MASON COUNTY COMMISSIONER BRIEFING INFORMATION FOR …€¦ · Public Works -Brian Matthews & Melissa McFadden Utilities & Waste Management -Brian Matthews & Tom Moore Facilities,

MASON COUNTY COMMISSIONER BRIEFING INFORMATION FOR WEEK OF

JUNE 23, 2014

In the spirit of public information and inclusion, the attached is a draft of information for Commissioner consideration and discussion at the above briefing.

This information is subject to change, additions and/or deletion and is not all inclusive of what will be presented to the Commissioners.

Please see draft briefing agenda for schedule.

BOARD OF MASON COUNTY COMMISSIONERS

9:00 A.M.

10:00 A.M.

10:25 A.M.

10:30 A.M.

11:15A.M.

11 :45 A.M.

BREAK- NOON

2:00 P.M.

2:30 P.M.

4:00 P.M.

6:00 P.M.

DRAFT BRIEFING MEETING AG 1 North Fifth Street, Shelton WA 98584

Week of June 23, 20

Monday, June 23, 2014

Commission Chambers Closed Session - RCW 42.30.140 (4) Labor Discussion*

Assessor/Auditor/Treasurer - Melody Peterson, Karen Herr & Lisa Frazier Operating Hours Open to the Public

BREAK

Public Works - Brian Matthews & Melissa McFadden Utilities & Waste Management - Brian Matthews & Tom Moore

Facilities, Parks & Trails - John Keates

Executive Session - RCW 42.30.110 (1)(b) Real Estate

Commissioner Discussion - as needed

Department of Community Development - Barbara Adkins

Public Health & Human Services - Vicki Kirkpatrick

Commissioner Discussion - as needed

Tuesday, lune 24, 2014 Commission Chambers

Support Services - Bill Kenny General Briefing Items Discussion of 2015 Revenues

Commission Meeting

* RCW 42.30.140 (4) establishes "Closed Sessions" for matters pertaining to: (a) Collective bargaining sessions with employee organizations, including contract negotiations, grievance meetings, and discussions relating to the interpretation or application of a labor agreement; or (b) that portion of a meeting during which the governing body is planning or adopting the strategy or position to be taken by the governing body during the course of any collective bargaining, professional negotiations, or grievance or mediation proceedings, or reviewing the proposals made in the negotiations or proceedings while in progress.

Briefing Agendas are subject to change, please contact the Commissioners' office for the most recent version. Last printed 06118/14 at 5:45 PM

RESOLUTION NO.~-~· AMENDS RESOLUTION 23-00

AUTHORIZING THE ASSESSOR, AUDITOR, AND TREASURER TO CLOSE OFFICES DURING THE REQUIRED LUNCH PERIOD

WHEREAS, RCW 36.16.100 states "All county and precinct offices shall be kept open for the transaction of business during such days and hours as the board of county commissioners shall by resolution prescribe;"

WHEREAS, The Mason County Board of County Commissioners holds the well being and safety of its employees in the highest regard;

WHEREAS, current economic conditions are such that staffing levels have been reduced in certain county offices and departments;

WHEREAS, due to the unavailability of appropriate staffing levels needed to provide for the safety of employees during the unpaid lunch period, certain county offices and departments have requested they be allowed to close to the public during a specified time to provide the required unpaid lunch period.

NOW, THEREFORE BE IT RESOLVED, the Board of County Commissioners authorizes the Mason County Assessor, Mason County Auditor and Mason County Treasurer to close their offices to the public during the regular work week between the hours of 12:30 p.m, to 2:00 p.m. to provide for the required unpaid lunch period.

APPROVED this 5th day of October, 2009.

c: Elected Officials Depar·trnent Heads

BOARD OF COUNTY COMMISSIONERS MASON COUNTY, WASHINGTON

BOARD OF MASON COUNTY COMMISSIONERS' PROCEEDINGS October 6, 2009 - PAGE 7

is no Fair or Oysterfest in the community. He thinks the Board needs to give this more time so there is a well thought out transition to another entity. Ms. McGee commented that the Board should now see why she is asking for a public hearing after hearing this testimony. There needs to be smooth transition. Elected officials don't know more than the public and this Board has lost sight of their responsibility to the public of Mason County. This is a small community so people are shy to speak out. The County provides services to the public by the use of the taxpayers' dollar. She pleads for a public hearing.

Patty Case commented on item 8.5. The caretakers find the broken water lines first thing in the morning. They find the critical things that need to be dealt with immediately. There needs to be an exit strategy and it should be an open and transparent process.

Cmmr. Sheldon noted this issue has been worked on for a long time. If the Board doesn't take action it will be a disservice to the public. The Board sits, waits and listens. There have been stakeholder meetings and this was mentioned last year. It was not in the 2010 budget to continue this lease. The Sheriff's officers and others are coming to the Board worrying about their jobs. The County spent over $500,000 in two years at the fairgrounds and there could actually be a business model that works up there. A decision has to be made and he was elected to make a decision that makes sense for the greater good of the community. There needs to be a balance. There are mandated services and unmandated services and during a time of deep recession the Board has to make decisions that prioritize mandated services. It is essential to make a motion and make a decision.

Cmmr. Gallagher commented that people will need to know by November 1st what is going on in order to arrange future events. If the Board were to schedule a public hearing it wouldn't happen until the first part of November and that would be too late.

Cmmr. Ring Erickson added that the wording in items 8.5 and 8.6 is unfortunate, but the Board doesn't write the agenda themselves. The action is to draft a letter to the Port and any transition would be in 60 to 120 days. While it might be better for an entrepreneur to have the County gift them insurance coverage that is not an option. The Board cannot cover a private entity with the Risk Pool's insurance. The construction of the fencing has been a bit premature because there wasn't a decision to terminate the lease until this process. There have been discussions on what terminating the lease would mean and that is why it is on the agenda.

Cmmr. Gallagher/Ring Erickson moved and seconded to approve Consent item 8.4. Motion carried unanimously. RE-aye; S-aye; G-aye.



Cmmr. Ring Erickson thanked the Port and the Historical Society for their work on this.

Cmmr. Sheldon called a recess at 10:20 a.m. The meeting reconvened at 10:33 a.m.

9. 9:30 a.m. Public Hearings and Items Set for a Certain Time. -9.1 Public hearing to take public comment on the proposal to change the hours that certain

Mason County offices are open to the public to accommodate staff reductions.


Lisa Frazier, Treasurer, stated the closure being discussed is from 12:30 p.m. to 2:00 p.m. each day. Each of these departments has lost staff and they now need time to cover the unpaid lunch hour. In her office there is one staff person in the front office and one in the back. They cannot see each other, which makes it very difficult. She hates asking to close to the public but they are at a point where there are some safety issues.

Dixie Smith, Assessor, stated that she has had to eliminate 3 positions due to budget cuts. Two of the cuts were from the front counter positions, leaving one person to handle the counter traffic. The 3 positions that were cut handled senior citizen applications, BOE appeals, personal property affidavits, building permits, destroyed property claims, mobile home problems and taking messages for the appraisers in the field. One person cannot take care of all of these responsibilities. Other clerical staff has to cover the front counter for lunch, breaks, vacations and illnesses. Staff now has their workload, plus helping cover the counter work, and they are falling further and further behind.

Fina Dahman, Chief Deputy Auditor, stated there are consequences to the budget and staffing reductions the Board has imposed on the Auditor's office. Unfortunately those consequences are not always in the best interest of the citizens. They have exhausted all methods of dealing with staffing shortages, and they are now out of options. Closing during the lunch hour is the last resort. They will resume normal operating hours when the Board restores adequate staffing levels in their office.

Cmmr. Gallagher asked why the closure would be for such a long period of time.

Ms. Frazier answered that if there are customers in the office at 12:30 p.m. they will need the opportunity to continue processes and get the customers out the door. It may mean that staff isn't leaving at exactly 12:30 p.m. or coming back at exactly 1:30 p.m.

Cmmr. Sheldon asked what would happen in order to stop serving customers. Will the outer door be closed?

Ms. Frazier responded they would serve all of the customers in the lobby and then close the outer doors.

Cmmr. Sheldon asked if the departments would work to together to make sure all of a customer's issues are taken care of before staff goes to lunch.

Ms. Frazier stated that they would work together.

Public Testimony Brenda Hirschi stated she is the only one speaking and this is why this is an overkill of a public hearing, because it isn't a critical issue. There is no public hearing for the fairgrounds or the change of hours at the landfill. This is wrong.

Wendy Ervin asked if the departments have looked at having staggering shifts to cover the lunch hour.

Ms. Frazier answered that they currently stagger lunch for staff, but that still leaves one person by their self with cash on hand. There is still a risk and a safety issue.

Ms. Ervin asked if there is a person in the lobby that has a large issue will there be a way to speed them through.


Ms. Frazier responded that she would need to talk to the Assessor and the Auditor, but they would take whatever actions are necessary to make sure there is a smooth transition. Cmmr. Gallagher commented that other counties do something like this. Staff has been cut and staggering would only work if there were more people. He doesn't know if this will be a permanent situation or just a trial.

Cmmr. Ring Erickson noted that the Assessor and Treasurer's comments have been thoughtful and she would like to put the staffs' safety as a priority. She is surprised that the Auditor seems to think that the Board cuts staff for amusement. She finds that troubling because the fact is the County just doesn't have any money.

Cmmr. Sheldon stated he is adamantly opposed to this. He doesn't think the public will be well served. The State licensing department has closed 12 offices and their budget has been cut tremendously. They have done things better, faster and cheaper. They have noted that the busiest time is lunch time and the second busiest time is break time in the morning. The timing of this will cause a lot of problems with the public and the public isn't in the loop. He thinks this will spread to other departments and other elected officials will ask for reduced hours as well. Everyone has to suck it up. There are other options to be explored before the hours are cut to the public. He means no disrespect to any of the employees, but this is a critical time period to offer services. We are here to serve the public even if it is difficult to do. This is going to cause a lot of people to be very unhappy.

Cmmr. Gallagher/Ring Erickson moved and seconded to approve the resolution amending resolution 23-00, authorizing the Assessor, Auditor and Treasurer to close their offices during the required lunch period. Motion carried. RE-aye; G-aye; S-nay. Resolution 88-09 (Exhibit C)

10. Other Business (Department Heads and Elected Officials) -10.1 Charlie Butros announced that Pickering Road would be closed today for culvert repair

work. He also announced that Grapeview Loop Road was reopened last night.

10.2 Emmett Dobey reminded the Board that the Belfair Water Reclamation Facility ground breaking is on Monday, October 12, 2009.

10.3 Mike Rutter read a news release announcing the termination of the lease between Mason County and the Port of Shelton for the fairgrounds. He commented that he has been out at the fairgrounds for a long time and there is a tremendous amount of volunteers. There have been a lot of dedicated hours out there. He wanted to emphasize that the staff has been great.

11. Board's Reports and Calendar - The Commissioners reported on meetings attended the past week and announced their upcoming weekly meetings.

12. Adjournment - The meeting adjourned at 11:04 a.m.

PUBLIC WORKS MONDAY JUNE 23, 2014 - BRIEFING ITEMS

FROM PUBLIC WORKS (For Commissioners Meeting July 1, 2014)

Items for this meeting are due to Diane Zoren on Tuesday, June 25, 2014

5.0 CORRESPONDENCE AND ORGANIZATIONAL BUSINESS

8.0 APPROVAL OF ACTION ITEM • Request authorization to set a hearing to amend the City of Shelton's Franchise Agreement to

include water main and appurtenances with Mason County's right-of-way on Public Works Drive. Hearing date set for August 5, 2014 at 9:30am.

e Request approval of an Interlocal Request and Agreement for Reimbursable Work by Public Works providing Maintenance Services /Engineering and Traffic Count Services/ Emergency Assistance I Fabrication of Signs and Material for Port of Hoodspmi.

9.0 PUBLIC HEARINGS AND ITEMS SET FOR A CERTAIN TIME (None)

10. OTHER BUSINESS (None)

DISCUSSION ITEMS: • Fire District 2 -Property Lease on portion of the Belfair Shop Parcel (22201-22-60150)

Attendees: Commissioners: Public Works:

D Randy Neatherlin 0 Brian Matthews D Tim Sheldon 0

D Melissa McFadden Terri Jeffreys D Tom Moore

D Loretta Swanson D Michelle Whittaker D Others (List)

Other Dept.:

D Diane Zoren D Others (List)

Press: Public:

0 KMAS List Below: D Journal D Others (List)

MASOn'J COUNTV BRXIEFH'\JG ITIEM SUMMARY fORM

TO: BOARD OF MASON COUNTY COMMISSIONERS

FROM: Loretta Swanson/Terry Conley

DEPARTMENT: Public Works

BRIEFING DATE: June 23, 2014

PREVIOUS BRIEFING DATES: (If this is a follow-up briefing, please provide only new information.)

ITEM: Utility Franchise Agreement Amendment - City of Shelton

EXECUTIVE SUMMARY:

450

The City of Shelton has requested an amendment to the current Utility Franchise Agreement

between the City and Mason County to include the construction and maintenance of new water

main and appurtenances within Public Works Drive (County Road # 40100) right-of-way. The

proposed water main will tie into the existing water main on SR 102 and go to MP 0.23 on

Public Works Drive in Shelton Washington.

This work is part of the City of Shelton's Upper Mountain View Pressure Zone (UMVPZ) Project. Phase 1 work of this project includes construction of two elevated water storage tanks, 2,000 linear feet of 16-inch diameter water main, and a connection to the Mason County property to the north. (See attached Figure 2.)

Public Works has reviewed the signed drawings, performed a site review with the applicant, and

consulted the Road Operations area supervisor. Public Works has also discussed probable

future Utility Permit provisions with the applicant so they are aware of restoration and

maintenance standards.

RECOMMENDED OR REQUESTED ACTION:

Recommend that the Board set a hearing date of Tuesday, August 5, 2014 at 9:30 a.m. during the July 1, 2014 Commission meeting to consider amending the City of Shelton's Utility Franchise Agreement.

Notice Amendment Figure 2

Utility Franchise Amendment

Under a Utility Franchise Agreement (Agreement) between City of Shelton (Operator) and Mason County

(County), date August 5 2014, the Operator was granted permission by the County to operate and maintain 1,300

Linear Feet of Watermain on Public Works Drive from SR102 to MP 0.23 within certain specified road rights of way

within Mason County. The above-referenced Agreement is hereby amended as follows:

That portion of Public Works Drive starting at SR 102 and going to MP0.23 included on the attached Figure 2 is hereby

added to the franchise area.

All other terms and conditions of the Agreement will remain unchanged.

Approved: Board of Commissioners

County Engineer Chair

Approved as to form:

Commissioner

Commissioner

Operator:

City of Shelton

By:

Title:

STATE OF WASHll\JGTON

SS,

COUNTY OF MASON ___ _

I certify that I know or have satisfactory evidence that __________ is the person who appeared

before me, and said person acknowledged that said person signed this instrument, on oath stated that said person was

authorized to execute the instrument and acknowledged it as the County Engineer of Mason County, a legal subdivision

of the state of Washington, to be the free and voluntary act of Mason County for the uses and purposes mentioned in

the instrument,

Dated this __ day of _______ , 20

(Signature of Notary)

(Legibly Print of Stamp Name of Notary)

Notary public in and for the state of ____ _

residing at ______________ _

My appointment expires ________ _

STATE OF ______ _

SS,

COUNTY OF _____ _

I certify that I know or have satisfactory evidence that is the person who appeared

before me, and said person acknowledged that said person signed this instrument, on oath stated that said person was

authorized to execute the instrument and acknowledged it (as the of , a

_________ corporation,) to be the free and voluntary act of such person/corporation for the uses and

purposes mentioned in the instrument,

Dated this __ day of _______ _, 20 __ .

(Signature of Notary)

(Legibly Print of Stamp Name of Notary)

Notary public in and for the state of ____ _

residing at ______________ _

My appointment expires ________ _

i PROPOSED \'ARO ' PIPING AND i VALVES

ADalTIVE BID ITEM

:i'~~OS~g~ ~ATED

i I i

PROPbSED 400.000-GALLON ELEVATED WATER STORAGE TANI~

i

20' ACCESS AND UTILITY EASEMENT :aE

'-\~~~~fJl--.l_PROPOSEO

PROPOSED SERVI CE • CON NE CTI ON TO ; f:0S!Jt! C~l!NlY

-----+--------------DETENTION PONO ~DITCH

! i i

MASON COUNTY PARCEL NO. 42002-10-00020

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: f .- _--------~--~---~----.:-; ___ :--------,

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W DAYTON A I RPORT ROAD

UPPER MOUNTAJ!N VIEW PRESSURE ZONE IlvWROVEME..f\lTSPHASEI

FIGURE2

r PHASE IA PROJECT OVERVIBW

100 50 0 100

I I l ' SCALE IN FEET

200

I M~Smiih&Asscci.alis,lrrc Enginemrrm m1~R=.f:S>r.Jl1EIU~-:S-e:;l f:=:._~g!~ Ill~ APRIL2014

cou BRIEFING ITEM SUMMARY FORM

TO: OF MASON COUNTY COMMISSION

FROM: Melissa McFadden

DEPARTM Public Works EXT: 450


PREVIOUS BRIEFING DATES: If this is a follow-up briefing, please provide only new information

ITEM: Interlocal Request & Agreement for Reimbursable Agreement work by the Works Department

EXECUTIVE SUMMARY: Submitted herein for action of the Board is a Reimbursable Agreement for Mason County Public Works Department to provide maintenance, engineering and traffic count service, emergency assistance and fabrication of signs and materials requested by the Port of Hoodsport.

The cost of the described work will not exceed the actual cost and the agreement will remain in effect until either party wishes to terminate the agreement.

RECOMMENDED OR REQUESTED ACTION: Recommend the Board execute the Reimbursable Agreement, at the July 1, 2014 Commission Meeting, for Mason County Public Works Department to provide maintenance, engineering and traffic count service, emergency assistance and fabrication of signs and materials requested by the Port of Hoodsport.

Attachment(s): Agreement

Briefmg Summary 6/16/2014

Il\JTERLOCAL REQUEST & AGREEMENT FOR

REIMBURSABLE WORK BY MASON COUNTY PUBLIC WORK-_S

To the County Engineer: The undersigned hereby requests that the following described work be perfonned by the Public

Works Department for the agency or department shown.

It is understood that this work wm be done at the convenience of the Pub He Works Department

Description of work or services requested: Maintenance Services /Engineering and Traffic Count Services/ Emergency Assistance I Fabrication of Signs and Material upon request.

Termination Date: Upon Request of either party Total cost not to exceed: $ Actual Costs

The undersigned certifies that sufficient budgeted funds are available to cover the cost of the requested work or services, and that payment to the Public Works Department will be made promptly unless other.vise modified in this agreement.

Agency or Dept.: Port of Hoodsport

******************************************************************************** To the Board of County Commissioners:

I have examined the above request and make the following recommendation: I recommend the Board approve the above, as presented.

County Engineer ******************************************************************************** Action of the Board of County Commissioners:

The Engineer's recommendation is hereby approved.

The Engineer's recommendation is disapproved or modified as follows:

ATTEST:

JULIE ALMANZOR, Clerk of the Board

BOARD OF COMMISSIONERS MASON COUNTY, WASHINGTON

TERRI JEFFREYS, Chair

TIM SHELDON, Commissioner

RANDY NEATHERLIN, Commissioner

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Jr11!EM: Scoreboard purchase for Sandhill Park Fields 4, 5, 6, 7.

--

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The North Mason Little League has approached the County with a plan to erect 2-4 scoreboards at Sandhill Park. To purchase and install four scoreboards will run in the neighborhood of $15,000 to $16,000. The cost for four scoreboards is $13,292.93.

The NMLL is requesting relief on field use fee's for all of 2014 or half of the fees in 2014 and half of the fees in 2015. In return, the LL would purchase and install all four scoreboards. If this cannot be approved, the LL wou ld purchase and install two scoreboards.

The average annual field use fee's for the NMLL use of Sandhill Park is about $7,000. If the field use fee's could be "forgiven" for one year, the money could use used for two additional scoreboards resulting in the full four being purchased and installed.

Forgiveness of payment of field use fee's has been a strategy used before for past capital improvements at MCRA and Sandhill Park.

Approval to partner with NMLL for the purchase and installation of four scoreboards at Sandhi ll Park. Also "forgiving" payment of field use fee's in an amount of $7,000 for 2014 only.

Briefing Smm1rnry 6/16/2014

-

June 16, 2014

John l<eates, Parks Director Mason County 411 North 5th Street Shelton, Washington 98584

' : : :

Subject: Sand Hill Baseball Park Improvements

John,

·i : I I,

North Mason Little League (NMLL) would like to continue our long history of helping to provide

improvements to the baseball complex at Sand Hill County Park. NMLL wants to install score boards on

several of the fields. These would be permanently mounted, full sized score boards 4ft. X 8ft. fully lit

with wireless controllers. NMLL believes that we can afford to purchase and install two score boards;

however, we would like to see if your department would be interested in assisting NMLL and together

we could have a total of four scoreboards installed for use on fields 4, 5, 6 & 7. We are proposing a

matching grant type of opportunity where by NMLL could take care of the purchasing and installation of

all four score boards and the Mason County Parks department could provide support in the way of

partial field fee relief for the next two years or full relief for this year.

NMLL believes that this capital improvement to the baseball fields will greatly improve the overall park

and make way for further and increased use by all current users as well as create a larger draw for

future games, leagues and tournaments.

NMLL is excited at the prospects of being able to see an improvement such as this at the park. Please let

me know your thoughts on this opportunity.

Sincerely,

12~/2~ .£/-__ _ Richard !<night, President

North Mason Little League

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lfOIL!blFiflEE: c,, ~- ~f. :,,' IFJl.X: 270-759-0004

Date: 5/13/2014

Quote Nlumlbeir: 79431-4

!Prepared By: Tassie Pace

i\~otes: **$300 off shipping price has been applied to quotation**

Model

Customer:

Address:

Phone: Fax: Emal~:

Contact:

Description

NORTH MASON LITTLE LEAGUE

PO BOX 601

ALLYN

3607314035

[email protected]

RICHARD KNIGHT

WA

Qty Unit PrL

98524

II

VSBX-314R BASEBALL SCOREBOARD 4' x 8' - RED LED 4 $1,995.00 $7,9~ POWDER COAT ROYAL BLUE 4 $0.00

VSBX-WC240011AT WIRELESS 1 RX 1 TX 4 $745.00 $2,980.00

VSBX-PWRPK4000 INTERNAL BATTERY PACK $95.00 $380.00

CORROSION PROTECTION COAST AL CORROSION PROTECTION WITHI $100.00 $400.00 LES OF THE COAST

Subtotal: $11,740.00

-Total: $11,740.00

Shipping: $1,552.93

Sales Ta": $0.00

Quote Total: $13,292.93

Thank you for the opportunity to quote on your project! If you have any questions concerning this quotation or if there is anything else I can do for you, please give me a call.

Sincerely,

Tassie Pace Sales Associate [email protected] 866-575-0577 ext. 127

Quote valid for 30 days. installation and electrical work not included. Visa, Mastercard, American Express and personal checks accepted for your convenience.

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lrlrtEM: Approval to purchase_Parks Department Mowers off of State Contract

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Earlier this year, the Commission was open to using a portion of the logging proceeds to purchase two new mowers to replenish the Parks Department fleet.

Staff checked on costs and was given the following bids through the State Contract:

John Deere front deck mowers (2): $46,055.77

Kubota front deck mowers (2) and one (1) 4WD utility vehicle: $36,189.41

The Kubota mowers are significantly less e>epense and have comparable spec's to the John Deere mowers. Plus one 4WD utility vehicle could also be purchased.

Approval to purchase two Kubota front deck mowers and one 4WD utility vehicle.

Briefing Summary 6/16/2014

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llulEM: Real Estate Services RFP

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Draft of Real Estate Services RFP is presented for release.!!.

Approval to proceed with RFP Process for Real Estate Services.


MASON COUNTY FAC:IlJLITKJE§ ANIDl r ARK§ 4H Noirtlh1 5th §U:neeU: §hdU:oiru, WA 9§5§4

RJEQUJE§T FOR JP'ROJP'OSA1L Maison County Faidliitl:fos Reali JEsfaU:e lP'rnJfessfomd Services

_[ JP'u.upose o:lf Request

Mason County Facilities and Parks is requesting proposals for the furnishing of all staffing and services necessary to provide real estate services on a competitive level for 2014/15. The real estate listing and sales contract will be issued September of 2014, with a one-year option. The real estate listing or sales contractor and the Mason County will review the contractual arrangement at the conclusion of the first year to detennine if the option will be exercised. One year options of up to three years total are possible. The County's needs are outlined in the following Request for Proposal (RFP). Real Estate Listing or Sales Services desired are for the contractor to market and offer for sale current Colmty Surplus properties.

]] 'fime Schedlufo

The County will adhere to the following timetable, which should result in selection of a contractor being chosen in September of 2014.

Issue RFP June 2014 Deadline for Submittal of Proposal July 24, 2014 (by 3:00 p.m.)

Proposers are invited to gain additional information by contacting Mason County Facilities and Parks at (360) 427-9670, ext. 669 and scheduling an appointment with John Keates.

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All proposals should be sent to: John Keates, Facilities, Parks and Trails Director Mason County Facilities, Parks and Trails Department 411North5th Street Shelton, WA 98584 (360) 427-9670, ext. 669

All proposals must be in a sealed envelope and clearly marked in the lower lefthand comer: RFJP'-Mason Cm.llnfy Rea! Estate 1LnsU:ing or Saks Servnces. All proposals must be received by Thursdav, July 24th, 3:00 p.m. Two (2) copies of the RFP must be presented. No faxed or telephone proposals will be accepted.

Proposals should be prepared simply and economically, providing a straightforward, concise description of provider capabilities to satisfy the requirements of the request. Special bindings, colored displays, promotional materials, etc. are not desired. Emphasis should be on completeness and clarity of

content.

All proposals must include the following information.

o The names of individuals from the firm who will be working on the project and their areas of responsibility.

o A proposal of any program requirements the proposer would recommend based on a one-year contract.

o Proposed financial agreement for real estate services.

o A sample property marketing and sales strategy.

o A sho1i nmntive of how the proposer intends to implement a real estate program for the County.

0 An explanation of needs or requirements the contractor would need from the County.

o Acknowledgement that employees will be required to pass a criminal background check to access any County buildings, especially the courthouse.

o Current list of County Surplus Real Estate is available on request.

o Proposer to submit Attachment "A" Acknowledgment with proposal.

][V §e!ectioiru Oriteiria

The ultimate objective of this RFP is to provide quality and dependable services with to the Mason County Facilities, Parks and Trails Depmiment. Accordingly, the County will select the successful contractor after evaluation of the following RFP elements:

o Compensation to the County- financial proposal 50% Competitiveness of the proposed contract cost of the same or superior quality as those offered by competing proposers. Proposer should state the sales percentage of each sale the contractor desires from each transaction.

o Marketing Plan for the sale County Real Estate 25%

o Experience of contractor and knowledge of local real estate market 25%

Total Criteria Weight 100%

Each proposal will be independently evaluated on factors 1-3

V. Tenns and Conditions

0 The County reserves the right to reject any and all proposals and to waive minor irregularities in any proposal.

o The County reserves the right to request clarification of infonnation submitted and to request additional information from any proposer.

o The County reserves the right to award any contract to the next most qualified contractor if the successful contractor does not execute a contract within thhiy (3 0) days after the award of the proposal.

o Any proposal may be withdrawn, up until the date and time set for opening of the RFP's. Any RFP not so timely withdrawn, shall constitute an inevocable offer for a period of ninety (90) days, to sell to the County the services desciibed in the attached specification, or until one or more of the proposals have been approved by the County Commissioners, whichever occurs first.

o The contract resulting from acceptance of a RFP by the County, shall be in a form supplied or approved by the County and shall reflect the specifications in this RFP. The County reserves the right to reject any proposed agreement or contract that does not conform to the specifications contained in this RFP and which is not approved by Mason County.

o The County shall not be responsible for any costs incurred by the finn in preparing, submitting or presenting its response to the RFP.

o Failure to submit all required items in response to this RFP shall result in rejection of any proposal not so complying.

VJ[ §cope of §ervnces

The proposer shall provide services of the highest quality and dependability, during the days and hours listed below:

Mason County Real Estate Professional Services: Work to be completed at discretion of the contractor

August, 2014 through December 2015: with potential for yearly options through December of 2016 or 201 7.

A. Please present detailed infonnation on the finn's proposed fee schedule (percentage or per transaction) for the specifications proposed and for any variation for non-routine services, inclusive of any other applicable governmental charges.

B. In the event of a contract award, proposers shall be required to submit an itemized statement in the fonn specified by the County and approved by the appropriate

County representative, which shall specifically set forth the services performed and the applicable fee charged by the contractor.

Name of Publication Dates

Attachments: Acknowledgment

ACKNOWJL1EIDGM1EN1' OJF CJEJRTAJIN CONIDJI1'JIONS OF MASON COUNTY PJB:AJL 1ES1'A1'JE JLJI§1'JING OJR SAJLJE§ SJEJRVJICJES

In the event of a successful award of contract, proposer acknowledges that:

o He/She will be able to comply with the insurance provisions of the Real Estate Services Contract and to provide in a timely manner, a ce1iificate of insurance.

o He/She will have in their possession, or will obtain prior to contract commencement, a valid business registration, as well as all other required permits or licenses required by the State of Washington, Mason County or any other lawful authority.

Proposer:

Dade

Name (please print)

Company Name

JPJEQ1U1E§1f JFOR PROPOSAL MASON COUNTY RJEAJL 1E§1fA1fJE JLJI§lfJING OR §AJLJES §JERVJICJE§

Ma~mllll Ciommfy JFadHtile§9 lPmrllrn amtdl Trrnllli§ Depairtm11mt 4}]_1 N ([]JJrtJln 5th Stred Slhtehiomt9 WA 98584

(36ij) 4f27-967ij9 ext 669

Mason County Facilities and Parks is requesting proposals for the furnishing of all staffing and services necessary to provide real estate professional services on a competitive level for 2014 and 2015. The real estate contract will be issued in September of 2014, The real estate contractor and the Mason County will review the contractual anangement at the conclusion of the first year to determine if the option will be exercised. One year options of up to tln·ee years total are possible. The County's needs are outlined in the following Request for Proposal (RFP). Real Estate Listing or Sales Services desired are for the contractor to market and offer for sale current County Surplus prope1iies, and other services as may be deemed necessary.

The County's needs are outlined in a Request for Proposal (RFP), available upon request, beginning immediately. Deadline for submittal of RFP's, 3 :00 p.rn., Thursday, July 24th. Requests for a copy of the RFP shodd be made to:

John Keates, Director Mason County Facilities, Parks and Trails Department 411 N 01ih 5th Street Shelton, WA 98584 (360) 427-9670 j ohnk:(al,co .mason. wa. us

MA§OD\11 COlUIIT\IJTI fBiRlilEIFJING lillEM §lUIMMARY fO!R?,_M

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XTIEM: Approval to apply for historic courthouse grant

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IEXIEClUITli:V!E §lUIMMARV: (U iaip>p>~kzilbJ~e1 p>ieZ1se DlllldlUldle Zl'lffalil~ZJlblie Ol!PJ1tUOllllS Zlllllrli 1POtternr1tuai i soi~lUl1l:n«JJlllls)

Applications are once again being taken for historic courthouse grant. The project that we'd propose would be a second courtroom in the basement. The grant would cover 50%. Cost would be in the $300,000 range, but could be higher due to inflation of construction or material costs by the time the project was finished.

Projects would be awarded by the legislature in early 2015 if funded by the legislature. Construction could begin probably during the summer of 2015.

Seek direction to apply for courthouse grant.


Mason County GRANT QUESTIONNAIRE

Date:

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1) Name of Grant/Program __ \__~j_.:~:_,,__.A_,,,'_' _._ .. _ •• _:i_~,~·_:._._ .. <J_: ,_ ..... _>_·.·_·. ______ _

2) New Granf'O /-~-..

Renewing Grant D Term (#of years)

3) Is the grant unchanged, and does not require Current Expense funding?

4) How wiJ! this grant benefit the County's citizens? ~ ~,.-.;.,.·,; .,.,, ,,. ~' ·, -·.,,-j,,.S:'' .:::: \',_:_~: ~~ ... , .. P,_.,,-_,·-,;'~-·: .. _",..'· '.·~,, ~' .,.,-;; ~;\,.,~ ,_-~f',c

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5) Is this a program grant or an equipment grant?

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6) Is this a "one-time only grant" or is it renewable? If renewable, how long is grant anticipated to last?

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7) If this is a new grant how will the grant support a current program OR how will the program change?

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8) Does this grant require up front funds? Y ":;.{_ N ___ _ If so, what is the source of the up-front funds needed to cover costs prior to initial and continuing reimbursements being received?

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9) How many employees (new or current) will be paid by the grant? N C 1 ,;

a. If this grant requires new hire(s) and grant ends, how will unemployment costs be

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10) Wifl the grant require matching funds; i.e.r in-kind 1 cash 1 Employment Security, Social Security, FICA, PERS1 etc? Y __ N If so1 what?

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11) Would the grant allow for an annual COLA in salary, increase in medical insurance premiums or increases in any personnel benefits? Y __ '-_-'

12) What fund would support a cash match (if required)?

13) If required what is the TOTAL cost of the match over the life of the grant?

14) What fund would support the administration of the grant? ,(:~·.·/'.' ·,. ·:_,_~ ',,

15) Will the grant allow for the County cost allocation plan to be funded? Y __ _

16) Would the grant require the county to provide office space and/or additional equipment to administer the program? If so, what are the requirements?

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17) Would the program require use of a county vehicle or personal vehicle? Y __ N .. , ::_.

18) If so, would the grant provide for the cost of the automobile and/or liability insurance? Y __ N__ \::~ -

19) Would the grant require activities by other county offices/departments? (i.e. legal review, technology services assistance, new BARS numbers.) Y ., , '· N __ If so, what activities?

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20) Would acceptance and completion of the grant project. in any way OBLIGATE the County to create/enact new ordinance or policies? Y__ N · { If so, what obligations?

21) Does this grant project include any activities that may fall outside the county1s standard policies (personnel policies on travel, hours of work1 training required1 reimbursement for meeting refreshments, paying for meeting space, etc.?)

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Page 2 rev. 3-11

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22) Will outside consultants be solicited to work on the grant and if sSt ls a process in place for appropriate selection and oversight of consultant activities? Y ---,''\_ N If so1 what is t~tf_unding source fo~ cons_ultant fees? -:~ /,

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23) For a program grant1 how would the program be funded after the grant expires? (It should be understood that once grant funding ends, either the program ceases OR the funding for the program needs to be absorbed within the department's or office's existing budget) t!Jl!R justification must be provided that the program has been and will continue to save or benefit taxpayers.

24) Please provide (attached to questionnaire) a synopsis of the grant or a copy of the fact sheet.

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Elected Offieial/Department Head Date

Approved by:

Chair, Board of County Commissioners Date

Page 3

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lillEIMI~ WWRC_Request to sign onto letter to Gov. Inslee to support 97 million for WWRP

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The Washington Wildlife and Recreation Coalition (WWRC) has requested Gov. Inslee request 97 million for the WWRP Program in the coming legislative session. There are 8 potential projects that could benefit Mason County, three sponsored by the County.

RIE<COMMIENDIED OR RIEOl\JllE§TIED A<CTXON:

Draft a letter from the Commission supporting the 97 million request to Governor Inslee.


HONORARY FOUNDING COCHAIRS Gov. Daniel J. Evans Gov. Mike Lowry

OFFICERS President Peter Dykstra VP of State Policy Bill Riley VP of Philanthropy Tom Reeve VP of Board Affairs Mike Stevens VP and Treasurer Deborah Jens en Secretmy Karen Daubert

DIRECTORS Chuck Ayers Lincoln Bonnann Bob Engert Leda Chahim Bill Chapman Speaker Frank Chopp Exec. Dow Constantine Hon. Norm Dicks MarkDoumit Heidi Eisenhour Mark Eliasen Kathy Gano Kevin Godbout Martinique Grigg George Harris Joe Hyer Mark Isaacson Holli Johnson Ron G. Judd Paul Kundtz Hon. Pat Lantz Teresa Loo Elliot Marks John McGlem1 Joe Mentor Larry Otos LisaPelly Charlie Raines Bill Robinson Jon Rose Hon. John Roskelley Jon Soine Wendy Tyner Doug Walker Bob Weisel Fred Wert Christopher Williams Richard Wynne

EX OFFICIO Phil Anderson Mark Clark Kaleen Cottingham Marc Daily Comm. Peter Goldmark Senator Andy Hill Don Hoch Senator Christine Rolfes Rep. Steve Tharinger Rep. Hans Zeiger

EXECUTNE DIRECTOR Joaillla Grist

WASHINGTON WILDLIFE AND RECREATION COJHITION

June 2014

Governor Jay Inslee Office of the Governor P.O. Box 40002 Olympia WA 98504-0002

Dear Governor Inslee,

Thank you for your foresight as the first governor in over two decades to support higher levels for the Washington Wildlife and Recreation Program (WWRP) than the state legislature.

Like you, we believe preserving \Vashington's natural resources and recreational opportunities are essential to the long-term quality of life and financial success of our state. We are also mindful of the economic situation confronting the state budget, and have sought solutions to improve the Capital Budget's bonding capacity to fund the WWRP and other natural resource programs.

The competition and demand for WWRP grants is significant: 218 applications were submitted by state, local and non-profit agencies for funding suppmi next biennium. Our state's population has grown and with it the demand for recreation opportunities, as well as the threat to our quality of life.

Unfmiunately, the state's investments in our natural heritage and in the health of Puget Sound through the WWRP have fallen since the inception of the program 25 years ago. For those reasons, we urge you to approve a $97 million 2015 Capital Budget appropriation for the WWRP to create and develop our parks and trails, wildlife habitat, hunting and fishing opportunities, and working fam1s, not to mention our vitally important outdoor recreation industry.

As you lmow, the WWRP is: e The largest source of funding for bike and ski trails in Washington. e The only source of state funding for farmland preservation. 0 The largest source of funding for state and local parks and ballfields. 0 The state's primary tool for conserving fish and wildlife habitat. e Critical for the health of Puget Sound and the Columbia Basin. Two thirds

of WWRP projects protect or restore Puget Sound.

As you develop your capital budget, we urge you to consider:

1. Oi1ddloor Recreafonn Generntes $22.7 bHfo:m in revenue annually to Vvashington's economy and suppmis 227,000 jobs.

2. WWRP bene:lfHs rnmmu.rnntlies off the li-5 corrliirfor. Rural counties with more than 30 percent public land increased jobs and employment by 345% over the last 40 years. By comparison, similar counties with little public land increased employment by only 83%. Not only did these counties gain significantly more jobs, but per capita income was $4,360 higher than in counties with little public land.

3. WWRP Mitigates aml! Prepares for CHmate Change. o Protects forests which capture and sequester carbon. o Creates urban multi-use trails and parks that suppmi walk-able, bike-able cities and

smaii growth areas. o Does more to prevent flooding and prepare for sea level rise than any other state

program by protecting lands key for flood prevention, water storage.

4. Acquisiti.oll11 Projeds Create Jobs. Public lands are necessary for hunting, fishing, birdwatching, hiking, biking and outdoor recreation activities. Not only do these activities drive a multi-billion dollar industry, drawing tourists and dollars to small communities, they also attract high-end workers and businesses like Microsoft and Boeing.

5. Returll11 Oll11 Investment. Local projects require matching funds. The state's $666 million investment in WWRP to date has leveraged $444 million in local and private matching funds, plus more from the many federal programs that require a state match.

6. Preserving Workiill1lg Landis, JFarms, and! Ranches. Voluntary conservation agreements allow farmers and land owners to sell development rights to their land, reducing the financial pressure to develop and keeping local farms and working lands in production, fueling the economy and generating taxes.

7. HeaUh for Kids and JFamHies. WWRP grants provide access to outdoor recreation indispensable to the health and welfme of our families and critical to combating childhood obesity and reducing health care costs.

8. Nati.onaUy recognized, competitive grant program ensures only the best projects are funded. Since its founding in 1989, the WWRP has successfully maintained a bipartisan approach where an independent agency- the Recreation and Conservation Office (RCO) _:_ reviews, ranks, and distributes WWRP grants.

9. PubHc Landls are Good Neighbors. Counties don't lose money off their tax rolls thanks to Payments in Lieu of Taxes (PILT). Plus, the maintenance of public lands for agencies like WDFW and DNR acquired with WWRP dollars are funded by Discover Pass revenues, not General Fund dollars.

Despite the recession, our state's population continues to grow rapidly. Acting now ensures tomorrow's children have the same access to safe and accessible parks that we enjoy today, that fish and wildlife habitat is protected from encroaching development, and that families can enjoy locally grown produce. Our communities enjoy advantages seen in no other state thanks to the Washington Wildlife and Recreation Program.

Thank you for your consideration.

(the following signers)

Updated 5.21.2014

a Coulter Creek Phase II--Mason County seeks a WWRP grant to conserve 58 acres for water access and a future No1ih Bay Trail between Allyn and Victor

"' Fudge Point--Additional Uplands--State Parks seeks a WWRP grant to acquire the remainder of the Fudge Point prope1iy necessary to develop parking, cabins and camping sites

o Ink: Blot I Schumacher Creek NAPs 2014--The Dept of Natural Resources seeks a WWRP grant to protect 114 acres of wetland, a rare feature in the Puget Trough ecosystem

o Kem1edy Creek NAP 2014--The Dept of Natural Resources seeks a WWRP grant to protect 80 acres of salt marsh 12 miles west of Olympia

" Little Skookum Inlet Riparian Habitat Protection--The Squaxin Island Tribe seeks a W-wRP grant to sell a conservation easement on 816 acres of forests and wetlands to protect salmon

0 N01ih Mason Soccer - Football Fleld Renovation--Mason County seeks a WWRP grant to install synthetic turf football and soccer fields at North Mason High School Stadium

e Sandhill Park Renovation Project--Mason County seeks a WWRP grant to restore two fields in the only baseball complex in the north part of Mason County

o Skookum Estuary Fletcher Acguisition-2--The Squaxin Island Tribe seeks a WWRP grant to protect 22.9 acres of estuary to improve water quality and promote fish habitat

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MASON COUNTY

KITSAP COUNTY

MASON COUNTY BRIJEHNG liTJEM SIDillARY FORM

TO: BOARD OF MASON COUNTY COMMiSS~ONERS

FROM: Barbara Adkins

DEPARTMENT: Community Development


PREVIOUS BRIEFING DATES: Belfair Meeting, April 29

{If this is a follow-up briefing, please provide only new information)

ITJEM:

EXT:286

Multi-Family Housing Incentive Program - Resolution Stating the Intent of Mason County to Designate Residential Targeted Areas for the Purpose of a Multifamily Housing Incentive Program and Providing Notice of a Public Hearing Pursuant to Chapter 84.14 RCW

EXECUTIVE SUM1\1ARY: (If applicable, please include available options and potential solutions) Attached is a Staff Report regarding the county's eligibility to participate in a property tax exemption program under Chapter 84.14 RCW. Determining which areas in the county the Commissioners believe lack sufficient housing options is done by Resolution and public hearing.

A Resolution is provided outlining the process and the legislative authority, and must include a public hearing date. The resolution can be placed on the action agenda for approval and notification of the hearing.

RECOMMENDED OR REQUESTED ACTION: Staff is requesting Commissioners choose a date for the public hearing and approve placement of Resolution, with hearing date, on the July 1, 2014 Action Agenda.

ATTACHMENTS: Staff Report Resolution

Maps

DCD Briefing Item - MF Housing Resolution.doc

D EP ARTlVLENT 0 F CO MIVIUNITY DEVELOPMENT STAFF REPORT

SEP2014-00022

DESIGNATION OF RESIDENTIAL TARGETED AREAS

FOR A MULTI-FAMILY HOUSING TAX INCENTIVE

PROGRAM

STAFF CONTACT Barbara A. Adkins, AICP, Director Department of Community Development 426 W. Cedar Street Shelton, WA 98584 (360) 427-9670, ext. 286

SUMMARY /CHRONOLOGY: In March of 2014, amendments to Chapter 84.14 RCW were adopted to include rural counties as eligible jurisdictions for the property tax exemption provided under New and Rehabilitated Multiple-Unit Dwellings in Urban Centers. This exemption was previously only allowed in cities and counties with populations of at least 350,000. The inclusion of rural counties, defined as those counties with a population between 50,000 and 75,000 bordering on the Puget Sound, has allowed Mason County to participate this exemption program process. The intent of this Chapter is to "stimulate the construction of new multifamily housing in urban growth areas where housing options, including affordable housing, are severely limited." It allows for the value of new housing construction, conversion, and rehabilitation improvements an exemption from ad valorem property taxation for eight to twelve years as an incentive to developers who construct housing to increase affordable housing units. Ultimately, any property owner or developer interested in take advantage of these tax incentives would need to commit to renting or selling at least 20% of the housing units as affordable housing1 units to low2 and moderate3

income households.

AUTHORITY Under the authority of Chapter 84.14 RCW as amended, Mason County is seeking to adopt a program providing additional affordable housing opportunities by offering an exemption from ad valorem property taxation for a period of up to 8 years. The program would incorporate the procedures as

1 "Affordable housing" means residential housing that is rented by a person or household whose monthly housing costs, including utilities other than telephone, do not exceed thirty percent of the household's monthly income. For the purposes of housing intended for owner occupancy, "affordable housing" means residential housing that is within the means of low or moderate-income households. 2 "Low-income household" means a single person, family, or unrelated persons living together whose adjusted income is at or below eighty percent of the median family income adjusted for family size, for the county where the project is located, as reported by the United States department of housing and urban development. For cities located in high-cost areas, "low-income household" means a household that has an income at or below one hundred percent of the median family income adjusted for family size, for the county where the project is located 3 "Moderate-income household" means a single person, family, or unrelated persons living together whose adjusted income is more than eighty percent but is at or below one hundred fifteen percent of the median family income adjusted for family size, for the county where the project is located, as reported by the United States department of housing and urban development. For cities located in high-cost areas, "moderateincome household" means a household that has an income that is more than one hundred percent, but at or below one hundred fifty percent, of the median family income adjusted for family size, for the county where the project is located

Barbara Adkins Page 1 06.18.14 BOCC Staff Report MF Des Res Tar Areas.doc

DEPARTI\1ENT OF COl\/LIVlUNITY DEVELOPl\llENT STAFF REPORT

SEP2014-00022

outlined in the state code, together with local standards and guidelines to be determined by the County Commissioners.

Initially, the Commissioners must, by Resolution, determine areas of eligibility known as Residential Targeted Areas, that lack sufficient available, desirable, and convenient residential housing, including affordable housing, to meet the needs of the public who would be likely to live in the urban areas, if the affordable, desirable, attractive, and livable places to live were available. Additionally, these areas must be served by sewer. This process requires a public hearing and the adoption of a Resolution designating these areas.

Once areas have been designated, the Commissioners must adopt and implement standards and guidelines to process and approve applications. This will include the creation of application materials, an assessment of application fees, and codification of the standards and guidelines.

DISCUSSION/CONCERNS As discussed above, the first step is the designation of residential targeted areas. The County Commissioners have requested that each UGA be reviewed for potential inclusion and application. Eligible areas in the Allyn, Belfair, and Shelton Urban Growth Areas are those located within a multifamily "friendly" zoning district the are served by public sewer. The following information provides a brief analysis of the eligible districts together with specific regulations that may affect future development and should be taken into consideration. The specific code citation addressing these restrictions is noted.

ALLYN. The Allyn Urban Growth Area permits multifamily housing in four zoning districts (see table}. General regulations that are unique to Allyn and apply to all zoning its districts include the requirement of a survey less than 10 years old for all new building permits and building expansions. In addition, area in Allyn is measured in gross acreage defined as "all land, excluding tidelands, within the exterior boundaries of the development, including but not limited to land allocated for open space and land to be dedicated for streets or roads." §17.10.200 District

R-1R

R-2

R-3

R-lP

--··" ·rr ··

.. _Description

Rural Recreational -

:· :: ii Density Restric_tions

Up to 5 du/ac

' Medium Density Up to 10 du/ac Multifamily Residential

High Density Multifamily Residential

Residential Platted

No less than 10 du/ac, no more than 20 du/ac

:: Up to 6 du/ac . ;i

Perm}ttin~ Re~tri~!ions

§17.11.250 setback of 15 ft from County Road ROW; specific to Lakeland Village ..

, §17.10.490 vehicle parking restrictions

§17.11.580 binding site plan required; §17.10.490 vehicle parking restrictions

§17.10.490 vehicle parking restrictions;

... . . . -· ........ , specific t() Lakelan.~ \Ji.ll9g~_ pla~_

BELFAIR. The Belfair Urban Growth Area allows multifamily housing in five zoning districts (see table). Density in the residential areas is calculated per acre excluding the area of designated wetlands,


DEPARTNlENT OF COMMUNITY DEVELOPNIENT STAFF REPORT

SEP2014-00022

designated landslide hazard areas, lakes, ponds, or marine waters. The presence of "critical lands" may reduce permitted densities. Also of note are the generous building heights. Most of Mason County limits building height to 35 feet; however Belfair is more permissive and allows buildings to exceed

. those limits ~y 10 to 20 additional fee.t: District Description

R-4 Low Density Residential

R-5 : Medi~m

R-10

FR

MU

Density Residential

Multifamily Residential

Festival Retail

Mixed Use

Density Restrictions

Up to 4 du/ac

. Up to 5 du/ac

Up to 10 du/ac

..

Limited by height limit, : parking requirements, ! design standards, building • codes, and site specific constraints.

Limited by height limit, parking requirements, design guidelines, site constraints, and market conditions

Permittin~ Restrictions

Special Use Permit required

Permits 45 ft building height

r Upperfloo.rs only; §17.23.050 permits 45 ft building height; 55 ft building height if substantial pedestrian oriented space provided; §17.23.060-090 Design standards and guidelines (site, building, landscaping, pedestrian/vehicle

ac.~e~~) .. -····· ...... ·········--·--§17.23.150 Permits 45 ft building height except 35 ft on west side of SR3; §17.23.060-090 Design standards and guidelines (site, building, and landscaping)

SHELTON. The Shelton Urban Growth Area allows multifamily in two districts; however Neighborhood Residential areas are restricted to Master Planned Developments (see table). The regulations that govern this UGA are adapted from those utilized by the City of Shelton and are somewhat oriented toward more urban types of development. District . [ ..••.. D~s_cr!p~ion ' . Density Restrictions : i f>~r111ittin~ Restrictions

§17.07.120 Master Planned Developments NR Neighborhood

MU

Residential

Low Intensity Mixed Use

No less than 4 du/ac, :, §17.07.270 Open space-200 ft per unit

no more than 12 du/ac • required; §17.07.260 Community Environmental Performance Standards

STATE ENVIRONMENT PROTECTION ACT (SEPA) SEPA checklist was prepared for these amendments. Checklists for development regulations are typically considered "non-project" SEPAs since they are not project specific, but instead impact the county as a whole. A formal SEPA determination of non-significance was made on May 29, 2014.


DEPARTNLENT OF COMNIUNITY DEVELOPMENT STAFF REPORT

SEP2014-00022

Comment and appeal periods for this determination closed on June 12, 2014. A copy of the checklist is not attached to this Staff Report but can be provided if requested.

PLANNING ADVISORY COMMISSION In accordance with RCW 36.70.040, a public hearing was held on June 16, 2014 with the Planning Advisory Commission. The planning commission conducts such hearings as are required by the RCW and makes findings and conclusions therefrom. Such recommendations are transmitted to the Board of County Commissioners for final action.

It was by unanimous vote of the Planning Advisory Commission that the Board of County Commissioners considers all eligible parcels mapped in the Allyn, Belfair, and Shelton Urban Growth Areas as potential Residential Targeted Areas. The Planning Commission also recommended that the County Commissioners utilize the Buildable Lands Inventory and Critical Aquifer Recharge Areas maps in their

analysis of the Belfair UGA.

WASHINGTON DEPARTMENT Of COMMERCE PROCEDURAL REVIEW Under the Growth Management Act, RCW 36.70A.106 requires each county amending its comprehensive plan or development regulations notify the Washington Department of Commerce sixtydays prior to adoption. Mason County has met this requirement.

PUBLIC NOTIFICATION Public notice of this hearing was made in compliance with MCC 15.07.030. This Staff Report along with all supporting documents was also made available on the Mason County website at

least fourteen {14) days prior to the hearing.

SUMMARY This Staff Report and the proposed residential targeted areas should be considered together

with additional information and public testimony as provided.

RECOMMENDATIONS Staff is asking the Board of County Commissioners to consider designation of residential targeted areas in the Allyn, Belfair, and Shelton urban growth areas provided in the attached

Resolution and maps.

Barbara Adkins Page 4 06.18.14

BOCC Staff Report MF Des Res Tar Areas.doc

DEPART1V1ENT OF CONUVLUNITY DEVELOPIYiENT STP\FFREPORT -~ - - - - - , , - - - ---- - ~ . - .

SEP2014-00022

DESIGNATION OF RESIDJENTIAL TARGETJED AREAS

FOR A MULTI-FAMILY HOUSING TAX INCENTIVJE

PROGRAM

STAFF CONTACT Barbara A. Adkins, AICP, Director Department of Community Development 426 W. Cedar Street Shelton, WA 98584 (360) 427-9670, ext. 286

SUMMARY/CHRONOLOGY: In March of 2014, amendments to Chapter 84.14 RCW were adopted to include rural counties as eligible jurisdictions for the property tax exemption provided under New and Rehabilitated Multiple-Unit Dwellings in Urban Centers. This exemption was previously only allowed in cities and counties with populations of at least 350,000. The inclusion of rural counties, defined as those counties with a population between 50,000 and 75,000 bordering on the Puget Sound, has allowed Mason County to participate this exemption program process. The intent of this Chapter is to "stimulate the construction of new multifamily housing in urban growth areas where housing options, including affordable housing, are severely limited." It allows for the value of new housing construction, conversion, and rehabilitation improvements an exemption from ad valorem property taxation for eight to twelve years as an incentive to developers who construct housing to increase affordable housing units. Ultimately, any property owner or developer interested in take advantage of these tax incentives would need to commit to renting orselling at least 20% of the housing units as affordable housing1 units to low2 and moderate3

income households.

AUIHORITY Under the authority of Chapter 84.14 RCW as amended, Mason County is seeking to adopt a program providing additional affordable housing opportunities by offering an exemption from ad valorem property taxation for a period of up to 8 years. The program would incorporate the procedures as

1 "Affordable housing" means residential housing that is rented by a person or household whose monthly housing costs, including utilities other than telephone, do not exceed thirty percent of the household's monthly income. For the purposes of housing intended for owner occupancy, "affordable housing" means residential housing that is within the means of low or moderate-income households. 2 "Low-income household" means a single person, family, or unrelated persons living together whose adjusted income is at or below eighty percent of the median family income adjusted for family size, for the county where the project is located, as reported by the United States department of housing and urban development. For cities located in high-cost areas, "low-income household" means a household that has an income at or below one hundred percent of the median family income adjusted for family size, for the county where the project is located 3 "Moderate-income household" means a single person, family, or unrelated persons living together whose adjusted income is more than eighty percent but is at or below one hundred fifteen percent of the median family income adjusted for family size, for the county where the project is located, as reported by the United States department of housing and urban development. For cities located in high-cost areas, "moderateincome household" means a household that has an income that is more than one hundred percent, but at or below one hundred fifty percent, of the median family income adjusted for family size, for the county where the project is located


DEPARTMENT OF COMNIUNITY DEVELOPJ\IIENT STAFF REPORT

SEP2014-00022

outlined in the state code, together with local standards and guidelines to be determined by the County

Commissioners.

Initially, the Commissioners must, by Resolution, determine areas of eligibility known as Residential

Targeted Areas, that lack sufficient available, desirable, and convenient residential housing, including

affordable housing, to meet the needs of the public who would be likely to live in the urban areas, if the

affordable, desirable, attractive, and livable places to live were available. Additionally, these areas must

be served by sewer. This process requires a public hearing and the adoption of a Resolution designating

these areas.

Once areas have been designated, the Commissioners must adopt and implement standards and

guidelines to process and approve applications. This will include the creation of application materials,

an assessment of application fees, and codification of the standards and guidelines.

DISCUSSION/CONCERNS As discussed above, the first step is the designation of residential targeted areas. The County

Commissioners have requested that each UGA be reviewed for potential inclusion and application.

Eligible areas in the Allyn, Belfair, and Shelton Urban Growth Areas are those located within a multi

family "friendly" zoning district the are served by public sewer. The following information provides a

brief analysis of the eligible districts together with specific regulations that may affect future

development and should be taken into consideration. The specific code citation addressing these

restrictions is noted.

ALLYN. The Allyn Urban Growth Area permits multifamily housing in four zoning districts (see table).

General regulations that are unique to Allyn and apply to all zoning its districts include the requirement

of a survey less than 10 years old for all new building permits and building expansions. In addition, area

in Allyn is measured in gross acreage defined as "all land, excluding tidelands, within the exterior

boundaries of the development, including but not limited to land allocated for open space and land to

be dedicated for streets or roads." 17.10.200

District . Description Density Restrictions.

R-1R Rural Recreational - Up to 5 du/ac

R-2

R-3

R-1P

Medium Density

M_ultifamily Resid~ntial

High Density


! : Residentia I Platted .

Up to 10 du/ac

No less than 10 du/ac, no

more than 20 du/ac

' Up to 6 du/ac

Permit~ing Restri_ctions

§17.11.250 setback of 15 ft from

County Road ROW; specific to Lakeland

Village . -

: §17.10.490 vehicle parking restrictions

§17.11.580 binding site plan required;

§17.10.490 vehicle parking restrictions

· §17.10.490 vehicle parking restrictions;

spe~ific tg ~~ ~~l~nci\/ill~g~ P!at __ .

BELFAIR. The Belfair Urban Growth Area allows multifamily housing in five zoning districts (see table).

Density in the residential areas is calculated per acre excluding the area of designated wetlands,


DEPARTI\1ENT OF COMIVLUNITY DEVELOPMENT - - - - - --- - - - --- --

STP\FF REPORT ""-"' - " . - " - - - . " - - ~ ... - - -

SEP2014-00022

designated landslide hazard areas, lakes, ponds, or marine waters. The presence of "critical lands" may reduce permitted densities. Also of note are the generous building heights. Most of Mason County limits building height to 35 feet; however Belfair is more permissive and allows buildings to exceed

those limits by 10 to 20 additio11alf~et: District Description

R-4 Low Density Residential

R-5

R-10

FR

MU

Medium

• Density ; Residential


Festival Retail

Mixed Use

Density Restrictions

Up to 4 du/ac

Up to 5 du/ac

Up to 10 du/ac

Limited by height limit, parking requirements, design standards, building codes, and site specific constraints.

Limited by height limit, parking requirements, design guidelines, site constraints, and market conditions

Permitting Restrictions

Special Use Permit required

Permits 45 ft building height

i Upper floors only; §17.23.050 permits 45 ft i building height; 55 ft building height if substantial pedestrian oriented space provided;· §17.23.060-090 Design standards and guidelines

! (site, building, landscaping, pedestrian/vehicle

• i_ §~~f:s~L ........... - ········- . - ........ . §17.23.150 Permits 45 ft building height except 35 ft on west side of SR3; §17.23.060-090 Design standards and guidelines (site, building, and landscaping)

SHELTON. The Shelton Urban Growth Area allows multifamily in two districts; however Neighborhood Residential areas are restricted to Master Planned Developments (see table). The regulations that govern this UGA are adapted from those utilized by the City of Shelton and are somewhat oriented toward more urban types of development.

. District ' Description ! D(!~Sity ~estriction~ NR Neighborhood

Residential

MU Low Intensity • Mixed Use

No less than 4 du/ac, no more than 12 du/ac

f>ermit~il1~ Restric~i()nS ...

§17.07.120 Master Planned Developments

§17.07.270 Open space - 200 ft per unit required; §17.07.260 Community Environmental Performance Standards

STATE ENVIRONMENT PROTECTION ACT (SEPA) SEPA checklist was prepared for these amendments. Checklists for development regulations are typically considered "non-project" SEPAs since they are not project specific, but instead impact the county as a whole. A formal SEPA determination of non-significance was made on May 29, 2014.

Barbara Adkins Page 3 06.18.14

BOCC Staff Report MF Des Res Tar Areas.doc

DEPARTMENT OF COMMUNITY DEVELOPMENT

STAFF REPORT SEP2014-00022

Comment and appeal periods for this determination closed on June 12, 2014. A copy of the checklist is not attached to this Staff Report but can be provided if requested.

PLANNING ADVISORY COMMISSION In accordance with RCW 36.70.040, a public hearing was held on June 16, 2014 with the Planning Advisory Commission. The planning commission conducts such hearings as are required by the RCW and makes findings and conclusions therefrom. Such recommendations are transmitted to the Board of County Commissioners for final action.

It was by unanimous vote of the Planning Advisory Commission that the Board of County Commissioners considers all eligible parcels mapped in the Allyn, Belfair, and Shelton Urban Growth Areas as potential Residential Targeted Areas. The Planning Commission also recommended that the County Commissioners utilize the Buildable Lands Inventory and Critical Aquifer Recharge Areas maps in their analysis of the Belfair UGA.

WASHINGTON DEPARTMENT OF COMMERCE PROCEDURAL REVIEW Under the Growth Management Act, RCW 36.70A.106 requires each county amending its comprehensive plan or development regulations notify the Washington Department of Commerce sixtydays prior to adoption. Mason County has met this requirement.

PUBLIC NOTIFICATION Public notice of this hearing was made in compliance with MCC 15.07.030. This Staff Report along with all supporting documents was also made available on the Mason County website at least fourteen (14) days prior to the hearing.

SUMMARY This Staff Report and the proposed residential targeted areas should be considered together with additional information and public testimony as provided.

RECOMMENDATIONS Staff is asking the Board of County Commissioners to conduct a public herein wherein they will consider designation of residential targeted areas in the Allyn, Belfair, and Shelton urban growth areas provided in the attached Resolution and maps.


RESOLUTION NO. ----

A RJESOJLUTION STATING THE INTENT OF MASON COUNTY TO DESIGNATE RESIDENTIAL TARGETED AREAS FOR THE PURPOSE OF A MULT][-FAMliY HOUSING TAX INC:IENT][VJE PROGRAM AND PROVIDING NOTICE Of A PUBJLIC HEARING PURSUANT TO CHAPTER 84.11.4 RCW

VlHEREAS, Washington State law, Chapter 84.14 Revised Code of Washington (RCW),

provides for the exemption from ad valorem property taxation for the value of eligible

improvements associated with qualifying multi-family housing located in residential

targeted areas and authorizes the County to designate said residential targeted areas;

and

WHEREAS, in regards to counties, the stated purpose of Chapter 84.14 RCW is to allow

unincorporated areas of rural counties within urban growth areas to stimulate housing

opportunities by providing special valuation for eligible improvements associated with

the provision of multi-family housing in areas targeted as residentially deficient; and

WHEREAS, a "rural county"1 is defined as a county with a population of between fifty

thousand and seventy-one thousand and bordering Puget Sound; and

·vvHEREAS, Chapter 84.14 RCW requires that the legislative body state their intention to

designate residential targeted areas for the purposes of the multi-family housing tax

incentive program by Resolution; and

VVHEREAS, RCW 84.14.040 requires that the legislative body hold a public hearing to

consider the designation of residential targeted areas prior to adoption; and

WHEREAS, the Commissioners have determined that amendments to the Mason County Code are necessary to establish application procedures, standards and

guidelines for a multi-family housing tax incentive program and for making

determinations as required by Chapter 84.14 RCW; and

NOW, THEREFORE BE IT RESOLVED by the Board of Mason County Commissioners

that:

1. The Commissioners hereby state their intent to establish residential targeted

areas in the Allyn, Belfair, and Shelton Urban Growth Areas pursuant to Chapter 84.14 RCW. The boundaries of the proposed residential targeted areas are limited to those

zoning districts wherein multi-family development is permitted and further restricted to

1 RCW 81.14.010 (16) as amended effective June 12, 2014

only those areas served by sewer. Attached are maps depicting the residential targeted

areas for each urban growth area.

2. A public hearing to consider the establishment of the Residential Targeted Areas

as attached will be held at the Mason County Courthouse Building I, Commission

Chambers, 411 North Fifth Street, Shelton, WA 98584 on Tuesday, 2014 at

9:30 a.m.

Dated this __ day of __________ , 2014

ATTEST:

Clerk of the Board

APPROVED AS TO FORM:

Tim Whitehead, Chief DPA

BOARD OF COUNTY COMMISSIONERS

MASON COUNTY, WASHINGTON

Terri Jeffreys, Chair

Tim Sheldon, Commissioner

Randy Neatherlin, Commissioner

MASON COUNTY BRIEFING ITEM SUMMARY FORM

TO: BOARD Of MASON COUNTY COMMISSIONERS

FROM: Vicki Kirkpatrick

DEPARTMENT: Mason County Public Health & Human Services


PREVIOUS BRIEFING DATES:

EXT:

(If this is a follow-up briefing, please provide only new information)

260 - --

ITEM: Next Steps and follow-up in the relationship with Thurston County regarding the Provision of Mental Health, Chemical Dependency, and Developmental Disabilities through the Thurston County Public Health and Social Services Department and followup to the May 27, 2014 Letter sent by the BOCC to the Washington State Association of Counties regarding future Regional Support Network Regions (RSN).

EXECUTIVE SUMMARY: (If applicable, please include available options and potential solutions)

Background: Prior to 1980 Mason County and Thurston County jointly governed a Health District. Sometime in 1979 a decision was made to dissolve the Health District creating two separate county Public Health Departments. At that time, through an Agreement, by and between Thurston County and Mason County adopted in October 20, 1980 Mason County agreed to send to Thurston County annually "a tax in a sum equal to the amount which would be raised by a levy of two and one-half (2-1/2) cents per thousand dollars of assessed value against the taxable property in the county as provided in RCW 71.20.110 as now existing or as hereinafter amended. The funds raised by said levy shall be paid into the THURSTON Human Services Fund."

Additionally, Mason and Thurston Counties agreed that 2 percent of the liquor taxes and profits for the counties and all cities and towns would be used to support the community alcohol program, as provided in RCW 70.96.096 as now existing or as hereinafter amended. Said funds from Mason County shall be paid into the THURSTON Human Services Fund.

At the same time, a joint resolution of Thurston and Mason Counties was passed that officially dissolved the Thurston-Mason joint Board of Community Health and Human Services. Upon the dissolution of the joint department three Program Administrative Boards were created: 1) Community Mental Health - Drug Abuse Program Administrative Board; 2) Community Alcohol Program Administrative Board; and Developmental Disabilities Program Administrative Board.


In each of the three Boards, Thurston County would appoint no less than 6 and no more than 9 members to each Board and Mason County would appoint no less than 3 and no more than 6 members to the Boards. Additionally, in the Community Mental Health and Drug Abuse Program Administrative Board and the Community Alcohol Program Administrative Board no more than four elected or appointed city or county officials may serve at any one time.

The requirements contained in the joint resolution creating the three Administrative Boards and eliminating the combined department Thurston-Mason Community Health and Social Services Administrative Board have not changed since it was enacted in October 1980. The requirements for Social Services called for the three joint administrative boards separate and distinct from one another are to provide administrative oversight to the three social service program areas.

The intent of the language was, I believe, to recognize the dissolution of the Joint Board of the Joint Department and to replace it with a joint board specific to the remaining joint relationship limited to provision of social services in Thurston and Mason Counties.

Today: Why is the time right to change the relationship with Thurston County and ask for a joint governance role for social services provided in Thurston and Mason Counties?

ID Health Reform, the State's Health Care Innovation Plan, and Second Substitute Senate Bill 6312 change the landscape for the delivery of health and social services.

• By 2015 Regional Support Networks (the mechanism for delivering mental health services) must be fully integrated with chemical dependency services and become Behavioral Health Organizations (the term Regional Support Networks will go away).

• By 2020 the State's innovation plan will require full integration between behavioral health and physical health. This will be a significant undertaking and will significantly impact how all health related organizations function -particularly with the research increasingly demonstrating the link between the social determinants of health and people's health - both physical and behavioral.

• These changes are intended to eliminate the silos in which services have historically been provided and assure a "whole person" approach to health

• Mason County Public Health and Human Services is now directly involved in providing or contracting services to reduce the impacts of mental illness and chemical dependency through implementation of the l/lOth of 1 % Sales and Use Tax for Mental Health, Chemical Dependency, and Therapeutic Courts.

• Mason County has an active Mental Health and Substance Abuse advisory committee engaged in reviewing the data and identifying gaps and establishing priorities for investment in services.

• The Mason County Board of Commissioners are the final decision makers on how the funds are spent in Mason County upon the recommendations of the Mental Health and Substance Abuse Advisory Committee.

ci This bifurcation of policy setting and governance of social services in Mason County does not assure that policy decisions made for Mason County encompass all of the services being provided in Mason County; nor does it assure that policy decisions made by Thurston County reflect the highest


priorities and needs identified by stakeholders in Mason County because there is no current decision-making role for Mason County Commissioners.

ct Mason County is aware that there are other Regional Support Networks have a governance structure inclusive of Commissioners from each of the Counties in the RSN to assure a voice at the governance table for all member counties.

OPTIONS: 1. Continue as is with no change.

a. Pros: familiar and requires no additional time from Commissioners. Thurston County continues to provide the services and the administrative structure to support the provision of social services in Mason County.

b. Cons: Does not respond to changes in the science and legislative and policy changes that have occurred since 1980. Does not provide for Mason County Commissioners to have any input or influence over how state and federal dollars are spent in Mason County. Instead1 Thurston County governs services and service delivery in Mason County.

2. Explore options and potentially seek change that allows Mason County to have a direct governance role and a direct policy role in the delivery of social services -leading to a joint governance board.

a. Pros: i. Provides for more seamless mental health and chemical

dependency services in Mason County by enabling Mason County Commissioners to be involved in decision-making for both state and federal dollars as well as the local sales tax dollars.

ii. Recognizes that Mason County has an active and engaged Mental Health and Substance Abuse Advisory Committee

iii. Provides for a more in-depth and complete understanding of ALL social services provided by all providers.

iv. Ensure Mason County Commissioners have a more in-depth and complete understanding of the mental health and chemical dependency system as a whole as it exists today enabling Mason County Commissioners and the Mental Health and Substance Abuse Advisory Committee to make informed decisions about the future as health care integration occurs.

v. Recognizes that Mason County Commissioners and Mason County Stakeholders knowledge about Mason County can never be duplicated by representatives from another county.

vi. Would allow for Mason County Commissioners and stakeholders to know exactly how Mason County dollars, Medicaid dollars for Mason County covered lives, and other State and federal dollars are being spent.

b. Cons: i. Will require more time and involvement in social services for

Mason County Commissioners - especially the Commissioner(s) who would serve on the governing board

ii. There is a cost associated with more involvement in decisionmaking around social services in terms of Commissioner time and possibly staff time as well.


RECOMMENDED OR REQUESTED ACTION: Contact Thurston County Commissioners to commence conversations to explore options and potentially seek changes to the Agreement between Mason County and Thurston County allowing Mason County Commissioners to be involved in the governance and decision-making for both state and federal dollars expenditures in the Thurston-Mason Social Services provided currently controlled solely by Thurston County. The outcome may be the creation of a joint governance board.

Attachments: 1. Letter of May 27, 2014 to the Washington State Association of Counties 2. Resolution dissolving the joint Thurston Mason Health and Social Services and

establishing three joint Administrative Program Boards for Mental Health and Drug Abuse, Alcohol, and Developmental Disabilities.

3. Agreement for provision of social services and the requisite funding from each county to support the services as required in RCW.

4. Amount of Mason County funds paid to Thurston County 5. Number or percentage of Mason County residents who are Medicaid eligible (based

on classic Medicaid; not expanded as that data is not accurately available yet)


COlJJ:'·ffY BOi\Fill

OF COiVIJVIISSIOl'-fERS

1 ST District

RANDY NEATHERLJN

211d Dis!rict

THv! SHELDON

yc1 District TERRI JEFFREYS

Mason County Building l

411 -North Fifth Street

Shelton, WA 98584-3400

(360) 427-9670 ext. 419

(360) 275-4467 ext. 419

(360) 482-5269 ext. 419

Fax (360) 427-8437

May 27, 2014

Ms. Abby Murphy, Policy Director

Washington State Association of Counties

206 Tenth Avenue SE

Olympia, WA 98501

Re: Washington State Association of Counties' email requesting information

regarding Behavioral Health Regional Services Area Recommendations

Dear Ms. Murphy,

Mason County has been a part of the Thurston/Mason RSN since the inception

of Regional Support Networks (RSN). Second Substitute Senate Bill 6312

anticipates significant changes to the scope of the RSN through the integration

of chemical dependency and mental health services. Additionally, the law

anticipates further integration with the medical care system throughout the RSN

region. These changes will involve new stakeholders in the work that the RSN

does, particularly in those Counties that are not the lead entity such as Mason

County.

Our regular five county region (Mason, Thurston, Grays Harbor, Lewis and

Pacific) currently has two lead RSN counties; with Mason County a part of the

Thurston led RSN, and two other counties which are members of yet another

RSN.

Our five county region (with other counties also invited) has submitted a Letter

of Intent for a $50,000 planning grant with the Health Care Authority with the

intent to become an Accountable Community of Health as defined in the State's

Health Care Innovation Plan and Engrossed Second Substitute House Bill 2572.

If the State intends for the new RSN regions (to become newly named

Behavioral Health Organizations {BHO) on April 1, 2016) to be coterminous with

the Accountable Communities of Health, then that would negate a

Thurston/Mason RSN because the regional boundaries would be different for

the regional RSN/BHO and the Accountable Community of Health. If, however,

the State decides that the two regions do not have to be coterminous to achieve

the same goals, then there is no conflict with a Thurston/Mason RSN region

continuing.

Mason County has not had an opportunity to explore any potential changes

from our current regional RSN to another region or regional approach. That

said, Mason County does have concerns about the current structure in light of

the anticipated changes and expansion of RSN responsibilities through the

integration of the mental health, chemical dependency and mental health

systems. Since the funding associated with these services is primarily Medicaid,

every County is allocated so much funding based on Medicaid eligibility.

Historically, the Thurston/Mason RSN has been solely governed by the Thurston

County Commissioners through the Thurston County Public Health and Social

Services Department. Mason County Commissioners have had no governance

involvement. The RSN currently has an Advisory Board with one Mason County

representative who volunteers her time and does not represent county

government (although she happens to work in the Mason County jail). Given

the integration of the three health care systems (mental, chemical dependency,

and medical), Mason County believes that we should have a direct, shared

governance role in this newly anticipated region. This collaborative approach

would assure that decisions that are made affecting our citizens, providers, and

other stakeholders are not imposed in Mason County without Mason County's

direct participation in the decision making process.

Mason County believes that 2SSB 6312 fundamentally changes the RSN role

along with levels of responsibility and impact such that each sovereign county in

the RSN region should have a direct governance role. In Thurston/Mason, while

Thurston County can easily be the fiscal lead entity, we believe that the

governance should be moved to a regional structure and that Mason County

Commissioner(s) should serve on the regional RSN governing board.

Sincerely,

Commissioner Terri Jeffreys, Chair

Mason County Board of Commissioners

Cc: Commissioners Neatherlin and Sheldon

Vicki Kirkpatrick, Director, Mason County Public Health & Human Services

r' "

A G R E E M E N T

THIS AGREEMENT, made and entered into this day, by and between

the COUNTY OF THURSTON, a municipal corporation, hereinafter re-

ferred to as "THURSTON" and the COUNTY OP MASON, a municipal corpor-

ation, hereinafter referred to as "MASON."

WITNESSETH:

WHEREAS, 'l'I!URSTON and MASON have created joint program adminis-

trative boards for the operation of mental health-drug abuse, alcohol,

and developmental disabilities programs; and

WHEREAS, it is necessary for THUHS'I'ON and MASO!~ to provide for

funding and administration of said programs;

NOW, THEREFORE, in conffideration of the terms, conditions, cov-

enants, and performance, contained herein, the parties hereto agree

as follows:

T PrlRPOSE

The purpose of this Agreement is to provide for funding and administration of mental health-drug abuse, alcohol, and developmental disabilities programs.

II. LEVY FOR DEVELOPMEN'rAL DISABILITIES AND MENTAL HEAL'rH

THURSTON and MASON shall each levy annuqlly a ta~ in a sum equal to the amount which would be raised by a levy of two and onehalf (2-1/2) cents per thousand dollars of assessed value against the taxable property in the county as provided in RCW 71.20.110 as now existing or as hereinafter amended. The funds raised by said levy shall be paid into the THURSTON Human Services Fund. Said funds shall be in the custody of the Thurston County Treasurer.

II I. FUNDS FOR ALCOHOL

A. THURSTON agrees for itself and for all cities and towns within Thurston County that 2 percent of their share of liquor taxes and profits shall be used to support the community alcohol program, as provided in RCW 70.96.096 as now existing or as hereinafter amended. Said funds shall be paid into the THURSTON Human Services Fund and shall be in the custody of the Thurston County Treasurer.

B. Ml\SON agrees for itself and for all cities and towns within Mason County that 2 percent of their share of liquor taxes and profits shall be used to support the community alcohol program, n11 111<>vlc1nd 111 IH-:W 70.96.0'>G nn now 0xlnt-l11q or ,,9 hPrr>i11.1flr>r <.1111e11u•"<l. Saic.1 funtl!J llhnll '"' p11lr! l11l<J 111•• •1•111111::·1·11N """'''" ::1·1v\.,1•11 Fund and shall be in the cuslody of lhe Thurston Counly 'l'u:ii!Jui:1.:r.

J\CREE~H:NT - 1

IV. CUSTODIAN OF FUNDS

THURSTON and MASON agree that the Thurston County Treasurer shall be the custodian of all funds for the administration of the mental health-drug abuse, alcohol and developmental disabilities programs. Thurston County Treasurer shall have the authority to make payments from said funds upon audit by the Thurston County Auditor, pursuant to RCW 71.24.110(2) as now existing or as h~reinafter amended.

V. CONTRACTING PARTY

THURSTON shall have full authority to contract, subcontract and sign annual plans on behalf of both THURSTON and M.ASON for the mental health-drug abuse and alcohol programs.

VI. AMENDMENT

All amendments to this Agreement shall be in writing and signed by both parties.

VII. TERMINATION

This Agreement may be terminated by either party by giving .....Q2_ days' written notice of termination to the other party.

VIII. DURATION

This Agreement shall become effective on [\•_-! ~).:;it 1980, and shall remain in effect until terminated. This Agreement may be amended or terminated pursuant to the terms or conditions of this Agreement.

DATED: {!Jdv bg,i__ ~, ;?f() BOARD OF COUNTY COMMISSIONERS Mason County, Washington

Commissioner , ./

~h~ Commissioner

A'TTEST:

County Auditor and Ex officio Clerk of the Board

DATED: I

BOARD OF COUN1'Y COMMISSiotlERS Thurston County, Washington

..

I -'' ...

,. !, .... 1

!Ill U1~i,11\ i !dil

A HESOLUTION relating to the elimination of the Thurston-Mason Community llealth and Social Services l\drninistrative 13oilrcl; adding new sections 2.96.015, 2.96.021, 2.96.023, 2.96.025, 2.96.027 and 2.96.029; a11cl rc'!.->c<lling S<Cctions 2.96.010, 2.96.020, 2.96.030 and 2.%.040 of the Thurston County Col'.1e (enacted as joint·_ Thurston and f.lason Counl:ies Resolutions Nos. 4586 ilnd 5196).

l'/llER.EAS, the Boards of Counl:y Co11u11issioners of 'fhurston and Mason Counties adopted Resolutions Nos. 4586 and 5196 t)Stciblisl1ing an executive committee kn01~n as the 'fhurston-'.·1uson Community llealth and Social Services /\clminislrutive Board; and

Wl!ERF./\S, said committee has not met or functioned s1.nce February 2, 1978, and is no longr?r nuecl<'d; and

\'/llEHEAS, said committGe should be abolished; and.

\~llEREAS, the coordinating activ.ilics that the cornmi.t:tce WilS

created to perform at-c be.ing perforrnt:d by the 'l'lllffsLon County !!uman ServicGs Department; and

lt/llEHEAS, Chapters 71.24, 70-96 and 71.20 HCW authorize one or 1nore counties to form co1M1unity pro0.i.-;1111 adm.i.nistr11ti.ve boards for mental health--c1rug abuse, i1lr.:oliol, ;111rJ dcve.l<>prucnLal disabilities; and

WHEREAS, changes concerning the program administrative boards need to be made;

NOW, Tl!EREFOHE, BE IT REf)OLVED BY TllE 1101\RD OF COUN'l'Y COM1'1ISSIONERS OF TllUHSTON COUNTY, il11d TllE BO/\IW OF COUNTY COMM I SS 101..JERS OF' tlASON COUNTY, S'l'A'l'E OF' Wf\SllING'l'ON, as foJ.lo1~s:

Section 1. There is hereby added a new seotion to Chapter 2. 96 ;:_. E----u:ie---orhurs ton County Code to read as fol lows:

2.96.015 Creation of Program Administrative Boards. There are hereby established thre~ separafe and d1st1n6t program administrativ1 boards pursuant to Chapters 71.24, 70.96 and 71.20 HCW:

1. Community Mental llealth--Drug Abuse Program Administrative Board.

2. Community Alcohol Program Administrative Board.

3. Developmental lH~rnbilit:ics Pro0ram l\dministrative Board.

Section 2. '!'here is l\~;l(~by added a l1C\v sect ion to Chapter 2. 96 of the Thurston County Code Lo read as follows:

2.96.021 Comrnunity Mental llealth--Drug l\buse. (1) The Com-munity Menta_i_llealth--D-r-ugl\buse Progt·.-1rn /\dministral:.ive Board shall be composed of not less than 9 nor more tlw.n 15 members.

(2) 'I'he Thurston County l.loard of County Commissioners shall a1 point no less than 6 and no more than 9 members of the program administrative board and the Mason County Board of County Commissioners shall appoint no less than 3 and no more than 6 members to the board. All board members shall reside in either Thurston or Mason County at the ti.me of their appointment to the board. At the time of tl\Gir appoinlini.:nt, at least three members shall reside in Thurston County ond at least three members, shilll reside in Mason County. Members shall:

(a) be representative of the r~ommunity;

(b} include consumers;

(c) include minorities; and

(d) include no more than (our elected or appointed city or county officials at any one time.

(3) Each member shall serve a three-year term and until their successors are appointed and qualified. Terms of office shall begin and end on March l and shall be staggered with one-third of the terms ending each year. Members may succeed themselves no more than once and may serve a maximum of six years.

Section 3. '!'here is hereby added a new section to Chapter 2. 96 of the Thurston County Code to read as follows:

2.96.023 Community Alcohol. (1) There shall be created a Conununity Alcohol Program Administrative Board. The board shall be composed of no less than 9 and no more than 15 members.

(2) 'l'he Thurston County Board of County Conunissioners shall appoint no less than 6 and no more than 9 members of the program administrative board and the Mason County Board of County Commissioners shall appoint no less than J and no more than G 11!c1t1bers to the board. All board members shall reside in either Thurston or Mason County at the time of their appointment to the board. At the time of their appointment, at least three members shall reside in Thurston County and at least three members shall reside in Mason County. Membership shall:

(a) be representative of the community;

(b) include consumers;

(c) include minorities;

(d~ include at least two recovered alcoholics; and

(e) include no more than four elected or appointed city or county officials at any one time.

(3) Each member shall serve a three-year term and until their successors are appointed and qualified. Terms of office shall begin and end on March l and shall be staggered with onethird of the terms ending each March 1. Members may succeed themsel~es no more than once and may serve a maximum of six years.

Section 4. There is hereby added a new section to Chapter 2.96 of the Thurston County Code to read as follows:

2. 96. 025 Developmental Disabilities. (1) There shall be created a Developmental Disabilities Program Administrative Board. The board shall be composed of no less than 9 and no more than 15 members.

(2) The •rhurston County Board of Commissioners shall appoint no less than 6 and no more than 9 members of the program

HESOLU'l'ION - 2

-------·~-=---=----~~~-"========

administrative board; the Mason County Board of Commissioners shall appoint no less than 3 and no more than 6 members to the board. All board members shnll reside in either Thurston or Mason County at the time of their appointment to the board. At the time of their appointment, at least three 1.112mbers shall reside in Thurston County and at least three members shall reside in Mason County. Membership shall include but not be limited to:

(a) representatives of public, private or voluntary agencies;

(b) local governmental units which particpate in a developmental disabilities program; and

(c) private citizens knowledgable or interested in services to the developmentally ~isabled.

(3) Each member shall serve a three-year term and until their successors are appointed and qualified. Terms of office shall begin and end on March l and shall be staggered with one-ti11rd of the terms ending each year. 1·lembers may succeed themselves no more than once and may serve a tnilximum of six years.


2.96.027 Comµensation. Progi:0m adininistr0tive board members shall not be compensated for the performance of their duties as board members. Members shall be reimbursed for travel and lodging expenses and mileage in accordance with the provisions of Chapter 2.32, Thurston County Code.


2.96.029 Removal. Any member of a program administrative board may be removed from the program administrative board by a majority vote of tlie Board of County Commissioners of the county from which he/she was appointed. Removal shall be fot good cause. Any program administrative board may recommend removal of one of its members to the appointing Board of County Commissioners by a majority vote of the program administrative board at any regular or special program administrative board meeting. Written notice of the proposed removal recommendation and the grounds for the proposal shall be sent to the mcmb<:<r whose rc~rnova 1 is i:ecorrunc11dcd at least one week prior to the meeting at which the removal recommendation is to be considered. The Board of Counly Commissioners shall consider the removal recommendation and vote on the i·cn1oval at the next regular Board of County Commissioners meeting. The removal-matter may be continued for good cause. The Board of County Commissioners' vote on the r(;)IJ\Oval sliall be final.

!WSOLU'l'ION - 3

Section 7. Sections 2.96.010, 2.96.020, 2.96.0JO and 2.96.040, ThursEon County Code, are hereby ~epealed.

ADOPTED: ~~RA-,;-;/ IW ___ . l\T~I'EST:

~*A~~ Clet:k of tile Board of County Co11ll'1issioners

APPROVED AS TO FORM:

PATRICK D. SUTl!ERLAND PHOSECUTING l\'l"l'ORNEY

8Y: JlklM~__Ll)t'VLtd!"J:= __ Deputy Prosecuti121.JAttorney

1301\ RD OF COUN'I'Y COMr!I SS I OlJSRS Tl1urslon C0ur1ty, Iva shi ng ton

ADOPTED: dldow--'- ~ / Ir s()_ ______ . l\'l'TES'r:

County Auditor and Ex officio Clerk of the Board of County Conunissioners

APPROVED AS TO·FORM:

BYRON McCLANAHAN PROSECUTING ATTORNEY

BOARD OF COUNTY COMMISSIONERS Nason County, Washington

~~ ><--~. /· / (~ -

Commissioner

#-~~~ By<&-~£~~----~-' ss1one~r

~{W--!~secuting Attorney -

l\l~SOLU'l' ION - 4

MASON COUNTY SOCIAL SERVICES DIRECTED BY THURSTON COUNTY

Thurston County makes all decisions around Medicaid funded social services as well as other federal and state funding for both Thurston and Mason County Services. Additionally, Mason County pays Thurston County the statutory mandated funding of 2 Yi cents per $1000 of Assessed Valuation for Mental Health and Developmental Disabilities which for 2013 was $175,2.95.35.

Additionally, Mason County and the City of Shelton "pay" Thurston County 2% of our receipts of the liquor excise tax for chemical dependency services as required by RCW. Historically, we also paid 2% of the liquor profits for chemical dependency services also required by RCW. In 2013, the State took all of the liquor excise tax and the liquor profits to support state programs so no local Mason County funds went to Thurston County for chemical dependency services. With the privatization of liquor sales, liquor profits are no longer a government source of funding, but taxes were increased. We do not currently have information on how much liquor revenue goes to Thurston County since the change because it goes directly to Thurston County and does not come through Mason County or the City of Shelton first since it is collected by the State.

CLASSIC MEDICAID ELIGIBLE LIVES IN MASON COUNTY (Expanded Medicaid is not yet accurately identified)

In 2012 {the latest year of available data) 23.3% or 14,133 unduplicated individuals were eligible for Medicaid. ·

m n

BRIEFING ITEMS FOR MASON COUNTY COMMISSIONERS

JUNE 24, 2014

• Specific Items for Review o Office space for State Auditor o Flu shots provided by Rite Aid o Letter to DNR regarding Kennedy Creek Natural Area Preserve o Two personnel policy updates - religious holiday and accommodation for breast feeding

• Commissioner Discussion

• Divisions Reports/ Status Overview - Bill Kenny •:• Budget

•!• Central Ops

•!• Human Resources

•!• Risk Management

•!• Labor Relations

•!• Boards & Commissions

•!• DEM

•!• IT

·:· Other

***************************************************************************

• Initiation of 2015 Budget Process o Revenue Discussion for General Fund & Special Funds

Commissioner

Administration Human

Resources

Information

Services Labor

Relations Risk

Management

June

Peter Goldmark Commissioner of Public Lands 1111 Washington St. SE, PO Box 47001 Olympia, WA 98504-7001

RE: Kennedy Creek Natural Area Preserve - Conwell Investments Property

Dear Commissioner Gold mark:

The Mason County Board of Commissioners requests immediate action by the Washington Department of Natural Resources ("DNR") to acquire the Conwell Investments property on Oyster Bay in Totten Inlet in Mason County and to include it in the Kennedy Creek Natural Area Preserve {"NAP"). The opportunity to acquire this property and include it within the NAP has only recently arisen, and may only exist for a short period of time.

The Kennedy Creek NAP is an important community asset, has high levels of recreational usage by both Mason County and other South Puget Sound residents, and is a highly visible location entering our county on U.S. Highway 101. Including this property in the NAP will both increase the opportunities for recreational usage and habitat preservation, but will protect the investments already made and maintain this important community treasure. We understand that funds may be available through a combination of temporary funds from a land conservation organization, which would then be reimbursed through available state funds.

To accomplish this project, we request that DNR expeditiously: Expand the boundary of the Kennedy Creek Natural Area Preserve to include the Conwell Investments property so that this property is eligible for DNR purchase if mutually agreeable terms can be worked out between DNR and the landowner;

Request that the Recreation and Conservation Office ("RCO") approve a scope change to WWRP #12-1176 grant contract so that DNR can allocate available grant funds towards the conservation of this property.

Revise DNR's WWRP #14-1254 grant proposal prior to the upcoming Technical Completion Deadline to make this property your top priority for acquisition so that DNR can quickly use any grant funds, if later awarded, towards the conservation of this property.

We recognize that these modifications will require quick action on the part of DNR, RCO, and its staff, and we will assist as needed to support this. If you have questions of the county on this issue, please contact XXX at {XXX) XXX-XXXX.

Sincerely,

BOARD OF MASON COUNTY COMMISSIONERS

Terri Jeffreys Chair

Tim Sheldon Commissioner

CC: Pene Speakes, DNR

Kaleen Cottinghham, RCO

Randy Neatherlin Commissioner

nds

103 - RURAL SALES & USE TAX Established to account for the .09 sales tax credit for economically distressed counties. Revenues may only be used for rural county public facilities to encourage economic development. Items must be listed as an item in the officially adopted county overall economic development plan. RCW Resolution #59-99 Effective 6/8/1999

104 - AUDITOR'S O&M: These resources should be used for ongoing preservation of historical documents of all county offices and departments. RCW 36.22.170 Established fund 1997

105 - ROADS: This fund is for the operation of roadway facilities and services to provide satisfactory and expended for proper county road purposes. RCW's 36.82.010-210 Established app. 1900's

106 - PATHS AND TRAILS: These funds are to establish and maintain paths and trails for pedestrians, equestrians or bicyclists as part of streets, roads & highways. Effective 7 /22/1987 RCW 47.30

109 - ELECTION EQUIPMENT AND HOLDING: These funds will be for the purchase, maintenance, and repair of election equipment. Resolution #1270 Effective 12/8/1980

110- CRIME VICTIMS COMPENSATION: The crime victim's funds are used to give support to victims of domestic violence, burglaries, homicides, etc. and to set restitution hearings to determine amounts criminals are to pay towards compensating victims for crimes that have been committed. RCW 7.68.035

114 - VICTIM WITNESS ACTIVITIES FUND: Established with CTED money to fund staff in meeting the needs of victims of crime in Mason County. Resolution #100-06 Approved 10/3/2006

116 - HISTORICAL PRESERVATION FUND: Established with surcharges on recorded documents to promote historical preservation or historical programs including the preservation of historical documents in Mason County. RCW 36.22.170 Resolution #27-07 Approved 3/20/2007

117 - AFFORDABLE HOUSING: Revenues and surcharges collected on recorded documents to be utilized to prevent homelessness (Senate Bill 2163), affordable housing (Senate Bill 2160) and prevent domestic violence. RCW 36.22.178-operating costs for emergency shelters & licensed overnight youth shelters. Resolution #96-06, #73-05, #29-05 Approved 4/5/2005, 7/26/2005, 9/19/2006

118 -ABATEMENT/REPAIR/DEMOLITION: Building code fees & fines collected, than utilized to pay the costs of abatement, repair, and/or demolition of property as deemed necessary by and as authorized by local building codes and state statutes. Resolution #67-09 08/04/09 (revises 136-98 12/29/98)

119 - RESERVE FOR TECHNOLOGY: Reserve fund established with ER&R funds for technological improvements in communication and information systems. Resolution #67-10 09/14/10 (revises #28-00 04/04/00)

120 -TREASURER'S REET ELECTRONIC TECHNOLOGY: Revenues received from the state for use in development, implementation, and maintenance of an electronic processing and reporting system for real estate excise tax affidavits. SSHB #1240 RCW 82.45.180 Resolution #71-05 Approved07 /26/05

127 - CUMULATIVE RESERVE DEDUCTIBLE INSURANCE: This fund is being utilized to pay costs of claims and lawsuits against the county that are insured by the WA Counties Risk Pool and is a requirement of Mason County's agreement with the risk pool. It is funded by Current Expense transfers and reimbursements for actual expenses paid from Utilities, Roads, Public Health, and ER&R. Resolution 8-89 12/12/88 and RCW 36.33.020 (does not address any of the above) Approved 10/16/97

130 - RESERVE LEGAL #2: Current Expense transfers for payment of unanticipated murder trial costs in the county superior court.

1of4

Mason nds Recap

131 - FOR ACCRUED LEAVE: Revenues in this fund, surplus property sales now, are established for the purpose of paying costs of accrued leave for Current Expense fund employees who retire or otherwise cease employment with the county. Resolution #70-04 08/24/03 (revises

134 - NATIONAL FORIEST SAFETY NET: Public law 106-393 Revenues derived from the National Forest lands be paid to states for use by the counties in which the lands are situated for the benefit of public schools, roads & federal forest rescue. Mason County has elected to receive a full payment. Resolution #63-10 04/24/10 (revises #106-07

135 - TRIAL COURT IMPROVEMENT FUND: Quarterly deposits of funds equal to that received quarterly form the State of Washington for district court judge salaries. To be utilized to fund improvements to superior and district court staffing, programs, facilities, or services as the Board shall appropriate from time to time. RCW 3.58.060 Resolution 03/20/07

138 - FAMILY LAW FACILITATOR: Superior court filing fee and marriage license fee surcharges to be utilized for expenses of a courthouse facilitator program. RCW 26.12.240 Resolution #87-96 06/25/96 (revises #80-96 06/11/96)

140-000 - SHERIFF: BOATING PROGRAM: Using vessel registration fees to finance boating safety program. RCW 88.02.650 Resolution #29-07 03/20/07

140-100 - SHERIFF: SEARCH &. RESCUE/EXPLORERS:

140-110 - SHERIFF: SWAT PROGRAM:

140-200 - SHERIFF: K-9 UNIT:

140-300 - SHERIFF: NARCOTIC INVESTIGATION: Fines, forefeitures and penalties assigned to the fund for usage related to enforcement of federal, state and local laws pertaining to controlled substances. To include, but not limited to: training, equipment, informants, fees and controlled buys. RCW Resolution #3-86 01/07 /86

140-400 - SHERIFF: CHAPLAIN: Resolution #86-07 07 /24/07

140-500 - SHERIFF: VOLUNTEERS: Perform community services. Resolution #65-09 07 /25/09

140-600 - SHERIFF: HONOR GUARD:

140-700- SHERIFF: RESERVES:

140-800 - SHERIFF: PRISONER COMMISSARY: Resolution #7-88 01/12/88

140-900 - SHERIFF: NON-VIOLENT OFFENDER PROGRAM: DUI/DWLS offender program to assist offenders convicted in District and Superior Courts and other non-violent offenses through alternatives to sentencing. Resolution #38-09 05-12/09

145 - OAKLAND BAY SHELLFISH PROTECTION DISTRICT: Resources received to pay the costs of the Oakland Bay Shellfish Protection District. Resolution #37-08 03/25/08 (revises #49-07)

150 - PUBLIC HEALTH: RCW 70.01-10.290 Health services offered to the residents of Mason County.

160 - LAW LIBRARY: The law library shall be free to the judges of the state, to state and county officials, and to members of the bar, and to such others as the board of trustees may by rule provide. Payments for

updates a fee the law librarian. &.

of

Mason

163 - LODGING TAX Revenues used solely for the purpose of paying all or any part of the cost of tourism promotion, acquisition of tourism-related facilities, or operation of tourism-related facilities. RCW 67.28.080 Resolution #17-05 03/08/05

- MENTAL HEAL TH: Annual tax levy to provide funds for the coordination and provision of community services for persons with developmental disabilities or mental health services. Mason and Thurston County created a joint program for the operation of community mental health, drug abuse, alcohol and developmental disabilities programs. RCW 82-14-460 Thurston County Agreement-effective 1980 New tax passed for 2012 - Resolution #75-11 11/01/11

180 - TREASURER'S M&O : This fund is used for tax foreclosure and personal property taxes. Fees and costs applicable too distrait and sale of personal property for delinquent taxes and tax foreclosure of real property. RCW 84.56.020

190 - VETERANS' ASSISTANCE: Taxes for relief of honorably discharged veterans and the indigent wives, husbands, widows, widowers and minor children of such indigent or deceased veterans. RCW 73.08.080 Resolution #27-05 04/05/05

192 - SKOKOMISH FLOOD CONTROL: The formation of a district to improve the flood control and drainage facilities in the Skokomish River Water shed area. Resolution #15-81 03/09/81 (revises

from 06/28/76)

194 - MASON LAKE MGMT DIST: Mason Lake funds. Resolution #121-08 11/18/2008 in conjunction with RCW 36.61.120 (revises resolution #120-08 11/18/08 & #112-08 10/14/08 & #106-08 10/08)

199 - ISLAND LAKE MGMT DIST# 1: Island Lake funds. Resolution #18-98 #44-98 05/05/98 in conjunction with RCW 36.61.120

Ordinance

205 - MC PUBLIC WORKS FACILITY GO BOND 2007: Utilized to pay the costs of the 2007 Mason County Public Works Facilities Bond used for construction of new facility. Effective 2/26/2007

210- N. BAY/WASTEWATER BOND FUND: Utilized to make bond payments for the N. Bay Wastewater System.

250 - MC LIMITED TAX GO BOND 2008: Utilized to pay (REET 1 funds) the costs of the 2008 Mason County Limited Tax GO 2008 Bond. (Used to purchase 3rd & Pine property). Effective 2/26/2008

350 - CAPITAL IMPROVEMENT /REET 1: Revenues from this fund utilized for Mason County local capital improvements. Projects to be specified in a capital facilities plan element of the county's comprehensive plan. Resolution #12-93 Effective 01/19/1993 RCW# 82.46.010

351 - CAPITAL IMPROVEMENT /REET 2: Revenues from an additional excise tax shall be used for public works projects of a local government for planning, acquisition, construction, reconstruction, repair, replacement, rehabilitation or improvement of streets, roads, highways, sidewalks, street and road lighting systems, traffic signals, bridges, domestic water systems, storm and sanitary sewer systems and planning, construction, repair of parks. RCW #82.46.035 Resolution #121-01 Effective 11/20/2001

402- LANDFILL: This fund utilized for solid waste operations & three drop box stations in Mason County.

403/404 - WASTEWATER NO BAY/CASE INLET: This fund is utilized to operate the North Bay/Case Inlet wastewater facility and repay loan and bond payments for project.

405-

3 of 4

Special Recap

406 - Administration fund for utility operations.

411 - RUSTLEWOOD WATER AND SEWER: This fund is used for Rustlewood water and sewer systems.

- BEARDS WATER: This fund is used for Beards Cove water and sewer systems.

413 - BElFAIR WASTEWATER: This fund is used for the cost of the design, development, construction, & operation of Belfair Wastewater & Water Reclamation Utility facility. Res

428 - CUM RESERVE LANDFILL : This reserve fund is for the accumulation of resources to finance landfill closure costs and other related needs of the landfill. Resolution #9-91 Effective 01/22/91

429 - CUM RESERVE BEARDS COVE: This reserve fund is used to finance a new storage tank and other purposes as recommended by the Beard's cove homeowner's Association or the Utilities Division and approved in public hearing by the county commissioners. Effective 05/05/1992

480 -STORM DRAINAGE SYSTEM DEVELOPMENT FUND: Revenues to pay costs of updating storm water policies, regulations, and developing a storm water management plan. Effective 3/20/2007

501 - EQUIPMENT RENTAL & REVOLVING: Internal Service fund for county roads & all funds vehicle, computer and information systems. RCW 36.33A.030

502 - UNEMPLOYMENT COMPENSATION: Allocations from each department in the county based on the number of FTE's/employees and pays the quarterly unemployment compensation. Approx. 1998

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7.11 HOLIDAYS FOR REASONS OF FAITH OR CONSCIENCE

Employees are entitled to two unpaid holidays per calendar year for a reason of faith or conscience or an organized activity conducted under the auspices of a religious denomination, church, or religious organization, as pursuant to SB 5173 - 20 l 3-14 (or successor legislation).

The employee may select the days on which the he or she desires to take the two unpaid holidays off with their supervisor's approval. The unpaid holiday may be compensated through utilization of vacation or comp time or by making alternative work schedule arrangements and following the department's customary process in which to request approval and scheduling of time off. Such requests shall not be unreasonably denied unless the absence wo duly disrupt operations, impose an undue hardship, or the employee is necessary to m · ublic safety.

The two holidays allowed by this section must be take not caiTy over from one year to the next.

calendar year, if at all; they do

H:\Personnel Policy\7.11 Holidays for Reasons of Faith or Conscience 061920.docx 14 3

BREAKS AND MEAL PERIODS

Employees will be allowed up to a one (1) hour unpaid lunch period as approved and scheduled by the employee's supervisor. Employees may take one (1) fifteen-minute break for every four (4) hours worked. Breaks should be mrnnged so that they do not interfere with County business or service to the public. The scheduling of meal periods may vary depending on depaiiment workload. Meal periods are unpaid and usually one hour in length. Lunch periods and breaks shall not be combined and they may not be used to shorten an employee's workday.

BREAK TIME FOR NURSING MOTHERS PROVISION:

Purpose and Overview The intent of this policy is to support Mason County the requirements of Section 7 of the Fair Labor S

o are breastfeeding and to meet 29 U.S.C. 207) as amended

10). This policy applies by the Patient Protection and Affordable Care to all Mason County employees.

Procedures This policy provides the following ·

1. A reasonable amount of time 2. Private and secure rooms to ex 3. Employee responsibilities 4. Education ands 5. 6.

_ Breastfeed Lactation Time -:-nunt of time to express milk or breastfeed

teaks and the duration may vary. In the early ically need two to three breaks during an eight

breast milk alone will take 15-20 minutes. However, y dep g on additional factors, such as the location of the

by (proximity to sink, milk storage area, etc.)

Reasonable accomm e made to provide breaks of adequate timing and length to suppo1i the ongoing pro breast milk. This may necessitate total break time in excess of that regularly scheduled o mporary basis during the breastfeeding experience. Managers and employees will discuss requested accommodations and any schedule adjustments needed. Nursing mothers may request a flexible work schedule, subject to approval by management, to address their individual needs (e.g. allow employee the flexibility to come in early or stay late, or use a portion of their lunch period, to make up time).

2. Private and Secure Rooms to Express Milk or Breastfeed (Lactation Room) Federal guidelines provide that a bathroom may NOT serve as a lactation room. Lactation rooms shall be:

private (window coverings are required);

H:\Personnel Policy\4.6 Breaks and Meal Periods - Add Break Time for Nursin.docx 6/19/20

" secure (lockable from the inside, if possible); " accommodating (comfortable seating, a table, and power outlets);

reasonably close to the employee's work area; " provided with a sign to designate the space is in use.

Although not required, when possible, the lactation room should also: " Be near a sink with hot water and soap for hand washing and equipment cleaning. • Have a place where expressed breast milk can reasonably be stored. This does not mean

refrigeration must be provided but, employees must be allowed to bring insulated food containers and ensure there is a place to store a pump ontainers while they are at work.

Employees in outlying work locations that do not hav with their managers, an intermittent or temporary 1 Designated lactation rooms may exist at some scheduling information can be found at: { M

If no lactation room or other suitable space is ava assistance or questions at extension 8.

3. Employee Responsibilities Any necessary equipment (breast pum employee's workstation o nother sto Employees are respon · Breast milk may be staff refrigerator.

d lactation room should anange, as a lactation room.

· a list of rooms and

hould be securely stored at the employee and manager. sing antimicrobial wipes.

· n a tightly closed container in a

tion for breastfeeding through the

ver breastfeeding-related resources and services. Contact er to inquire about resources available. th Nurse at x400 for additional resource information.

ent or Retaliation Mason County is co porting its employees who are nursing mothers. As with any right conferred under the , nursing mothers who express milk or nurse their infants during the workday are protected r m discrimination, harassment or retaliation for doing so. In addition, Mason County does not tolerate discrimination, harassment or retaliation. Such action is a violation of this policy and any employee engaging in such misconduct may be subject to discipline, up to and including termination.

Any county employee who experiences or witnesses what may be discrimination, harassment or retaliation toward a nursing mother, is strongly encouraged to address it by asking the person to stop the behavior; and/or reporting the alleged incident to the immediate supervisor, any other member of management within the agency, or to Human Resources.

H:\Personnel Policy\4.6 Breaks and Meal Periods - Add Break Time for Nursin.docx 6/19/2014 4:05

6. Employee Notification 0 Human Resources shall notify all employees of Mason County's Breastfeeding Accommodation Policy and Procedures upon adoption. 0 Employees will receive a copy of the Breastfeeding Accommodation Policy and Procedures during New Employee Orientation. " Human Resources or management shall provide a copy of the Breastfeeding Accommodation Policy and Procedures when they become aware of an employee preparing for an approaching child bilih or maternity leave.

H:\Personnel Policy\4.6 Breaks and Periods - Add Break Time Nursin.docx 6/19/2014

Documents

MASON COUNTY COMMISSIONER BRIEFING INFORMATION FOR …€¦ · Public Works -Brian Matthews & Melissa McFadden Utilities & Waste Management -Brian Matthews & Tom Moore Facilities,