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Maryland Pharmacy Programs Claims Processing Training
January 2007
Affiliated Computer Services (ACS)
Agenda Implementation Information Coordinated ProDUR – MCO/PBM
Information Call Center Information Operational Information (All Programs) Operational Information (By Program) Clinical Information (By Program) Conclusion
Program Learning Objectives
Understand and explain how the POS system works.
Know the differences between the old and new POS processing system
Be able to operate the system at Provider level and educate Providers Staff
Understand processing procedures on PDL, Mental Health drugs, HIV, and drugs requiring PA
ACSPrescriptions Benefit Management (PBM)
Serve 32 programs nationwide – including Medicaid, senior programs, and workers’ compensation programs
Process more than 200 million pharmacy claims annually.
Manage States’ drug spend of more than $14 Billion.
Manage 14 million covered lives, or 1 in every 3 Medicaid eligibles nationwide.
ACSPrescriptions Benefit Management (PBM)
Process over 2 million calls and faxes in our call centers annually
Process an average of 100,000 prior authorizations each month.
Manage a retail pharmacy network of 56,000 providers, approximately 80% of all pharmacies nationwide.
Administer federal and supplemental rebate programs and collect over $100 million in manufacturer rebates
Implementation Information
February 4, 2007 is the official implementation date.
Down time – FH will cease processing at 11PM February 3, 2007.
ACS will be processing no later than noon on February 4, 2007.
Follow internal downtime procedures during this outage
Operational Program Changes General Information
Claims will only be accepted in the NCPDP Version 5.1 Claim Format via POS
There is no batch claim submissions accepted
Coordinated ProDUR - MCO/PBM Information
The ACS POS system has a mechanism, which at the pharmacy level, with one transmission, will electronically link the payer with all recipient drug information necessary to perform Coordinated ProDUR.
MCO Services Specialty Mental Health Services Medical Assistance Program Services Providers will submit a single transmission only. Coordinated ProDUR editing is “message only”
Coordinated ProDUR
ACS will process claims for the Mental Health Carve-out drugs then send any drug that are denied to the MCO for processing. All claims MUST be sent to the following:
BIN: 610084 PCN: Use current ACS code submitted Group ID – Use current number submitted
ACS Call Center
Staffed by Customer Service Representatives and Pharmacy Technicians
Pharmacist on site 8:30 am to 5:00 pm and on call 24 hours per day
Includes multi-lingual support servicesWill Handle: Claims inquiries Clinical inquiries Program specific and general inquiries Prior Authorizations
ACS Call Center
All Programs Call Center
PA Call Center number Phone: 1-800-932-3918 Fax: 1-866-440-9345
Technical Call Center number Phone: 1-800-932-3918 Fax: 1-866-440-9345
Hours of Operation: 24/7/365
ACS Call Center
Henderson facility handles overflow and after hours
PAC Eligibility Services Call Center information Call Center Number – (800) 226-2142 General questions about the PAC Program Maryland residents requesting an application Maryland residents who have applied but no
decision has been made - questioning status of application
Applicant questioning a determination decision
Maryland Medicaid
(OOEP)
Medicaid Pharmacy Program Specific Information
BIN 610084
PCN DRMAPROD
Group ID MDMEDICAID
Provider ID NCPDP Number
Prescriber ID DEA Number
Recipient ID Medicaid ID Number
Copays
Fee for Service = $1.00 / 3.00
PAC copays = up to $2.50 for generics and up to $7.50 for brand name drugs
NH = NO copays; Pregnancy = NO copays (PA type = 4) Family Planning medications = no copay
MMI State Funded Foster copay = $1.00 / 3.00 (no exceptions)
MCO/HMO copay - up to $1.00 for generics and up to $3.00 for brand name drugs
Copay Exceptions
Patient is pregnant Patient drug is a family planning medication. Long Term Care (LTC) claims Preferred Drug List (PDL) – 3 day emergency
supply
Dispensing Fees
Brand not on PDL: $2.69 PDL and generic: $3.69 LTC/Hospice
Brand not on PDL: $3.69;
PDL and generic: $4.69 Partial Fills:
½ dispensing fee at initial fill ½ dispensing fee at completion fill Copay paid on initial fill.
Generic Mandatory
The system will deny brand drugs when a generic is available
Edit 22 (M/I /DAW code) and the message text: “Generic Available – Physician to call State at 410-767-1755, Medwatch form required”
When submitted as Brand Medically Necessary (DAW = 1) with the exception of the following (pay at EAC): Levothyroxine Brimonidine eye drops
Generic Mandatory
The system will cover brand drugs billed as generic with DAW=5 without preauthorization
Claims for brand drugs will be rejected with NCPDP edit 22 (M/I DAW code) and the message text: “Generic Available – Physician to call State at 410-767-1755, Medwatch form required”
The system will accept the following Dispense as Written (DAW) values (NCPDP field 408-D8):
0 - Default, no product selection1 - Physician request5 - Brand used as generic 6 - Override
Coordination of Benefits (COB)
ACS will process a claim for TPL when: There is presence of COB on the Recipient Eligibility
file There is presence of COB submitted on a claim with
an Other Payer Amt. Paid. Claims that are submitted without COB information
when there is presence of COB on the eligibility file will deny with NCPDP reject 41 – Submit claim to other payer.
Claims submitted with an Other Coverage Code 8 – Copay Only – are not accepted by Maryland Medicaid.
LTC / Hospice
The system will determine LTC claims by the following conditions:
Claim contains Patient Location Code = “04” (NCPDP field 307-C7)
Facility ID (NCPDP field # 336-8C) is on list of institutions
Pharmacy Provider ID is on the list of LTC providers
Note: Existing "NH" provider numbers = LTC providers / institutions
LTC / Hospice
The system will determine Hospice-Only claims by the following conditions:
Claim contains Patient Location Code = “11” (NCPDP field 307-C7)
Client Specific Reporting field on Recipient Eligibility file = "HI"
The Date of Service is within an active coverage span on the Recipient Eligibility file
Facility ID (NCPDP field # 336-8C) is on list of institutions (see appendix in Provider Manual)
Note: The system will deny Hospice claims that do not have both a Patient Location code = “11” and a Client Specific Reporting field on Recipient Eligibility file = "HI”
LTC / Hospice
ACS will determine RECIPIENTS with BOTH LTC/HOSPICE
LTC/Hospice claims will be determined by the following distinct conditions:
Client SPECIFIC REPORTING field = "HI" on the recipient's enrollment record with a date span that includes DOS, AND
PATIENT LOCATION (NCPDP field # 307-C7) = "11", AND
FACILITY ID (NCPDP field # 336-8C) any value on the list of institutions, AND
LTC / Hospice
ACS will determine RECIPIENTS with BOTH LTC/HOSPICE
LTC/Hospice claims will be determined by the following distinct conditions:
(continued from previous slide) Designated LTC providers in the SERVICE PROVIDER
ID (NCPDP field # 201-B1) The system will deny non-LTC claims for unit dose
medications with certain exceptions; claims will deny with error 70 (drug not covered) and message text: “Unit Dose Package Size”
Age Limitations
Maryland Medicaid will enforce the following age restrictions:
Non-legend chewable tablets of any ferrous salt when combined with vitamin C, multivitamins, multivitamins and minerals, or other minerals in the formulation
Topical Vitamin A Derivatives, HIC3 = L9B; and Route = Topical
Ferrous sulfate covered for recipients < 12 years
Prior Authorizations
Methods to obtain a Prior Authorization: Contact the specified Call Center Complete and fax a Prior Authorization request
form Smart PA
Prior Authorizations
Maryland Medicaid Staff Days supply exceeding maximums Growth Hormones Synagis (Palivizumab) Female Hormones for a male and vice versa Nutritional supplements (see MD PA form for
clinical criteria) Recipient Lock-In Price (long-term PAs only) OxyContin Quantity (during business hours) Antihemophilic Drugs (claim pended in X2 and
evaluated manually by State)
Prior Authorizations
Maryland Medicaid Staff (continued) Duragesic Patch excess quantity (during business
hours) Topical Vitamin A Derivatives Opiate Agonists for Hospice and Hospice/LTC Antiemetic excess quantities Serostim Botox Orfadin Revlimid Revatio Brand Medically Necessary
Prior Authorizations
ACS ProDUR Call Center Prior Authorizations Quantity (Note Oxycontin, Duragesic Patch
exceptions) CNS Stimulants Actiq Anti-Migraine excess quantities Atypical Antipsychotics (dosing quantity) Oxycontin, Duragesic Patch Qty (for after
hours/weekends)
Prior Authorizations
ACS Technical Call Center PDL - Non-Preferred drugs Early Refill Maximum dollar limit per claim ≥ $2,500 Age Restrictions Maximum Quantity overrides
Prior Authorizations
Maryland CAMP Office Depo Provera Lupron Depot
SmartPA
SmartPA
New Clinical PA rules engine ACS stores both medical and pharmacy claims
history. Claim is submitted, looks at both while reading the
rule. Smart PA will issue a PA if claim and history meet criteria without pharmacy or physician intervention.
SmartPA
Prior Authorizations handled by SmartPA CNS Stimulants Actiq Anti-Migraine excess quantities Atypical Antipsychotics (dosing quantity) Serostim Botox Synagis Growth Hormones
SmartPA
Prior Authorizations handled by SmartPA Anti-emetic Topical Vitamin A Orfadin Revlamid Revatio Nutritional Supplements Oxycodone
Breast and Cervical Cancer Diagnosis and Treatment Program (BCCDT)
BCCDT Program Specific Information
BIN 610084
PCN DRDTPROD
Group ID MDBCCDT
Provider ID NCPDP ID Number
Prescriber ID DEA Number
Recipient ID BCCDT Recipient ID
Copays / Dispensing Fee
BCCDT Recipients do not have copays
Dispensing fee structure:
BRAND products = $2.69 Generic Products = $3.69 Partial Fill dispensing fee will be paid ½ at the
initial fill and ½ at the completion fill
Generic Mandatory
BCCDT has a generic mandatory program in place. The system will deny brand drugs when a generic is
available with NCPDP Reject 22 (M/I Dispense As Written/DAW code) when submitted as Brand Medically Necessary (DAW = 1).
The system will accept the following Dispense as Written (DAW) values (NCPDP field 408-D8): 0 - Default, no product selection 1 - Physician request 5 - Brand used as generic
Coordination of Benefits / Copay Only
Rules for copay only claim submission: $60.00 maximum on all copay only claims.
Amounts greater than $60.00 will have to be approved by BCCDT
BCCDT will pay copays for PAC recipients only if claims contain an "8" in NCPDP field 308-C8, Other Coverage Code.
The system will reject PAC claims where the Other Coverage Code is not equal to ‘8’ (Copay Only) with reject code edit 70 (Drug Not Covered) and the message text “BCCDT Only Reimburses Co-payments – Please bill PAC”
The following fields must be populated when submitting a copay only claim:
Other Coverage Code (308-C8) = 8 Other Amount Claimed Submitted Count = 1 Other Amount Claimed Submitted Qualifier = 99 Other Amount Claimed Submitted = copay amount and
must equal the amount in Gross Amount Due Gross Amount Due = copay amount and must equal the
amount in the Other Amount Claimed Submitted
**No COB Segment is submitted with a Copay only claim.
Coordination of Benefits / Copay Only
Coordination of Benefits /Qualified Medicare Beneficiary (QMB)
BCCDT will pay coinsurance for QMB recipients if claims contain an other coverage code of 3 or 4 for Med-B covered drugs only.
The system will reject claims for Medicare B covered drugs for QMB recipients where the other coverage code is not equal to “3 or 4”; the response will contain reject code edit 70 (Drug Not Covered) and the message text “BCCDT Only Reimburses Non-Covered Medicare B covered drugs"
Coordination of Benefits / QMB
QMB recipients have pharmacy coverage except for drugs covered by Medicare B such as Xeloda- then BCCDT pays only denied claims. Pharmacies must bill Medicare and then Medicaid and BCCDT will be the payer of last resort for coinsurance.
ACS will deny COB claims for Medicare B covered drugs such as Xeloda, if the Other Coverage Code (OCC) is not equal to “2” with edit 41 (bill other insurance) and the message text: “Bill Medicare B”.
Coordination of Benefits / QMB
BCCDT will cost avoid for Medicare D recipients Providers are required to ensure COB claims for
Medicare D to contain “77777” in the Other Payer ID (NCPDP field 340-7C).
The Other Payer ID is not required for non-Medicare D carriers
Drug Coverage (BCCDT)
OTC drugs are generally not covered except for the drug listed in the grid in your Pharmacy Provider Manual.
Unit drugs are generally not covered except for noted exceptions.
Don't cover meds for pts in LTC facilities
Prior Authorizations
BCCDT providers can obtain prior authorizations from two sources:
BCCDT Office ACS Technical Call Center
Prior Authorizations
The MD BCCDT staff will handle the following prior authorization requests:
Early Refill - For requests outside established criteria PA/Medical Certification - authorization based on
diagnosis DME/DMS for HCFA 1500 billing - exception: needles,
syringes that are paid through POS PA denials handled by MD BCCDT will return the
following message text in the response: “Prior Authorization Required, call MD BCCDT (410) 767-6787, M-F, 8:30 am – 4:30 pm”.
Prior Authorizations
The ACS Call Center will handle the following prior authorization requests on behalf of MD BCCDT:
Early Refill Maximum dollar amt ≥ $2500 Brand Medically Necessary - DAW 1, with exceptions Day supply for approved situations PA denials handled by ACS will return the following
message text in the response: “Prior Authorization Required, Call ACS at 1-800-932-3918 (24/7/365)”
Maryland AIDS Drug Assistance Program (MADAP)
MADAP General Information
BIN 610084
PCN DRMAPROD
Group ID MADAP
Provider ID NCPDP ID Number
Prescriber ID DEA Number
Recipient ID MADAP Recipient ID
Copay / Dispensing Fee
MADAP recipients do NOT have a copay
Dispensing Fee Brand Products = $3.69 Generic Products = $4.69 Partial fills = ½ + ½ dispensing fee.
Coordination of Benefits / Copay only
MADAP will allow the submission of copay only claims.
The following guidelines must be followed in order for a claim to be processed correctly. If the guidelines are not followed, the claim will deny for one of many reasons.
Coordination of Benefits / Copay Only
NO COB SEGMENT SUBMITTED OCC = 8 Other Amount Claimed Qualifier = 99 Other Amount Claimed = Amount of copay –
must equal the Gross Amount Due Gross Amount Due = Equal Other Amount
Claimed/Amount of copay
Drug Coverage
The MADAP maintenance drug list = antiretroviral therapies (NNRTIs, NRTIs, PIs, Fusion Inhibitors).
Nutritional Supplies and OTC drugs are NOT covered.
All drugs included in the MADAP formulary are covered. This list can be found in the Pharmacy Provider Manual.
Prior Authorizations
Providers can obtain a PA from one of the following entities, depending on the drug being denied:
ACS Technical Call Center ACS PA Call Center MADAP SmartPA
Prior Authorizations
The ACS Technical Call Center will handle the following prior authorization requests for MADAP:
Early Refill Quantity Limits Price - Per claim limit = $2500.00
The following drugs will be handled through SmartPA first, then if more information is needed – the ACS PA Call Center will handle the request:
Epoetin Alpha (Epogen, Procrit) Filgrastim (Neupogen) Oxandrolone (Oxandrin)
MADAP Handles all other PA requests.
Smart PA Exception Codes
4701 PA required, Call ACS at 800-932-3918
4702 Required diagnosis not met
4703 Non-PDL. Try preferred agent. Call ACS at 800-932-3918
4704 No documentation of risk
4656 Max quantity allowed is exceeded
4669 Medication may be inappropriate for patient
4680 Recipient had not failed alternate treatment
Smart PA Exception Codes
4697 Recipient does not have Hx of recommended concurrent therapy
4698 Drug should not be used as montherapy for required indication
4877 No indication of continuation therapy
4731 Drug should be billed to Encounter
4706 Age requirement not met
4707 Specialty Prescriber required
Maryland Kidney Disease Program
(KDP)
General Information
BIN 610084
PCN DRKDPROD
Group ID MARYLANDKDP
Provider ID NCPDP Number
Prescriber ID DEA Number
Recipient ID Medicaid ID
Copays/Dispensing Fee
Maryland KDP has NO copays for it’s recipients.
Dispensing Fees: Brand Products = $2.69 Generic Products = $3.69 Partials fills = ½ + ½ dispensing fee
Generic Mandatory
KDP has a generic mandatory program in place that must be followed. When providers submit a claim for a drug that has a generic equivalent and there is no active PA on file or appropriate DAW code, the claim will deny with an NCPDP Reject code “22” – M/I DAW Code.
Generic Mandatory
KDP accepts the following DAW codes: ACS will ensure that the only valid DAW codes
will be 0, 1, 5 and 6: 0 - default, no product selection 1 - Physician request 5 - Brand used as generic 6 – Client Override
DAW 6
KDP allows the use of DAW 6 for medications determined by KDP as follows (pay at EAC):
Duragesic NDCs: 50458003305, 50458003405, 50458003505, 50458003605, 50458003705
Rebetol NDCs: 00085119403, 00085132704, 00085135105, 00085138507
Flonase NDCs: 00173045301
LTC
The KDP system has no LTC recipients Claims will reject when submitted with LTC
identifiers (NCPDP field 307-C7, Patient Location = 3 – Nursing Home or 4-Long Term/Extended Care) with NCPDP edit 70 and message text: “LTC Claims Not Allowed for Reimbursement”.
Maximum Quantity
A max quantity limit of 350 for the following Immunosuppressive oral tablets/capsules will be enforced.
Azathioprine Cyclosporine Mycophenolate Mofetil (Cellcept) Sirolimus (Rapamume) Tacrolimus (Prograf)
Maximum Quantity
The maximum quantity limit for OxyContin is 120.
Note: This is a per fill quantity limit, not an accumulation limit.
Minimum Quantity
There is a minimum quantity limit of 100 tablets for Ferrous sulfate 325mg tablets
A minimum quantity limit of 480 ml for ferrous sulfate elixir (220mg/5ml) will be applied.
KDP will enforce a minimum quantity limit of 60 tablets for non-legend chewable tablets of any ferrous salt when combined with vitamin C, multivitamins, multivitamins and minerals, or other minerals in the formulation
Unit Dose
The system will deny claims for unit dose medications with the exception of drugs listed with error 70 (drug not covered) and message text: “Unit Dose Package Size”.
Prior Authorizations
Providers can obtain a Prior Authorization from one of the entities listed below:
ACS Technical Call Center KDP-Nutritional Supplements
Prior Authorizations
The ACS Technical Call Center will handle the following prior authorization requests for KDP:
Early Refill Quantity Limits Price per claim limit ≥ $2500.00
Prior Authorizations
The KDP staff will handle the following prior authorization requests: Nutritional supplements for specific NDCs DME/DMS for HCFA 1500 billing - Exception:
needles, syringes, blood glucose test strips
Providers can reach the KDP prior authorization staff at 410-767-5000 or 5002, M-F, 8:00 am – 4:30 pm.
Conclusion
Maryland Pharmacy Programs Website:
http://mdrxprograms.com
Available on the website: Pharmacy Provider Manual Forms to fax prior authorizations
Maryland Medicaid MADAP
ACS looks forward to working with you and the programs of Maryland DHMH to make this a very successful program.
Questions ?