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Managing Wage SubsidiesUpdated 2 December 2016

As an employer, you can view Wage Subsidy agreements on the jobactive powered by JobSearch website (jobactive website) once your provider has either:

recorded your Wage Subsidy agreement as approved, or

sent you an email with a link for you to approve:

o your Head Agreement (if you do not already have an approved Head Agreement) and/or

o your Schedule Agreement (for the individual placement)

This guide will show you how to manage your Wage Subsidy agreements through the jobactive website.

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Sign In/Register

Your provider will have sent you an email advising you that there is an eligible Wage Subsidy agreement awaiting your approval.

In the email there will be a link to ‘Access Wage Subsidy’. You have 7 days to action this link before it expires. If the link has expired you will need to contact your provider to resend a new link.

You must sign in via the Employer section of the jobactive website.

How to sign in to the jobactive website

To sign in to the jobactive website for a new Wage Subsidy Agreement where there is NOT an existing approved Head Agreement:

Enter your User Id or Email and your Password to Sign in to your account.

Note: If you are not already registered with the jobactive website you will need to choose ‘Register Now’ after clicking on the link.

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To sign in to the jobactive website for a new Wage Subsidy Agreement where there is an existing approved Head Agreement:

Enter your User Id or Email and your Password to Sign in to your account.

How to find your Wage Subsidy agreements

You can select ‘Wage Subsidy’ on the toolbar to see a list of all the Wage Subsidy agreements that are associated with your ABN.

These agreements may be set up by a number of different employment service providers. Each agreement has a status depending on whether it:

Requires signing

Has been approved

Has ended.

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Search for a Wage Subsidy by the Head Agreement

You can search for your Wage Subsidies by the Head Agreement. You can search by ‘Provider’ and or the ‘Status ‘of the Head Agreement. Not selecting a specific filter will default your search to include all.

Additionally you can sort how the results are displayed using the ‘Sort By’ selection.

Search for a Wage Subsidy by the Agreement Schedule

Alternatively, you can search for your Wage Subsidies by the Agreement Schedule. You can search by your ‘Employee’ name or the ‘Schedule Status‘ or the ‘Vacancy’ title. As with the Search by Head Agreement, not selecting a specific filter will default your search to include all and you can sort how the results are displayed using the ‘Sort By’ selection.

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Viewing and Approving your Head Agreement

When you negotiate a Wage Subsidy placement with a new provider you will need to enter into a new Head Agreement which overarches all individual placement Agreement Schedules for that provider.

You only have one Head Agreement with each provider but if you use multiple providers for Wage Subsidies, you will have a Head Agreement with each of those providers.

For new Head Agreements you should verify your ‘Name’ and ‘Email’ details as well as View the Terms and Conditions (in PDF format) before agreeing and approving the agreements in jobactive website. Note: approving this initial Head Agreement also approves the attached Schedule Agreement.

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Viewing and Editing your Wage Subsidy contact details

After searching for your Scheduled Agreements, select the ‘More Detail’ option of the Agreement Schedule that you want to view/edit.

Select the ‘Edit’ button in the Employer Contact panel.

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View and update your details as required.

In the Name field ensure that your full First Name and Surname are entered. Do not include any title (e.g. do not include Mr or Mrs etc.

In the Email field ensure that a valid email address is included.

In the Phone field you can include either a landline or a mobile telephone number. For landline numbers include the area code but do not include any punctuation. (E.g. 026200000).

When you are finished, click the ‘Save’ button.

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Lodging your declaration and uploading documents

As part of your Wage Subsidy agreement in order to request a payment from your provider you must confirm that the job seeker has worked the required hours. You can do this electronically by selecting the ‘Confirm/Delete’ button in the Employer Provided Evidence panel of your Agreement Schedule.

Then you will need to tick the confirmation checkbox and select the ’End Date’ of the period you are requesting a payment for. You can also upload your documents, however this is optional.

Uploading a document

If you do want to upload a document, you do this by clicking the ‘Select a file’ to upload and give it a ‘Document Name’ (optional). Once you are ready click the ‘Submit’ button.

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Viewing declarations

You can view any periods which you have declared to your provider that the job seeker has worked an average of 20 hours per week or more in the Employer Provided Evidence panel.

There may be some instances where the provider has confirmed the eligibility but not uploaded any documents. In these instances you will not be able to view the document online as it has not been uploaded.

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Viewing uploaded documents

You can view any documents you have uploaded as well as any documents which your provider has uploaded.

There may be some instances where the provider has confirmed the eligibility but not uploaded any documents. In these instances you will not be able to view the document online as it has not been uploaded.