Mangan’s Safety CultureLooking back

and

Looking forward

What We’re Going to Cover

• SMART• Safety Data• KPI• Points for Participation• Flash Reports

What We’re Going to Cover

• SMART• Safety Data• KPI• Points for Participation• Flash Reports

Our SMART Safety Culture

SMART Culture

• Communication is key…Always notify operators while working on live system so they are aware of any potential mishaps.

Observed improper lifting of computers. Notified the employee.

A co-worker was doing work in a walk in freezer without a protective suit. I informed him where he could get the protective suit to work safely and comfortably.

Report any odors to ops or 501.

Sign in & out of unit. Even when leaving for a short time.

2014 SMART Journal Entries

SMART Culture

• Observe your surroundings and remain aware…

Checked office area for rain encroachment (slips and falls).

Exclusion zone at Coker. Take extra precautions when walking to the Control House and do not cross any barriers.

Avoid crossing yellow barricade tape.

Did an ergonomics review of my work space and no changes were needed.

2014 SMART Journal Entries

Use caution when walking in snow, almost slipped leaving office front door during the snowstorm.

SMART Culture

• Continue to work safe…Before working on any project, review the JSA for any job related and safety activities.

Use 3 points of contact at all times on stairs. Make sure you're aware of surroundings and possible hazards, especially in an environment that changes frequently.

Be careful of clients offering to let you do work we need to have them do. i.e. "you can go ahead and open that box". I'm sorry but I need a tech to do it.

2014 SMART Journal Entries

Multiple contractors working in same location. Use caution around all of them.

SMART Culture

• There were 282 total action items noted on the 2014 SMART Cards– Of those action items, 275 have been

completed• The next two slides provide additional data

concerning the 2014 SMART Cards…

SMART Culture

SMART Culture

• The SMART Card compliance for 2015 is as follows:– A minimum of 2 cards per month– Company wide, field work requires a card

completed per site visit• Reference the email from Lee Juckett sent out on

1/9/15 concerning this new requirement– Project Managers or Regional Directors can

dictate additional compliance for their projects or regions

SMART Culture

SMART Culture• As a refresher, SMART Cards consist of:

– Office, Field Office, and Field cards covering each industry we serve

• All but refinery field cards are available electronically through the Google SMART Site

– Electrical Task Assessment– Vehicle Inspections Cards– First Aid Cards

• Fill your card out today!

SMART Culture• In 2015, we will be discontinuing the use of the

SMART cards completed on a MS Word or Excel document.

• The last date we will accept SMART cards on the Word or Excel docs is February 28, 2015.

• Utilize the Google SMART site as your choice for an electronic alternative to completing your SMART cards.

What We’re Going to Cover

• Safety Datada·taˈdadə,ˈdādə/noun1.facts and statistics collected together for reference or analysis.synonyms: facts, figures, statistics, details, particulars, specifics

2014 OSHA Safety DataMangan,

Inc.Mangan Software Solutions

Mangan Renewables

Total Man-Hours 2014

529,635 30,742 27,211

OSHA Recordables

0 0 0

OSHA TRIR* 0.00 0.00 0.00

As of the date of this presentation, actual totals may vary slightly once all is accounted for.* OSHA Total Recordable Incident Rate

Safety Data• Mangan Inc., Mangan Renewables, and

Magan Software Solutions can celebrate zero work related injuries in 2014!

• In 2014 Mangan Inc. exceeded the 2 Million Safe Hours goal!

Safety Data

• The total accumulation of safe work hours by division to date:– Mangan Inc., 2,277,566– Mangan Renewables, 16,268– Mangan Software Solutions, 59,733

What We’re Going to Cover

• SMART• Safety Data• KPI• Points for Participation• Flash Reports

KPI Final Scores for 2013• The KPI Scores chart participation in several

mandatory safety programs:– SMART Card compliance

• Minimum 2 cards per month– FlexTrain Online Bi-Weekly enrollments– Current Driver’s License on file– Current Auto Insurance on file– Annual hearing exams completed– JSA Self Audit Compliance

KPI Data

We achieved a 93%, an ‘A’ Overall

2013 KPI Office Scores

• Here’s a closer look at individual office scores in 2013…

2014 KPI Office Scores

• What a vast improvement in 2014! Keep up the great work!

What We’re Going to Cover

• SMART• Safety Data• KPI• Points for Participation• Flash Reports

Points Pay!

• Your safety efforts in 2014 resulted in gifts…– 156 Gift Cards– 4 Nomex Jackets /

Sweatshirts– 15 Mangan Laptop

Backpacks

Points Promotions 2014• The Safety Committee voted to extend the

opportunity for additional points in 2015.• Participate in two new promotions and earn

more!First…• Start the year off right:

– February SMART cards completed on the Google SMART Form site are worth 5 extra points, a maximum of 10 points available.

Points Promotions 2014• Fall HazCom

Identification– During this 30 day period,

each employee is to note a hazard on SMART card

– To win, the notes must include follow through to correction

• Win 5 points per entry, 10 maximum points for the month

What We’re Going to Cover

• SMART• Safety Data• KPI• Points for Participation• Flash Reports

Why A Flash Report?• The Flash Report captures

an event that will or has the potential to adversely affect an employee, the company, client, or third party involved.

• Flash reports should be submitted within 24 hours of the event or sooner.

Injury

First Aid

Auto Damage

Auto Citations

Equipment Damage

Client Process Disruption

Near Miss

Flash Report Highlights

• First Aid reports included…– Ash in eye due to local brush fires

• This involved a trip to the clinic for a medical review following an eye wash treatment at the client site.

– Cut above eye from contact with server cabinet

• The employee was working in Triconex cabinet and when they went to stand, they lost their balance and hit their head on cabinet.

Flash Report Highlights

• First Aid continued…– Thumb bruise and swelling while aligning pipe

valve• Employee was closing a valve wheel when during

the downward motion, the handle screwed off causing them to hit the pipe below.

– Twisted ankle due to slip on wet surface• Employee came into office lunch room from a wet

and rainy outside environment and the heel of their shoe slipped on the floor surface.

Flash Report Highlights

• First Aid Summary– Environmental influences and working with

equipment can cause unpredictable circumstances.

– Walking, sitting, standing; all activities we participate in on a routine basis.

– What can we do:• Remain in control of your environment as much as

possible. • Take the time and thought process to avoid

complacency.

Flash Report Highlights

• Auto Accidents or Damage– 5 were a result of backing up – fender

benders• Practice the SMITH 5 keys (enroll in the training if

you haven’t!)– Choose the safest possible location to park– Search for potential hazards, use a spotter– Scan your surroundings, don’t fixate– Surround yourself with space when ever possible– Use warning devices – seek eye contact

Flash Report Highlights

• Auto Accidents or Damage– 2 were auto accidents, caused by others

• Both were hit from behind– 2 were employees commuting to work

involved in auto accidents– 1 was environmental influence, rock to

windshield of rental

Flash Report Highlights

• Theft– 4 Laptops were stolen from employee and a

rental vehicle. • “Laptop computers, tablets, cellular phones, and other

personal electronics have become a target of choice for thieves all over the country. Why? Because they are small, valuable, can be removed quickly, are easily hidden, and there is a market for them. A thief can sell a stolen laptop, MP3 player, or other device to an unsuspecting used computer store or pawnshop, and easily receive up to half its value in cash.”

Article from the Metropolitan Police Department, DC.gov

• Theft Prevention Tips– Don’t leave your devices in an unlocked vehicle, even

if the vehicle is in your driveway or garage, and NEVER leave it in plain sight.

– If you must leave your devices in a vehicle, the best place is in the trunk. If you don’t have a trunk, try to conceal them or fit them under a seat and lock the doors. Do this before you arrive at your destination.

– Keep your electronic devices with you or within your sight at all times. Don’t leave them on a table in a coffee shop or at the airport to go to the restroom.

Flash Report Highlights

Flash Report Highlights

• Client Incidents are covered separately, usually shortly after they are resolved and incorporated into a biweekly meeting.

• For your reference, a summary of these reports are available on the Google –Safety Resource Center under Flash Report Summary.

Summary

• Keep the culture SMART– Do your part and complete your SMART cards

• Manage your safety, avoid injuries– Remain aware and keep up the great effort!

• Work on that ‘A’ personal KPI grade• Participate and earn points

Resources

• Google Sites –– SMART Site

• Google SMART Forms– Safety Resource Center site

• OSHA and EMR Safety Data• Forms – Flash Report

– KPI Site• KPI Interim and Monthly Reports

– Points for Participation• Points accumulation and redemption form

Resources

• Google - Safety Resource Center / Policies and Forms– MSP- 220, Employee Safety and Security

Guidelines• Personal Monitoring (SMART)

– MSP- 219, Accident Investigation • Flash Reporting