Mass Processing: Mass Hiring & Re-hiring - · PDF fileMass Processing: Mass Hiring & Re-hiring March 2013 ... SAP has no obligation to pursue any course of ... • have an overview

HCM Core Renovation Mass Processing: Mass Hiring & Re-hiring

March 2013

© 2013 SAP AG. All rights reserved. 2 Ramp-Up Knowledge Transfer Customer

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At the end of this module, you will:

• have an overview of the simple process of hiring multiple new

employees via a new user interface in one step

• get a basic understanding of all available configuration options for

defining a mass hiring template (excel & web UI) as well as options

for fast processing of large amount of candidate information.

• understand the configuration options given for definition of your own,

specific re-hire detection logic.

Objectives


Agenda

Introduction

Motivation & Customer Benefits

Business Process Overview

Mass Hiring Functions in Detail

Configuration of Mass Hiring Templates

Live System Demo

Technical Prerequisites

Documentation and Links

Questions & Answers

Mass Hiring Motivation & Customer Benefits


Motivation & Customer Benefits

Motivation

Traditional SAP GUI creates more and more bad emotional reactions on customer

side Need for change!

Superiority of localized UX & automated processes, mass creation and

maintenance of data is key and very important for large customers.

Available functionalities do not meet end users‟ needs for mass business

Customer Benefits

Appealing, easy to use UI for HR professionals supports the way they work to get

tasks done faster and easier than today.

Reduced TCO / TCI through improved productivity on mass volume data

processing and easy implementation option with clear “how to” documentation

Mass Hiring Business Process Overview


High Level Process View

- The Final Data Entry Phase in the Whole Hiring Process

HR Specialist

HR Recruiter/

Job Agency

Personnel Information Collection Data Submission

Key-in new hires‟

information in the pre-

defined template

Download necessary

Excel Template for a

specific hiring scenario

Send to

Get an Excel file with

new hires‟ information

available

Hand Over

Open a new action and

import data from Excel

file

Clarification and

correction for issues

Final Submission in

to System

Data Validation and

Issue Resolving

Excel Exchange Information

Mass Hiring Mass Hiring Functions in Detail


Mass Hiring Functionalities Overview

Mass Validation & Submission Parallel Processing

Aggregated Message per Person

Show Next Steps

Easy to Use Web UI Excel Like List View

Find & Replace

Copy Value to Selected Row

Select Row according to Identical Value

Landing Page Integration View and create new action of

mass-hiring scenarios

View drafts in processing

Excel Capabilities Download Template

Export to/Import from Excel

Export Errors

Draft Handling Save to/Load from

Draft

Rehiring Detection Duplication Check

Re-hiring Detection

HCM Mass Hiring Application

Create Action/Load

Draft Import Excel

Data Validation

Error Correction

Submit


Landing Page Integration

Actions Lane

Open various mass hiring scenarios with different

formats in „Favorite‟ or „Recently Used‟ section

Open Expanded Action Lane to view all mass hiring

scenarios and define your favorites via the star icon

Tasks by Drafts Lane

Quick access to all drafts of mass hiring

scenario

A mass hiring draft is NOT listed in the

„Processes‟ lane

Multiple Mass Hiring

Scenarios View and open existing

drafts


Easy to Use Web UI – Excel Like View

Candidates Maintenance View

1. Excel-Like List View for HR professionals

supporting the way they work to get tasks

done fast and easily

2. One click only to get latest template for

excel import and export.

3. Columns shown in “frozen area” are defined

according to Customizing in design time

tool and FPM configuration file. Can also be

changed via personalization by an end user.

4. Latest WDA technology: copy multiple cells

from excel to WD list view

5. FPM User Event & Rules are supported to

determine value help automatically.

3

2

1


Easy to Use UI – Excel* Capabilities Kind of an „Extension‟ of Web UI

Layout of EXCEL = WebUI

1. Download latest version from

Design Time Tool or a

workspace from Web UI

2. Well-organized layout and

function to support data key-in

more efficiently.

3. Attributes of columns deriving

from customization

4. Manual/Service Binding value

list is supported

*Excel file supports Office Excel 2007 and the above.


Easy to Use UI – Excel Capabilities Import & Export

Excel Export

The field „Personnel Number‟

appears in the exported Excel file

only after final data submission.

The exported file or template is

protected by the password

“MHT1aGT!”.

Excel Import

You may choose to import All

rows or Selected Rows by

specifying the row ID.

E.g. if specify row ID as 9,10,13-15,

1 7, in total 6 rows will be imported

Delta data handling is

supported

„Read-only‟ columns in excel

are ignored during import

Export Selected Rows or

All in case of no selection

Export Selected Rows

with Errors


Easy to Use UI – Excel Capabilities Export Error

Export Error for off-line

collaboration

‘Candidates’ Tab

1. Problematic cells are highlighted

automatically

‘Errors’ Tab

1. Appears when clicking „Export rows

with Error‟ button from Web UI

2. Messages are aggregated by person

3. Color the message according to

severity

4. Navigate to problematic cell

automatically when clicking the hyper

link of a cell position


Easy to Use Web UI – Mass Editing

Choose and replace matched

values of multiple editable

columns by one simple click

Select rows with

same value to the

selected cell

Copy value of

selected cell to all

selected rows

which are editable


Mass Validation & Submission With one Click

Select multiple rows for validation

Or click „Submit All‟

Execution & Monitoring

Request execution in multiple background processes in parallel if selection exceeds 10 rows

You may leave the page after saving a draft and check status later on

Messages are aggregated by person

Records of successfully submitted new hires are locked, others remain unlocked in the Web UI with error messages.

Show Result

Trigger

Valid selected

rows or all without

selection

Submit All data

into System


Re-hiring Detection

*IMG setting: Personnel Management

Personnel & Organization Processes

Mass Processing BAdI:

Implement Duplication and Rehire

Check

System detect re-hires and

propose personnel Number

according to BAdI* implementation

Click the hyperlink to view

details and make decision in

the popup

Click to view details in

employee master data

application

Make decision whether it is a new

hire or re-hire:

Re-hire: select to reuse an existing

inactive personnel Number

New Hire: a new personnel number

will be generated after clicking the

„Submit‟ button

The Modify Per.Nr hyperlink is

disabled once a decision is given .

1

2

3


Save / Load Draft

Save To

Load From

Load From

Draft disappears after

final data submission

Mass Hiring Configuration of Mass Hiring Templates


Customizing Challenges Top Executive Issues

Customers pain points which will be addressed with

the new customizing for mass-hiring:

How can we reduce TCO (Total Cost of Ownership) and TCI

(Total Cost of Implementation) as much as possible?

How can we make a clear prediction on project effort?

Can we implement a mass-processing application with

current knowledge set?

Can we get clear guidance from SAP with an easy

implementation option, e.g. a clear documentation on “how

to” ?

How can we reduce total processing time when processing a

large amount of data?

How can we have a configuration option which is flexible

enough to integrate most of the personnel administration

relevant infotypes in the system?


A Lean Approach HCM Form Scenario – Mass Form

A Lean Design to reduce TCI

SAP Workflow knowledge is not required

Leverage existing PA-AS service to ensure

configuration is possible to include most of the

infotypes for mass-hiring

Specific form for mass processing

– New form type: Mass-Form

– Consistent configuration methodology comparing to

existing forms

– Parallel Processing is introduced to reduce the total

processing time

– Add more attributes to support definition of excel layout

and field attributes

– Preview EXCEL template just in time

Check of Potential re-hires

System provides a basic check on basic

personal information

Customer may overwrite the standard

BAdI* implementation for specific logic

System prompts details of potential

rehires

More simple

comparing to existing

form scenario types


Configuration Steps

Create a ‚Mass Form„

Assign Infotype Fields and Attributes

Generate List View Form

Enable Parallel Processing*

Check and Customize the BADI implementation for duplication check and re-hiring detection

Development Client

Create Mass Form with same name

Import XML configuration

Landing Page Registration

Testing /

Executing

Quality/Production Client

•Export Configuration to XML

•Transport FPM Component Configuration

*If parallel processing is enabled, an inbound RFC destination should be created in both clients with

same name specified in the form scenario definition

Mandatory Step

Optional Step


Create a Scenario in Your DEV System/Client – Step 1/6 Create a New Form

Run transaction HRASR_DT, Switch to ‘Form Scenario’

1. Specify a name for your scenario, with type ‘Mass Form’

2. Some fields are generated automatically, assign initial values.

Important:

See details in section „Definition of Form Fields‟ of „International Mass Processing „in SAP Help Portal

3. Adapt the Action Type* for hiring

Fields generated in „Fields‟ node

* See action types defined in IMG activity:

Personnel Management Personnel Administration Customizing Procedures Actions Set up personnel actions


Create a Scenario in Your DEV System/Client – Step 2/6 Assign Fields and Change Attributes

1. Click button ‘Service Fields’ of ‘Fields’

node to add infotype fields

IT0001-PERNR must NOT be assigned to more than 2

fields

For advanced features, e.g. support of repetitive

structure like the Basic Pay (0008) infotype, view details

in section „Definition of Form Fields‟ of „International

Mass Processing‟ in SAP Help Portal

2. Click the cell under ‘Field Attribute’, ‘Default Value’, ‘Input Help’ to assign attributes


Create a Scenario in Your DEV System/Client – Step 2/6 Define Attributes for Excel Layout

Is the column in frozen (fixed) area or not?

Column Technical ID, Hidden by Default

Is the column Read-only/Editable/Mandatory?

Export Help Value to Excel?

Column Title

Remarks possible for each column, e.g. to give some instruction on data expected.

Template Name in Excel

Order of columns in Excel


Create a Scenario in Your DEV System/Client – Step 3/6 Generate List View

1. Switch to ‘Form’ node, specify a config. ID and click ‘Create’ button

2. SAP Floor Plan Manager (FPM) workbench will be opened automatically,

Input feeder class CL_HRMP_LISTVIEW_FEED

Latest version of form scenario will be filled-in automatically

3. Deselect ‘Fit Columns to Table Width’ in

‘General Setting’ if too many fields are

defined


Create a Scenario in Your DEV System/Client – Step 4/6 Enable Parallel Processing

Switch to ‘Other Attributes – Parallel Processing’ node, specify a valid

inbound destination name from the value list, also number of processes

Parallel Processing is based on SAP Net Weaver Communication Technology. To use this function, an inbound

background Remote Function Call (bgRFC) destination must be available on your Application Server ( AS) ABAP,

and enabled by your system administrator.

For more information about inbound destination creation, see Creating Inbound Destinations.

To make a proper setting here, you have to consider the system configuration of productive system, not the system

in which you‟re creating the scenario.

http://help.sap.com/saphelp_bankingbr80/helpdata/en/48/973e3755493987e10000000a421937/frameset.htm


Create a Scenario in Your DEV System/Client – Step 5/6 BADI for Re-hiring Check

An Business Add-In (BAdI) is available with basic check implemented to check

whether duplicate candidates exist or whether a candidate is a potential rehire.

By default, a person is uniquely identified by the following technical fields:

VORNA - First Name

NACHN - Last Name

GBDAT - Date of Birth

GESCH - Gender

PERID - Personnel ID Number

Country Specific Examples

described in SAP Help Portal

include:

Brazil

China

Germany

India

USA


Create a Scenario in Your DEV System/Client– Step 6/6 Transport From DEV System to Quality/Production

The configuration of mass form is client specific, thus transport is necessary.

FPM Component Configuration has to be transported by an ABAP change request

Form Scenario has to be transported (exported / imported) via XML file through

utilities functions shown below


Landing Page Configuration in Your Target System/Client

1. Run transaction LPD_CUST, find role = HRPAO; Instance = ACTIONS

2. Add new application with following parameters:

Application Type = Web Dynpro ABAP

Name Space = sap

Application = HRMP_LISTVIEW_MAIN

System Alias = SAP_ERP_HumanResourcesConfiguration =

HRMP_LISTVIEW_MAIN_CONFIG

Icon Path =

/sap/public/bc/ur/6w5/themes/sap_corbu/common/libs/IconLarge/Person.gif

Add Information = DISPLAY_IN=LANE

Target App. Parameters = SAP-WD-

CONFIGID=HRMP_LISTVIEW_MAIN_CONFIG&FORM_SCENARIO=<Your FPM

Component Configuration ID>&FORM_SCEN_VERS=<Your Version ID>

Expanded ACTIONS lane


Test Scenario

1. Run transaction HRASR_DT, find your scenario

2. In the Fields node, choose the Download Template button to test the Excel

template.

3. Open a Web browser and input the following URL to test the Web UI:

https://<host name>:<host port>/sap/bc/webdynpro/sap/hrmp_listview_main?SAP-WD-

CONFIGID=HRMP_LISTVIEW_MAIN_CONFIG&FORM_SCENARIO=<form

scenario>&FORM_SCEN_VERS=<form scenario version>


Register Workflow Item A Step to be Done Once per Client - I

Draft of a mass hiring scenario is not based on HCM process object.

Some steps should be done once to make the mass hiring drafts

available in landing page

1. If the “task filter” is enabled, then need to click “Maintain Task Names and Decision

Options” to add workflow ID WS33700157 and step ID 0000000004 as below.


Register Workflow Item A Step to be Done Once per Client - II

2. Workflow agent configuration

Run transaction code „SWDD‟, select workflow WS33700157, set it to general task.

Select step 0000000004 of this workflow and set task TS33700136 to general task

Technical Prerequisites


Technical Pre-requisites I

HCM Renewal 1.0 FP3 – Technical Stack

HCM Q1/2013-delivery (EA-HR 607 SP10) will be based on the following stack:

NW 7.03 SP04

Reuse 731 SP04 SAP WEB UIF 731

SAP_BS_FOUNDATION 731

MDG FOUNDATION 731

NW UI SP01 SAP NW UI EXT. 1.0 FOR NW 7.03 – Integration Services: Libs

SAP NW UI EXT. 1.0 FOR NW 7.03 – Integration Services: Provider

SAP NETWEAVER GATEWAY 2.0 – Gateway BEP

SAP NW UI EXT INFRA V1.0

SAP UI2 FOUNDATION V1.0

SAP UI2 IMPL. FOR NW 7.00 V1.0




Optional:

Gateway Server Core NW 703/731 SP04 GW_CORE 200

SAP IW FND 250

SAP WEB UIF 731


Technical Pre-requisites II

Business function HCM_PAO_MP_1 (HCM, Mass Processing for Personnel and

Organization) is activated

Business function HCM_PAO_CI_1 (HCM, Personnel and Organization) is

available for landing page, activated & relevant IMG customizing is done for

landing page integration

HR Professional Role is set up correctly

IMG activities: Personnel Management Personnel & Organization Role

All Hiring Relevant Infotypes are configured

IMG activities: Personnel Management Personnel & Organization Infotypes Infotypes

for Employees

Inbound RFC destination created in all clients by system administrators, for

parallel processing enabling

SAP Help Portal: SAP NetWeaver Platform 7.3 Including Enhancement Package1

Connectivity Components of SAP Communication Technology Classic SAP

Technologies (ABAP) RFC Background Communication bgRFC (Background Remote

Function Call) bgRFC Configuration Creating Inbound Destinations

http://help.sap.com/saphelp_nw73ehp1/helpdata/en/48/973e3755493987e10000000a421937/frameset.htm

Documentation & Links


Documentation and Links

SAP Help Portal

SAP ERP Central Component Human Resources Personnel Management (PA) Personnel &

Organization Processes International Mass Processing.

Relevant Business Function(s) Release Information

Via transaction code sfw5 you will find all relevant business function (HCM_PAO_MP_1) , including release

information and documentation

Ramp Up Knowledge Transfer Pages (RKT) Presentation on Mass Processing

Customizing Step-by-Step Guide

Live Expert Session Recording(s) Navigate through the path in SAP Service Market Place:

SAP Business Suite > SAP ERP > SAP HR Renewal 1.0 > HR Renewal 1.0 FP3

Important SAP Notes Note 1824040: A tool supporting determination of mandatory fields for a form scenario

http://aiokeh.wdf.sap.corp:50000/SAPIKS2/contentShow.sap?TMP_IWB_TASK=PREVIEW2&_CLASS=BCO_COMMON&_LOIO=999E68AD21294BCD85E449C89662338D&_SLOIO=C60E7130E0B84DC3B85C068B0CFD1F80&LANGUAGE=EN&RELEASE=7093&_SCLASS=XDP_STRUCT)

http://service.sap.com/rkt-erp

http://service.sap.com/rkt-erp

Questions & Answers


You should now be able to:

explain main mass hiring application functionalities

find all necessary information and configure a mass-hiring scenario

in your system environment

find the right access point to enhance the business logic for re-

hiring detection

Summary


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Mass Processing: Mass Hiring & Re-hiring - · PDF fileMass Processing: Mass Hiring & Re-hiring March 2013 ... SAP has no obligation to pursue any course of ... • have an overview