March Meeting

Broad Run High School

Band Boosters Association

2015-03-10

February Minutes

CalendarMarch 2015

Sunday Monday Tuesday Wednesday Thursday Friday Saturday

1 2

Dining for Dollars

@ Chin Chin

3 4 5 6

Concert Assessments

7

Concert Assessments

8 9 10

BBA Parents Meeting

11 12 13 14

Winter Guard @ Norfolk

15 16 17 18 19 20

Spec Set Up

21

SPARTAN SPECTACULAR

22 23 24 25

Cluster Concert

26 27 28

WG & IDL @ AIA

Championships

29 30 31

CalendarApril 2015

Sunday Monday Tuesday Wednesday Thursday Friday Saturday

1 2 3 4

Winter Guard @ TBD?

5 6

Dining for Dollars

@ Chin Chin

7

BBA board meeting

8

All-State

9

All-State

10

All-State

11

All-State

12

Dining for Dollars @

Chipotle

13 14

BBA Parents Meeting

15 16 17 18

Solo & Ensemble

19

4:00 Tastefully Simple

20 21 22 23 24 25

26 27 28 29 30

CalendarMay 2015

Sunday Monday Tuesday Wednesday Thursday Friday Saturday

1 2

3 4

Dining for Dollars

@ Chin Chin

5

BBA board meeting

6 7 8 9

10 11 12

BBA parents meeting

13 14

Jazz on the Lake

15 16

17 18 19 20

Marching Band Commitment

Meeting

21 22 23

24 25 26 27 28

Spring Concert

29

BANQUET

30

Band Director

• William “Bram” Smith

In the News (on the website)

On BRHS homepage about the event

In the News (on the website)

“Read More” will give the URL to the Spartan Spec Event web page…

In the News (on the website)

On BRHS homepage, look down under headlines and events…

In the News (on the website)

Also on the County website headlines …

Old Business: Tax Status Update

The Board is in the process of reviewing options with the National Booster Association to present at the April parent meeting.

Financials

• treasurer@brhsbba.org

FUNDRAISING

Fundraising opportunitiesSpartan Spectacular Event

Dining (on-going monthly)

No Frills

Spring fundraiser

Dining MarchChipolte

Sunday, APRIL 12th

Between 5PM – 8PM

Dining NET $1112.00 (as of January)

No FrillsEvent: Thirty One Gifts Party Fundraiser• On-line www.mythirtyone.com/jewels31• Contact: Michele Hall on Facebook

No Frills NET $636.00 (as of January)

Stay tuned! • Details to come at the April Parent meeting• Proposed on-line, no cost, donation-based to

reach extended audience

Spring Fundraiser

New Business, Elections:BBA Board Job Descriptions

PresidentPreside at all meetings of the Association and maintain order.Coordinate the Association’s activities with the Band Director. Appoint the committee chairpersons, with the exception of Publicity, Fundraising, and Budget.Serve as a member ex-officio of all committees except the Nominating Committee.Ensure that the Association adheres to all Loudoun County Public School policies.Enforce a strict observance of the constitution and bylaws of the association.Serve as chairperson of the Executive Committee. First Vice-President Chair the Publicity Committee.Perform duties of the President in the absence of or at the request of that officer. Perform other duties as designated by the President. Second Vice-President Chair the Fundraising Committee.Serve on the Budget Committee.Perform duties of the First Vice-President in the absence of the First Vice-President or at the direction of the President; or perform the duties of the President in the absence of both the President and the First Vice-President or at the request of the President.Perform other duties as designated by the President. 

New Business, Elections:BBA Board Job Descriptions

Treasurer

Chair the Budget Committee.

Present the annual budget, as prepared by the Budget Committee, for adoption by majority vote of the Regular Members. The portion of the budget affecting the Marching Band must be approved no later than June of the previous Fiscal Year. The full annual budget must be approved in September.

Collect and deposit all funds of the Association.

Maintain a full and accurate account of expenditures and receipts.

Arrange for disbursement of funds in accordance with the budget or as permitted by special vote.

Document each disbursement, including signatures by 2 persons - the Treasurer and one other officer.

Present a financial statement at every regularly scheduled meeting and at other times when requested by the Executive Committee.

Prepare an annual report at the end of the fiscal year (July 1- June 30). Included in this report shall be an itemization of expenses and profits from each fundraising activity.

Maintain accounts of funds held by individual students, and carry said accounts over from year to year. Funds recorded in these accounts are NOT the property of individual students and may not be refunded with the exception of student trip deposits requested for refund before the pre-established cancellation date. Monies shall be carried over in the name of the individual student until the end of his/her participation in the band program. At that time, such monies shall revert to the general treasury.

Prepare for an annual reconciliation of the books by the individual unaffiliated with the Assocation selected by the Executive Committee.

 

New Business, Elections:BBA Board Job Descriptions

Secretary

Keep records and minutes of all executive board and Association meetings.

Provide the minutes of Assiciation meetings to the membership through a written report, including a record of all attendees.

Monitor the conduct of meetings to ensure compliance with appropriate parliamentary procedures.

Keep a current copy of the bylaws.

Keep a copy of current membership, with voting rights, as appropriate.

Be responsible for all correspondence, and perform other duties assigned by the President and/or the Executive Committee.

Maintain a file of all recordings, communications, and flyers.

Keep a copy of the Rules of Order (as defined in Bylaws Article V) available for reference at all meetings.

Maintain and distribute a membership roster consisting of name, telephone numbers, and e-mail addresses for all members of the Association.

• Assemble committee (April) • Looking for a site (maybe the Mills Rec Center)• Possible weekend day late May TBD

New Business:Volunteer Recognition Event

Looking into options to recommend to the new band director. Options include:• Local vendors• On-line vendors

New Busines:Spirit Wear Research

Open Forum

Adjournment

• Next meeting: Tuesday, April 14th