ObjectivesDevelop file management strategiesExplore files and foldersCreate, name, copy, move, and delete foldersName, copy, move, and delete filesWork with compressed files*New Perspectives on Microsoft Office Access 2007

Organizing Files and FoldersA file, or document, is a collection of data that has a name and is stored in a computerOrganize files by storing them in foldersDisks contain folders that hold documents, or filesUSB drivesCompact discs (CDs)Digital video discs (DVDs)Hard disksRemovable disks are inserted into a drive*New Perspectives on Microsoft Office Access 2007

Organizing Files and Folders*New Perspectives on Microsoft Office Access 2007

Understanding the Need for Organizing Files and FoldersWindows organizes folders and files in a hierarchy, or file systemWindows stores the folders and important files it needs to turn on the computer in its root directoryFolders stored within other folders are called subfolders*New Perspectives on Microsoft Office Access 2007

Understanding the Need for Organizing Files and Folders*New Perspectives on Microsoft Office Access 2007

Developing Strategies for Organizing Files and FoldersType of disk you use to store files determines how you organize those filesStoring files on removable media allows you to use simpler organizationThe larger the medium, the more levels of folders you should useDocuments folderYou should have a backup, or duplicate copy, of important files*New Perspectives on Microsoft Office Access 2007

Developing Strategies for Organizing Files and Folders*New Perspectives on Microsoft Office Access 2007

Exploring Files and FoldersWindows Explorer shows the files, folders, and drives on your computerPanesExpand iconCollapse iconComputer shows the drives on your computer

*New Perspectives on Microsoft Office Access 2007

Exploring Files and Folders*New Perspectives on Microsoft Office Access 2007

Using Windows Explorer*New Perspectives on Microsoft Office Access 2007

Navigating to Your Data FilesThe file path is a notation that indicates a files location on your computerF:\FM\Tutorial\Holiday.bmpF: is the drive nameFM is the top-level folder on drive ATutorial is a subfolder in the FM folderHoliday.bmp is the full filename with the file extension*New Perspectives on Microsoft Office Access 2007

Navigating to Your Data Files*New Perspectives on Microsoft Office Access 2007

Working with Folders and FilesCreating a folderIn the left pane, click the drive or folder where you want to create a folderClick the Organize button on the toolbar, and then click New Folder (or right-click a blank area in the folder window, point to New, and then click Folder)Type a name for the folder, and then press the Enter key*New Perspectives on Microsoft Office Access 2007

Working with Folders and FilesMoving and Copying Files and FoldersMoving a file removes it from its current location and places it in a new location you specifyCopying places the file in both locations*New Perspectives on Microsoft Office Access 2007

Working with Folders and FilesNaming and Renaming FilesFilenames provide important information about the file, including its contents and purposeMain part of the filenameDotFile extensionA filename extension identifies file type and indicates program in which file was created*New Perspectives on Microsoft Office Access 2007

Working with Folders and FilesDeleting Files and FoldersRecycle Bin is an area on your hard disk that holds deleted files until you remove them permanently*New Perspectives on Microsoft Office Access 2007

Working with Compressed FilesFiles stored in a compressed (zipped) folder take up less disk spaceAllows you to transfer files more quicklyExtracting a file creates an uncompressed copy of the file in a folder you specify, while the original file remains in the compressed folderCompression programsWinZipPKZIP*New Perspectives on Microsoft Office Access 2007

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