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M A R YA M B O R T O N , L A B S A F E T Y A D V I S O RE N V I R O N M E N TA L H E A LT H , S A F E T Y A N D E M E R G E N C Y M A N A G E M E N T
S E P T E M B E R 2 0 1 4
Laboratory Safety Officer Training
Outline
Roles and Responsibilities Principle Investigators Environmental Safety Compliance Officer Lab Safety Advisor Lab Safety Officers
Resources Contacts Key Documents Key Equipment Training How often do I update…?
Hazardous Waste SAA Lab Waste Guide Sharps
Principle Investigators
Each Principal Investigator plays a critical role in the implementation of the Chemical Hygiene Plan.
The PI has primary responsibility for chemical hygiene and EH&S compliance in his or her laboratory.
Environmental Safety and Compliance Officer
Under the authority delegated by the Deans and Senior University Administration, the ESCO for each school or administrative unit is responsible for promoting and maintaining a safe, healthful and environmentally responsible workplace.
The ESCO for SEAS is Dr. Anas Chalah.
Lab Safety Advisor
That’s me!Works with laboratories to integrate safety into lab operations and
promotes safe work practices Conduct inspections, compliance reviews, and hazard assessmentsAssist laboratories in performing risk assessments for new
projects, and make recommendations on appropriate lab safety practices.
Prepares and conducts Lab Safety trainingsResponds to, and investigates laboratory-related accidents and
exposures.Prepares, updates, and drafts policies, guidelines, and procedures
for biological, chemical, and physical hazards and processes.
Lab Safety Officers
That’s you!
Be familiar with Chemical Hygiene Plan contents and Department-specific lab safety policies/procedures.
Assist your principal investigator in assuring that your lab group complies with the Chemical Hygiene Plan and develops Standard Operating Practices.
Assist Department Chemical Hygiene Officer and/or local EHSEM (EH&S) representative as needed.
Lab Safety Officers
Weekly
• Conduct or delegate weekly Satellite Accumulation Inspections • Test emergency eye wash stations• Ensure that new lab members are taking required EHS trainings and document the lab-specific
orientation• Disseminate information between EHS staff / SEAS Safety Committee Chair and your lab group.
Monthly
• Attend SEAS safety committee meetings from August to June. Be sure to send a substitute if you are unavailable.
• Work on follow-up items between meetings. • Disseminate information between EHS staff / SEAS Safety Committee Chair and your lab group
Annually
• Accompany EHS staff and on-site vendors during lab audits. Provide follow up to recommendations after your lab has been inspected.
• Conduct and host peer lab inspections. Report on peer lab inspections that you performed. Provide follow up to recommendations after your lab has been inspected.
• Disseminate information between EHSEM staff / SEAS Safety Committee Chair and your lab group
Lab Safety Officers
When necessary
Report all accidents / incidents to Principal Investigator, EH&S staff and SEAS Safety Committee Chair.
Communicate training requirements to group members
Serve as emergency evacuation monitor for your lab group
Update LabPoint Door Signage and Department of Homeland Security CFATS list
Disseminate information between EH&S staff and SEAS Safety Committee Chair and your lab group
Resources
Contacts
SEAS Safety Committee Chair and ESCO: Dr. Anas ChalahDesignated EHS Staff for SEAS: Maryam BortonSEAS Building Manager: Don ClaflinHoffman and LISE Building Manager: Tom Tribble and Mitra NathasinghDesignated EHS Staff for EPS and LISE: John SweeneyDesignated EHS Staff for Physics: Tiffany LeeDesignated EHS Staff for Northwest: Brad ParsonsFire Safety/Life Safety: Mark Collins Ergonomics: Mary Streeto Biosafety: Sid Paula Laser Safety: Xiaowei Yan Radiation Safety: Corinne ManceviceHazardous Waste: Lance Schumacher
Key Documents
Chemical Hygiene PlanEmergency Response GuidePeer Review Lab Inspection Form
This has been updated – make sure to use the 2014 version!Laboratory Safety Orientation ChecklistPPE Assessment ReportAccident Report formLabPointEmergency Evacuation Plans
Key Equipment
Emergency showersEyewash stationsFire extinguishersChemical spill kitsFirst aid kits
Training
Laboratory Safety Training – required of all new laboratory personnel (unless working in lab that is only computational)
Biosafety / Bloodborne Pathogens Training - required for Cambridge lab personnel who work with recombinant DNA, human cell lines and/or potentially infectious materials.
Laser Safety Training – required for researchers working with or near Class 3b and 4 lasers.
Radiation Safety Training – required for work with ionizing radiation or use x-ray generating equipment.
Training
Transportation of Hazardous Materials and Dangerous Goods Shipping Training - required for all individuals who package and ship regulated chemical and/or biological materials. Note: Other trainings are required for shipping dry ice, liquid nitrogen, fixed
bio samples, etc.
Use of Machine or Woodworking Tools – If you intend to work with any machine or woodworking tools anywhere on campus you must receive training from the Physics/SEAS Instructional Instrument Lab manager Stan Cotreau. Further information: http://www.physics.harvard.edu/services/machineshop/
How often do I update?ONLINE TOOLS - http://ehs.harvard.edu/tools Update Frequency
Training Management System (TMS) - Hazard Profile Annual, or when work performed in lab changes
Training Management System (TMS) - Lab RosterNew researcher arrival or departure (will receive AAAD email notification)
Personal Protective Equipment (PPE) Assessment ToolAnnual, or when work performed in lab changes
LabPoint Door Placards
Annual, when emergency contacts change, or work performed in lab changes
INSPECTIONS Update Frequency
SEAS Peer Inspection Annual
EHS Inspection Annual
EHS Biosafety Inspection (for COMS-registered labs) Annual, may coincide with EHS Inspection
Laser Equipment Certification Every two years
Fume Hood/Biosafety Cabinet Certification Annual
HAZARDOUS WASTE FrequencySafety Officer SAA Inspection WeeklyEHS Quarterly SAA Inspection QuarterlyEHS 99% SAA Inspection Monthly
ONLINE TRAINING CLASSES FrequencyGeneral Laboratory Safety (LAB100, refresher LAB200) AnnualLaboratory Biosafety (LAB103, refresher LAB203) AnnualLaser Safety (RPO102, refresher RPO202) Every two yearsRadiation Safety (RPO101, refresher RPO201) Every two years
Hazardous Waste
Satellite Accumulation Areas
1. Do containers have an affixed Harvard Hazardous Waste Tag?
2. Do containers have a hazard box checked?
3. Do containers have the correct hazard box checked?
4. Are containers labeled with words and not formulas or abbreviations? (no abbreviations, IUPAC nomenclature or structures)
5. Are containers in secondary containment? (i.e. a plastic tub)
6. Are containers in adequate condition for transport?
7. Are containers properly closed, no funnels left in place or caps left off?
8. Are containers with incompatible materials separated?
9. Are containers of virgin chemicals stored separately from waste, are research chemicals not stored in same plastic tub with waste chemicals?
10.Ensure there are no duplicate undated waste containers.
11.Ensure there are no containers past the MA three day rule. The waste label should be dated when the container becomes filled or otherwise ready for disposal. The container must be removed from the satellite area within 3 days of this date.
HAZARDOUS WASTE FrequencySafety Officer SAA Inspection WeeklyEHS Quarterly SAA Inspection QuarterlyEHS 99% SAA Inspection Monthly
Can be found online at the EHS website under Lab Waste Management.
Sharps disposal
THERE ARE 2 TYPES OF SHARPS CONTAINERS: Black for chemically contaminated sharps Red for biologically contaminated sharps
Needles: Avoid use if possible Do not recap Place in sharps container after use
Pasteur pipettes Used or clean
Razor blades, ScalpelsAny item considered to be a physical sharp (can puncture or
cut the skin) goes into the sharps container Sharps containers go into the biowaste when 2/3 full