MARIAN RUTH SHAW7019 Sassy Tree LaneMillington, TN 38053Mobile: 512-560-0709Email: ruthshaw08@sbcglobal.net.net

PROFILEOrganized, articulate Administrative/Finance Professional with over 20 years of progressively responsible experience in the strategic areas of administrative operations, information management, and events/meeting planning. Excellent organizational, research, and communications capabilities. Demonstrated ability to prioritize tasks, meets time-sensitive deadlines, and work independently to achieve goals. Strong problem solving and decision making skills with the ability to develop and implement effective action plans. Exceptional interpersonal, communication, attention to detail and public relations skills that allow the development of strong rapport on all levels. Adept at analyzing and resolving problems and developing and instituting the needed procedures and responses.

02/2015-01/2016 - Sales Associate (Part Time) – Lowes, 8490 Highway 51 N, Millington, TN 38053, Supervisor: Kristin Bobo 901-873-8350* Supported check out and other functions as needed including preparing quick-load items, replenishing shelf stock, and using power equipment * Processed sales and returns using a cash register, and addressing customer complaints. Assisted customers with all of their shopping needs, * Provided customer service, including identifying and resolving customer issues, assisting customers in locating product, greeting customers, answering phones and building relationships with customers.

02/20132-10/2014 – Sales Associate (Part Time) – Macy’s, 7155 Kew Avenue, Rancho Cucamonga, CA 91739, Supervisor: Human Resources 909-646-3333 * Assisted customers in all aspects of service fulfillment by demonstrating proficient use of proprietary devices and applications; proactively create enhanced shopping experiences through the heightened use of tools, technology and collaboration* Determined customer needs based on personal features and other customer preference related factors* Opened and closed registers. Recovered floor merchandise and maintained a safe environment for customers.

11/2011 to 8/2012: Administrative Specialist, Austin Police Department, Emergency Communications, 5010 Old Manor Road, Austin, TX 78723Supervisor: Marcia Brooks, 512-974-0943* Composed, formatted, finalized, interpreted, distributed, researched, compiled, calculated, analyzed, processed and maintained data in various forms using a variety of office equipment and software applications, including spreadsheets and databases.* Reviewed, evaluated, and analyzed a variety of complex administrative issues and determine appropriate courses of action that may include changes to administrative processes.* Scheduled and coordinated meetings. Maintained office calendar. * Verified the accuracy and completeness of various reports, including purchasing, accounts payable, and personnel information. Maintenance of personnel reports.* Assisted manager with department budget information and order and maintain adequate inventory of supplies.

4/2010 to 8/2011; Ultra Electronics, ATS, 4101 Smith School Road, Austin, TXSupervisor: Shane Shepherd, 512-327-6795*Held a current Secret Clearance.

*Prepared reports, letters, presentations, product delivery forms, and related documents; prepares and submits monthly status reports as required.*Made travel arrangements for staff and prepares and audits expense reports.*Attended departmental program/project/team meetings and took minutes.*Assisted managers in preparing for meetings with staff and customers.*Produced key documents and presentations for the Program Managers.*Prepared for meetings with documentation, research, files, coordination with attendees to improve effectiveness of Project Manager's time.*Assembled monthly significant activities reports for Senior Management Team

08/2008 to 03/2010; Department of the Army, Corps of Engineers, 7400 Leake Ave, New Orleans, LA 70118; Supervisor, Michael Farabee, 504-862-2292.* Held an active Department of Defense Secret Clearance* Administered files and data management, personnel actions, training, etc. necessary to accomplishing the overall responsibilities of the branch.* Performed queries and retrieved data for use in the preparation of standard and nonstandard reports and to respond to inquiries from the public and other Federal/State agencies.* Reviewed incoming mail and distributed mail to director and staff. Evaluated all correspondence to ensure conformance to administrative and security requirements. Reviewed and typed all correspondence, reports, publications, and other materials from rough draft to final form, ensuring accuracy, proper formatting, spelling and grammar.* Utilized complex database applications, inputting and updating records. Prepared and processed Congressional letters. Maintained internal suspense for correspondence.* Prepared, maintained and transmitted time and attendance reports. Maintained supervisor’s calendar and used own initiative to prioritize and schedule appointments.* Coordinated travel arrangements for all staff members, including travel orders, and airline, hotel, and car rental reservations. Liquidated all travel claims in a timely manner.

12/2006 to 07/2008; Department of the Navy, Naval Air Station, Lemoore, Safety Office, 767 Franklin Ave, Lemoore, CA 93246;Supervisor, Shawnna Charron, (559) 998-3936.* Maintained mishap investigation data and submitted reports in Safety database system, planning, managing, and administering safety and occupational health programs* Analyzed and compiled data into charts and/or presentations for trend analysis to show increase/decrease of mishaps, lost work days, property damage, etc.* Reviewed correspondence for correct grammar, punctuation, spelling and format accordingly with the Naval Correspondence Manual or other established procedures.* Responsible for performing administrative and clerical duties for the department.* Prepared spreadsheets, reports, graphs and charts using Microsoft Excel and Access. Prepared slide presentations using Microsoft PowerPoint.* Arranged and processed all travel requests and claims. Maintained office calendar, files and records.* Provided support for the Emergency Operations Staff. C4I administrator. Working knowledge of emergency management, disaster recovery programs and associated statutes, regulations and policies; disaster recovery planning/operations, grants management, program management practices. Researched, organized and wrote reports on trends, conducted disaster/hazard analyses, prepared briefings, and provided support to the recovery process.

08/2005 to 03/2006; Department of the Army, Corps of Engineers, 167 N. Main Street, Memphis, TN 38103; Supervisor, Harris Vandergriff , 901-544-3606.* Assisted management on personnel employment matters. Processed new employees and provided them with information on job duties for position.* Processed travel arrangements using Defense Travel System. Liquidated travel claims in a timely manner.* Conducted inventories on equipment and properties. Assisted with investigation in instances of damaged, lost or stolen property. Prepared data summary reports for budget execution.* Conducted research, information compilation and data management. Answered phones and received visitors.

* First responder to Hurricane Katrina Disaster Relief efforts.* Program management to include budget preparation, and experience in working with a variety of software applications to support EMO program management* Formulated performance measurement, qualitative and quantitative data analysis, and the design and implementation of surveys and other types of evaluations.* Helped set up the Louisiana Recovery Field Office for over 1500 deploying employees in support of the disaster relief efforts.* Coordinated and assisted with federal right of entry documents, emergency clearance and removal of debris at the direction of the Federal Emergency Management Agency. Communicated orally with senior-level officials of other Federal agencies, senior representatives of State and local governments, the public and private organizations having responsibilities in emergency management.

08/2002 to 10/2004; Department of the Navy, EFANW/ROICC Field Office, 1155 Lexington, Oak Harbor, WA 98278-2400;Supervisor, LCDR Eric Hawn, (360) 257-3085.* Analyzed command and subordinate budget submissions, conducted independent budget analysis, and provided commanders with advice as necessary.* Prepared requisitions and purchase orders, and ensured adherence to policies and regulations* Provided advice and guidance to Contractors regarding open solicitations on FedBizOpps.com, Procurement Classification Codes and closing dates for bids.* Researched and compiled data for projects, supplies and services, engineering change proposals, forward pricing rates, cost estimating relationship factors, final overhead rates, contract change notifications, subcontract proposals, and other actions requiring cost/price analysis. * Invoices - Reviewed and prepared invoices submitted by contractors for payment. Verified accuracy of the billings and liaison with DFAS (Defense Finance Accounting Service) to resolve problems. * Travel - Processed all travel arrangements using Defense Travel System (DTS) and maintained records. Office Timekeeper - Ensured all timekeeping is complete.* Payrolls - Responsible for checking all contractor payrolls against Dept of Labor wage determinations, identifying deficiencies and coordinating actions with appropriate personnel for corrections.* Document Preparation – Expert in preparation of various types of correspondence including Navy and standard business format. Reviewed correspondence for grammar, punctuation, spelling and format.* Supplies - Maintained and ordered office supplies as needed. Answered phones and received visitors directing them to appropriate personnel. Prepared and maintained official contract files and records.

May 1994 – July 2002Department of the Navy, Great Lakes, ILDepartment of the Navy, San Diego, CADepartment of the Navy, Rota, Spain