MANOR INDEPENDENT SCHOOL DISTRICT Request for …...MANOR INDEPENDENT SCHOOL DISTRICT Request for Proposal (RFP) #191(AL)20-00 Wide Area Network (WAN) Services S e c t io n 1 : In

MANOR INDEPENDENT SCHOOL DISTRICT Request for Proposal (RFP) #191(AL)20-00

Wide Area Network (WAN) Services

Section 1: Introduction The Manor Independent School District (MISD) invites qualified firms to submit Proposal responses for RFP #191(AL)20-00 Wide Area Network (WAN) Services. Service is expected to originate at the district hub site and be delivered to the eligible service locations. All locations, with addresses and demarcation points, are listed in the attached pricing sheet. The new service is being planned to begin on July 1, 2020 which represents the expiration of the current leased WAN service. Proposals will be received until the time and date indicated below, by the Manor Independent School District, Purchasing Office, 10335 US Hwy 290 East, Manor, Texas 78653. The envelope containing one (1) clearly identified original of the Proposal response, three (3) clearly identified, identical copies of the original, and an electronic copy on a USB Drive, shall be plainly marked:

Proposal Response for Wide Area Network (WAN) Services RFP #191(AL)20-00 Attention: Carla Stevens, Purchasing Director Closes: Friday, January 31, 2020 at 2:00 PM (CST)

Summary of Key Dates: (Subject to Change)

● December 15, 2019 : RFP Issued ● January 7, 2020: Site walk-through of hub location from 10:00 am - 12:00 pm (CST)

(non-Mandatory) ● January 9, 2020: Questions must be submitted to [email protected] not later

than 5:00 pm (CST) ● January 10, 2020: Responses to written questions will be posted as an addendum at

https://www.manorisd.net/Page/129 no later than 5:00 pm (CST) ● January 31, 2020: Proposals Due by 2:00 pm (CST) at Manor ISD - Purchasing ● February 24, 2020: Board Of Trustees Approval

Manor ISD RFP #191(AL)20-00 page 1 of 26

mailto:[email protected]

https://www.manorisd.net/Page/129

All interested vendors are encouraged to read thoroughly the RFP to ensure that all required documentation is included in their Proposal response. Failure to provide all required documentation may be grounds for rejection of the response. A site walk-through of hub location will be held on January 7, 2020 from 10:00 am - 12:00 pm (CST) . Meet at Manor ISD Central Administration, 10335 US Highway 290 East, Manor, Texas 78653. Notify District in advance if you will need to survey any non-hub school buildings, otherwise survey will include hub facility only. The conference is not mandatory but is highly recommended. It is requested that each potential attendee register by forwarding an email to [email protected] . This will ensure proper seating for all parties who wish to attend the site walk-through. Manor Independent School District reserves the right to reject any and /or all proposals. No proposals may be withdrawn for a period of ninety (90) days subsequent to the deadline for receipt of Proposal responses without the prior written consent of the Board of Trustees, Manor Independent School District. The Manor Independent School District believes the information included in the Request for Proposal is materially accurate, however, the MISD does not warrant this information to be free from errors or omissions. Interested vendors are encouraged to inspect the premises prior to submitting a response.

GENERAL TERMS, CONDITIONS AND REQUIREMENTS FOR SOLICITATIONS This Solicitation shall be governed by the laws of the State of Texas and the following documents unless an exception is otherwise taken within this Solicitation. Documents are incorporated by reference only, and are not attached as part of this Solicitation.

1. Texas Education Code 44.031 2. Purchasing and Acquisition, MISD Policy CH (Legal) 3. Purchasing and Acquisition, MISD Policy CH (Local)

DISTRICT OVERVIEW Manor Independent School District is a rapidly growing, diverse district that encompasses approximately 100 square miles and includes addresses in Austin, Manor, and Elgin, Texas. It serves over 9,600 students at four (4) high schools, three (3) middle schools, nine (9) elementary schools, and one (1) alternative discipline campus. REQUEST FOR QUESTIONS AND RESPONSES Each question submitted by request must include all pertinent information required to receive a response. Failure to provide all information may delay a response from the District. The



District will submit responses through an addendum to all interested vendors. This addendum will be posted on the District website: www.manorisd.net > Departments > Business Office > Purchasing > Requests for Proposals. Questions submitted after 5:00 pm (CST) on January 9, 2020, will not receive a response . Proposers are reminded that verbal responses or conversations are not binding. Only questions answered by formal written addenda will be binding and will be made part of the proposal documents. Contact with other employees of the District is prohibited during the RFP process unless directed by the District Purchasing officers. Proposers that fail to adhere to this requirement risk having their Proposals disqualified. REQUIREMENT TO MEET ALL PROPOSAL PROVISIONS Each Proposer shall respond to all of the specifications and RFP terms and conditions. By virtue of the Proposal response, the Proposer acknowledges agreement and acceptance of all provisions of the specifications except as expressly qualified in the RFP. Non-substantial deviations may be considered provided that the Proposer submits a full description and explanation of and justification for the proposed deviations. Whether any proposed deviation is non-substantial will be determined by MISD at its sole discretion. PROPOSAL RESPONSE - HARD COPY

To assist in the evaluation process, the hard copy Proposal response shall be submitted in the following order, with each section clearly indexed and tabbed:

1. Description of Proposal 2. Service Level Agreement 3. Timeline 4. Demarcation 5. Network Diagram 6. References 7. Special Construction Payment Plan Option Agreement 8. Appendix A: Pricing Worksheet 9. Appendix B: E-Rate Special Construction Excess Strands 10. Appendix C: Certificate of Interested Parties 11. Appendix D: Conflict of Interest Questionnaire 12. Appendix E: IRS W-9 13. Appendix F: Automated Clearing House (ACH) Payments 14. Appendix G: Certification Regarding Byrd Anti-Lobbying Amendment 15. Appendix H: Vendor Debarment Statement 16. Appendix I: Boycott Statement 17. Appendix J: Felony Conviction Notice 18. Appendix K: Supplier Diversity Information Form


http://www.manorisd.net/

http://www.manorisd.net/

PROPOSAL RESPONSE - ELECTRONIC COPY In addition to the above required Hard Copy, an electronic copy in PDF format should be included in a removable USB Drive. SCOPE OF SERVICES Section 1: Introduction Manor ISD hereafter referred to as Applicant, is requesting proposals for leased lit fiber (without Internet access) for delivery of wide area network (WAN) services to the district as well as Leased Dark Fiber. Service is expected to originate at the district hub site and be delivered to the eligible service locations. All locations, with addresses and demarcation points, are listed in the attached pricing sheet. The new service is being planned to begin on July 1, 2020 which represents the expiration of the current WAN service for sites with lease-lit services. Section 2: Service Requests

1. Applicant is seeking bids for 3 services. Respondents may bid one, all, or any combination of options. See Section 3 for requirements of each solution.

a. The first service is a fully managed, leased lit fiber solution for the eight campuses currently on a lease-lit environment and two additional sites that are currently IDFs, but given their network demand, require a direct connection..

b. The second service is a leased dark fiber solution for all twenty-two entities that includes fiber maintenance as part of the monthly lease cost.

c. The third service is for Category 1 network equipment to place any leased dark fiber solutions into service.

d. The fourth service is for a temporary WAN Solution (If the Leased Dark Fiber solution is selected)

i. A temporary WAN solution for the current lease-lit sites, plus the AG Barn & Facilities.

ii. Provide service until the Special construction is completed and Fiber can be lit.

e. The fifth service is for a fully managed, leased lit fiber solution for all twenty-two (22) sites.

2. Network Design and Construction Routes a. Applicant will consider traditional network designs (such as a hub and

spoke) or alternative proposals. The applicant’s stated decision criteria (outlined in the RFP) will be used to determine if an award is made as-a-result of this RFP. The applicant has, in accordance with E-rate


guidelines, rated cost of service as the highest weighted factor in its decision criteria.

b. Due to current and future bandwidth needs, respondents are encouraged to provide dedicated infrastructure to Applicant. Designs are encouraged to utilize the private fiber approach, where there exists no other aggregation or third-party equipment on fiber strands between sites and modulating equipment at each site is dedicated to Applicant and not shared in any way with other customers. If this is not possible, then designs should limit the use of shared infrastructure as much as possible.

c. Respondents should clearly illustrate proposed network design and construction routes. Respondents should show evidence that they looked at alternate routes for the build and should provide narrative language supporting rationale for chosen build route(s).

d. Applicant is not advocating or mandating any preconceived network design or construction route and leaves this decision up to the vendor to present their best solution while recognizing the cited termination locations.

3. Special Construction a. In E-rate terminology, special construction refers to the upfront,

non-recurring costs associated with the installation of new fiber to or between eligible entities.

i. Special construction and service eligibility for reimbursement have changed starting funding year 2016. See the Federal Communications Commission E-rate modernization order 2 (WC Docket No. 13-184) ( https://www.fcc.gov/document/fcc-releases-order-modernizing-e-rate-21st-century-connectivity) for more information.

b. Special construction charges eligible for Category One support consist of three components:

i. construction of network facilities ii. design and engineering iii. project management

c. If no new fiber is being installed, then any installation costs are considered standard non-recurring costs (NRC).

i. For leased lit fiber solutions requiring special construction, this means that the costs associated with building the fiber are considered special construction and the costs associated with the equipment required to activate the service are a standard NRC.

ii. For leased dark fiber solutions, equipment required by the Applicant to light the fiber are not considered special construction.

d. Special Construction Payment Plan Option


https://www.fcc.gov/document/fcc-releases-order-modernizing-e-rate-21st-century-connectivity

https://www.fcc.gov/document/fcc-releases-order-modernizing-e-rate-21st-century-connectivity

i. The applicant requests that the respondents consider allowing Applicant to pay the non-discount share of special construction costs (portion of costs that are the responsibility of the applicant) to be paid in equal monthly installments over [one, two, three, four] years from Funding Year 2020 to Funding Year 2023 inclusive. Responses must include agreement or non-agreement of this request.

e. Excess fiber strands for special construction projects i. To the extent that the winning service provider installs additional

strands of fiber for future business ventures, the winning service provider assumes full responsibility to ensure those incremental costs are allocated out of the special construction charges to the district in accordance with FCC rules and orders.

ii. If, after the issuance of the FCDL, USAC or the FCC determines that the winning service provider did not cost allocate those charges associated with the additional strands, Applicant will not be responsible for reimbursing the winning vendor and the winning vendor will assume all responsibilities deemed ineligible by USAC.

iii. For examples of cost allocation, please see document in Appendix A as prepared by the State E-rate Coordinators’ Alliance (SECA).

Section 3: Solution Specifications 1. Leased Lit Fiber

a. Applicant must have dedicated, symmetrical transport bandwidth of 10 Gbps between the designated endpoints.

b. The solution must be scalable to 40 Gbps. c. Contract options are requested for 12 month, 36 month and 60 month terms of

service with three 1-year voluntary extensions after the original term of the contract has expired.

d. Each respondent is required to complete the attached pricing sheet with this RFP.

i. Special construction, monthly recurring cost, and any additional non-recurring costs are required to be broken out and listed separately.

ii. Respondents are free to propose alternate pricing terms provided they have also included pricing in the requested format.

iii. No increased pricing will be allowed during the term of the quoted special construction, NRC, and MRC rate in each pricing cell of the matrix.

e. If a bandwidth upgrade is requested mid-contract the term length does not reset or renew. For example, if an upgrade occurs in month 20 of a 36-month contract, then 16 months of service must remain on the contract at the new bandwidth before a contract renewal is available.


f. All solutions must adhere to the following Service Level Agreement (SLA) terms and the terms found in Section 4:

i. The provider will make all reasonable efforts to ensure 99.99% network availability of each circuit.

ii. .25% frame/packet loss commitment iii. 25ms round trip network latency commitment iv. 10ms network jitter commitment v. There is no right of provider to limit or throttle the capacity of the circuit at

any time for any reason vi. Vendor stated commitment is to respond to any outage within two (2)

hours and a four (4) hour restoration of service. 2. Leased Dark Fiber

a. Applicant must have at least four (4) strands (2 pair) of single mode fiber from the hub to each eligible entity location.

b. Contract options are requested for 36 month, 60 month, and 120 month terms of service.

c. Each respondent is required to complete the attached pricing sheet with this RFP.

i. Special construction and monthly recurring costs are required to be broken out and listed separately.

ii. Respondents are free to propose alternate pricing terms provided they have also included pricing in the requested format.

iii. No increased pricing will be allowed during the term of the quoted special construction and MRC rate in each pricing cell of the matrix.

d. The provider will make all reasonable efforts to ensure 99.99% network availability of all leased fiber strands.

e. All solutions require maintenance as part of the MRC subject to the following terms and the terms found in Section 4:

i. Respondent shall maintain the applicable fiber seven days per week, twenty-four hours per day.

ii. In the case that maintenance is subcontracted out to a 3rd party, the respondent must hold and manage the subcontract and is ultimately responsible for the SLA.

iii. It is assumed that the dark fiber network is part of a more comprehensive fiber infrastructure of the service provider. The respondent will include only the portion of maintenance that is required to support the Applicant fiber segments versus overall network maintenance.

iv. Vendor stated commitment is to respond to any outages within two (2) hours and thereafter proceed to correct the malfunction with reasonable diligence.

v. The respondent should include an overview of maintenance practices including:


1. Routine maintenance and inspection 2. Scheduled maintenance windows and scheduling practices for

planned outages 3. Marker and handhole inspection and repair 4. Handling of unscheduled outages and customer problem reports 5. What service level agreement is included and what alternative

service levels may be available at additional cost 6. What agreements are in place with applicable utilities and utility

contractors for emergency restoration 7. Repair of fiber breaks and mean time to repair 8. Replacement of damaged fiber and fiber that no longer meets

specifications 9. Post repair testing 10. Policies for customer notification regarding maintenance 11. Process for changing procedures, including customer notification

practices 12. Process for moves, adds, and changes 13. Process for responding to locate requests

3. Category 1 Network Equipment a. Applicant requires network equipment with installation and configuration to

place circuits into service at [1Gbps or 10Gbps] once leased dark fiber is available. b. Network equipment should be Cisco Network Equipment or equivalent and

must include all necessary licenses and/or software. i. Any proposals for equivalent equipment must include an explanation

outlining how the proposed equipment offers the same functionality as the example make and model.

c. Proposals should include an explanation of whether or not the proposed equipment supports higher bandwidths for future scalability and the ease of upgrading (e.g. a new SFP versus a new line card)

d. Each respondent is required to complete the attached pricing sheet with this RFP. If any part of the equipment cost is ineligible for Category 1 funding, this must be identified. Respondents must clarify equipment eligibility with USAC before submitting proposals.

e. Network equipment may be bid as a stand-alone service by anyone, even if they are not bidding on any fiber service.

Section 4: Service Level Agreement

1. Network operations center: Solution will provide customer support functions including problem tracking, resolution and escalation support management on a 24x7x365 basis. Customer has the right and is encouraged to call concerning any problems that may arise relative to its connection with vendor provided services.


2. Trouble reporting and response: Upon interruption, degradation or loss of service, Customer may contact Vendor by defined method with a response based on trouble level. Upon contact from the Customer, the Vendor support team will initiate an immediate response to resolve any Customer issue. Customer will receive rapid feedback on trouble resolution, including potential resolution time.

3. Escalation: In the event that service has not been restored in a timely manner, or the Customer does not feel that adequate attention has been allocated, the Customer can escalate the trouble resolution by request. A list of escalation contacts will be provided when implementation schedule is completed.

4. Resolution: The Customer will be notified immediately once the problem is resolved and will be asked for verbal closure of the incident.

5. Trouble reporting, escalation and resolution: A detailed trouble reporting, escalation and resolution plan will be provided to the district.

6. Measurement: Time starts from the time the Customer contacts vendor and identifies the problem. Credits for outages should be the following:

Length of Service Outage Credit is the following percentage of monthly recurring cost

Less than 2 hours No Credit

Greater than two (2) hours and less than four (4) hours

5%

Greater than four (4) hours and less than eight (8) hours

10%

Greater than eight (8) hours and less than twelve (12) hours

15%

Greater than twelve (12) hours and less than sixteen (16) hours

20%

Greater than sixteen (16) hours and less than twenty-four (24) hours

35%

Greater than twenty-four (24) hours 50%

7. Reports: Upon request, an incident report will be made available to the Customer within

five (5) working days of resolution of the trouble.


8. Link performance per segment: The service will maintain the proposed link performance throughout the term of the contract.

9. Historical uptime: Provide aggregate uptime statistics for your proposed service in the geographic area encompassing Applicant.

Section 5: General Terms for All Proposals

1. Failure to include any requested information noted as required by the respondent is grounds for disqualification.

2. All costs required to deliver the proposed solution must be included in the bid. By submitting a bid, the respondent certifies that it has engineered a full solution including all monthly recurring charges, all installation charges and all special construction costs. Costs added to the quote after the respondent has submitted their bid are solely the responsibility of the respondent and not the applicant.

3. Description of Proposal a. Respondent’s proposal should include all sites for the option bid. If the

respondent bids leased dark fiber or leased lit fiber – all sites must be included in the bid. Failure to include all sites in a bid option could be considered grounds for disqualification.

b. Respondent will provide a description of their proposal for all services and solutions.

c. Description will include an overview of the proposal, any deviations from the requested architecture, design or requirements, assumptions made, and other detail Applicant may find useful or necessary (or could differentiate the solution from a competing proposal).

4. Reselling and subcontracting a. Any respondent who intends to resell or subcontract a lit service from a

3rd party must supply proof in writing that said party can provide service at all proposed Applicant locations.

b. If, at any point following the bid submission, any changes from the 3rd party alter the costs or significantly change scope of proposed service then Applicant will not be liable for the cost increase and reserves the right to disqualify the bid and cancel any signed contracts without penalty.

5. Timeline a. For each response, respondents must include a timeline for bringing all

sites online. b. Proposals requiring little to no special construction should be able to bring

all sites online by the July 1 start of the funding year. c. For solutions requiring special construction, a schedule of bringing sites

online must be included with an explanation of how this timeline shifts if the date of the E-rate funding commitment shifts.


6. Demarcation a. All solutions must terminate service or infrastructure in the demarcation

point at each address specified in the pricing sheet. b. Solutions bringing service to the property line but not to the demarcation

point are not acceptable. c. Respondent must specify specific demarcation setup included in base

fees, e.g. wall mounted CPE and CAT6a handoff, rack mount patch panel, etc. (District utilizes LC fiber connector handoff.)

7. Network Diagram a. For each response, respondents must include a network diagram

displaying the paths to be used to serve each endpoint. b. Diagrams must show if circuits are routed through any aggregation hubs,

equipment, or third-party facilities between hub site and each endpoint. i. If this detailed information cannot be supplied, then at a minimum

quantity of each must be supplied in order to provide a picture of potential latency.

8. References a. For each response, respondent must provide 3 references from current or

recent customers (preferably K-12) with projects equivalent to the size of Applicant.

b. If respondent responds to more than one option (e.g. leased lit fiber service as well as leased dark fiber), provide 3 references for each.

9. E-rate Program Integrity Assurance (PIA) Review a. If their solution is chosen, respondents are required to promptly provide

Applicant with any information being requested as part of PIA review. b. Vendors may not assist applicants with preparing funding requests or

responding to PIA questions and may speak directly with PIA reviewers. c. For all responses that include special construction, the respondent agrees

to, by submitting its bid, produce all construction labor, construction materials and other cost information requested during PIA review.

d. All responses must agree, in writing, to this section with a yes or no answer. Answering no or failure to answer at all is grounds for disqualification.

10. Required Notice to Proceed and Funding Availability a. Applicant will follow the purchasing policies of the Applicant Board and

requirements and procedures of the FCC’s E-rate program as administered by the Universal Service Administrative Company to be eligible for all available funding.


b. The implementation of any associated contracts resulting from this competitive bid process will be dependent on the district's’ issuance of a written Notice to Proceed.

c. E-rate funding notification alone will not signify Notice to Proceed. The district will have the right to allow the contract to expire without implementation if appropriate funding (including any state matching funds for special construction projects) does not come available.

Manor ISD will consider a variety of network designs or alternative proposals that, in accordance with E-rate guidance, maximize cost effectiveness. Respondents should clearly illustrate proposed network design and construction routes. Manor ISD is not advocating or mandating any preconceived network design or construction route and leaves this decision up to the vendor to present their best solution while recognizing the cited termination locations.


Section 6: Evaluation Criteria RFP Scoring Rubric

1. Leased Lit Fiber and Leased Dark Fiber, Network Equipment

% Weight Criteria

25% E-rate eligible recurring and one-time circuit costs1

10% Complete bid submission2

20% Ability to support service requirements of this RFP3

15% Proposed contract terms and conditions4

20% Service reliability and dedicated infrastructure5

10% Provider references6

2. Criteria Explanation 1. E-rate eligible costs: the total cost of ownership for the eligible components of

the proposed service. Total cost of ownership takes into account all one-time and recurring costs. Note that E-rate eligible costs refers to the pre-discount cost of the solution, not the post-discount portion of costs that are the responsibility of the Applicant. This criterion must be the highest weighted per E-rate program rules.

2. Complete bid submission: Bids concisely address Applicant’s requirements, as set forth in the RFP, and do not contain a significant amount of corporate boilerplate marketing information.

3. Ability to support service requirements of this RFP: proposed solution clearly meets Applicant’s requirements and needs. Compatibility with existing network infrastructure: proposed equipment is easily compatible with the existing equipment used by the Applicant.

4. Proposed contract terms and conditions: Proposed contract has flexibility and terms desired by Applicant

5. Service reliability and dedicated infrastructure: Solution provides dedicated infrastructure for Applicant’s service with no shared equipment or routing of traffic through aggregation hubs.

6. Provider references: response included K12 references that were similar in size and scope


Appendix A: Pricing Worksheet Please see the Microsoft Excel Document “Manor ISD (RFP) #191(AL)20-00_Pricing Worksheet ”


Appendix B: E-Rate Special Construction Excess Strands

E-rate Special Construction Excess Strands - Cost Allocation Scenarios

Funding Year 2018

Prepared by the State E-rate Coordinators’ Alliance

October 23, 2017

I. LEASED LIT FIBER AND LEASED DARK FIBER

A. Excess Strands for Applicant’s Future Use

If the service provider installs additional strands for the applicant’s exclusive future use in a leased dark

fiber or leased lit fiber special construction project, and if the applicant can show documentation that

buying a cable containing the number of strands placed in the fiber system for the applicant’s future use

is more cost effective then buying a fiber cable with the number of strands the applicant plans to place

into service the first year, no cost allocation of the excess strands is required and no other special

construction charges would need to be cost allocated.

If the service provider installs excess strands for the applicant’s exclusive future use in a leased dark

fiber or leased lit fiber special construction project where the excess strands will remain dormant until

they are lit for the applicant in the future, and if the applicant cannot show that it is not more cost

effective than buying the exact number of fiber strands being lit in the first year, the applicant must cost

allocate the costs associated with the excess strands only. No other special construction charges would

need to be cost allocated.

B. Excess Strands for Service Provider’s Future Use

For lit services special construction and leased dark fiber special construction, if the service provider

wishes to place extra strands in the build for its own use, the E-rate applicant must cost allocate the cost

of the service provider-owned extra strands, as well as all incremental costs of those extra strands from

the special construction E-rate funding request. It is not a pro-rata share, but an incremental cost

calculation that must be backed by detailed documentation.


http://www.seca-erate.net/

http://www.seca-erate.net/

Example 1 from Funding Year 2018 USAC Fiber Training Slides applies:

Applicant’s should seek documentation from the provider which outlines the added incremental costs

attributable to designing, managing and constructing a fiber system with a 48-strand cable instead of a

12-strand cable. Such costs should include (but are not limited to):

· Splice Labor. If any fibers over the applicant’s fibers are spliced, the labor for these additional

splices must be cost allocated.

· Splice Enclosures are placed to protect splices. If any fibers over the applicant’s fibers are

spliced and require an enclosure, the enclosures for these additional splices must be cost

allocated.

· Fiber Installation Labor. This represents the incremental cost of pulling a larger cable through

the buried conduit.

· Structured materials installation. This represents the additional cost of burying a larger conduit

to support the additional fibers.

Note that the costs associated with installing a larger cable strand than what is required by the applicant

are ineligible and the service provider should not include such costs in their special construction billing to

the applicant but should be prepared to show evidence during PIA review that it did not charge the

applicant for these incremental costs.


Figure 1: Here is a table outlining some possible incremental costs:

Item 12 Strand cable

construction

48 strand cable

construction

Cost Allocation Amount

that service provider

should remove from the

special construction

request

Fiber Cable 38 cents per foot $1.04 per foot 66 cents per foot

Design and

Engineering

$2.12 per foot $2.42 per foot 30 cents per foot to

depict additional splices

at A and Z locations

Project

Management

$1.18 per foot $1.18 per foot 0

Splice labor* $11.00 per splice $11.00 per splice $11 per splice over 12

splices at any splice site

Splice

enclosures**

$205 per enclosure $205 per enclosure $205 per enclosure for

every enclosure over 12

Fiber Patch Panel $71.43 per panel $218.60 per panel $147.17 per panel

Conduit and other

structured

materials

1.25” conduit required

$1.95 per foot

Handhole (40,000 lb

rated) $2695 per unit

Fiber Marker $30 per

unit

1.5” conduit required

$2.35 per foot

Handhole (40,000 lb

rated) $2695 per unit

Fiber marker $30 per

unit

40 cents per foot

No cost difference for

handhole

No cost difference per

marker

Fiber Installation

Labor ***

25 cents per foot 28 cents per foot 3 cents per foot

Structured

Materials

Installation

(conduit, markers,

handholes)****

$2.85 per foot $3.10 per foot 25 cents per foot

Markers Place every 500’ Place every 500’ No cost difference

Handholes Place every 1000’ Place every 1000’ No cost difference


Appendix C: Certificate of Interested parties (Form 1295)

Certificate of Interested Parties (Form 1295 – must be filled out electronically with the Texas Ethics

Commission’s online filing application, printed out, signed, and submitted with proposals or qualifications to Manor ISD. Manor ISD is required to comply with House Bill 1295, which amended the Texas Government Code by adding Section 2252.908, Disclosure of Interested Parties. Section 2252.908 prohibits Manor ISD from entering into a contract resulting from this solicitation with a business entity unless the business entity submits a Disclosure of Interested Parties (Form 1295) to Manor ISD at the time business entity submits the signed contract/proposal/qualifications. The Texas Ethics Commission has adopted rules requiring the business entity to file Form 1295 electronically with the Texas Ethics Commission. “Interested Party” means a person: a) who has a controlling interest in a business entity with whom Manor ISD contracts; or

b) who actively participates in facilitating the contract or negotiating the terms of the contract, including a broker, intermediary, adviser, or attorney for the business entity.

“Business Entity” means an entity recognized by law through which business is conducted, including a sole proprietorship, partnership, or corporation. As a “business entity,” all vendors must electronically complete, print, sign, and submit Form 1295 with their proposals even if no interested parties exist. Proposers must file Form 1295 electronically with the Texas Ethics Commission using the online filing application, which can be found at https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm. Proposers must use the filing application on the Texas Ethics Commission’s website to enter the required information on Form 1295. Proposers must print a copy of the completed form, which will include a certification of filing containing a unique certification number. The Form 1295 must be signed by an authorized agent of the business entity. The completed Form 1295 with the certification of filing must be filed with Manor ISD by attaching the completed form to the vendor’s proposal. Manor ISD must acknowledge the receipt of the filed Form 1295 by notifying the Texas Ethics Commission of the receipt of the filed Form 1295 no later than the 30th day after the date the contract binds all parties to the contract. After Manor ISD acknowledges the Form 1295, the Texas Ethics Commission will post the completed Form 1295 to its website with seven business days after receiving notice from Manor ISD. *** I have read and understand the above information regarding the Certificate of Interested Parties Form 1295. I

understand the action needed on my part as an interested party. I also understand that the 1295 filing form shall be returned with RFP response.

Acknowledgement Signature: ______________________________________________________

Printed Name: ____________________________________________ Date: ____________________________


https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm

https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm

Appendix D: Conflict of Interest Questionnaire

Any individual or business entity that contracts or seeks to contract for the sale or purchase of property, goods, or services with Manor ISD must file a Conflict of Interest Questionnaire with the MISD Purchasing Office in accordance with Texas Local Government Code Chapter 176, no later than the 7 th business day after recipient becomes aware of facts that require filing.

Disclosure is required if:

1. The person has employment or other business relationship with the local government officer or a family member resulting in the officer or family member receiving taxable income more than $2,500; or

2. The person has give the local government officer or family member one or more gifts (excluding food, lodging, transportation, and entertainment) that have an aggregate value of more than $100 in the twelve month period preceding the date the officer becomes aware of an executed contract or consideration of the person for a contract to do business with the district; or

3. The person has a family relationship with a local government officer that is either 3rd degree of consanguinity (blood) or 2nd degree of affinity (marriage).

Officers of the Manor Independent School District are listed at: Manor ISD Board Members

Do you meet any of the disclosure criteria ? Yes___ No___

Are you an employee, a former employee or related to any employee or board member of MISD?

Yes___ No ___

The Texas Ethics Commission owns the form and necessary revisions, and the vendor is responsible for obtaining the latest form. For your convenience, we have provided a link to the Conflict of Interest Questionnaire (Form CIQ).

If you answered yes to either of the above questions, please complete and attach the CIQ form. By submitting your response to this RFP, you agree that if at any time you become aware of a change in your answers to the above questions or the information provided in the CIQ, you must complete a new CIQ and email it to [email protected] no later than the 7 th business day after you become aware of facts that require filing.


https://www.manorisd.net/apps/pages/index.jsp?uREC_ID=171307&type=d&pREC_ID=366968

https://www.manorisd.net/Page/65

https://www.ethics.state.tx.us/forms/CIQ.pdf

https://www.ethics.state.tx.us/data/forms/conflict/CIQ.pdf


Appendix E: IRS Form W-9, Request for Taxpayer Identification Number and Certification

Federal Income Tax law requires us to have your taxpayer identification number (TIN) on file. Under Federal Regulation Section 6109, you are required to provide us with this information on Form W-9. If you are an exempt payee, we will not have to file an annual Information Return Form 1099. If you do business as a sole proprietor, you must furnish your individual name, social security number, business name and taxpayer identification number. A sole proprietor must not furnish only the business name.

Appendix F: Automated Clearing House (ACH) Payments

Does your company accept Automated Clearing House (ACH) Payments? Yes ___ No ___

If yes, please provide the following information and/or attach your company’s ACH Information:

Bank Name: ______________________________________________________________

Routing #: ________________________________________________________________

Account #: ________________________________________________________________

Account Type: Checking_____ Savings_____

ACH Email: ______________________________________________________________


https://www.irs.gov/pub/irs-pdf/fw9.pdf

Appendix G: Certification Regarding Byrd Anti-Lobbying Amendment

The undersigned certifies, to the best of his or her knowledge and belief, that:

A. Contractors that apply or bid for an award of $100,000 or more must file the required certification. See 2 C.F.R. Part 200, Appendix II, ¶ I; 44 C.F.R. Part 18; PDAT Supplement, Chapter IV, 6.c; Appendix C, ¶ 4.

B. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. § 1352. Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non-Federal award. See PDAT Supplement, Chapter IV, ¶ 6.c and Appendix C, ¶ 4.

C. The following provides a Byrd Anti-Lobbying contract clause:

1. “Byrd Anti-Lobbying Amendment, 31 U.S.C. § 1352 (as amended) Contractors who apply or bid for an award of $100,000 or more shall file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant, or any other award covered by 31 U.S.C. § 1352. Each tier shall also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the recipient.”

2. APPENDIX A, 44 C.F.R. PART 18 – CERTIFICATION REGARDING LOBBYING Certification for Contracts,Grants, Loans, andCooperative Agreements (To be submitted with each bid or offer exceeding $100,000) The undersigned [Contractor] certifies, to the best of his/her or her knowledge, that:

a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.

b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of


a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form- LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions.

3. The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

4. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31, U.S.C. § 1352 (as amended by the Lobbying Disclosure Act of 1995). Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

5. The Contractor, , certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor understands and agrees that the provisions of 31 U.S.C. § 3801 et seq., apply to this certification and disclosure, ifany.

__________________________________ ___________________________________

Company Authorized Representative (Print)

__________________________________ ____________________________________

Signature Date


Appendix H: Vendor Debarment Statement

VENDOR DEBARMENT STATEMENT

I have read the conditions and specifications provided in the bid document attached.

I affirm, to the best of my knowledge, the company I represent has not been debarred or suspended from conducting business with school districts in the State of Texas. This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, 7 CFR Part 3017, Section 3017.510, Participants’ responsibilities. The regulations were published as Part IV of the January 30, 1989, Federal Register (pages 4722-4733). Copies of the regulation may be obtained by contacting the Department of Agriculture Agency with which this transaction originated.

___________________________________________________________________________________ NAME OF COMPANY (Please Type)

___________________________________________________________________________________ MAILING ADDRESS CITY STATE ZIP

____________________________________________________________________________________ PREPARED BY (Please Type)

____________________________________________ ______________________________________ SIGNATURE TITLE

_______________________ _________________________ ____________________________

TELEPHONE NUMBER FAX NUMBER DATE


Appendix I: Boycott Statement

Boycott of Israel and Prohibition of Contracts with Companies Engaged in Business with

Iran, Sudan, or Foreign Terrorist Organizations If (a) Contractor is not a sole proprietorship; (b) Contractor has ten (10) or more full-time employees; and (c) this agreement has a value of $100,000 or more, the following certification shall apply; otherwise, this certification is not required. Pursuant to Chapter 2270 of the Texas Government Code, the Contractor hereby certifies and verifies that neither the Contractor, nor any affiliate, subsidiary, or parent company of the Contractor, if any, (the “Contractor Companies”), boycotts Israel, and the Contractor agrees that the Contractor and Contractor Companies will not boycott Israel during the term of this Agreement. For purposes of this Agreement, the term “boycott” shall mean and include refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations with Israel, or a person or entity doing business with Israel or an Israeli-controlled territory, but does not include an action made for ordinary business purposes. Prohibition of Contracts with Companies Engaged in Business with Iran, Sudan, or Foreign Terrorist Organizations. In accordance with Texas Government Code, Chapter 2252, Subchapter F, the District is prohibited from entering into a contract with a company that is identified on a list maintained by the Texas Comptroller. Contractor certifies that it is not a company identified on a list prepared and maintained under Texas Government Code §§806.051, 807.051, or 2252.153, as a company known to have contracts with or provide supplies or services to a foreign terrorist organization. Contractor voluntarily and knowingly acknowledges and agrees that the Contract shall be null and void should facts arise leading the District to believe that the Contractor was a listed company at the time of procurement.

Acknowledgement Signature: ______________________________________________________

Printed Name: __________________________________________________________________

Date: ____________________________


Appendix J: Felony Conviction Notice

State of Texas Legislative Senate Bill No. 1, Section 44.034, Notification of Criminal History, Subsection (a), states “a person or business entity that enters into a contract with a school district must give advance notice to the district if the person or an owner or operator of the business entity has been convicted of a felony. The notice must include a general description of the conduct resulting in the conviction of a felony”. Subsection (b) states “a school district may terminate a contract with a person or business entity if the district determines that the person or business entity failed to give notice as required by Subsection (a) or misrepresented the conduct resulting in the conviction. The district must compensate the person or business entity for services performed before the termination of the contract”.

THIS NOTICE IS NOT REQUIRED OF A PUBLICLY-HELD CORPORATION

I, the undersigned agent for the firm named below, certify that the information concerning notification of felony convictions has been reviewed by me and the following information furnished is true to the best of my knowledge. VENDOR’S NAME: ___________________________________________________________________ AUTHORIZED COMPANY OFFICIAL’S NAME: _____________________________________________ A. My firm is a publicly-held corporation; therefore, this reporting requirement is not applicable. Signature of Company Official: _________________________________________________ B. My firm is not owned nor operated by anyone who has been convicted of a felony. Signature of Company Official: __________________________________________________ C. My firm is owned or operated by the following individual(s) who has/have been convicted of a felony. Name of Felon(s): ____________________________________________________ (Attach additional sheet if necessary.) Details of Conviction(s): _________________________________________________ (Attach additional sheet if necessary.) Signature of Company Official: ____________________________________________________


Appendix K: Supplier Diversity Information Form
