records stored
(long-term
storage).
In what form
are these
records
maintained
(electronic,
hard-copy,
fiche)?
How long are
these records
kept in long-
term storage?
(min time)
What is to be
done with the
records when
the retention
time expires.
Master Control Plan - (COD-FRM-005.TWM)rev.2
Revision If we are only
controlling the
document as a record
(typically the case for
records from
subcontractors), the
revision is N/A.
Document Description/Title (Primary Recognition) also
known as Process Name and/or Records Identification
Distribution is for the most part controlled electronically (online).
Distribution of an individual document (where we are maintaining
copies) is included as an embedded "comment" in the description
for that document.
Document Control & Records Identification Records Control along with identification (to the left)
Storage
Who Will
Review
/Approve It
RetrievalDocument
Type
Document I.D.
Number
2645 Irving Blvd Hazard Communication Program 1 TWM-PRO-056 X N/A 1/14/2016
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
TWM Electrician Megger Testing Procedure TWM-PRO-057 X N/A
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
TWM Employee Advisory Council Guidelines 1 TWM-PRO-059 X N/A 8/31/2017
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
TWM Spill Response to Non-City Vehicle Accidents 1 TWM-PRO-060 X N/A 5/23/2016
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
AST Inspections 1 TWM-PRO-061 X N/A 10/19/2016
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Revision: Syscopy
33 of 60 COD-FRM-005 (Trinity Watershed Management) A printed copy of this document is obsolete 30 days from 12/20/2017 at 10:47 AM
Protection Retention Disposition
INDEX ACCESS FILE STORE MAINTAIN RETENTION DISPOSITION
Environm
enta
l
Health/S
afe
ty
Qualit
y
Ap
pro
val
Date
Is it
a R
eco
rd?
What is the
order in which
these records
are indexed?
Who has primary
respon. for
controlling access
to these records
In what
physical area
are these
records filed
(short-term
filing)
In what physical
area are these
records stored
(long-term
storage).
In what form
are these
records
maintained
(electronic,
hard-copy,
fiche)?
How long are
these records
kept in long-
term storage?
(min time)
What is to be
done with the
records when
the retention
time expires.
Master Control Plan - (COD-FRM-005.TWM)rev.2
Revision If we are only
controlling the
document as a record
(typically the case for
records from
subcontractors), the
revision is N/A.
Document Description/Title (Primary Recognition) also
known as Process Name and/or Records Identification
Distribution is for the most part controlled electronically (online).
Distribution of an individual document (where we are maintaining
copies) is included as an embedded "comment" in the description
for that document.
Document Control & Records Identification Records Control along with identification (to the left)
Storage
Who Will
Review
/Approve It
RetrievalDocument
Type
Document I.D.
Number
TWM Document Control Procedure TWM-PRO-062 X N/A
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Trinity Watershed Management - Flood Control - R-Rap Retaining
Wall Process
TWM-PRO-
063.CON
Trinity Watershed Management - Flood Control - Concrete Wall
Process
TWM-PRO-
064.CON
Trinity Watershed Management - Flood Control - Storm Sewer
Pipe Process
TWM-PRO-
065.CON
Trinity Watershed Management Forms (ISO Webpage) 1 TWM-PRO-100 X N/A 5/3/2016
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Revision: Syscopy
34 of 60 COD-FRM-005 (Trinity Watershed Management) A printed copy of this document is obsolete 30 days from 12/20/2017 at 10:47 AM
Protection Retention Disposition
INDEX ACCESS FILE STORE MAINTAIN RETENTION DISPOSITION
Environm
enta
l
Health/S
afe
ty
Qualit
y
Ap
pro
val
Date
Is it
a R
eco
rd?
What is the
order in which
these records
are indexed?
Who has primary
respon. for
controlling access
to these records
In what
physical area
are these
records filed
(short-term
filing)
In what physical
area are these
records stored
(long-term
storage).
In what form
are these
records
maintained
(electronic,
hard-copy,
fiche)?
How long are
these records
kept in long-
term storage?
(min time)
What is to be
done with the
records when
the retention
time expires.
Master Control Plan - (COD-FRM-005.TWM)rev.2
Revision If we are only
controlling the
document as a record
(typically the case for
records from
subcontractors), the
revision is N/A.
Document Description/Title (Primary Recognition) also
known as Process Name and/or Records Identification
Distribution is for the most part controlled electronically (online).
Distribution of an individual document (where we are maintaining
copies) is included as an embedded "comment" in the description
for that document.
Document Control & Records Identification Records Control along with identification (to the left)
Storage
Who Will
Review
/Approve It
RetrievalDocument
Type
Document I.D.
Number
Trinity Watershed Management – Floodplain Management (ISO Webpage) 1 TWM-PRO-200 X N/A 5/3/2016
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Fill Permit Procedure 1 TWM-PRO-202 X N/A 3/24/2015
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Procedures For Filling In The Trinity River Or Elm Fork Floodplain TWM-PRO-203 X N/A
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Procedures For Filling In A Floodplain Under The Floodplain
Management Guidelines TWM-PRO-204 X N/A
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Construction Project Bid Phase TWM-PRO-205 X N/A
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Revision: Syscopy
35 of 60 COD-FRM-005 (Trinity Watershed Management) A printed copy of this document is obsolete 30 days from 12/20/2017 at 10:47 AM
Protection Retention Disposition
INDEX ACCESS FILE STORE MAINTAIN RETENTION DISPOSITION
Environm
enta
l
Health/S
afe
ty
Qualit
y
Ap
pro
val
Date
Is it
a R
eco
rd?
What is the
order in which
these records
are indexed?
Who has primary
respon. for
controlling access
to these records
In what
physical area
are these
records filed
(short-term
filing)
In what physical
area are these
records stored
(long-term
storage).
In what form
are these
records
maintained
(electronic,
hard-copy,
fiche)?
How long are
these records
kept in long-
term storage?
(min time)
What is to be
done with the
records when
the retention
time expires.
Master Control Plan - (COD-FRM-005.TWM)rev.2
Revision If we are only
controlling the
document as a record
(typically the case for
records from
subcontractors), the
revision is N/A.
Document Description/Title (Primary Recognition) also
known as Process Name and/or Records Identification
Distribution is for the most part controlled electronically (online).
Distribution of an individual document (where we are maintaining
copies) is included as an embedded "comment" in the description
for that document.
Document Control & Records Identification Records Control along with identification (to the left)
Storage
Who Will
Review
/Approve It
RetrievalDocument
Type
Document I.D.
Number
Construction Change Order TWM-PRO-206 X N/A
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Design Phase Guidelines TWM-PRO-207 X N/A
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Contractor Payment Approval TWM-PRO-208 X N/A
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
As-Built and Record Drawings for Projects TWM-PRO-209 X N/A
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Construction Material Testing TWM-PRO-210 X N/A
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Revision: Syscopy
36 of 60 COD-FRM-005 (Trinity Watershed Management) A printed copy of this document is obsolete 30 days from 12/20/2017 at 10:47 AM
Protection Retention Disposition
INDEX ACCESS FILE STORE MAINTAIN RETENTION DISPOSITION
Environm
enta
l
Health/S
afe
ty
Qualit
y
Ap
pro
val
Date
Is it
a R
eco
rd?
What is the
order in which
these records
are indexed?
Who has primary
respon. for
controlling access
to these records
In what
physical area
are these
records filed
(short-term
filing)
In what physical
area are these
records stored
(long-term
storage).
In what form
are these
records
maintained
(electronic,
hard-copy,
fiche)?
How long are
these records
kept in long-
term storage?
(min time)
What is to be
done with the
records when
the retention
time expires.
Master Control Plan - (COD-FRM-005.TWM)rev.2
Revision If we are only
controlling the
document as a record
(typically the case for
records from
subcontractors), the
revision is N/A.
Document Description/Title (Primary Recognition) also
known as Process Name and/or Records Identification
Distribution is for the most part controlled electronically (online).
Distribution of an individual document (where we are maintaining
copies) is included as an embedded "comment" in the description
for that document.
Document Control & Records Identification Records Control along with identification (to the left)
Storage
Who Will
Review
/Approve It
RetrievalDocument
Type
Document I.D.
Number
Construction Project Closeout TWM-PRO-211 X N/A
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Construction Project Specification Book TWM-PRO-212 X N/A
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Professional Services and Engineering Project Closeout TWM-PRO-213 X N/A
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Right-of-Way Property Acquisition TWM-PRO-214 X N/A
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
General Guidelines for Dam Inspections TWM-PRO-215 X N/A
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Revision: Syscopy
37 of 60 COD-FRM-005 (Trinity Watershed Management) A printed copy of this document is obsolete 30 days from 12/20/2017 at 10:47 AM
Protection Retention Disposition
INDEX ACCESS FILE STORE MAINTAIN RETENTION DISPOSITION
Environm
enta
l
Health/S
afe
ty
Qualit
y
Ap
pro
val
Date
Is it
a R
eco
rd?
What is the
order in which
these records
are indexed?
Who has primary
respon. for
controlling access
to these records
In what
physical area
are these
records filed
(short-term
filing)
In what physical
area are these
records stored
(long-term
storage).
In what form
are these
records
maintained
(electronic,
hard-copy,
fiche)?
How long are
these records
kept in long-
term storage?
(min time)
What is to be
done with the
records when
the retention
time expires.
Master Control Plan - (COD-FRM-005.TWM)rev.2
Revision If we are only
controlling the
document as a record
(typically the case for
records from
subcontractors), the
revision is N/A.
Document Description/Title (Primary Recognition) also
known as Process Name and/or Records Identification
Distribution is for the most part controlled electronically (online).
Distribution of an individual document (where we are maintaining
copies) is included as an embedded "comment" in the description
for that document.
Document Control & Records Identification Records Control along with identification (to the left)
Storage
Who Will
Review
/Approve It
RetrievalDocument
Type
Document I.D.
Number
General Guidelines for Reviewing H&H Models TWM-PRO-216 X N/A
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Pre-Application Conference for Development in the Floodplain TWM-PRO-217 X N/A
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Trinity Watershed Management – Stormwater Management (ISO Webpage)1 TWM-PRO-300 X N/A 5/3/2016
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Hazardous and Non-Hazardous Spills Response 1 TWM-PRO-301 X N/A 10/13/2017
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Receiving and Storing Chemicals 1 TWM-PRO-302 X N/A 10/13/2017
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Revision: Syscopy
38 of 60 COD-FRM-005 (Trinity Watershed Management) A printed copy of this document is obsolete 30 days from 12/20/2017 at 10:47 AM
Protection Retention Disposition
INDEX ACCESS FILE STORE MAINTAIN RETENTION DISPOSITION
Environm
enta
l
Health/S
afe
ty
Qualit
y
Ap
pro
val
Date
Is it
a R
eco
rd?
What is the
order in which
these records
are indexed?
Who has primary
respon. for
controlling access
to these records
In what
physical area
are these
records filed
(short-term
filing)
In what physical
area are these
records stored
(long-term
storage).
In what form
are these
records
maintained
(electronic,
hard-copy,
fiche)?
How long are
these records
kept in long-
term storage?
(min time)
What is to be
done with the
records when
the retention
time expires.
Master Control Plan - (COD-FRM-005.TWM)rev.2
Revision If we are only
controlling the
document as a record
(typically the case for
records from
subcontractors), the
revision is N/A.
Document Description/Title (Primary Recognition) also
known as Process Name and/or Records Identification
Distribution is for the most part controlled electronically (online).
Distribution of an individual document (where we are maintaining
copies) is included as an embedded "comment" in the description
for that document.
Document Control & Records Identification Records Control along with identification (to the left)
Storage
Who Will
Review
/Approve It
RetrievalDocument
Type
Document I.D.
Number
Receiving and Storing Waste 1 TWM-PRO-303 X N/A 10/13/2017
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Salvage Containment 1 TWM-PRO-304 X N/A 10/13/2017
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Waste Yard Inspections 1 TWM-PRO-305 X N/A 10/13/2017
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Waste Yard Shipments 1 TWM-PRO-306 X N/A 10/13/2017
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Waste Yard Reporting 1 TWM-PRO-307 X N/A 10/13/2017
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Revision: Syscopy
39 of 60 COD-FRM-005 (Trinity Watershed Management) A printed copy of this document is obsolete 30 days from 12/20/2017 at 10:47 AM
Protection Retention Disposition
INDEX ACCESS FILE STORE MAINTAIN RETENTION DISPOSITION
Environm
enta
l
Health/S
afe
ty
Qualit
y
Ap
pro
val
Date
Is it
a R
eco
rd?
What is the
order in which
these records
are indexed?
Who has primary
respon. for
controlling access
to these records
In what
physical area
are these
records filed
(short-term
filing)
In what physical
area are these
records stored
(long-term
storage).
In what form
are these
records
maintained
(electronic,
hard-copy,
fiche)?
How long are
these records
kept in long-
term storage?
(min time)
What is to be
done with the
records when
the retention
time expires.
Master Control Plan - (COD-FRM-005.TWM)rev.2
Revision If we are only
controlling the
document as a record
(typically the case for
records from
subcontractors), the
revision is N/A.
Document Description/Title (Primary Recognition) also
known as Process Name and/or Records Identification
Distribution is for the most part controlled electronically (online).
Distribution of an individual document (where we are maintaining
copies) is included as an embedded "comment" in the description
for that document.
Document Control & Records Identification Records Control along with identification (to the left)
Storage
Who Will
Review
/Approve It
RetrievalDocument
Type
Document I.D.
Number
SWM Construction Compliance 1 TWM-PRO-308 X N/A 10/13/2017
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Construction Compliance New Site 1 TWM-PRO-309 X N/A 10/13/2017
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Construction Compliance Inclement Weather Notice 1 TWM-PRO-310 X N/A 10/13/2017
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Construction Compliance Site Termination 1 TWM-PRO-311 X N/A 10/13/2017
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Stormwater Management Outreach Activities 1 TWM-PRO-312 X N/A 10/13/2017
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Revision: Syscopy
40 of 60 COD-FRM-005 (Trinity Watershed Management) A printed copy of this document is obsolete 30 days from 12/20/2017 at 10:47 AM
Protection Retention Disposition
INDEX ACCESS FILE STORE MAINTAIN RETENTION DISPOSITION
Environm
enta
l
Health/S
afe
ty
Qualit
y
Ap
pro
val
Date
Is it
a R
eco
rd?
What is the
order in which
these records
are indexed?
Who has primary
respon. for
controlling access
to these records
In what
physical area
are these
records filed
(short-term
filing)
In what physical
area are these
records stored
(long-term
storage).
In what form
are these
records
maintained
(electronic,
hard-copy,
fiche)?
How long are
these records
kept in long-
term storage?
(min time)
What is to be
done with the
records when
the retention
time expires.
Master Control Plan - (COD-FRM-005.TWM)rev.2
Revision If we are only
controlling the
document as a record
(typically the case for
records from
subcontractors), the
revision is N/A.
Document Description/Title (Primary Recognition) also
known as Process Name and/or Records Identification
Distribution is for the most part controlled electronically (online).
Distribution of an individual document (where we are maintaining
copies) is included as an embedded "comment" in the description
for that document.
Document Control & Records Identification Records Control along with identification (to the left)
Storage
Who Will
Review
/Approve It
RetrievalDocument
Type
Document I.D.
Number
TPDES (Texas Pollutant Discharge Elimination System) Industrial Stormwater Compliance and Enforcement Program1 TWM-PRO-313 X N/A 10/13/2017
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
SWM Industrial Facility Screening 1 TWM-PRO-314 X N/A 10/13/2017
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Litter Boom Inspections 1 TWM-PRO-316 X N/A 10/13/2017
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Total Coliform and E. Coli Procedure 1 TWM-PRO-317 X N/A 10/13/2017
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Operation of DR890/900 Colorimeter 1 TWM-PRO-318 X N/A 10/13/2017
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Revision: Syscopy
41 of 60 COD-FRM-005 (Trinity Watershed Management) A printed copy of this document is obsolete 30 days from 12/20/2017 at 10:47 AM
Protection Retention Disposition
INDEX ACCESS FILE STORE MAINTAIN RETENTION DISPOSITION
Environm
enta
l
Health/S
afe
ty
Qualit
y
Ap
pro
val
Date
Is it
a R
eco
rd?
What is the
order in which
these records
are indexed?
Who has primary
respon. for
controlling access
to these records
In what
physical area
are these
records filed
(short-term
filing)
In what physical
area are these
records stored
(long-term
storage).
In what form
are these
records
maintained
(electronic,
hard-copy,
fiche)?
How long are
these records
kept in long-
term storage?
(min time)
What is to be
done with the
records when
the retention
time expires.
Master Control Plan - (COD-FRM-005.TWM)rev.2
Revision If we are only
controlling the
document as a record
(typically the case for
records from
subcontractors), the
revision is N/A.
Document Description/Title (Primary Recognition) also
known as Process Name and/or Records Identification
Distribution is for the most part controlled electronically (online).
Distribution of an individual document (where we are maintaining
copies) is included as an embedded "comment" in the description
for that document.
Document Control & Records Identification Records Control along with identification (to the left)
Storage
Who Will
Review
/Approve It
RetrievalDocument
Type
Document I.D.
Number
Operation of Water Quality Meter HQ40D 1 TWM-PRO-319 X N/A 10/13/2017
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Storage Temperature Monitoring 1 TWM-PRO-320 X N/A 10/13/2017
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Asset Verification 1 TWM-PRO-323 X N/A 10/13/2017
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
2015 to 2019 Waste Yard Pollution Prevention Plan 1 TWM-PRO-324 X N/A 10/13/2017
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Wet Weather Sampling (Local and Regional) 1 TWM-PRO-325 X N/A 10/13/2017
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Revision: Syscopy
42 of 60 COD-FRM-005 (Trinity Watershed Management) A printed copy of this document is obsolete 30 days from 12/20/2017 at 10:47 AM
Protection Retention Disposition
INDEX ACCESS FILE STORE MAINTAIN RETENTION DISPOSITION
Environm
enta
l
Health/S
afe
ty
Qualit
y
Ap
pro
val
Date
Is it
a R
eco
rd?
What is the
order in which
these records
are indexed?
Who has primary
respon. for
controlling access
to these records
In what
physical area
are these
records filed
(short-term
filing)
In what physical
area are these
records stored
(long-term
storage).
In what form
are these
records
maintained
(electronic,
hard-copy,
fiche)?
How long are
these records
kept in long-
term storage?
(min time)
What is to be
done with the
records when
the retention
time expires.
Master Control Plan - (COD-FRM-005.TWM)rev.2
Revision If we are only
controlling the
document as a record
(typically the case for
records from
subcontractors), the
revision is N/A.
Document Description/Title (Primary Recognition) also
known as Process Name and/or Records Identification
Distribution is for the most part controlled electronically (online).
Distribution of an individual document (where we are maintaining
copies) is included as an embedded "comment" in the description
for that document.
Document Control & Records Identification Records Control along with identification (to the left)
Storage
Who Will
Review
/Approve It
RetrievalDocument
Type
Document I.D.
Number
Bioassessment Sampling 1 TWM-PRO-326 X N/A 10/13/2017
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Measuring Stream Flow 1 TWM-PRO-327 X N/A 10/13/2017
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Collecting Aquatic Macroinvertebrates for Bioassessment Sampling 1 TWM-PRO-328 X N/A 10/13/2017
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Sorting and Identification of Aquatic Macroinvertebrates 1 TWM-PRO-329 X N/A 10/13/2017
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
CCTV 1 TWM-PRO-330 X N/A 10/13/2017
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Revision: Syscopy
43 of 60 COD-FRM-005 (Trinity Watershed Management) A printed copy of this document is obsolete 30 days from 12/20/2017 at 10:47 AM
Protection Retention Disposition
INDEX ACCESS FILE STORE MAINTAIN RETENTION DISPOSITION
Environm
enta
l
Health/S
afe
ty
Qualit
y
Ap
pro
val
Date
Is it
a R
eco
rd?
What is the
order in which
these records
are indexed?
Who has primary
respon. for
controlling access
to these records
In what
physical area
are these
records filed
(short-term
filing)
In what physical
area are these
records stored
(long-term
storage).
In what form
are these
records
maintained
(electronic,
hard-copy,
fiche)?
How long are
these records
kept in long-
term storage?
(min time)
What is to be
done with the
records when
the retention
time expires.
Master Control Plan - (COD-FRM-005.TWM)rev.2
Revision If we are only
controlling the
document as a record
(typically the case for
records from
subcontractors), the
revision is N/A.
Document Description/Title (Primary Recognition) also
known as Process Name and/or Records Identification
Distribution is for the most part controlled electronically (online).
Distribution of an individual document (where we are maintaining
copies) is included as an embedded "comment" in the description
for that document.
Document Control & Records Identification Records Control along with identification (to the left)
Storage
Who Will
Review
/Approve It
RetrievalDocument
Type
Document I.D.
Number
CCTV Line Locate 1 TWM-PRO-331 X N/A 10/13/2017
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
CCTV Inlet Inspection 1 TWM-PRO-332 X N/A 10/13/2017
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
CCTV Mapping New Storm Sewer Assets by GPS 1 TWM-PRO-333 X N/A 10/13/2017
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
CCTV Confined Space Entry 1 TWM-PRO-334 X N/A 10/13/2017
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Stormwater Management SOG for Event Coordination TWM-PRO-335 X N/A
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Revision: Syscopy
44 of 60 COD-FRM-005 (Trinity Watershed Management) A printed copy of this document is obsolete 30 days from 12/20/2017 at 10:47 AM
Protection Retention Disposition
INDEX ACCESS FILE STORE MAINTAIN RETENTION DISPOSITION
Environm
enta
l
Health/S
afe
ty
Qualit
y
Ap
pro
val
Date
Is it
a R
eco
rd?
What is the
order in which
these records
are indexed?
Who has primary
respon. for
controlling access
to these records
In what
physical area
are these
records filed
(short-term
filing)
In what physical
area are these
records stored
(long-term
storage).
In what form
are these
records
maintained
(electronic,
hard-copy,
fiche)?
How long are
these records
kept in long-
term storage?
(min time)
What is to be
done with the
records when
the retention
time expires.
Master Control Plan - (COD-FRM-005.TWM)rev.2
Revision If we are only
controlling the
document as a record
(typically the case for
records from
subcontractors), the
revision is N/A.
Document Description/Title (Primary Recognition) also
known as Process Name and/or Records Identification
Distribution is for the most part controlled electronically (online).
Distribution of an individual document (where we are maintaining
copies) is included as an embedded "comment" in the description
for that document.
Document Control & Records Identification Records Control along with identification (to the left)
Storage
Who Will
Review
/Approve It
RetrievalDocument
Type
Document I.D.
Number
Procurement and Payables 8 TWM-PRO-400 X Director 8/22/2017
N/A N/A N /A N/A N/A N/A N/A N/A
Open Records Requests 1 TWM-PRO-401 X Director 11/27/2017
N/A N/A N /A N/A N/A N/A N/A N/A
Customer Related Process TWM-PRO-402 X N/A
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Monthly Performance Reporting TWM-PRO-403 X N/A
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Customer Request Management System (CRMS) Service Requests TWM-PRO-404 X N/A
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Revision: Syscopy
45 of 60 COD-FRM-005 (Trinity Watershed Management) A printed copy of this document is obsolete 30 days from 12/20/2017 at 10:47 AM
Protection Retention Disposition
INDEX ACCESS FILE STORE MAINTAIN RETENTION DISPOSITION
Environm
enta
l
Health/S
afe
ty
Qualit
y
Ap
pro
val
Date
Is it
a R
eco
rd?
What is the
order in which
these records
are indexed?
Who has primary
respon. for
controlling access
to these records
In what
physical area
are these
records filed
(short-term
filing)
In what physical
area are these
records stored
(long-term
storage).
In what form
are these
records
maintained
(electronic,
hard-copy,
fiche)?
How long are
these records
kept in long-
term storage?
(min time)
What is to be
done with the
records when
the retention
time expires.
Master Control Plan - (COD-FRM-005.TWM)rev.2
Revision If we are only
controlling the
document as a record
(typically the case for
records from
subcontractors), the
revision is N/A.
Document Description/Title (Primary Recognition) also
known as Process Name and/or Records Identification
Distribution is for the most part controlled electronically (online).
Distribution of an individual document (where we are maintaining
copies) is included as an embedded "comment" in the description
for that document.
Document Control & Records Identification Records Control along with identification (to the left)
Storage
Who Will
Review
/Approve It
RetrievalDocument
Type
Document I.D.
Number
Stormwater Drainage Management (SDM) Fund and Capital Fund Internal Transaction Initiator (ITI)3 TWM-PRO-405 X N/A 5/30/2017
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
CBU-Capital Funding 1 TWM-PRO-406 X N/A 1/29/2016
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Trinity Watershed Management – Central Business Unit (ISO Webpage) 1 TWM-PRO-407 X N/A 5/3/2016
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Real Estate Check Request Procedure 1 TWM-PRO-408 X Director 6/24/2016
N/A N/A N/A N/A N/A N/A N/A N/A
Training Tracking Procedure 2 TWM-PRO-409 X Director 8/22/2017
N/A N/A N/A N/A N/A N/A N/A N/A
Revision: Syscopy
46 of 60 COD-FRM-005 (Trinity Watershed Management) A printed copy of this document is obsolete 30 days from 12/20/2017 at 10:47 AM
Protection Retention Disposition
INDEX ACCESS FILE STORE MAINTAIN RETENTION DISPOSITION
Environm
enta
l
Health/S
afe
ty
Qualit
y
Ap
pro
val
Date
Is it
a R
eco
rd?
What is the
order in which
these records
are indexed?
Who has primary
respon. for
controlling access
to these records
In what
physical area
are these
records filed
(short-term
filing)
In what physical
area are these
records stored
(long-term
storage).
In what form
are these
records
maintained
(electronic,
hard-copy,
fiche)?
How long are
these records
kept in long-
term storage?
(min time)
What is to be
done with the
records when
the retention
time expires.
Master Control Plan - (COD-FRM-005.TWM)rev.2
Revision If we are only
controlling the
document as a record
(typically the case for
records from
subcontractors), the
revision is N/A.
Document Description/Title (Primary Recognition) also
known as Process Name and/or Records Identification
Distribution is for the most part controlled electronically (online).
Distribution of an individual document (where we are maintaining
copies) is included as an embedded "comment" in the description
for that document.
Document Control & Records Identification Records Control along with identification (to the left)
Storage
Who Will
Review
/Approve It
RetrievalDocument
Type
Document I.D.
Number
TWM Non-Conformance Investigation Procedure 1 TWM-PRO-410 X Director 9/1/2016
N/A N/A N/A N/A N/A N/A N/A N/A
Opportunity and Innovation Form Process 1 TWM-PRO-411 X Director 1/13/2017
N/A N/A N/A N/A N/A N/A N/A N/A
TWM Safety Boots Procedure 1 TWM-PRO-412 X Director 1/20/2017
N/A N/A N/A N/A N/A N/A N/A N/A
Document Approval Process 1 TWM-PRO-413 X Director 6/27/2017
N/A N/A N/A N/A N/A N/A N/A N/A
TWM Survey Procedure 1 TWM-PRO-414 X Director 8/15/2017
N/A N/A N/A N/A N/A N/A N/A N/A
Revision: Syscopy
47 of 60 COD-FRM-005 (Trinity Watershed Management) A printed copy of this document is obsolete 30 days from 12/20/2017 at 10:47 AM
Protection Retention Disposition
INDEX ACCESS FILE STORE MAINTAIN RETENTION DISPOSITION
Environm
enta
l
Health/S
afe
ty
Qualit
y
Ap
pro
val
Date
Is it
a R
eco
rd?
What is the
order in which
these records
are indexed?
Who has primary
respon. for
controlling access
to these records
In what
physical area
are these
records filed
(short-term
filing)
In what physical
area are these
records stored
(long-term
storage).
In what form
are these
records
maintained
(electronic,
hard-copy,
fiche)?
How long are
these records
kept in long-
term storage?
(min time)
What is to be
done with the
records when
the retention
time expires.
Master Control Plan - (COD-FRM-005.TWM)rev.2
Revision If we are only
controlling the
document as a record
(typically the case for
records from
subcontractors), the
revision is N/A.
Document Description/Title (Primary Recognition) also
known as Process Name and/or Records Identification
Distribution is for the most part controlled electronically (online).
Distribution of an individual document (where we are maintaining
copies) is included as an embedded "comment" in the description
for that document.
Document Control & Records Identification Records Control along with identification (to the left)
Storage
Who Will
Review
/Approve It
RetrievalDocument
Type
Document I.D.
Number
City of Dallas ISO Web Site Syscopy N/A X N/A N/A
Flood Control Division Intranet Site Syscopy N/A X N/A N/A
N/A Flood Control Electronic Electronic Electronic
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Deleted
Flood Control Division Internet Site Syscopy N/A X N/A N/A
N/A Flood Control Electronic Electronic Electronic
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Deleted
Snapshot Internet Site Syscopy N/A X N/A N/A
N/A Flood Control Electronic Electronic Electronic
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Deleted
MIS Reports Web Site Syscopy N/A X N/A N/A
Novastar ALERT Software Syscopy N/A X N/A N/A
Revision: Syscopy
48 of 60 COD-FRM-005 (Trinity Watershed Management) A printed copy of this document is obsolete 30 days from 12/20/2017 at 10:47 AM
Protection Retention Disposition
INDEX ACCESS FILE STORE MAINTAIN RETENTION DISPOSITION
Environm
enta
l
Health/S
afe
ty
Qualit
y
Ap
pro
val
Date
Is it
a R
eco
rd?
What is the
order in which
these records
are indexed?
Who has primary
respon. for
controlling access
to these records
In what
physical area
are these
records filed
(short-term
filing)
In what physical
area are these
records stored
(long-term
storage).
In what form
are these
records
maintained
(electronic,
hard-copy,
fiche)?
How long are
these records
kept in long-
term storage?
(min time)
What is to be
done with the
records when
the retention
time expires.
Master Control Plan - (COD-FRM-005.TWM)rev.2
Revision If we are only
controlling the
document as a record
(typically the case for
records from
subcontractors), the
revision is N/A.
Document Description/Title (Primary Recognition) also
known as Process Name and/or Records Identification
Distribution is for the most part controlled electronically (online).
Distribution of an individual document (where we are maintaining
copies) is included as an embedded "comment" in the description
for that document.
Document Control & Records Identification Records Control along with identification (to the left)
Storage
Who Will
Review
/Approve It
RetrievalDocument
Type
Document I.D.
Number
Flood Control Planning Web Site Syscopy N/A X N/A N/A
N/A Flood Control Electronic Electronic Electronic
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Deleted
SCADA/ALERT Intranet Web Site Syscopy N/A X N/A N/A
N/A Flood Control Electronic Electronic Electronic
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Deleted
Payroll Web Site Syscopy N/A X N/A N/A
N/A Flood Control Electronic Electronic Electronic
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Deleted
Flood Control Time Off/Duty Web Site Syscopy N/A X N/A N/A
N/A Flood Control Electronic Electronic Electronic
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Deleted
Flood Control Quick Facts Web Site Syscopy N/A X N/A N/A
N/A Flood Control Electronic Electronic Electronic
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Deleted
Fleet Tracker Web Site Syscopy N/A X N/A N/A
N/A Flood Control Electronic Electronic Electronic
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Deleted
Revision: Syscopy
49 of 60 COD-FRM-005 (Trinity Watershed Management) A printed copy of this document is obsolete 30 days from 12/20/2017 at 10:47 AM
Protection Retention Disposition
INDEX ACCESS FILE STORE MAINTAIN RETENTION DISPOSITION
Environm
enta
l
Health/S
afe
ty
Qualit
y
Ap
pro
val
Date
Is it
a R
eco
rd?
What is the
order in which
these records
are indexed?
Who has primary
respon. for
controlling access
to these records
In what
physical area
are these
records filed
(short-term
filing)
In what physical
area are these
records stored
(long-term
storage).
In what form
are these
records
maintained
(electronic,
hard-copy,
fiche)?
How long are
these records
kept in long-
term storage?
(min time)
What is to be
done with the
records when
the retention
time expires.
Master Control Plan - (COD-FRM-005.TWM)rev.2
Revision If we are only
controlling the
document as a record
(typically the case for
records from
subcontractors), the
revision is N/A.
Document Description/Title (Primary Recognition) also
known as Process Name and/or Records Identification
Distribution is for the most part controlled electronically (online).
Distribution of an individual document (where we are maintaining
copies) is included as an embedded "comment" in the description
for that document.
Document Control & Records Identification Records Control along with identification (to the left)
Storage
Who Will
Review
/Approve It
RetrievalDocument
Type
Document I.D.
Number
Calibration Web Site Syscopy N/A X N/A N/A
N/A Flood Control Electronic Electronic Electronic
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Deleted
SVG Graph Web Site Syscopy N/A X N/A N/A
N/A Flood Control Electronic Electronic Electronic
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Deleted
SCADA History Web Site Syscopy N/A X N/A N/A
N/A Flood Control Electronic Electronic Electronic
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Deleted
Levee Slides Web Site Syscopy N/A X N/A N/A
N/A Flood Control Electronic Electronic Electronic
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Deleted
Flood Control Alarm Central Web Site Syscopy N/A X N/A N/A
N/A Flood Control Electronic Electronic Electronic
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Deleted
Employee Information Web Site Syscopy N/A X N/A N/A
N/A Flood Control Electronic Electronic Electronic
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Deleted
Revision: Syscopy
50 of 60 COD-FRM-005 (Trinity Watershed Management) A printed copy of this document is obsolete 30 days from 12/20/2017 at 10:47 AM
Protection Retention Disposition
INDEX ACCESS FILE STORE MAINTAIN RETENTION DISPOSITION
Environm
enta
l
Health/S
afe
ty
Qualit
y
Ap
pro
val
Date
Is it
a R
eco
rd?
What is the
order in which
these records
are indexed?
Who has primary
respon. for
controlling access
to these records
In what
physical area
are these
records filed
(short-term
filing)
In what physical
area are these
records stored
(long-term
storage).
In what form
are these
records
maintained
(electronic,
hard-copy,
fiche)?
How long are
these records
kept in long-
term storage?
(min time)
What is to be
done with the
records when
the retention
time expires.
Master Control Plan - (COD-FRM-005.TWM)rev.2
Revision If we are only
controlling the
document as a record
(typically the case for
records from
subcontractors), the
revision is N/A.
Document Description/Title (Primary Recognition) also
known as Process Name and/or Records Identification
Distribution is for the most part controlled electronically (online).
Distribution of an individual document (where we are maintaining
copies) is included as an embedded "comment" in the description
for that document.
Document Control & Records Identification Records Control along with identification (to the left)
Storage
Who Will
Review
/Approve It
RetrievalDocument
Type
Document I.D.
Number
Flood Control Video Web Site Syscopy N/A X N/A N/A
N/A Flood Control Electronic Electronic Electronic
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Deleted
Flood Control Video History Web Site Syscopy N/A X N/A N/A
N/A Flood Control Electronic Electronic Electronic
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Deleted
Flood Control Video History Web Site Syscopy N/A X N/A N/A
N/A Flood Control Electronic Electronic Electronic
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Deleted
TWM Inventory Web Site Syscopy N/A X N/A N/A
N/A Flood Control Electronic Electronic Electronic
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Deleted
Snow & Ice Response Web Site Syscopy N/A X N/A N/A
N/AStreets
DepartmentElectronic Electronic Electronic
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Deleted
Training Central Web Site Syscopy N/A X N/A N/A
N/A Flood Control Electronic Electronic Electronic
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Deleted
Revision: Syscopy
51 of 60 COD-FRM-005 (Trinity Watershed Management) A printed copy of this document is obsolete 30 days from 12/20/2017 at 10:47 AM
Protection Retention Disposition
INDEX ACCESS FILE STORE MAINTAIN RETENTION DISPOSITION
Environm
enta
l
Health/S
afe
ty
Qualit
y
Ap
pro
val
Date
Is it
a R
eco
rd?
What is the
order in which
these records
are indexed?
Who has primary
respon. for
controlling access
to these records
In what
physical area
are these
records filed
(short-term
filing)
In what physical
area are these
records stored
(long-term
storage).
In what form
are these
records
maintained
(electronic,
hard-copy,
fiche)?
How long are
these records
kept in long-
term storage?
(min time)
What is to be
done with the
records when
the retention
time expires.
Master Control Plan - (COD-FRM-005.TWM)rev.2
Revision If we are only
controlling the
document as a record
(typically the case for
records from
subcontractors), the
revision is N/A.
Document Description/Title (Primary Recognition) also
known as Process Name and/or Records Identification
Distribution is for the most part controlled electronically (online).
Distribution of an individual document (where we are maintaining
copies) is included as an embedded "comment" in the description
for that document.
Document Control & Records Identification Records Control along with identification (to the left)
Storage
Who Will
Review
/Approve It
RetrievalDocument
Type
Document I.D.
Number
CCTV Process 2 TWM-WKI-001.CCT X
Dhruv
Pandya 9/16/2015
X N/A Flood Control Electronic ElectronicElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Vacuum Truck Process 1 TWM-WKI-002.CCT X
Dhruv
Pandya 12/13/2010
X N/A Flood Control Electronic ElectronicElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Line Locate 2 TWM-WKI-003.CCT X
Dhruv
Pandya 9/16/2015
X N/A Flood Control Electronic ElectronicElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Concrete Wall Process 2
TWM-WKI-
004.CON X
Dhruv
Pandya 3/8/2013
X N/A Flood Control Electronic ElectronicElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
R-Rap Retaining Wall Process 2
TWM-WKI-
005.CON X
Dhruv
Pandya 3/8/2013
X N/A Flood Control Electronic ElectronicElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Revision: Syscopy
52 of 60 COD-FRM-005 (Trinity Watershed Management) A printed copy of this document is obsolete 30 days from 12/20/2017 at 10:47 AM
Protection Retention Disposition
INDEX ACCESS FILE STORE MAINTAIN RETENTION DISPOSITION
Environm
enta
l
Health/S
afe
ty
Qualit
y
Ap
pro
val
Date
Is it
a R
eco
rd?
What is the
order in which
these records
are indexed?
Who has primary
respon. for
controlling access
to these records
In what
physical area
are these
records filed
(short-term
filing)
In what physical
area are these
records stored
(long-term
storage).
In what form
are these
records
maintained
(electronic,
hard-copy,
fiche)?
How long are
these records
kept in long-
term storage?
(min time)
What is to be
done with the
records when
the retention
time expires.
Master Control Plan - (COD-FRM-005.TWM)rev.2
Revision If we are only
controlling the
document as a record
(typically the case for
records from
subcontractors), the
revision is N/A.
Document Description/Title (Primary Recognition) also
known as Process Name and/or Records Identification
Distribution is for the most part controlled electronically (online).
Distribution of an individual document (where we are maintaining
copies) is included as an embedded "comment" in the description
for that document.
Document Control & Records Identification Records Control along with identification (to the left)
Storage
Who Will
Review
/Approve It
RetrievalDocument
Type
Document I.D.
Number
Storm Sewer Pipe Process 2
TWM-WKI-
006.CON X
Dhruv
Pandya 3/8/2013
X N/A Flood Control Electronic ElectronicElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Dranage Channel Process 2 TWM-WKI-007.CHA X
Dhruv
Pandya 4/8/2013
X N/A Flood Control Electronic ElectronicElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Electrical Systems Process 1 TWM-WKI-008.ELE X
Dhruv
Pandya 12/6/2010
X N/A Flood Control Electronic ElectronicElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Electronic Systems Process 4 TWM-WKI-009.TEC X
Dhruv
Pandya 8/16/2017
X N/A Flood Control Electronic ElectronicElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Mechanical Systems Process 1
TWM-WKI-
010.MEC X
Dhruv
Pandya 12/13/2010
X N/A Flood Control Electronic ElectronicElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Revision: Syscopy
53 of 60 COD-FRM-005 (Trinity Watershed Management) A printed copy of this document is obsolete 30 days from 12/20/2017 at 10:47 AM
Protection Retention Disposition
INDEX ACCESS FILE STORE MAINTAIN RETENTION DISPOSITION
Environm
enta
l
Health/S
afe
ty
Qualit
y
Ap
pro
val
Date
Is it
a R
eco
rd?
What is the
order in which
these records
are indexed?
Who has primary
respon. for
controlling access
to these records
In what
physical area
are these
records filed
(short-term
filing)
In what physical
area are these
records stored
(long-term
storage).
In what form
are these
records
maintained
(electronic,
hard-copy,
fiche)?
How long are
these records
kept in long-
term storage?
(min time)
What is to be
done with the
records when
the retention
time expires.
Master Control Plan - (COD-FRM-005.TWM)rev.2
Revision If we are only
controlling the
document as a record
(typically the case for
records from
subcontractors), the
revision is N/A.
Document Description/Title (Primary Recognition) also
known as Process Name and/or Records Identification
Distribution is for the most part controlled electronically (online).
Distribution of an individual document (where we are maintaining
copies) is included as an embedded "comment" in the description
for that document.
Document Control & Records Identification Records Control along with identification (to the left)
Storage
Who Will
Review
/Approve It
RetrievalDocument
Type
Document I.D.
Number
Mowing Process 2
TWM-WKI-
011.MOW X
Dhruv
Pandya 7/24/2017
X N/A Flood Control Electronic ElectronicElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Server Group Support 1 TWM-WKI-012.SG X
Dhruv
Pandya 12/21/2010
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Levee/Sump Maintenance 1 TWM-WKI-013.LEV X
Dhruv
Pandya 1/20/2011
X Date Flood Control Admin AdminElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Environmental Management Process 1 TWM-WKI-014.FC X
Dhruv
Pandya 12/6/2010
X N/A Flood Control Electronic ElectronicElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Customer Related Process TWM-WKI-015.CS X
Dhruv
Pandya
X N/A Flood Control Electronic ElectronicElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Revision: Syscopy
54 of 60 COD-FRM-005 (Trinity Watershed Management) A printed copy of this document is obsolete 30 days from 12/20/2017 at 10:47 AM
Protection Retention Disposition
INDEX ACCESS FILE STORE MAINTAIN RETENTION DISPOSITION
Environm
enta
l
Health/S
afe
ty
Qualit
y
Ap
pro
val
Date
Is it
a R
eco
rd?
What is the
order in which
these records
are indexed?
Who has primary
respon. for
controlling access
to these records
In what
physical area
are these
records filed
(short-term
filing)
In what physical
area are these
records stored
(long-term
storage).
In what form
are these
records
maintained
(electronic,
hard-copy,
fiche)?
How long are
these records
kept in long-
term storage?
(min time)
What is to be
done with the
records when
the retention
time expires.
Master Control Plan - (COD-FRM-005.TWM)rev.2
Revision If we are only
controlling the
document as a record
(typically the case for
records from
subcontractors), the
revision is N/A.
Document Description/Title (Primary Recognition) also
known as Process Name and/or Records Identification
Distribution is for the most part controlled electronically (online).
Distribution of an individual document (where we are maintaining
copies) is included as an embedded "comment" in the description
for that document.
Document Control & Records Identification Records Control along with identification (to the left)
Storage
Who Will
Review
/Approve It
RetrievalDocument
Type
Document I.D.
Number
Managing Rain Event and River Watch Process 1 TWM-WKI-016.FC X
Dhruv
Pandya 12/27/2010
X N/A Flood Control Electronic ElectronicElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Department Purchasing Process 1 TWM-WKI-017 X
Dhruv
Pandya 5/16/2012
X N/A Flood Control Electronic ElectronicElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Levee Inspection Process 1 TWM-WKI-018 X
Dhruv
Pandya 11/26/2012
X N/A Flood Control Electronic ElectronicElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Fleet Operations Overall Process 2 TWM-WKI-027 X
Dhruv
Pandya 10/4/2017
X N/A Flood Control Electronic ElectronicElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Fire Alarm Evacuation Process 1 TWM-WKI-028 X
Dhruv
Pandya 7/21/2014
X N/A Flood Control Electronic ElectronicElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Revision: Syscopy
55 of 60 COD-FRM-005 (Trinity Watershed Management) A printed copy of this document is obsolete 30 days from 12/20/2017 at 10:47 AM
Protection Retention Disposition
INDEX ACCESS FILE STORE MAINTAIN RETENTION DISPOSITION
Environm
enta
l
Health/S
afe
ty
Qualit
y
Ap
pro
val
Date
Is it
a R
eco
rd?
What is the
order in which
these records
are indexed?
Who has primary
respon. for
controlling access
to these records
In what
physical area
are these
records filed
(short-term
filing)
In what physical
area are these
records stored
(long-term
storage).
In what form
are these
records
maintained
(electronic,
hard-copy,
fiche)?
How long are
these records
kept in long-
term storage?
(min time)
What is to be
done with the
records when
the retention
time expires.
Master Control Plan - (COD-FRM-005.TWM)rev.2
Revision If we are only
controlling the
document as a record
(typically the case for
records from
subcontractors), the
revision is N/A.
Document Description/Title (Primary Recognition) also
known as Process Name and/or Records Identification
Distribution is for the most part controlled electronically (online).
Distribution of an individual document (where we are maintaining
copies) is included as an embedded "comment" in the description
for that document.
Document Control & Records Identification Records Control along with identification (to the left)
Storage
Who Will
Review
/Approve It
RetrievalDocument
Type
Document I.D.
Number
Concrete Services
TWM-WKI-
030.CON
Construction Bid Evaluation 2 TWM-WKI-201 X
Dhruv
Pandya 5/31/2017
X N/A Flood Control Electronic ElectronicElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Consultant Payment Approval Process 2 TWM-WKI-204 X
Dhruv
Pandya 5/13/2016
X N/A Flood Control Electronic ElectronicElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Consultant Selection 1 TWM-WKI-205 X
Dhruv
Pandya 4/1/2015
X N/A Flood Control Electronic ElectronicElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Construction Activities 2 TWM-WKI-212 X AD 9/15/2015
X N/A Flood Control Electronic ElectronicElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Revision: Syscopy
56 of 60 COD-FRM-005 (Trinity Watershed Management) A printed copy of this document is obsolete 30 days from 12/20/2017 at 10:47 AM
Protection Retention Disposition
INDEX ACCESS FILE STORE MAINTAIN RETENTION DISPOSITION
Environm
enta
l
Health/S
afe
ty
Qualit
y
Ap
pro
val
Date
Is it
a R
eco
rd?
What is the
order in which
these records
are indexed?
Who has primary
respon. for
controlling access
to these records
In what
physical area
are these
records filed
(short-term
filing)
In what physical
area are these
records stored
(long-term
storage).
In what form
are these
records
maintained
(electronic,
hard-copy,
fiche)?
How long are
these records
kept in long-
term storage?
(min time)
What is to be
done with the
records when
the retention
time expires.
Master Control Plan - (COD-FRM-005.TWM)rev.2
Revision If we are only
controlling the
document as a record
(typically the case for
records from
subcontractors), the
revision is N/A.
Document Description/Title (Primary Recognition) also
known as Process Name and/or Records Identification
Distribution is for the most part controlled electronically (online).
Distribution of an individual document (where we are maintaining
copies) is included as an embedded "comment" in the description
for that document.
Document Control & Records Identification Records Control along with identification (to the left)
Storage
Who Will
Review
/Approve It
RetrievalDocument
Type
Document I.D.
Number
Construction Meetings 1 TWM-WKI-213 X
Dhruv
Pandya 4/1/2015
X N/A Flood Control Electronic ElectronicElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Field Construction Inspections – General Guidelines 1 TWM-WKI-215 X
Dhruv
Pandya 9/15/2015
X N/A Flood Control Electronic ElectronicElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Contruction Final Inspection 1 TWM-WKI-216 X
Dhruv
Pandya 9/15/2015
X N/A Flood Control Electronic ElectronicElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Permits 1 TWM-WKI-218 X
Dhruv
Pandya 9/15/2015
X N/A Flood Control Electronic ElectronicElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Project Start-up/Commissioning 1 TWM-WKI-219 X
Dhruv
Pandya 4/1/2015
X N/A Flood Control Electronic ElectronicElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Revision: Syscopy
57 of 60 COD-FRM-005 (Trinity Watershed Management) A printed copy of this document is obsolete 30 days from 12/20/2017 at 10:47 AM
Protection Retention Disposition
INDEX ACCESS FILE STORE MAINTAIN RETENTION DISPOSITION
Environm
enta
l
Health/S
afe
ty
Qualit
y
Ap
pro
val
Date
Is it
a R
eco
rd?
What is the
order in which
these records
are indexed?
Who has primary
respon. for
controlling access
to these records
In what
physical area
are these
records filed
(short-term
filing)
In what physical
area are these
records stored
(long-term
storage).
In what form
are these
records
maintained
(electronic,
hard-copy,
fiche)?
How long are
these records
kept in long-
term storage?
(min time)
What is to be
done with the
records when
the retention
time expires.
Master Control Plan - (COD-FRM-005.TWM)rev.2
Revision If we are only
controlling the
document as a record
(typically the case for
records from
subcontractors), the
revision is N/A.
Document Description/Title (Primary Recognition) also
known as Process Name and/or Records Identification
Distribution is for the most part controlled electronically (online).
Distribution of an individual document (where we are maintaining
copies) is included as an embedded "comment" in the description
for that document.
Document Control & Records Identification Records Control along with identification (to the left)
Storage
Who Will
Review
/Approve It
RetrievalDocument
Type
Document I.D.
Number
RFI Process for Construction 1 TWM-WKI-220 X AD 9/30/2015
X N/A Flood Control Electronic ElectronicElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Submittal Process for Construction 1 TWM-WKI-221 X AD 9/15/2015
X N/A Flood Control Electronic ElectronicElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Warranties 2 TWM-WKI-223 X
Dhruv
Pandya 9/9/2015
X N/A Flood Control Electronic ElectronicElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Maintaining the Needs Inventory 1 TWM-WKI-228 X AD 9/9/2015
X N/A Flood Control Electronic ElectronicElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
CCTV Confined Space Entry 1 TWM-WKI-300 X
Dhruv
Pandya 9/16/2015
X N/A Flood Control Electronic ElectronicElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Revision: Syscopy
58 of 60 COD-FRM-005 (Trinity Watershed Management) A printed copy of this document is obsolete 30 days from 12/20/2017 at 10:47 AM
Protection Retention Disposition
INDEX ACCESS FILE STORE MAINTAIN RETENTION DISPOSITION
Environm
enta
l
Health/S
afe
ty
Qualit
y
Ap
pro
val
Date
Is it
a R
eco
rd?
What is the
order in which
these records
are indexed?
Who has primary
respon. for
controlling access
to these records
In what
physical area
are these
records filed
(short-term
filing)
In what physical
area are these
records stored
(long-term
storage).
In what form
are these
records
maintained
(electronic,
hard-copy,
fiche)?
How long are
these records
kept in long-
term storage?
(min time)
What is to be
done with the
records when
the retention
time expires.
Master Control Plan - (COD-FRM-005.TWM)rev.2
Revision If we are only
controlling the
document as a record
(typically the case for
records from
subcontractors), the
revision is N/A.
Document Description/Title (Primary Recognition) also
known as Process Name and/or Records Identification
Distribution is for the most part controlled electronically (online).
Distribution of an individual document (where we are maintaining
copies) is included as an embedded "comment" in the description
for that document.
Document Control & Records Identification Records Control along with identification (to the left)
Storage
Who Will
Review
/Approve It
RetrievalDocument
Type
Document I.D.
Number
Purchasing TWM-WKI-400 X
Dhruv
Pandya
X N/A Flood Control Electronic ElectronicElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Attendance Policy 1 TWM-POL-001.FC X
Dhruv
Pandya 11/26/2012
X N/A Flood Control Electronic ElectronicElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Use of Personal Protection Equipment 1 TWM-POL-002.FC X
Dhruv
Pandya 1/15/2013
X N/A Flood Control Electronic ElectronicElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Blackberry/cell phones/Tablets/laptops/computers 1 TWM-POL-003.FC X
Dhruv
Pandya 6/23/2016
X N/A Flood Control Electronic ElectronicElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Cross Training Policy 1 TWM-POL-004.FC X
Dhruv
Pandya 6/27/2014
X N/A Flood Control Electronic ElectronicElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Revision: Syscopy
59 of 60 COD-FRM-005 (Trinity Watershed Management) A printed copy of this document is obsolete 30 days from 12/20/2017 at 10:47 AM
Protection Retention Disposition
INDEX ACCESS FILE STORE MAINTAIN RETENTION DISPOSITION
Environm
enta
l
Health/S
afe
ty
Qualit
y
Ap
pro
val
Date
Is it
a R
eco
rd?
What is the
order in which
these records
are indexed?
Who has primary
respon. for
controlling access
to these records
In what
physical area
are these
records filed
(short-term
filing)
In what physical
area are these
records stored
(long-term
storage).
In what form
are these
records
maintained
(electronic,
hard-copy,
fiche)?
How long are
these records
kept in long-
term storage?
(min time)
What is to be
done with the
records when
the retention
time expires.
Master Control Plan - (COD-FRM-005.TWM)rev.2
Revision If we are only
controlling the
document as a record
(typically the case for
records from
subcontractors), the
revision is N/A.
Document Description/Title (Primary Recognition) also
known as Process Name and/or Records Identification
Distribution is for the most part controlled electronically (online).
Distribution of an individual document (where we are maintaining
copies) is included as an embedded "comment" in the description
for that document.
Document Control & Records Identification Records Control along with identification (to the left)
Storage
Who Will
Review
/Approve It
RetrievalDocument
Type
Document I.D.
Number
Flood Control's Uniform Standard 1 TWM-POL-005.FC X
Dhruv
Pandya 8/25/2014
X N/A Flood Control Electronic ElectronicElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Hiring policy 1 TWM-POL-006.FC X
Assistant
Director 7/7/2016
X N/A Flood Control Electronic ElectronicElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
SDM Fee – Imperious Area Service Requested Verification Policies TWM-POL-301 X
Assistant
Director
X N/A Flood Control Electronic ElectronicElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Trinity Watershed Management - Safety Boots Policy 1 TWM-POL-401 X
Department
Director 1/13/2017
X N/A Flood Control Electronic ElectronicElectronic/
Hardcopy
Untill
Superseded or
date of
separation +
5years (GR
1000-38)
Archives
Revision: Syscopy
60 of 60 COD-FRM-005 (Trinity Watershed Management) A printed copy of this document is obsolete 30 days from 12/20/2017 at 10:47 AM