Cameron Knoll Homeowners AssociationBoard Meeting - March 26, 2012

Home of Heather Winkelmann 85 Fendall Avenue

Call to Order – Julie Podolsky called the meeting to order at 7:00pm . Attending: John O’Dowd, Julie Podolsky, Marc Dluger, Heather Winkelmann, Elaine Curry (Rice)Resident Forum

1. Mr. Brad Ship came to the meeting to talk about the large amount of dog waste found behind his car and to ask the Board to send notices to homeowners whose front yards are not kept neat.

Approval of Minutes – Approved at 7:01 pm by Marc; Heather second. Matters for Board Action

1. Landscape Proposal – Board reviewed the proposal; agreed that section 39 (Section B on community map) should not be included. Julie pointed out a couple of errors in the drawings:

a. Section L is wrong; must add the last section, the section that curves like a tail. Irrigation does not go all the way down section L; we need to inform the contractor that if anything (17 mondo grass) is put at the end of L that it is drought resistant.

b. Section K- the scope is not enough. The shed has been removed and the landscaper needs to take this into account and expand the proposal. The drawing does not include the walkway, unit 75, and unit 65 in his drawing. The landscaping should be designed so that it is more focused towards the common area and less towards the property line. If he wants to do the river stones towards the septic area, then board will agree.

c. Section S – contractor is not fully defining section S in the drawing. He needs to revisit section S as it is not both sides of the street and it is not complete.. Should go from #29 to the end of the driveway.

d. 15% discount instead of 10%. Board is willing to spend 10K on landscaping. John recommends to empower Rice to try to get close to 10K. Get new proposal to see where the money goes.

Action Items: Rice will go back to Rankin with Board’s proposed changes. Board will get the new proposal and will discuss via e-mail. Also ask for a quote for watering and how he will access the water.

2. Dog Waste Clean Up Proposal – President moved to have Rice to go back to Doody Calls and validate the scope of the area using the community map. Board is willing to lock in the cost not to exceed $140 a month ($3640 for the year). Treasurer second.

3. Irrigation Maintenance Proposal – Board suggested going back to the contractor and showing them the new community map and then ask how much of a discount board can get if it extends our contracts for a couple years. Board would like to go with Hydro Tech.

Board would like added that they do a detailed drawing of the system to be included in the $350 price. Ask for it and see what price he comes back with.

Action Items: Rice will go back and ask them to do a detailed drawing as part of a revision of the quote and do the proposal for two years to see if there is a price benefit. Once we get revision; board can do this via e-mail

4. Spring 2012 Property Inspection Report – Letters have been sent out. In the future Rice will not combine the inspections on a single spreadsheet. Rice sent inspections without giving the Board the opportunity for review. This was a mistake – future violation letters will not be sent until we have a chance to review.

Action Items: Additional violations were noted and Rice will send notices to those homeowners.

Report Review from Officers and Committees1. President’s Report

• Website – has been revised but the home page is still not what we wanted. And the ACC forms are still not able to be filled out online and submitted via the website. The board might need to revise the forms to get the website live. Board has not received an invoice for the third assignment and will not pay extra money for the things that we asked for in the first round that were not completed. Julie will be clear in explaining what the board still wants on the website, and that Board wants some control over posting the minutes and announcements.

2. Treasurer Report• Financial Report – John went to Allied Bank; they do not do any corporations;

Everbank – based in FL; processing center in NY – their interest rates our type of accounts is 1.7 percent. John has a PDF on setting up an account. John took the financials and see when our CDs are maturing. Goal is to get down to 3 accounts. John would like to move to close one CD; Julie second. John will close the Burke and Herbert account this week.

• Financials look good.• Rice picked up the bill from CSI and there was a bill from for an audit. John

would like to go back to see if this matches our last bill.3. Welcoming Committee

• No updates; keeping in contact with the committee. 4. ACC Requests

• 13 S. Floyd – Patio Door – The request does not match the bid. The grids in the window are not 3X5. Action: Elaine will deny request with explanation.

5. History Reporta. Looks good

New Business N/ANext meeting: Monday, April 30 at 7pm; Julie 37 Fendall.Adjourn: President adjourned meeting at 9:49 pm