Manual Inventory En

8/3/2019 Manual Inventory En

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Content1. How to open the file.................................................................................1

1.1. If you are connected in the TUSCANY Domain on your Office............1

1.2. If you are connected to Internet in your Home or in a Yard...............1

2. How to enable Macros..............................................................................1

3. How to Login............................................................................................2

3.1. Login as Administrator.......................................................................2

3.2. Login as a Guest................................................................................2

4. How to Search an Asset...........................................................................2

5. How to Add an Asset................................................................................4

5.1. Add Main Description of the Asset.....................................................5

5.2. Add Main Features of the Asset.........................................................5

5.3. Add Additional Units or Additional Equipment on the Asset..............5

5.4. Add Photos of the Asset.....................................................................5

5.4.1. Add Main Photo...........................................................................5

5.4.2. Add Other Photos of the Asset.....................................................5

5.4.3. Delete Main Photo.......................................................................5

5.4.4. Delete Other Photos of the Asset................................................5

5.5. Add Description of the Asset.............................................................5

6. How to Edit or Change information on the Asset.....................................5

7. What happen if the file is on Read Only mode?.......................................5

What happen if the file is on Read Only mode?


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1. How to open the file

1.1.If you are connected in the TUSCANY Domain on

your OfficeFirst go to My Computer

Go to Colombia Shared Folder X: Drive

Go to Operations, Public, Inventory

Double click on Inventory.xlsm


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1.2.If you are connected to Internet in your Home or in

a Yard

Go to Start, All Programs, Accessories, Remote Desktop Connection

Use this Address 190.145.63.38


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Repeat the steps shown in 1.1 If you are connected in the TUSCANYDomain in your office

2. How to enable Macros

For security purposes, excel by default blocks the functions of the program,

because it uses programing code that manipulate some files on your

computer such as photos. To enable this content go to Enable Content or

sometimes will show Options


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3.2.Login as a GuestIf you Login as a Guest, you can only search and look assets, also you

can make a Comment to the administrator about the program or some

information about one Asset.

4. How to Search an AssetOn the main menu go to Search or Edit Assets

Then select: The RIG, The Group and the Sub Asset


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Or select what you want to see, for Example if you want to see All The Assets in All

the Rigs, Select "All" in the Rigs Box, Select "All" in the Grup Box and "All" in the

SubGrup Box, then click on "Refresh And Search"

If you want to see the Top Drive in Rig 101 Select "Rig 101" in the Rigs Box, Select

"Top Drive" in the Grup Box and "All" in the SubGrup Box, then click on "RefreshAnd Search"

Wait until your data load.

When the list of the assets is ready you can look them and print the list

If you want to see more information about the Asset click on the More

button to access the Asset


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Here you can find all the information related with the Asset and also you can

see the picture of the equipment and other photos such as the serial/model

plate or additional equipment

If you want to see a bigger Photo of the equipment access to this links:

5. How to Add an Asset


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For this operation you need to be one Administrator. On the Main Menu click

on Add new Asset

Then is important to add the information of the Location (Rig), the name of

the Group and The name of the Asset (SubGroup).

5.1.Add Main Description of the Asset

Here you can add the main identification numbers such as the Serial

number and the Asset Number, also this is the place to put the Make and

the Model of the Asset.


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5.2.Add Main Features of the Asset

Here you can add up to ten Features of the equipment such as HP, Amps,

Capacity, Dimensions, etc...


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5.3.Add Additional Units or Additional Equipment on

the Asset

In here you can add up to five Additional Units of the equipment such as

Electric Motors, Pumps, Gauges and other equipment that is not listed in the

Asset Categories make sure to put the Serial No And Make of the additional

unit on Description.


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5.4.Add Photos of the Asset

In this space you can add all the pictures of the asset, like the Main Picture

that shows the best picture of the equipment and other pictures like thepicture of the plate were is located the Serial No, the Make, or pictures of

Additional Equipment such as Electric Motors or Pumps

5.4.1.Add Main Photo

With this button, select the picture that best describe the asset ,

THIS PICTURE MUST BE LOCATED in the Respective Rig Folder

5.4.2.Add Other Photos of the Asset

With this button, select the pictures that Show the Plates with

information of the Asset, other equipment with the respective plate,

and other pictures of the asset , THIS PICTURE MUST BE LOCATED inthe Respective Rig Folder

5.4.3.Delete Main Photo

If you didnt like the photo you can Delete it and select other one


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5.4.4.Delete Other Photos of the Asset

If you didnt like one of the photos you can Delete it, click on the

picture that you want to erase and then click on Delete

5.5.Add Description of the Asset

Put all the extra information for the equipment that will not fit in the

previous tabs (Main Desc, Main Feat, Add Equ, Photos)

To write another line push Shift+Enter


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6. How to Edit or Change information on the Asset or

Delete itYou can change the information of one existing Asset just clicking on Edit

or Delete this asset

The you will see the same window for add a new asset, just change your

information on the different tabs and then click on Edit and Save


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Here you can also delete the Asset permanently, just click on Delete this

Asset

7. What happen if the file is on Read Only mode?This will not affect if you are logged in as Guest, but if you are logged in as

an Administrator and you Create, Edit or Delete an Asset you will create a

File in a Temp Folder that will save your information, then the administrator

will use that file to load the new information and changes in the file.

If you want to delete a change that you made, you will have to go to thislocation and look for your name and file and delete it.

Documents

Manual Inventory En