Manhattan Beach Unified School District · 1. Field Directive #01/CON1.10 – Furnish and install new batting cage 3.4 Application for Payment Summary December 2016 Pay application

Manhattan Beach Unified School District

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Manhattan Beach Unified School District Field Modernization Project

MONTHLY STATUS REPORT

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1. Executive Summary ............................................................................................ 2

1.1 Overview ............................................................................................................................................ 2

1.2 Summary of Progress ..................................................................................................................... 3

2. Schedule ............................................................................................................. 4

2.1 Overview ............................................................................................................................................ 4

3. Financials ........................................................................................................... 5

3.1 Overview ............................................................................................................................................ 5

3.2 Change Orders & Potential Change Orders ................................................................................ 5

3.3 Field Directives ................................................................................................................................. 8

3.4 Application for Payment Summary .............................................................................................. 8

3.5 Financial Summary ......................................................................................................................... 8

4. Design Status ..................................................................................................... 8

4.1 Overview ............................................................................................................................................ 8

4.2 Submittals ......................................................................................................................................... 8

4.3 Requests for Information (RFI) .................................................................................................... 9

4.4 Construction Change Document (CCD) ...................................................................................... 9

5. Issues, Disputes, Claims & Safety ..................................................................... 10

5.1 Issues ...............................................................................................................................................10

5.2 Claims and Disputes......................................................................................................................10

5.3 Safety ...............................................................................................................................................10

6. Miscellaneous ................................................................................................... 10

6.1 Project Logs ....................................................................................................................................10

TABLE OF CONTENTS



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1. Executive Summary

1.1 Overview

The Mira Costa High School Project is the phase IV Field Modernization to the northwest existing ball field. The project consists of resurfacing the existing grass field with turf, reconfiguration of the fire lane around the new field, new light poles illuminating the path to the new field, retaining wall and

concrete curb perimeter, perimeter fencing, storm drain improvements, and the rerouting of Fire, Potable, and Reclaimed Irrigation mains for the establishment of a new modernized turf field. The field modernization will be constructed from November 2016 through September 2017. Bernards scope of

work will consist of completing the field modernization to a “turf Ready” condition for turnover to the Manhattan Beach Unified School District anticipated by May 2017. The new field sub drainage and turf installations will be completed by others.

Mira Costa High School is located in the beach community of Manhattan Beach, CA along Artesia Blvd, between Peck Blvd. and Meadows Ave in the County of Los Angeles. The new field is scheduled to be utilized by the Mira Costa High School campus in the Fall of 2017.



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1.2 Summary of Progress

1.2.1 Current Construction Activities

Recent Construction Activities Include:

• Hauling off dirt

• Surveying field

• Pour a section of the batting cage area to accommodate for CIF baseball game, per District’s

request.

• Finished grading at fire lane

• Fencing activities continue

• Started preparation of ribbon gutter, completion of balance of curbs, and curb apron



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2. Schedule

2.1 Overview

The Mira Costa High School Field Modernization project under Lease Lease Back terms is being constructed over a three hundred and six (306) calendar day contract duration. The Notice to

Proceed was issued to Bernards November 8, 2016 for a November 17, 2016 mobilization. The project’s final completion date is scheduled for September 17, 2017.

2.2 Project Schedule Status Field Modernization

Bernards issued the 19OCT16 Master Construction Schedule prior to mobilization consisting of our full contract duration of 306 calendar days with the actual mobilization date of November 17, 2016. Pre planning for an early finish date, Bernards issued an updated master schedule dated May 10, 20017 which reflects the actual start date and current status of the project.

This early finish schedule has been executed and issued to all subcontractors for an early completion date of May 31, 2017. We continue on track for a May 2017 turnover of field “turf ready”.

May 2017 activities included: the waterproofing and backfill of retaining walls, started chain link fence installation, completion of the new fire lane paving. As reported last month, we turned over the field subgrade for MBX to start the synthetic turf system. Bernards construction completion date is

anticipated for the end of July 2017.

Below find a summary of the completion milestone dates per the attached updated scheduled as compared to the contract duration schedule:

Project Milestones Master

Schedule

Schedule

ACTUALS

Completion of all Water Mains 3/7/2017 12/15/16

Reroute gas and new meter 1/17/2017 12/15/16

Backfill retaining walls (Fire Ln&No)6/29/2017 5/15/17

Handover Field Subgrade to MBX 9/5/2017 5/31/17

Fire Road (AC Paving) 6/23/2017 6/24/17

Fencing 7/28/2017 6/30/17



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3. Financials

3.1 Overview

The current GMP budget includes a total construction cost of $4,037,426. The GMP includes six (6) allowances; 1) Spoils Removal $357,500, 2) Remove and Replace ADA ramp $4,500, 3) Provide additional rebar and footing enlargement for added CMU pilasters at CMU walls

$28,350, 4) Provide concrete footings and CMU at north field $46,200, 5) Add gas shut off valve $2,500, and 6) Repair landscape and irrigation disturbed by new construction $15,000. The GMP also includes a construction contingency fund in the amount of $367,039.

Allowances and contingency funds are processed upon agreement by the project team and signed by MBUSD as an Allowance or Contingency allocation requests. All unused construction funds will return to the District as a savings credit.

3.2 Allowances, Contingency, Change Orders & Potential Change Orders

The project construction budget includes project allowances contained within the GMP described above. At present, with approval of MBUSD, we have authorized the use of $96,550 from the allowance funds. Refer to the following Tables for description of monies utilized:

Allowance1 Spoils Removal

Allowance Amount Requested

Allocation Amount Authorized

Original Balance $357,500

Total Remaining 357,500

Allowance 2 R&R ADA Ramp




ALL2.1 – Allocation for paint scope

$4,500 $4,500 -$4,500

Total Remaining $0.00

Allowance 3 CMU Pilasters


Amount Authorized


ALL3.2 – CCD 1

Enlarge Pilaster Concrete and rebar per DSA for fence

posts at retaining wall

$28,350 $28,350 -$28,350




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Allowance 4 Ftgs/CMU North




ALL4.2 - Allocation to Masonry contract for northern CMU wall

footings

$9,475 $9,475 -$9,475

ALL4.3 – Provide tan block in lieu of

precision gray

$13,674 $13,674 -$13,674

ALL4.4 – Add rebar CCD1

$11,592 $11,592 -$11,592

ALL4.5 Add concrete caps

$11,459 $11,459 -$11,459


Allowance 5

Gas Valve

Allowance Amount

Requested

Allocation Amount

Authorized

Original Balance

$2,500

ALL 5.2 - New gas line installation &

meter

$2,500 $2,500 -$2,500


Allowance 6 Repair Landscape




CON1.11 Landscape

Repair

$15,000 $15,000 -$15,000


The project construction budget includes a project contingency contained within the GMP. At present, with approval of MBUSD, we have authorized the use of $311,371 from the contingency

funds. Refer to the following Table for description of monies utilized:

Contingency Amount Requested



ALL5.2 Balance of

cost for new gas line and meter install (total cost $19,360

less allowance 5)

$16,860 $16,860 -$16,860 deduct

CON1.1 – Allocate monies for

waterproofing scope at new CMU walls not shown per plans

$35,750 $35,750 -$35,750 deduct



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CON1.2 - Reroute conduit and wire for

existing water pump

$7,551 $7,551 -$7,551 deduct

CON1.3 – Install 4” reclaimed piping to

ball field

$28,107 $28,107 -$28,107 deduct

CON1.4 – Extend 6” C900 Fire Line PVC

near pool to safe for new wall

$15,809 $15,809 -$15,809 deduct

CON1.5 – Install

two(2) backflow devices at field wash per local water

authority

$8,087 $8,087 -$8,087 deduct

CON1.5 – Delete northern retaining

wall, delete ADA ramp, add curbs, ad new fire lane low wall and fencing - credit

$12,250 $12,250 $12,250 Add

CON1.7 –Install one 1 ½” conduit for future field lighting

$39,340 $39,340 -$39,340 deduct

CON1.8 – Provide powder coated fence posts, rails, fittings,

gates

$58,863 $58,863 -$58,863 deduct

CON1.9 – Remove landscape chemical

barrels from field

$1,505 $1,505 -$1,505 deduct

CON1.10 – New Batting cage posts,

footings, and netting

$27,177 $27,177 -$27,177 deduct

CON1.11 Landscape Repair

$10,640 $10,640 -$10,640

CON1.12 Baseball concession fence

$6,213 $3,107 -$3,107

CON1.13 Add Concrete Wall per RFI 34

$6,081 $6,081 -$6,081

CON1.14 Add trees $25,855 $25,855 -$25,855

CON1.15 CIP wall at check valves

$16,119 $16,119 -$16,119

Total Remaining $55,668

At present, two (0) Potential Change Order(s) (PCO) are out for pricing with two (2) submitted

as a COR to MBUSD for approval. The project team has requested that the subcontractor(s)



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submit PCOs within five (5) days of the issuance of any Construction Change Directive, Field Directive, or Request for Information having a cost associated. See attached PCO log.

3.3 Field Directives

A total of one (1) Field Directives have been issued through February 2017. Field Directives are issued directing the contractor to proceed with added work scope in advance of CCD or

Instruction Bulletin, if necessary to minimize project delays. The contractor will submit Potential Change Orders for review as they pertain to these Field Directives. Once Field Directive work is complete, Bernards will review and make change order recommendations to the District accordingly. Field Directives correspond to the Project Team Approved PCOs in the

attached PCO Log. 1. Field Directive #01/CON1.10 – Furnish and install new batting cage

3.4 Application for Payment Summary

December 2016 Pay application #01 was issued to MBUSD on January 5, 2017 in the amount of $529,338 (Net). Payment received.

January 2017 Pay application #02 was issued to MBUSD on February 1, 2017 in the amount of $372,626 (Net). Payment received

February 2017 Pay Application #03 was issued to MBUSD on March 1, 2017 in the amount of $244,911 (Net). Payment received

March 2017 Pay Application #04 was issued to MBUSD on April 1, 2017 in the amount of $633,451 (Net). Payment received April 2017 Pay Application #05 was issued to MBUSD on May 1, 2017 in the amount of

$597,370 (Net). Payment received May 2017 Pay Application #06 was issued to MBUSD on June 1, 2017 in the amount of

$687,507 (Net). Payment is pending Application for Payment submitted by the Contractor will be reviewed, discussed and adjusted as necessary by discretion of the Project Inspector, and the Architect prior to being submitted

to Manhattan Beach Unified School District for processing.

4. Design Status

4.1 Overview

Field Modernization Drawings and Specifications received DSA approval on March 14, 2016.

4.2 Submittals



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A total of twenty one (21) required submittal packages have been submitted. A total of twenty one (21) required submittals have been received to date, twenty one (21) have been returned

from the Architect, with zero (0) pending review and approval by the design team. Reference attached log for additional information.

4.3 Requests for Information (RFI)

A total of twenty-nine (29) construction RFI’s have been submitted to date, with no pending

responses. Prompt review and return of RFI’s by the Architect is crucial to the project schedule and is reviewed at the weekly construction meetings. Reference attached log for additional

information.

4.4 Construction Change Document (CCD)

A total of two (2) Construction Change Document(s) have been issued (including revisions) by the Architect, which may have an additive or deductive cost impact to the project. Of these CCD’s, two (2) have been determined necessary to submit to DSA for approval.

Pending CCDs include the following: a. None pending

4.5 Division of the State Architect Documents

The following are items being tracked for review and approval in DSA:

4.5.1 Addenda:

N/A

4.5.2 Construction Change Documents:

Field Modernization Project One (1) Construction Change Document (CCD’s) have been issued by the Architect.

CCDA-001 Add 16x16 CMU pilasters at all fence post locations– Submitted 12/15/16. DSA approval received 2/27/17

CCDA-002–Utilization of the fire lane as an ADA accessible path in lieu of new concrete ramp. Revised plans were completed by The Prizm Group on 1/20/17 for DSA submittal. The project Architect, HED, submitted final package to DSA for final review and approval. DSA Approval received 3/16/17



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5. Issues, Disputes, Claims & Safety

5.1 Issues

5.1.1 No issues to report at this time

5.2 Claims and Disputes

5.2.1 No formal claims or disputes have been received to date.

5.3 Safety

5.3.1 No safety issues to report at this time

6. Miscellaneous

6.1 Project Logs

6.1.1 Master Construction Scheduled (Data Date: ) 6.1.2 Submittals Under Designer Review Log 6.1.3 RFI’s Under Designer Review Log 6.1.4 Change Order log/Allowance/Contingency/Allocations