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March 2009 Supplemental Order/Late Labels and
Extended Data Corrections 1
2009 STAR2009 STARSupplemental Order/Late LabelsSupplemental Order/Late Labels
andandExtended Data Corrections Extended Data Corrections
Webcast Webcast
March 25, 2009START TIME 9:00 a.m.
Presenter: Michael McDaniel
March 2009 Supplemental Order/Late Labels and
Extended Data Corrections 2
ObjectivesObjectivesDistrict STAR coordinators will know the following:
1. The benefits of using the supplemental/late label process
2. How to submit data to obtain supplemental/late labels
3. The benefits of using the Extended Data Corrections module to correct demographic data
4. How to use the Extended Data Corrections module
5. Which multiple-choice administration demographic data can be changed or added
6. How and when to submit Extended Data Corrections
March 2009 Supplemental Order/Late Labels and
Extended Data Corrections 3
AgendaAgenda
• Supplemental/Late LabelsOverviewTimelineOptions for data submission
– File submission– Screen data entry
• Extended Data CorrectionsOverviewPreparationData review and data rules Timeline Options for modifying demographic data
– Offline—File submission– Online—Screen data entry
March 2009 Supplemental Order/Late Labels and
Extended Data Corrections 4
Supplemental Order/Late Labels: Supplemental Order/Late Labels: OverviewOverview
March 2009 Supplemental Order/Late Labels and
Extended Data Corrections 5
OverviewOverview
• This process allows districts to obtain Pre-ID labels for students who enroll in the district after the original Pre-ID cutoff date.
• Supplemental/late labels are charged at 44 cents per student.
March 2009 Supplemental Order/Late Labels and
Extended Data Corrections 6
BenefitsBenefits
• Reduce hand-marking of answer documents.
• Reduce errors caused by hand-marking and avoid incorrect data being used to create reports.
March 2009 Supplemental Order/Late Labels and
Extended Data Corrections 7
TimelineTimeline
March 2009 Supplemental Order/Late Labels and
Extended Data Corrections 8
Pre-IDCutoff Date
First Day of
Testing
Supplemental/Late Pre-IDCutoff Date
Last Day of
Testing
Additional Data
Upload file or enter online
Upload file or enter online
TimelineTimeline
1 WeekApprox. 3 WeeksApprox. 6–9 Weeks
2-day blackout period
March 2009 Supplemental Order/Late Labels and
Extended Data Corrections 9
TimelineTimeline
• Provide data for new students in district AFTER initial Pre-ID cutoff date.
• Data will automatically be used to create labels 7 calendar days prior to the LAST day of testing.Call STAR TAC if district wants labels
created earlier.
March 2009 Supplemental Order/Late Labels and
Extended Data Corrections 10
Options for Data SubmissionOptions for Data Submission
March 2009 Supplemental Order/Late Labels and
Extended Data Corrections 11
Options for Data SubmissionOptions for Data Submission
Same options as for regular Pre-ID
• File upload
• Screen data entry
• Combination
Note:
Districts can still obtain supplemental/late labels even if data were not submitted by the regular Pre-ID deadline.
March 2009 Supplemental Order/Late Labels and
Extended Data Corrections 12
March 2009 Supplemental Order/Late Labels and
Extended Data Corrections 13
Submit student demographic data
March 2009 Supplemental Order/Late Labels and
Extended Data Corrections 14
Questions?Questions?
March 2009 Supplemental Order/Late Labels and
Extended Data Corrections 15
Extended Data Corrections: Extended Data Corrections: OverviewOverview
March 2009 Supplemental Order/Late Labels and
Extended Data Corrections 16
OverviewOverview
• This module allows districts to:Correct student demographic information for
multiple-choice administrations.Add missing student demographic information for
multiple-choice administrations.Amend student’s teacher information used to create
the California Report for Teachers.Amend student’s parent/guardian address printed
on individual student report(s).• There is no charge for Extended Demographic
Data Corrections.• All data changes will be reflected at the time of
reporting.
March 2009 Supplemental Order/Late Labels and
Extended Data Corrections 17
BenefitsBenefits• Reduce hand-marking of answer documents.• Provide more current and accurate demographic
data used to create STAR reports.• Reduce the number of STAR Student Reports
returned to the district as undeliverable.• Provide potential time and cost savings:
Reports will not be delayed because of missing data.
Eliminate need to provide data at time of scoring (cost is $1.32 per student).
Eliminate need for Demographic Data Corrections in October (cost is $630 plus 16 cents per student).
March 2009 Supplemental Order/Late Labels and
Extended Data Corrections 18
PreparationPreparation
Determine whether any data need to be updated or added.
• Did the district submit the “Demographic Fields to Be Hand-Marked on 2009 STAR Answer Documents or Entered During Extended Data Corrections” form?
• Have any demographic data for the student changed since Pre-ID was used to print documents/labels?
For example: Statewide Student ID English proficiency Student’s address Student’s teacher’s name
March 2009 Supplemental Order/Late Labels and
Extended Data Corrections 19
Preparation (continued)Preparation (continued)
• Develop a plan and a timeline. Gather the data required to be updated for each student.
– Which data require updating?– Where can you find the updated data?– When will you have the data available?
Update the STAR demographic data.– Decide on the method to use:
o On-screen—one student at a timeo File—download data, correct, and reload corrected datao Combination
– Updates can be performed over many days.
• Demographic Data Corrections must be completed before the district’s selected last day of testing of the administration during which the student is testing.
March 2009 Supplemental Order/Late Labels and
Extended Data Corrections 20
Data Review and Data RulesData Review and Data Rules
March 2009 Supplemental Order/Late Labels and
Extended Data Corrections 21
Noncorrectable DataNoncorrectable Data
Test Program Position 01
District Name Position 02 – 21
County/District Code Position 22 – 28
Student also assessed with STS Position 29
School Name Position 31 – 50
March 2009 Supplemental Order/Late Labels and
Extended Data Corrections 22
Noncorrectable DataNoncorrectable Data
School Code Position 51 – 57
Delivery Name Position 61 – 80
Delivery Code Position 81 – 90
Grade Enrolled Position 91 – 92
Student Assessed with CAPA Position 211
Multiple Choice Admin Period Position 214 – 215
March 2009 Supplemental Order/Late Labels and
Extended Data Corrections 23
Noncorrectable DataNoncorrectable Data
Writing Test Date Position 216 – 217
Student Assessed with CMA – English–Language Arts
Position 218
Student Assessed with CMA – Mathematics
Position 219
Student Assessed with CMA – Science
Position 220
March 2009 Supplemental Order/Late Labels and
Extended Data Corrections 24
Correctable DataCorrectable Data
• All other student demographic data
• Parent/guardian address
• Student’s teacher(s)
March 2009 Supplemental Order/Late Labels and
Extended Data Corrections 25
Example Use: Example Use: Student TransfersStudent Transfers
1. Move Pre-ID document or label to the student’s new school.
2. Return student’s materials with scorable materials at the student’s new school.
3. Update “CBEDS School” using Extended Data Corrections.
4. Update any other school-related data.
Note: Student records cannot be added or deleted using this module; use Pre-ID to add and delete student records.
March 2009 Supplemental Order/Late Labels and
Extended Data Corrections 26
TimelineTimeline
March 2009 Supplemental Order/Late Labels and
Extended Data Corrections 27
Pre-IDCutoff Date
First Day of
Testing
Supplemental/Late Pre-IDCutoff Date
Last Day of
Testing
Edit using Extended Data Corrections
Additional records
Edit using Extended Data Corrections
Upload file or enter online
Upload file or enter online
Download file and upload with edits or edit online
Download file and upload with edits or edit online
TimelineTimeline
1 WeekApprox. 3 WeeksApprox. 6–9 Weeks
2-day blackout period
March 2009 Supplemental Order/Late Labels and
Extended Data Corrections 28
Modify Demographic Data Offline:Modify Demographic Data Offline:File SubmissionFile Submission
March 2009 Supplemental Order/Late Labels and
Extended Data Corrections 29
Extended CorrectionsExtended Corrections
March 2009 Supplemental Order/Late Labels and
Extended Data Corrections 30
Extended Corrections MenuExtended Corrections Menu
Download a file containing all post–Pre-ID records that are still available to be edited.
Upload a file containing corrected records for all post–Pre-ID records that were downloaded.
Display status of uploaded file and errors encountered on edited
records. Unedited records do NOT pass through validation
routines.
March 2009 Supplemental Order/Late Labels and
Extended Data Corrections 31
Modify Demographic Data:Modify Demographic Data:ProcessProcess
1. Request a file by selecting the Download Extract File link in the Extended Corrections area of the left navigation bar.
2. Select the checkbox next to the text “My Extended Data Corrections File for.”
3. Select the Submit Data Request button.
4. The extract file will be available the following day.
5. Select the file name to download the data.
March 2009 Supplemental Order/Late Labels and
Extended Data Corrections 32
Step 1:Step 1:Download DataDownload DataCheck this box
Request download
Data in the file
Download file next day
March 2009 Supplemental Order/Late Labels and
Extended Data Corrections 33
Step 2:Step 2:Edit DataEdit Data
• Edit using text editor Microsoft WordPad, EditPad, other commercially available
text editors– Cannot use Notepad, Notepad will not preserve formatting
Editor should feature the following:o Line number optiono Column number optiono Word wrap OFF option
• NEVER IMPORT THE DATA INTO EXCEL OR ANY OTHER APPLICATION THAT WILL REFORMAT THE DATA
• Make changes to demographic data NEVER add student records
• Only acceptable format for upload is a fixed format text file (.txt)
March 2009 Supplemental Order/Late Labels and
Extended Data Corrections 34
Step 3:Step 3:Upload Amended FileUpload Amended File
Select the Upload File link in the “Extended Corrections” area in the left navigation bar.
Select Browse to locate your file
Select Load File to start your upload
March 2009 Supplemental Order/Late Labels and
Extended Data Corrections 35
File Upload MessagesFile Upload Messages
• Successful upload An e-mail will be sent to provide results. An e-mail address is not defined. Please return later to view
results.• Unsuccessful upload messages
File extension incorrect - File must be of type .txt. File with same name exists - File must have a unique name. File will not be accepted after the [Last Day of Testing].
March 2009 Supplemental Order/Late Labels and
Extended Data Corrections 36
Step 4:Step 4:Review Uploaded Data File StatusReview Uploaded Data File Status
Select the Upload File Status link in the “Extended Corrections” area in the left navigation bar to view information about data errors in the upload file.
March 2009 Supplemental Order/Late Labels and
Extended Data Corrections 37
Step 4:Step 4:Review Uploaded Data File Status (cont.)Review Uploaded Data File Status (cont.)
File Status:Submitted – File has been uploaded but not processedIn Process – Data records are currently being validatedError – File contains some data records that are in error
– Select Error to obtain list of errors (similar in structure to Pre-ID)
Complete – All data loaded and processed without errorsFailed Processing – File loaded with errors and failed to process
March 2009 Supplemental Order/Late Labels and
Extended Data Corrections 38
Step 5:Step 5:Correct ErrorsCorrect Errors
Click on the word “Error” under “Status” to display list of errors.
Note:Errors should be corrected. Some errors, when left uncorrected, may incur additional charges to the district.
March 2009 Supplemental Order/Late Labels and
Extended Data Corrections 39
Modify Demographic Data OnlineModify Demographic Data Online
March 2009 Supplemental Order/Late Labels and
Extended Data Corrections 40
Extended CorrectionsExtended Corrections
March 2009 Supplemental Order/Late Labels and
Extended Data Corrections 41
Extended Corrections MenuExtended Corrections Menu
Search and edit individual student records
March 2009 Supplemental Order/Late Labels and
Extended Data Corrections 42
Search for a StudentSearch for a Student
Enter search criteria in at least one Primary Search Field.
Enter search criteria in any of the Secondary Search criteria
fields to narrow the search.
Select Search to see matching criteria for
student(s).
March 2009 Supplemental Order/Late Labels and
Extended Data Corrections 43
Student Student
Select the student’s last name to view the data associated with the student.
March 2009 Supplemental Order/Late Labels and
Extended Data Corrections 44
Modify Student Demographic DataModify Student Demographic Data
March 2009 Supplemental Order/Late Labels and
Extended Data Corrections 45
Questions?Questions?
March 2009 Supplemental Order/Late Labels and
Extended Data Corrections 46
More Questions?More Questions?
For STAR technical questions:
STAR TAC—800-955-2954
For STAR policies: CDE—916-445-8765
March 2009 Supplemental Order/Late Labels and
Extended Data Corrections 47
Next STAR WebcastNext STAR WebcastApril 29, 2009April 29, 2009
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