Maritime ERP Solution for Business · PDF file•ERP system for Maritime industry ... CHARTERING COMMERCIAL -OPERATIONS ... Cargo Ship COA TC / Voyage Calculation Fixture Note Voyage

Maritime ERP Solution for

Business Optimization

3rd September 2014

2One System for Shipping Success

Agenda

•ShipNet Introduction

•ERP system for Maritime industry (General / high level) ERP Value for Commercial Manager

ERP Value for Ship Manager

•ERP system for Business Optimization

e-Documents

e-Procurement

Occurrence Management

•OCR (Optical Character Recognition) for Business Optimization

•Questions

ShipNet Introduction


Some of the customers in our community

300 Customers in total:-• 190+ use the Financial module• 150+ use the Commercial module• 90+ use the Procurement module• 40+ use Technical module

International Platform:-

• Athens• London• Oslo• Dubai• Connecticut• Singapore• Chennai• Tokyo


ShipNet “One System” Picture

FINANCIAL - ACCOUNTINGCOMMERCIAL -OPERATIONSCOMMERCIAL - CHARTERING

ScenarioCargoShipCOA

TC / Voyage Calculation

Fixture Note

Voyage Account

Position Book

Invoicing

DA

TECHNICAL - SAFETY TECHNICAL- PMS PROCUREMENT

OccurencesForms & Manuals

Risk Ass.

PMS Inventory RequisitionPurchase

Orders

SHIP Connect Agent Connect

ScenarioCargosVesselsCOA’s

TC / Voyage Estimation

Fixture Note

Voyage Account

Position Book

Invoicing

Financial AccountingDA

FINANCIAL INTELLIGENCE

ERP system for

Maritime industry

(General / high level)


ERP system for Maritime industry (Benefits)

• Specialized for Maritime Business Requirements

• Full Group Financial Management and Accounting System

• Comprehensive, Flexible and User Friendly

• Strong Reporting Capabilities

• Full user access controls and complete audit trail

• Increases transparency and Automates processes due to integration

• In an integrated environment majority of transactions are recorded automatically


ERP Value for Commercial Manager

For the Charterer or Operator who wants to match cargoes with vessels to optimize

fleet utilization, ERP enables an end to end voyage planning and management

toolkit that is completely integrated with financial and vessel reporting systems. All

data in a single system


ERP Value for Ship Managers 1

For the Fleet manager who wants real time information, ERP Fleet module

provides one stop for reporting of performance across all areas of vessel management on a fleet, multi fleet or

single vessel basis


For the Chief Engineer seeking all information sources in one system ERP

Fleet module provides linked management of Occurrences, PMS,

Inventory Control Procurement, Risk Assessment, Noon and Port Reporting,

and Documentation

ERP Value for Ship Managers 2

ERP solution for Business

Optimization (e-Documents)


E-Documents (Documents Control)

System to manage and control:

• Manuals• Shore, Safety, Cargo, ISM, ISPS and training material

• Fleet and Management Notices• Safety Bulletins, Trouble Summaries, Fleet Notices

• External Documentation• Class Notices, Yard & Makers Manuals

• Responsibility Management• Tracking of individual compliance


E-document motivations & benefits

• Provide a simple standard for distribution and viewing of all documentation both on shore and onboard

• Centralized management and revision handling of all documents and manuals

• Creating a safer and more consistent operational environment through providing the correct information to the correct personnel at the correct time

• Establishing corporate-wide standards allowing centralized KPIs and unified training of staff

• Increasing transparency between ships, management companies or head office


Optimization (e-Procurement)


ACCOUNTINGTECHNICAL AND

PURCHASING

VESSEL

15

RFQ

Quote

PO(s)

Estimates

Actual Figures

Delivery / Part Delivery

PaymentRelease

Purchasing

Invoice

Requisition(Manual /

System)

Material

Receipt

Review & Approval Process

Suppliers

Accounting

E-Procurement

PaymentRelease


• Historical prices

• Compare various suppliers quotes in one screen

– System suggests the cheapest option

• Budget controls during the buying process

• Supplier evaluations

• Contract and Price list management

• Quotes in local currencies automatically converted to company base currency for easier comparisons and understanding

E-Procurement motivations & benefits


Optimization (Occurrence

Management)


Occurrence Management for example

• Near Miss

• Inspections

• Audits

• Accidents

• Non Conformities

• Medical/Illness

• Technical Incident


Occurence Management motivations & benefits

• To provide a simple and consistent capture, reporting and follow up mechanism of Occurrences for all vessel and Shore staff.

• Enable continuous efficient analysis of reported events to enable fleet wide safety improvement

• Provide Fleetwide KPI Reports

• SI can concentrate their focused job

OCR (Optical Character

Recognition) for Business

Optimization


Paperless Invoicing (Eye-share Integration)


Invoice Approval workflow


Approval by tablet and smart phone

END