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8/7/2019 Managing your presentations 1
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XP
New Perspectiveson Microsoft Office 2003
1
Presentation Concepts
Tutorial 1 ± Planning and Developing
Your Presentation
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New Perspectiveson Microsoft Office 2003
2
Planning Your Presentation
� What is the purpose of this presentation?
� What type of presentation do I need to give?
� Who is the audience for my presentation and what
do they need and expect?
� What is the situation (location and setting) for my
presentation?� What is the most appropriate media for my
presentation?
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New Perspectiveson Microsoft Office 2003
3
Determining the Purpose
of Your Presentation
� Informative presentations provide your audience
with background information, knowledge, and
specific details about a topic.� Persuasive presentations are presentations with
the specific goal of influencing how an audience
feels or acts regarding a particular position or
plan.
� Demonstrations are specific types of
presentations that show an audience how
something works.
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New Perspectiveson Microsoft Office 2003
4
Determining the Outcome of Your
Presentation
� Why am I giving the presentation?
� What is the primary purpose of this presentation?
� What are the secondary purposes of this
presentation?
� What should the audience know or do as a result
of this presentation?
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Analyzing Your Audience¶s
Needs and Expectations
� The more you know about your listeners, the more
you¶ll be able to adapt your presentation to their
needs± Age
± Gender
± Education
± Familiarity with the topic
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7
Assessing the Situation
for Your Presentation
� Planning an effective presentation will be a matter
of learning to adapt your content to your situation,
the unique setting, time frame, or circumstancesfor your presentation.
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Selecting the Appropriate Media
� Chalkboard
� Whiteboard
� Notepad and easel� Flip chart
� Posters
� Black-and-white or color overheads
� Handouts
� 35mm slides
� Computer-projected visuals, such as PowerPoint slides
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Developing an Introduction
� Gaining your audience¶s attention
± Anecdotes, stories, or personal experiences
± Surprising statistics or relevant data
± A quotation, familiar phrase, or definition
± Rhetorical questions or unresolved issues and problems
± Comments about the audience or occasion
± Audience participation
± Statement of your topic
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Developing the Body
of Your Presentation
� Gathering information
± Using information in libraries
± Using corporate documents
± Talking to experts and authorities
± Interviewing and surveying
± Using the Internet
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New Perspectiveson Microsoft Office 2003
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Organizing Your Information
Inductively
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New Perspectiveson Microsoft Office 2003
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Organizing Your Information
Deductively
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New Perspectiveson Microsoft Office 2003 13
Organizing Your Information
Chronologically
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Organizing Your Presentation