~tQ'/, Q'f\\0 City of Troy us~

TROY CITY COUNCIL COMMIITEE MEETING NOTICE COUNCIL CHAMBERS, CITY HALL

100 S. MARKET STREET, TROY, OHIO

Revised 3-4-2014 to add item for Streets & Sidewalks Committee

Thursday, March 5, 2015, 4:45 PM

Law & Ordinance Committee (Schweser [Chm.], Phillips/ Snee}

1. Provide a recommendation to Council regarding the application filed by Scherre H. Mumpower to have 25.15 acres on Lytle Road continue to be in an agricultural district.

Streets & Sidewalks Committee (Phillips [Chm.], Heath/ Snee}

1. Provide a recommendation to Council regarding authorizing bidding for the 2015 paving program of streets and other designated areas at a cost not to exceed $7 66~000.

2. Provide a recommendation to Council regarding acceptance of a highway easement on Troy-Urbana Road created by the N. Market Street/Piqua-Troy Road/Troy-Urbana Road intersection realignment project.

3. Provide a recommendation to Council regarding authorizing bidding for the McKaig Road Improvement Project Phase II at a cost not to exceed $1/142/000.

Other Committees/items may be added.

3-3-2015 Rev. 3-4-2015

cc: Council Mayor Mr. Titterington Mr. Livingston Mr. Stickel Department Heads Chamber of Commerce Bd of Education media

LAW & ORDINANCE

COMMITTEE

TO:

FROM:

DATE:

MEMORANDUM

Mrs. Baker, President of Co~iu

Patrick E. J. Titterington r 1'D February 17, 2015

Patrick E. J. Titterington Director of Public Service and Safety

100 S. Market Street P. 0. Box 3003 Troy, Ohio 45373 wwvv. troyohio.gov phone: (937) 335-1725 fax: (937) 339-8601 patrick.titterington@troyohio.gov

SUBJECT: APPLICATION FOR PLACEMENT OF FARMLAND IN AGRICULTURAL DISTRICT- SCHERRE H. MUMPOWER

RECOMMENDATION: That Council consider the renewal application of Scherre H. Mumpower for placement of farmland in an Agricultural District.

BACKGROUND: The County has forwarded the application of Scherre H. Mumpower, 1629 Lytle Road, to have 25.15 acres of ground, located on Lytle Road, continue to be placed in an Agricultural District. This parcel of land has been in an Agricultural District since 1995, as requested by the late Harold Hines, father of Ms. Mumpower.

This request was made to the County Auditor, in accordance with ORC Section 929.02. As the property is within the corporate limits, the request must also be approved by the City. The ORC requires that the City hold a public hearing within 30 days of the date the application is filed and that Council make a determination within 30 days of the public hearing.

Applications were previously filed for this land in 1995, 2000, 2005 and 2010- all of which were approved. The designation is for five years, with renewal applications also considered by the City so that every five years the City is given the opportunity to determine if the land should continue to remain in an Agricultural District. The primary advantages to the property owner for being in an Agricultural District are:

1) The property owner can continue the current land use even though the land is now zoned M-2, Light Industrial District. (In other words, surrounding property owners have no basis to complain that an "agricultural" operation is taking place inside the City.)

2) Should the City decide to extend water and sewer across this property by assessment, the assessment would be deferred until any part of the land ceases to be used for agricultural purposes (i.e., land use change).

As far as the City is concerned, the only disadvantage in having the Hines property included in an Agricultural District is the same reason as in item 2 above- that is, if the City should assess the property, the collection of the assessment would be deferred. However, as noted above, the designation can only stand for five years, and renewal applications must be reviewed and acted upon by Council.

REQUESTED ACTlON: It would be appreciated if this could be assigned to a Committee of Council. Sue has advised that the public hearing will be set for March 2. Council must then act no later than the March 16 meeting.

STREETS & SIDEWALKS

COMMITTEE

TO:

FROM:

DATE:

SUBJECT:

MEMORANDUM

Mrs. Baker, President of C~~'il

Patrick E. J. Titterington .W March 2, 2015

2015 PAVING PROGRAM

RECOMMENDATION:

Patrick E. J. Titterington

100 S. Market Street

P. 0 . Box 3003 Troy, Ohio 45373

www.troyohio.gov phone: (937) 335-1725

fax: (937) 339-8601

That the bidding of the 2015 paving program be authorized by Troy City Council at a cost not to exceed $766,000.

BACKGROUND: On an annual basis, the City of Troy bids the repair and repaving of roadways and parking lots following the City Engineer's priority list. For 2015 funds are budgeted as follows related to projects to be included in the paving program:

Annual Road Paving Program (Listed in the attached communication) $ 600,000

Fire Station #3 $ 12,000 Areas of Community Park & Bike Path (near curve $ 20,000

at Foundation Bridge) Cemetery $ 15,000 Central Service & Maintenance Facility Parking Lot $ 69,000 WWTP Plant- Asphalt overlay half plant paved area $ 50.000

TOTAL $766,000

REQUESTED ACTION:

(fund 441) (fund 1 01.216) (fund 1 01.440)

(fund 672) (various funds) (fund 711.672)

It would be appreciated if you would assign to a Committee of Council authorizing the Director of Public Service and Safety to advertise for bids and enter into a contract for the paving of streets and other designated areas within the City of Troy for the year 2015 at a total cost not to exceed $766,000.

Encl. cc: Mayor Beamish

City Engineer

~tQ'/, Q'f\\0 City of Troy us~

Jilllan A Rhoades, PE . --100 S. Market Street, P. 0. Box 3003 Troy, Ohio 45373-7303

phone: 937-339-2641 /fax: 937-339-9341

jillian.rhoades@troyohio.gov

TO: PATRICK E.J. TITTERINGTON, DIRECTOR OF PUBLIC SERVICE AND SAFETY

fROM: Jillian Rhoades, PE, City Engineer

DATE: FEBRUARY 26, 2015

SUBJECT: Authorization to Bid 2015 Paving Program

JAR

Staff has been reviewing streets to put together a list of streets for the 2015 Paving Program. Staff is recommending the following streets for paving:

Street From To Lincoln Avenue McKaig Avenue Railroad Tracks Grant Street McKaig Avenue West Market Street Peters Avenue West Market Street Ridge Avenue Adams Street Main Street Butt Joint at Adams Street Bridge Surrey Road Dorset Road Trade Square East Dartmouth Road Brandford Road Cornish Road Salisbury Road Brandford Road Cui-de-sacs Henley Road Weston Avenue Dorset Road Henley/Heather Road Weston Avenue Butt Joint at 1 03 Heather Road Farnham Road Stonycreek Road Norwich Road South Lane Stonycreek Road Main Street Cheshire Road Dorset Road Tetbury Road Tetbury Road Cheshire Road Cul-de-sac Tyrone Road Dorset Road Heather Road South Weston Road Tyrone Road West Main Street Ridge Avenue McKaig Road West Main Street

Additionally, we will include bidding the paving at the various city facilities:

Location Amount Fund Budgeted

Streets Listed Above $600,000 441 Fire Station #3 $ 12,000 101.216 Community Park $ 20,000 101.440 Maintenance Facility $ 69,000 101.555

101.635 202.781 709.675 710.663 711.673

Cemetery $ 15,000 672 WWTP $ 50,000 711 TOTAL $ 766,000

Staff is requesting legislation to authorize the bidding of the 2015 Paving Program at a cost not to exceed $766,000.

If you have any questions or would like any additional information on this please let me know.

TO:

FROM:

DATE:

MEMORANDUM

Mrs. Baker, President of Cou~

Patrick E. J. Titterington r ~ March 2, 2015

Patrick E. J. Titterington

100 S. Market Street P. 0 . Box 3003 Troy, Ohio 45373 www.troyohio.gov phone: (937) 335-1725 fax: (937) 339-8601

SUBJECT: ACCEPTANCE OF HIGHWAY EASEMENT ON TROY-URBANA ROAD

RECOMMENDATION: That the acceptance of a highway easement on Troy-Urbana Road be authorized by Troy City Council. This easement is related to the North Market Street/Piqua-Troy Road/Troy-Urbana Road intersection realignment project.

BACKGROUND: In order to complete the North Market Street/Piqua-Troy Road/Troy-Urbana Road intersection realignment project, the City will need to accept a highway easement from TTF Brown, LLC for a total area of 0.431 acres. Attached is a copy of the highway easement plat.

REQUESTED ACTION: It would be appreciated if you would assign to a Committee of Council authorizing the acceptance of the Highway Easement on Troy-Urbana Road as show on the attached plat.

Encl. Cc: Mayor Beamish

Mrs. Rhoades

LltQ'/, Q'f\\0 City of Troy us~

TO: PATRICK E.J. TITTERINGTON, DIRECTOR OF PUBLIC SERVICE AND SAFETY

FROM: Jillian Rhoades, PE, City Engineer JAR

DATE: FEBRUARY 26, 2015

Jillian A Rhoades, PE . --100 S. Market Street, P. 0. Box 3003

Troy, Ohio 45373-7303

phone: 937-339-2641 /fax: 937-339-9341

jillion .rhoades@troyohio.gov

SUBJECT: Acceptance of Highway Easement for Troy-Urbana Road Realignment

Attached is a copy of an easement plat that the City of Troy Engineering Department is requesting to be dedicated by the TTF Brown, LLC. The easement is for a total of approximately 0.431 acres.

The highway easement is being requested for the realignment of the Troy-Urbana Road at the intersection of North Market Street (i.e. Piqua-Troy Road).

We are requesting that legislation be prepared to accept this easement from TTF Brown, LLC so that the City can complete the realignment of Troy-Urbana Road.

If there are any questions, please contact me.

I \ I

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PLAT OF ADDITIONAL HIGHWAY EASEMENT TROY-URBANA RD, No. 193

18 SECTION

CITY OF TROY ENGINEER

OWNER REPRESENTAnVE

10 TOWNSHIP RANGE

PT 9891 ~

CITY OF TROY COUNCIL

TROY CITY

lHIS PLAT WAS REVIEWED AND APPROVED BY lHE CITY OF TROY COUNCIL lHIS __ DAY OF' 20~ BY

ORDINANCE NO. ------

MIAMI. OHIO COUNTY

MAYOR PRESIDENT OF' COUNCIL CLERK OF' COUNCIL

VOLUME -~ PAGE ---IAIAIAI COUNTY RECORDER'S RECORD OF PLATS

F'EE $ __

loiiAIII COUNTY RECORDER BY DEPUTY RECORDER

MIAMI COUNTY AUDITOR

APPROVED AND TRANSFERRED 20_.

/ / MIAMI COUNTY AUDITOR

.... ~ /~// lHIS PLAT WAS INSPECTED AND APPROVED BY US fluDAY OF febcyory 20.1'

~--0-d?S"'-, BY DEPUTY AUDITOR

t PRINTED NAME: "l:l"'V 1\~ w- F1 '->-~z 1-Q(/)

0~ 0 4-' +'

~~~~ "'~~~':JIP

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~tQ'/, Q'f\\0 City of Troy us~

TO:

FROM:

DATE:

MEMORANDUM

Mrs. Baker, President of CJ69ncil

Patrick E. J. Titterington '-Yipft) March 3, 2015

Patrick E. J. Titterington

-- --100 S. Market Street P. 0. Box 3003

Troy, Ohio 45373

www.troyohio.gov

phone: (937) 335-1725

fax: (937) 339-8601

SUBJECT: BIDDING AUTHORIZATION - McKAIG ROAD IMPROVEMENT, PHASE II

RECOMMENDATION: That the Director of Public Service and Safety be authorized by Council to advertise for bids and enter into a contract for the McKaig Road Improvement Project, Phase II, at a total cost not to exceed $1 '142,000.

BACKGROUND: Council authorized the submittal of an Ohio Public Works Commission (OPWC) grant to partially fund the McKaig Road Improvement Phase II project, and that grant application was approved in the amount of $450,000. Council then authorized the design of the project. The project area is 1370 lineal feet of McKaig Road from Monroe Street to the railroad at Madison Street, including the area of the railroad crossing. The project scope includes roadway construction, utilities, new LED traffic signal, retaining walls if necessary, and sidewalk, curb and gutter

The project design is now complete with a total estimate of $1,142,000. This does exceed the $939,000 budgeted for this project; however, the budget estimate was made prior to the final design being completed. The cost difference is discussed in the attached communication from the City Engineer. Sufficient funds are available within the various fund balances; however, a reappropriation will need to be authorized. We will be reviewing the schedule of the reappropriation with the City Auditor.

REQUESTED ACTION: It would be appreciated if you would assign to a Committee of Council authorizing the Director of Public Service and Safety to advertise for bids and enter into a contract for the McKaig Road Improvement Project, Phase II at a cost not to exceed $1,142,000.

encl. cc: Mayor Beamish

Mrs. Rhoades

Jillion A Rhoades, PE

100 S. Market Street, P. 0. Box 3003

Troy, Ohio 45373-7303

phone: 937-339-2641 /fax: 937-339-9341

jillian.rhoades@troyohio.gov

TO: PATRICK E.J. TITIERINGTON, DIRECTOR OF PUBLIC SERVICE AND SAFElY

FROM: Jillian Rhoades, PE, City Engineer JAR

DATE: MARCH 3, 2015

SUBJECT: Authorization to Bid McKaig Road Improvements Phase 2

At the beginning of 2015, the City began the design of the street reconstruction and utilities upgrade for McKaig Road from Monroe Street to Madison Avenue (i.e. Railroad Tracks). The project includes street reconstruction, sidewalk replacement, storm sewer installation including a jack and bore under the CSX railroad, and water and sanitary sewer upgrades.

The design estimates for this project is $1,142,000, which is estimated to be paid from the following:

Item Fund Budget Current Difference Reasoning for Estimate Estimate Difference

Roadway* OPWC (442) $450,000 $ 543,000 $ 93,000 Retaining walls, traffic signal replaced

Stormwater Stormwater (709) $168,200 $ 307,000 $ 138,800 No existing utility Water Water (710) $149,600 $ 173,000 $ 23,400 Engineer's estimate Sewer Sewer (711) $171,200 $ 119,000 -$ 52,200 Engineer's estimate Total Project Estimate $939,000 $1,142,000 $203,000

* Roadway Budget Estimate includes contingency

An OPWC Grant in the amount of $450,000 was secured for this project.

Staff is requesting that legislation be prepared to authorize bidding for McKaig Road Improvements Phase 2 project at a cost not to exceed $1,142,000.

Please let me know if there are any questions or concerns.