Manual – 1 Particulars of organization, functions and duties

*** 1) Aim & objectives of the organization.

The aim and objectives of the P & C Department is to formulate development plans for the State (perspective, Five Year and Annual) for rapid economic development of the State in the manner envisaged by the State Government and to oversee preparation /operation of plan budget accordingly. The Department also aims at providing necessary support for inter-departmental co-ordination to ensure effective implementation of the development plans drawn up for the State.

2) Mission and Vision The overall mission / vision of the P & C Department is to transform the State

into a developed State with social justice to all sections of its population. The specific mission / vision of the Department depend on the development scenario envisaged in the long-term perspective plan and the Five Year Plan drawn up for the State.

The specific mission / vision of the Tenth Five Year now under implementation is given below.

Monitor able target for the Tenth Plan and beyond.

• Reduction of poverty ratio by 5 percentage points by 2007 and by 15 percentage points by 2012;

• Providing gainful high quality employment to the addition to the labour force over the Tenth Plan period;

• All children in school by 2003; all children to complete 5 years of schooling by 2007;

• Reduction of gender gaps in literacy and wage rates by at least 50% by 2007;

• Reduction in the decadal rate of population growth between 2001 and 2011 to 16.2%;

• Increase in Literacy rate of 75% within the Plan Period;

• Reduction of Infant Mortality Ratio(IMR) to 45 per 1000 live births by 2007 and to 28 by 2012;

• Reduction of Maternal Mortality Ratio(MMR) to 2 per 1000 live births by 2007 and to 1 by 2012;

• Increase in forest and tree cover to 25% by 2007 and 33% by 2012;

• All villages to have sustained access to potable drinking water within the Plan periods;

• Cleaning of major polluted rivers by 2007 and other notified stretches by 2012;

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Distribution of works among the Officers of Planning and Co-ordination Department

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N.B: 1. The files required to be disposed of at the level of Development Commissioner-cum- Addl. Chief Secretary may be submitted to him by the concerned Special Secretary.

3) Allocation of business

As per Rules of Business of the Government of Orissa, the functions assigned to the P & C Department are indicated at Annexure-III.

4) Duties to be performed to achieve mission Duties as per the allocation of business prescribed by the Rules of Business of

the State Government (indicted at annexure-III) are to be performed to achieve the mission of the Department.

5) Details of services rendered

The Department has been rendering services as prescribed by the Rules of Business of the State Government indicated at Annexure-IV since its inception.

6) Citizens interaction The businesses allocated to the Department do not require much public

interaction. The Evaluation wing and the Directorate of Economics & Statistics of the Deptt. interact with citizens to a limited extent while conducting various census / sample survey / evaluation studies. The Secretary of the Deptt. as the Development Commissioner of the State, attends to public grievances on every Saturday.

7) Postal address of the main office, attached /subordinate office /field units etc. 1. Main Office- Planning & Coordination Department, Secretariat,

Bhubaneswar. 2. Heads of Office – Directorate of Economics & Statistics, Fifth Floor, Heads

of Deptt. Building, Bhubaneswar. 3. District Planning Office- At each district Head Quarters the District Planning

Office is functioning.

8) Map of office location The office of Planning & Co-ordination Department is functioning in the third

Floor of the Secretariat Building.

9) Working hours both for office and public The normal office hour is from 10 A.M. to 5 P.M.

10) As indicated in connection with the Point No. 8.

11) Grievance redresses mechanism

12) The Development commissioner and the Secretary of the Deptt. attends to public grievances on every Saturday. Pendency of grievance cases are received in the staff meeting on regular basis.

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Manual 2 Powers and duties of officers and employees

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5

6

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Manual 3

Procedure followed in decision making process

Sl.No. Activity Level of action Time frame

Dealing Assistant, Section Officer, Under Secretary, Deputy Secretary, Joint Secretary Additional Secretary, Special Secretary and Development Commissioner-cum-ACS.

Manual 4 Norms set for discharge of functions

Sl.No. Activity Time frame Remarks

As per Secretariat Rules of business.

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Manual 5 List of Rules, Instructions, Manuals and Records for discharging functions

Sl. No.

Name of the Act, Rules, Regulations

Brief gist of the contents Reference No. if any

Price in case of priced publications

1 MPLADS Guidelines

Since 1998-99 each MP is allotted Rs.2.00 crores for expenditure on different developmental schemes. The fund is released by G.O.I in favour of District Collector of the nodal district for execution of the project.

23.12.1993 No price.

2 MLALAD Guidelines

Rs.73.50 crore has been released during 2005-06 in favour of the MLAs @ Rs.50.00 lakh for each MLA for expenditure on developmental work on suggestion of each M.L.A. in his area.

No price

3 Special Problem Fund

Rs. 1.00 crore has been allotted during 2005-06 for expenditure on projects of special nature which are not covered out of MLALAD or MPLAD funds. This fund is released on recommendation of the concerned MLAs, MPs, and the Collectors.

No price

4 WODC Act Rs. 50.00 crores is allotted in favour of Western Orissa Development Council for expenditure on different developmental activities to accelerate economic development in ten backward districts of Western Orissa.

No price

5 Orissa Planning Service (OPS)Rule 1996

This rule is meant for filling of posts(Gazetted) out of Senior Economic Investigators, Cartographers. This includes the rules of recruitment also.

No price

6 Orissa Statistics and Economic Services(OS&ES)

This Rule is meant for filling of posts Non-Gazetted and Gazetted officers of Orissa Static’s and Economic Service cadre. This includes the rules of recruitment also.

No price

7 RSVY Guidelines

This is the guidelines issued by MLP Division of Planning Commission (G.O.I.) for taking up some developmental activity in the State.

No price

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Manual 6 A statement of the categories of documents held

(Unit wise, wing wise, branch wise) Sl. No.

Nature of Record Details of information available

Unit / Section where available

Retention period, where

available

1 Preparation of Annual Plan/ Five Year Plan

Annual Plan document available in Vol- & Vol-II

Plan-1 Section N.A.

2 Secretaries/ Special Secretaries meeting

Conducting of fortnightly meeting. Preparation of the proceedings of meeting and timely issue of the same to all concerned.

Coordination I & Coordination -II Section

N.A.

3 Coordinating important meetings involving attendance of DC-cum-ACS and other Senior Officials of P & C Deptt.

O.E.-I Section N.A.

4 Disposal of Grievance petitions received from public citizens and their representatives including political people such as MLAs, Zilla Parishad Members and Sarpanchs to concerned quarter for taking early and appropriate steps.

N.A.

5 Submission of appeal cases of aggrieved Govt. officials against surcharges imposed by Finance Deptt. for hearing by the Hon'ble Development Commissioner-cum-ACS

6 Forwarding of paper clipping to concerned quarters for taking necessary action at their end.

7 Co-ordinating and conducting of Review meeting on developmental activities of Tribal areas which is taken by the Hon'ble Chief Minister

N.A.

8 Co-ordinating and conducting of meetings on Rural connectivity of the State, which is taken by the Hon'ble Chief Minister

N.A.

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9 Timely Transmission of Monthly Progress Report on 20-Point Programme of the State of Orissa to the Ministry of Statistics and Programme Implementation, Govt. of India for evaluation of the same at their end.

N.A.

10 Review of progress of 20-Point Programme in Secretaries / Special Secretaries meetings.

Coordination -II Section

N.A.

11 Circulation of the findings of the MPR on 20-Point Programme of Govt. of India among the implementing Departments of the State Govt.

N.A.

12 Other important returns to Govt. of India as regards restructuring on 20-Point Programme, communication of Annual Targets etc.

N.A.

Manual 7

Particulars of any arrangement that exists for consultation with public or representation by the members of the public in relation to the formulation of its

policy of implementation

Sl. No.

Name and address of the consultative committees/bodies

Constitution of the Committee/body

Role and responsibility

Frequency of meeting

2 Reasonable

Imbalance Enquiry Commission(RIEC)

To find out areas of regional imbalances in different sectors of the state and to recommend measures to reduce the disparities.

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Manual 8 List of boards, councils, committees and other bodies constituted

Sl. No.

Name and address of the body

Main functions of the body

Constitution of the body Date of constitution

1 Western Orissa Development Council,

6th

Floor, Rajiv Bhawan, Bhubaneswar, Orissa.

To accelerate the pace of economic development of backward districts of Western Orissa.

25 members including the Chairman 18.06.2003

2 Poverty Task Force (PTF) P & C Deptt.

As per resolution No.35026/F dated 26.8.2000 Poverty Task Force (PTF) has been reconstituted with DC as Chairman and Secretaries of departments like Agriculture, Health, Water Resources, F & E, Panchayati Raj, ST & SC DEV., S & ME, RD, and Prof S.P.Padhy, NCIDS as members and also Special Secretary , P & C Deptt. as convener member.

Three times meetings have been held.

3 Poverty & Human Devt. Monitoring Agency (PHDMA)

The Agency aims at tackling the progress of Poverty & Human Devt. Indicators within the State from time to time and providing an ACTIVE (Accurate, Compact, Transparent, Informative, Visible and Effective) monitoring system.

This Agency includes DC-cum-ACS , President, Secretaries of Deptts like Agriculture, Finance, FS&CW, F & E, H & FW, H&UD, Panchayati Raj, R.D., School & M.E., W & CD, ST & SC DEV., Director, E & S as members while

Special Secretary, P & C Deptt is its Member Secretary.

Date up to

which valid Whether meetings

open to public Whether minutes

accessible to Frequency of

meeting Remarks

Public No No Depends on

Council

No No No No

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Manual 9 Directories of officers and employees

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14

15

16

17

18

19

20

21

22

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Manual 10

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25

26

27

28

29

30

31

32

33

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Manual 11

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Manual 12 The manner of execution of Subsidy program.

List of Institutions given subsidy S.No Name &

address of the institution

Purpose for which subsidy is given

No of beneficiaries

Amount of subsidy

Previous year's utilisation progress

Previous years' achievement

NOT APPLICABLE

Manual 13 Particulars of recipients of concessions, permits or authorizations granted

List of beneficiaries

Sl. No.

Name and address of the

beneficiary

Nature of concession /

permit / authorization

provided

Purpose for which granted

Scheme and Criterion for

selection

No. of times similar concession given in past with purpose

NOT APPLICABLE

Manual 14

Information available in an electronic form Details of information

Sl. No.

Activities for which

electronic data available

Nature of information available

Can it be shared with public

Is it available on website or is being used as back end data

base 1 Preparation of

Plan Document Sectoral Outlays &

Expenditure of 9th

Plan

Yes website

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2 -Do- Sectoral Outlays & Expenditure of first

three years.

Yes website

3 Progress of Ongoing EAP

Projects

Yes website

Manual 15 Particulars of facilities available to citizens for obtaining information

Sl. No. Facility

available Nature of Information available Working

hours 1 Website 1. Information relating to directory of employees of P

& C Deptt. 2. Pay particulars of staff of P& C Deptt. 3. Address of Appellate authority, first Public

Information Officer and Asst. Information Officer of P & C Deptt.

24 hours

2 Library Reference 10 A.M. to 5 P.M.

Manual 16

Particulars of facilities available to citizens for obtaining information List of Public Information Officer

S. No Designation of the

Officer designated as PIO

Postal Address

Telephone No

e-mail address

Demarcation of Area/Activities, if more than one

PIO is there. 1 Sri Hadibandhu

Das, OSS Deputy Secretary to Govt.,P & C Deptt.

Qrs No-F,2/6, Unit-9,BBSR

EPBX 2620 Not applicable

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List of Assistant Public Information Officer

S. No

Designation of the Officer designated

as PIO

Postal Address

Telephone No

e-mail address

Demarcation of Area/Activities, if more than one PIO is there.

1 Sri Rama Chandra Ray, OSS, Under Secy. to Govt., P & C Deptt.

Under Secy. to Govt., P

& C Deptt.

EPBX-2626

Not Applicable

First appellate authority with in the department

Sl. No

Designation of the Officer

designated as PIO

Postal Address

Telephone No e-mail address Demarcation of Area/Activities,

if more than one PIO is

there. 1 Sri Narayan

Samantaray, OAS(SS), Joint Secretary to Govt., P & C Deptt.

4R-15, Unit-9 Flat,

BBSR

0674-2401834(O)

0674-2544450(R)

n_samantaray@yahoo. co.in.

Not applicable

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