March 7, 2013 1

Proposed Hebron BudgetFiscal Year 2013 - 2014

Town Manager’s Recommended Budget

Board of Selectmen PresentationMarch 7, 2013

Andrew J. TierneyTown Manager

March 7, 2013 2

Budget Drivers RHAM Levy Health Insurance Liability/Property & WC Insurance Contractual Salary Increases Heating Fuel/Diesel Fuel/Gasoline Restoration of Services Other Contractual Commitments

March 7, 2013 3

Budget Restoration Library $24,802

Transfer Station $ 8,367

Parks & Recreation $ 4,500

Total: $37,669

March 7, 2013 4

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Expenditure HistoryGeneral Government Budget

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FY 08-09 FY 12-13

Expenditure Comparison General Government Budget

Population 9,500Per Capita $934

Population 9,786 Per Capita $834

Cost Savings Measures Eliminate part-time clerical position

in Assessor’s Office Cross training Consolidation of positions 911 Emergency Service Provider Siemens/CCM Energy Project Integrys Energy Electricity Savings

March 7, 2013 6

Potential Cost Saving Initiatives (not funded in proposed budget)

Sharing Zoning Enforcement Officer with Columbia

Regionalization of Animal Control Cross training Consolidation of positions Other regional initiatives

March 7, 2013 7

Budget Initiative Requests(not included in proposed budget)

Live Streaming Meetings Library Materials Library Operating Hours PT Clerical Position - Fire Department PT Mechanic – Public Works PT Transfer Station Attendant EMS Responders – Paid Per Call

March 7, 2013 8

March 7, 2013 9

Capital Expenditures CIP (General Government Contribution) $558,325

Over $25,000 Capital Expenditures $ 69,445

$5,000 to $25,000 Revaluation $ 50,000

Annual Contribution Capital Non-Recurring $ 10,687

March 7, 2013 10

CIP Committee Recommendations FY 13-14

TIER ONE PROJECTSPublic Works DepartmentRoad Resurfacing and Road Improvements $238,811Large Dump w/ Plow (replace 36) (partial funding) $84,000Board of EducationGHS Bathroom Renovations $50,000HES Parking Lot Engineering and Design $50,000Fire DepartmentReplace ET-210 - First Year Lease Funding $81,000MiscellaneousVehicle for Building Official (second year funding) $17,876Town Office Building Generator/Electrical Service Upgrade $58,400

Tier One Total $580,087TIER TWO PROJECTS (listed in priority order)

MiscellaneousDouglas Library Mechancial System Upgrade $77,000Public Works DepartmentLarge Dump w/ Plow (replace 36) (completes funding) $62,204MiscellaneousPolice Vehicle $45,000Horton House - Electrical Service Upgrade and Switchgear $12,350

Tier Two Total $196,554TIER THREE PROJECTS (listed in priority order)

Fire DepartmentThermal Imaging Cameras (3) $30,000Public Works DepartmentWood Chipper $40,000

Tier Three Total $70,000

TOTAL CIP REQUEST $846,641

March 7, 2013 11

Capital Expenditures$5,000 - $25,000

Board of EducationHES - 1988 Wing - Connector Hall Roof Reshingle $8,720

Fire DepartmentRadio Batteries and Conditioner $5,625

Fire MarshalDry Hydrant Maintenance Repairs $7,500

Parks and RecreationRepairs 72" Mower/Truck # 44 $9,500

MiscellaneousTown Office Building - Brick South Exterior Wall $5,000Town Office Building - Window Replacement $13,000Planning & Development - Production of Plan of Conservation & Development $10,000Senior Center - Furnace Replacement $5,000Douglas Library - Exterior Painting $5,100

TOTAL $69,445

March 7, 2013 12

General Government Expenditure History ADOPTED ADOPTED PROPOSED FY 11-12 FY 12-13 FY 13-14

Town Government $6,344,268 $6,417,335 $6,678,018Contr. – CIP 626,627 417,647 558,325 Contr. – Capital Projects (in CIP) 61,053 69,445Contr. – Revaluation (in CIP) 50,000 50,000Open Space 100,000 73,000 100,000Capital Non Recurring -- -- 10,687Debt Service 1,858,819 1,149,649 990,308

Total $8,929,714 $8,168,684 $8,456,783

March 7, 2013 13

RHAM Levy

Increase Based on 12-13 Levy 13-14 Levy (54.74 %) (56.55 %)

 Continuation Budget $26,457,654 5.668 % $763,737 $1,242,530 Zero Percent Budget $25,062,451 .00 % ---- $ 453,543

RHAM LevyFuture Levy Calculation Projections

2014 2015 2016 2017 2018 2019

Andover 15.26 15.21 14.93 15.08 15.29 15.28

Hebron 56.55 56.70 56.29 55.35 54.23 53.31

Marlborough 28.19 28.09 28.78 29.60 30.48 30.91

March 7, 2013 14

March 7, 2013 15

Proposed Expenditures Increase/Decrease FY 12-13 to 13-14

General Government $260,683 4.06%Contr. to CIP 140,678 33.68%Contr. to Open Space 27,000 36.99%Contr. to Capital Projects 8,392 13.75%Contr. Cap Non-Recurring 10,687 Contr. to Revaluation --Debt Service (159,341) -13.86%Board of Education 277,138 2.33%RHAM Levy (w/o debt) 1,276,966 10.41%RHAM Debt (34,439) - 2.38%

$1,807,764 5.35%

March 7, 2013 16

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General GovernmentHebron BOERHAM BOE

Expenditure History

March 7, 2013 17

Proposed Budget $35,584,015Spending increase of $1,807,764 or

5.35 % over the current year’s budget.

General Government $ 8,456,783Hebron Board of Education $12,168,256RHAM Board of Education $14,958,976

March 7, 2013 18

FY 2013-2014 Budget Overview

Hebron BOE 34 %

RHAM 42 %

TOWN 24 %

Capital Expenditures

$688,457Hebron BOE $12,168,256 General

Government $6,678,018

Town Debt $990,308

Open Space $100,000

RHAM Debt $1,413,754

RHAM BOE $13,545,222

March 7, 2013 19

Revenue History ADOPTED ADOPTED PROPOSED FY 11-12 FY 12-13 FY 13-14

General Government $ 918,302 $ 677,980 $ 703,880Education/Other State 6,911,222 7,228,584 7,315,555 Debt Management 200,000 220,370 -- Back Taxes/Lien Fees 250,000 250,000 225,000Rev. - Surplus Sources* -- -- 330,000Tax Revenue 25,808,615 25,399,317 27,009,580

Total $34,088,139 $33,776,251 $35,584,015

* RHAM Surplus $180,000 – Village Green Fund $150,000

March 7, 2013 20

Revenue ChangesGeneral Government 25,900Education Revenues 86,971RHAM Surplus 180,000Village Green Fund 150,000Debt Management (220,370)Back Taxes (25,000)Tax Revenue 1,610,263

Total Change $1,807,764

March 7, 2013 21

Grand List Grand List Comparative Totals

2011 2012 Change % Real Estate $683,672,270 $688,617,670 +$4,945,400 + .723

Personal Property $ 13,713,940 $ 14,253,890 +$ 539,950 +3.937

Motor Vehicles $ 70,741,520 $ 69,825,525 - $ 915,995 - 1.312

Net Totals $768,127,730 $772,697,085 +$ 4,569,355 + .595

Grand List Account Comparisons 2011 2012 Change % Real Estate 4,110 4123 +13 +.316

Personal Property 618 621 + 3 +.485

Motor Vehicles 9,719 9753 +34 +.350 2011 – after BAA 2012 – before BAA

March 7, 2013 22

Grand List Profile1.2%

.164%

.65%

* Revaluation Year

2.38%3.05% 2.64%

40.15% .809%

-12.96%

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2003 2004 2005 2006 * 2007 2008 2009 2010 2011 * 2012

.595%

March 7, 2013 23

Mill Rate History PROPOSED

96/97 97/98 98/99 99/00 00/01 01/02 02/03* 03/04 04/05 05/06 06/07 07/08* 08/09 09/10 10/11 11/12 12/13* 13/14

MILL RATE 29.04 29.49 29.49 30.09 31.21 32.24 27.69 30.34 31.48 33.24 34.89 26.27 27.20 28.17 28.94 30.26 33.55 35.49

Increase 1.50 0.45 0.00 0.60 1.12 1.03 -4.55 2.65 1.14 1.76 1.65 -8.62 0.93 0.97 0.77 1.32 3.29 1.94% Increase 5.45 1.50 0.00 2.03 3.72 3.30 -14.10 9.56 3.75 5.59 4.96 -24.70 3.53 3.58 2.72 4.56 10.87 5.78

* Revaluation Year

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March 7, 2013 24

Proposed Tax Increase Example

Market Assessed 12-13 13-14 ProposedValue Value* Taxes Taxes Change

$242,058 $169,440 $ 5,685 $ 6,013 +$328

$331,000 $231,700 $ 7,774 $ 8,223 +$449

$509,500 $356,650 $11,966 $12,658 +$692

*Based on October 2011 Revaluation

March 7, 2013 25

Budget ProcessBoard of Selectmen review budget

during the month of March and make a recommendation to the Board of Finance by March 31st.

The Selectmen invite the Board of Finance to participate in the budget review meetings.

Budget ProcessThe Selectmen will conduct a

Public Hearing on Tuesday, March 26, 2013

7:30 p.m.Douglas Library Community Room

March 7, 2013 26

March 7, 2013 27

Budget ProcessThe Board of Finance reviews the

budget requests during the month of April. They hold a Public Hearing on their recommended budget no later than the third Tuesday in April.

The Budget Hearing is scheduled for Thursday, April 11 at

7:00 p.m. at RHAM High School

March 7, 2013 28

Budget ProcessPursuant to Section 803 of the Town

Charter – Referendum Vote on the Town Budget and the Capital Improvement Budget on:

Tuesday, May 7, 2013 6:00 a.m. – 8:00 p.m.

Hebron Elementary School

Budget Review Schedule

March 7, 2013 29

Tuesday, March 19, 2013 – Douglas Library (Budget Workshop) 7:30 – 8:00 p.m. State Senator Osten and State Representative Sawyer 8:00 – 8:30 p.m. RHAM Board of Education 8:30 – 9:00 p.m. Hebron Board of Education 9:00 – 10:00 p.m. Miscellaneous General Government Thursday, March 21, 2013 – Douglas Library

(Regular Meeting/Budget Workshop) 7:30 – 10:00 p.m. Regular Board of Selectmen Meeting 8:00 – 10:00 p.m. Revenues Overview & Discussion/Budget Deliberations Tuesday, March 26, 2013 – Douglas Library (Budget Workshop) 7:30 – 10:00 p.m. Board of Selectmen Public Hearing Thursday, March 28, 2013 – Douglas Library (Budget Workshop) 7:30 – 10:00 p.m. Finalize Selectmen’s FY 13-14 Budget

Thursday, March 7, 2013 – Douglas Library (Regular Meeting) 7:30 – 10:00 p.m. Regular Board of Selectmen Meeting 7:30 – 8:00 p.m. Town Manager’s Budget Presentation 8:00 – 8:10 p.m. Town Clerk 8:10 – 8:20 p.m. Senior Center 8:30 – 9:00 p.m. CIP Committee Presentation 9:00 – 10:00 p.m. Miscellaneous General Government & Regular Meeting Tuesday, March 12, 2013 – Douglas Library (Budget Workshop) 7:30 – 7:40 p.m. Police Department 7:40 – 7:50 p.m. Fire Marshal 7:50 – 8:00 p.m. Emergency Management 8:00 – 8:15 p.m. Fire Department/Ambulance Service 8:15 – 8:30 p.m. Public Works Department 8:30 – 10:00 p.m. Miscellaneous General Government Thursday, March 14, 2013 – Douglas Library (Budget Workshop) 7:30 – 7:45 p.m. Library 7:45 – 8:00 p.m. Planning and Land Use/EDC 8:00 – 8:15 p.m. Parks & Recreation 8:15 – 8:25 p.m. Assessor/Board of Assessment Appeals 8:25 – 8:35 p.m. Revenue Collector 8:35 – 8:45 p.m. Registrars of Voters 8:45 – 8:55 p.m. Open Space/Land Acquisition 8:55 – 10:00 p.m. Miscellaneous General Government

March 7, 2013 30

Information and CommentsThe Selectmen have established an email address for

budget comments:

hebronbudget@hebronct.com

Comments will be forwarded to the Boards of Selectmen, Finance and Education.

Budget Information is available in theTown Clerk’s Office, Douglas Library and at

www.hebronct.com