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MANAGING YOUR PROJECT
Project Manager’s Brown BagSponsored by PMG
January 2008
PM METHODOLOGY PHASES
Idea/Problem/Opportunity
Propose
Charter
Launch
Manage
Close
MANAGING THE PROJECT
The path to take is defined in your charter...
Tracking
Communicating
Managing activities/staff/risks and issues/changes
Organizing - Keeper of project information
Inspiring/Cheerleading/Begging/Pleading
Keeper of the end state vision
SCHEDULE
Tracking Planned vs Actual
Reporting/Communicating Planned vs Actual
Inspiring to complete actual
Evaluating Planned when Actual is not realized
Reworking / Communicating new schedule
WHEN AND WHY! SHOULD I USE A CHANGE CONTROL
FORM?
The project will not make a milestone as scheduled
The project will not complete a deliverable as documented
The project will not
complete as scheduled
The scope of the project has changed
PEOPLE
Communicating work to be completed, time line and expectations
Organizing staff and resources to complete activities
Getting and REPORTING status
Holding/Organizing team meetings/ TBs/ Etc.
ANTICIPATING RISKS...
Understand the skill sets you need and
can get; communicate the delta
Understand group dynamics; what do you need to be prepared for? How are your mediation skills?
Understand workings at the University; holidays,
closures, vacations, start of quarters, etc
Don’t assume anything!
Be clear in what you NEED to accomplish; stick to it!
COMMUNICATION
Status Reports
TBs, Project /Sponsor Meetings, Hallway
Technical Meetings
Client Meetings
Web page; news letters
Presentations
Issues/Risk Logs
ISSUE/RISK LOG
Why keep one?
Issues/Risks - What’s the difference?
To circulate or not to circulate?
Managing the log
When and how to escalate an issue
??
OTHER TOPICS FOR THE MANAGE PHASE?
PM RESOURCES
PM coaching and mentoring
Ann Berry-Kline
Chuck Greer
Leslie Geary
Marion Bashista
Mark Cianca
PM Status
Marion Bashista
IT Training and Development
Bonita Sebastian
THANK YOU