MARYLAND ASSOCIATION OF OSTEOPATHIC PHYSICIANS ANNUAL MEETING

EXHIBITOR PROSPECTUS

ANNUAL MEETING 2018

Brian S. Kahan, DO, President

September 14-16, 2018

Gaithersburg, MD

EXPERIENCE THE VALUE OF PERSONAL CUSTOMER INTERACTION

MARYLAND ASSOCIATION OF OSTEOPATHIC PHYSICIANS

MAOP Annual Meeting

NEW PRODUCTS AND SERVICES

TIME TO SPEAK WITH REPRESENTATIVES

A CHANCE TO DEMO NEW PRODUCTS

NETWORKING OPPORTUNITIES

INNOVATIVE APPROACHES

SOLUTIONS TO QUALITY

NEW TRENDS IN MEDICINE

EXCELLENCE IN PATIENT CARE

EDUCATIONAL OPPORTUNITIES

EXCEPTIONAL PRODUCTS AND SERVICES

WHAT ATTENDEES LOOK FOR

A Message From the Executive Director

WE INVITE YOU TO JOIN OUR TEAM OF EXHIBITORS AND SPONSORS AT THE MAOP ANNUAL MEETING

The Maryland Association of Osteopathic Physicians invites you to join our

team of exhibitors at our Annual Meeting at the beautiful Gaithersburg Mar-

riott Washingtonian Center this September 14-16, 2018. Your participation as

an exhibitor connects you with a network of leading physicians from across

the state and beyond.

Exhibiting with the Maryland Association

of Osteopathic Physicians provide a ter-

rific opportunity to interact with our phy-

sicians in a casual setting allowing you to

introduce and familiarize them with your

products and services. Our physicians are

on the cutting edge of technology and are

engaged in the marketplace while eager

to learn how to help and best serve their

patients.

Exhibit space is limited to maintain an intimate atmosphere and provide

quality and friendly in-person and relationship building time with the doctors.

We invite and encourage you to review the attached materials detailing the

opportunity to exhibit with and/or sponsor our organization. For more infor-

mation or to reserve your space, please contact me via email

(swilson@marylanddo.org) or by dialing (610) 664-4466.

Sincerely,

Stephanie Wilson

Stephanie Wilson

Executive Director

MAOP Annual Meeting

EXHIBIT HOURS

Exhibitor Package

CONNECTING YOUR BUSINESS TO THE TECHNOLOGY RESOURCES

Entire Conference: $1,200.00

Daily Fee: $850.00

Included in Exhibit Space

Included in the exhibit fees are one six foot table,

draped and skirted and two chairs as well as use of

the MAOP discount when booking hotel rooms at

the Gaithersburg Marriott. Your company logo will

be displayed on our website for six weeks prior to

the conference and you will be featured in our

Monthly Update.

Friday, September 14

8:30 am – 6:00 pm

Saturday, September 15

7:30 am – 6:30 pm

Sunday, September 16

7:30 am – 10:15 am

Exhibit Set Up

Friday, September 14

6:30 am – 8:30 am

MAOP Annual Meeting

Sponsor Packages

CONNECTING YOUR BUSINESS TO THE TECHNOLOGY RESOURCES YOU NEED

GOLD SPONSOR $3000.00 EXCLUSIVE

Prime Exhibit Space

Complimentary Registration for 3 Representatives

Sponsorship of General Session Breakfast with a 1 Hour Presentation Spot

Sponsorship Signage with Prominent Company Name

Special Recognition on MAOP Website

PLATINUM SPONSOR $5000.00 EXCLUSIVE

Prime Exhibit Space

Complimentary Registration for 4 Representatives

Sponsorship of General Session Lunch with a 1 Hour Presentation Spot

Sponsorship Signage with Prominent Company Name

Special Recognition on MAOP Website Home Page

SILVER SPONSOR $2500.00

Exhibit Space

Complimentary Registration for 2 Representatives

Sponsorship of President’s Reception with a 15 Minute Welcome Spot

Special Recognition on MAOP Website

CORPORATE SPONSOR $2000.00

Exhibit Space

Complimentary Registration for 2 Representatives

Special Recognition on MAOP Website

EXHIBIT HOURS

Friday, September 14

8:30 am – 6:00 pm

Saturday, September 15

7:30 am – 6:30 pm

Sunday, September 16

7:30 am – 10:15 am

Exhibit Set Up

Friday, September 14

6:30 am – 8:30 am

TOP REASONS TO EXHIBIT

Decision makers are the ones attending this meeting. These are the leads you want! These are the leads you keep! Our highly responsive audience includes DOs, MDs, physician assistants and practice managers eager to learn about your new-est product and services. We have planned our education-al program to include exclusive exhibit times and plan to have lunch and breakfast meetings in the exhibit area.

Exhibitors are free to demon-

strate their latest products and

services. Demonstration of prod-

ucts and services add the ele-

ment of interactivity that con-

nects the prospect to your fu-

ture.

RULES AND REGULATIONS

Application Application for exhibit space should be made immediately but no later than May 1, 2018 and must be submitted with a deposit of 50 percent of the total space rental. Sales & Order-Taking The purpose of the exhibit is to further the edu-cation of meeting attendees through product and service displays and demonstrations. Sales and order taking are permitted provided all transac-tions are conducted in a manner consistent with the professional nature of the meeting. No sign-age or advertising of products pricing will be allowed without prior approval of MAOP. Prod-ucts for sale must be the exhibitors’ own unal-tered, marketed products and the products or services must be pertinent to the attendees’ professional interest. The Maryland Association of Osteopathic Physicians reserves the right to restrict sales activities that it deems inappropri-ate or unprofessional. Exhibitors conducting sales and order taking are required to obtain city and/or county occupational licenses and shall be responsible for collecting and remitting all city, county and state sales taxes. Regulations Governing Payment A deposit of 50 percent of the total space rental must accompany your application. The balance is due no later than September 1, 2018. Applica-tions received after September 1 must be accom-panied by full payment. No company will be allowed to exhibit unless full payment for exhibit space has been received. Failure to comply with the above request constitutes cancellation of the contract and the space will be subject to resale without full refund. Cancellations MAOP’s receipt of an exhibitor’s notice of cancella-tion from June 5 through June 10, 2018, subjects the exhibitor to liquidated damages equal to 50 percent of the total cost of space assigned. Receipt of a notice of cancellation after September 5, 2016 sub-jects the exhibitor to liquidated damages equal to 100 percent of the total cost of space assigned. In the event the canceled space is resold, the liquidated damages will revert to 50 percent. All cancellations must be received in writing at the MAOP. Character of Exhibit MAOP reserves the right to decline or prohibit any exhibit or any part of any exhibit or proposed exhibit, which in its sole discretion is not suitable to or in keeping with the character of the exhibi-tion. This reservation is all-inclusive and pertains to any person, company, products or printed material. Noise in Exhibit Hall All sound equipment must be regulated so that it does not disturb neighboring exhibits. Man-agement reserves the right to determine at what point sound constitutes interference with

others and must be discontinued. Subletting of Space No exhibitor may assign or sublet the whole or any portion of space allotted, or exhibit therein any product other than those manufactured or sold by the exhibitor in the regular course of business, nor permit any representation of any firm not exhibiting to solicit business or take orders in the space. Violation of the above will risk cancellation. Floor Plan Revisions In the event of conflicts regarding space requests, or conditions beyond its control, the MAOP re-serves the right to revise the floor plan. Publicity A list of exhibitors is published in the official program, which is supplied to all physicians and physicians-in-training attending the meeting. In addition, a concentrated attend-ance promotion is under way at both national and regional levels to ensure a record attend-ance. Fire Department Regulations No combustible decorations, such as crepe paper, tissue paper, cardboard corrugated paper, shall be used at any time. All packing containers are to be removed from the floor and must be stored under tables or behind displays. Excelsior or shredded paper is not to be used in crating merchandise. Installation, Opening & Closing Time Space will be available for setting up exhibits at the Kimpton Hotel beginning Friday, September 14 at 6:30am. Exhibit hours will be Friday, September 14 from 7:30 a.m. – 6:00 p.m., Saturday, September 15 from 7:30 a.m. – 6:00 p.m., Sunday, Septem-ber 16 from 7:30 a.m. – 10:30 a.m.. Dismantling CANNOT be initiated until 10:00 am on Sunday, October 22. All exhibits must be removed by 3:00 pm on Sunday, September 16. Liability It is mutually agreed that it is the duty and re-sponsibility of each exhibitor to install and put into place the exhibit before the opening of the exhibition and to dismantle and remove the exhibit immediately after the close of the exhibi-tion; that all property shipped to or shipped by the exhibitor for installation or display at the exhibition is at the sole risk of the exhibitor. It is mutually agreed that the MAOP and the Hyatt shall not be liable to an exhibitor for any damage to or for loss or destruction of an exhibit; or the property of an exhibitor or injuries to his person resulting from any cause; all claims for any such loss, damage or injury being expressly waived by the exhibitor.

MAOP Annual Meeting

TOP REASONS TO EXHIBIT

With a three-day exhibit, the

MAOP Annual Meeting offers

virtually unlimited opportunity

to re-establish old contacts and

generate new ones. These are

physicians who are interested in

how YOUR solutions will ad-

vance and improve their patient

care.

The MAOP exhibit hall educates

attendees by providing infor-

mation, services and products

and presenting industry trends

pertinent to the field of medi-

cine. Therefore, taking orders

and selling exhibited products is

permitted.

SHIPPING AND STORAGE OF MATERIALS

Packages for MAOP may be delivered to Gaithersburg Marriott three (3) days prior

to September 14, 2018. Incoming packages will not be charged. There is a $7.00 per

box charge to move boxes from the Marriott loading dock to the meeting space.

There is a $75.00 per pallet charge to move boxes from the loading dock to the

meeting space. Clients are responsible for return shipping of packages. The following

information should be included on all packages:

Your Name

MAOP (Stephanie Wilson)

Gaithersburg Marriott Washingtonian Center

9751 Washingtonian Boulevard

Gaithersburg, Maryland 20878

(301) 590-0044

HOTEL ROOM ACCOMMODATIONS

MAOP and Gaithersburg Marriott Washingtonian Center have allocated a block

of rooms for the MAOP Annual Meeting at a rate of $99.00 per night for reserva-

tions made by August 10, 2018.

MAOP Annual Meeting

TOP REASONS TO EXHIBIT

With a three-day exhibit, the

MAOP Annual Meeting offers

virtually unlimited opportunity

to re-establish old contacts and

generate new ones. These are

physicians who are interested in

how YOUR solutions will ad-

vance and improve their patient

care.

The MAOP exhibit hall educates

attendees by providing infor-

mation, services and products

and presenting industry trends

pertinent to the field of medi-

cine. Therefore, taking orders

and selling exhibited products is

permitted.

MAP OF EXHIBIT AREA

MAOP Annual Meeting

Company Contact Name

Address

City State Zip Code

Phone ________ FAX

On Site Contact Email

On Site Contact Email

Exhibit Fees and Sponsorship Opportunity

_____________ Exhibit Space $1200.00

_____________ Platinum Sponsor $5000.00

_____________ Gold Sponsor $3000.00

_____________ Silver Sponsor $2500.00

_____________ Corporate Sponsor $2000.00

Payment Information

Total Amount Due $______________

Exhibitor Booth Selection: 1st Choice Booth #________2nd Choice Booth #________3rd Choice Booth #________

Please see Diagram of Exhibit Space in this packet and we will do our best to accommodate your request.

IMPORTANT: All products and/or services to be exhibited MUST be listed in space provided.

Products and/or services to be exhibited:

APPLICATION FOR EXHIBIT SPACE AND SPONSORSHIP for MAOP Annual Meeting 2018

Total Amount Due $______________

Method of Payment: Check Enclosed #________________ Please make checks payable to MAOP

Please sign and return this contract with payment to:

Maryland Association of Osteopathic Physicians

Attn: Bethany Steyer, Events Coordinator

857 Montgomery Avenue, Unit 2, Penn Valley PA 19072

(610) 664-4466 Phone ~ (866) 925-8568 Fax

In accordance with the rules and regulations governing the exposition to be held September 14-16, 2018 in connection with the Maryland Association of Osteopathic Physicians Annual Meeting at the Gaithersburg Marriott Washingtonian Center the undersigned hereby makes application for exhibit space and agrees, upon application, to remit a deposit of 50 percent of the total space rental and further agrees to remit the balance in full no later than May 1, 2018. Applica-tions received after May 1 , 2018 must be accompanied by full payment. Applications are evaluated by the MAOP on a first-come, first-served basis. MAOP shall be the sole judge as to whether to accept an application and has the right to accept or deny application regardless of cause. No company will be allowed to exhibit until full payment for exhibit space has been received. Failure to comply shall be interpreted as rejection of contract and the space will be released.

In making this application, the undersigned agrees to comply with all rules and regulations set forth in the enclosed Ex-

hibitor Prospectus and all policies, rules, terms and regulations adopted after publication of the original Prospectus. The

undersigned agrees to hold harmless and indemnify the MAOP against any and all liability (including reasonable attor-

neys’ fees and costs) incurred as a result of applicant’s violation of any application procedures or the rules, terms and

regulations in the Exhibitor Prospectus.

Signature of Authorized Exhibitor Agent Date Printed Name of Authorized Agent

PAYMENT INFORMATION

Face-to-Face interactions and meetings build

relationships and trust

Education and training are highly effective in a

live setting

Leverage your visibility and access to your core

audience

In person meetings result in more effective ex-

change of ideas

In person meetings provide the human con-

nection that powers business

EXPERIENCE THE VALUE OF FACE-TO-FACE

BUSINESS CONNECTIONS

FUTURE DATES

SEPTEMBER, 2019 in ANNAPOLIS, MD

MARYLAND ASSOCIATION OF OSTEOPATHIC PHYSICIANS

857 Montgomery Avenue, Unit 2 Penn Valley, PA 19072

(610) 664-4466 phone (866) 925.8568 fax

www.marylanddo.org

MAOP Annual Meeting