MANAGING TIME OR ELSE?

Ruth E. LawhornFacilitator

TIME

What is it?Why is it important to you?How do you use your time now?What do you need to do to use time more

effectively?When will you start the process?

TIME IS...

“the measured or measurable period during which an action, process, or condition exists or continues… a moment, hour, day, or year as indicated by a clock or calendar…”

- Webster’s Dictionary

WHY is Time Management Important to You?

APPROACHES TO MANAGING TIME

• Business role as the sole focus:

The Effective Executive

by

Peter Drucker

• Multiple roles:

The 7 Habits of Highly

Effective People

by

Stephen Covey

FIVE PRACTICES OF AN

EFFECTIVE EXECUTIVE

1. Managing time.

2. Choosing what to contribute.

3. Mobilizing our strengths.

4. Setting up the right priorities.

5. Exercising effective decision making.

(Source: The Effective Executive, Peter Drucker)

WHY is Time Management Important to You?

Control ConcentrationContributionChoices

3 Ways to Effectively Manage Time1. Recording Time.

– Using a Log

2. Managing Time.– Eliminating Time-Wasters

3. Consolidating Time.– Finding enough time to do

what is important

(Source: The Effective Executive by Peter Drucker)

VALUE-BASED TIME MANAGEMENT

• Planning

• Prioritizing

• ProducingBased on pre-determined value

of effectiveness

COVEY’S 7 HABITS

“Put first things first.”

HABIT 3: “PUT FIRST THINGS FIRST”

Notes & checklists Calendars & planners Current ideas Quadrant II self-

management

(Source: The 7 Habits of Highly Effective People, Stephen Covey)

Quadrant II Self-ManagementQ I

Important, Urgent

Q III Not Important, Urgent

Q IV Not Important, Not

Urgent

Q II

Important, Not Urgent

HABIT 3: “Put first things first.”

? “What one new thing could you do in your personal life, that if you did it regularly, would

make an enormous positive difference?”

?? “ Similarly, what one new thing could you do in your business or professional life, that if you did

it regularly, would make an enormous positive difference?”

QUADRANT II

• ACTIVITIES– Prevention, PC activities

– Relationship building

– Recognizing new opportunities

– Planning, recreation

• RESULTS– Vision, perspective

– Balance

– Discipline

– Control

– Few crises

Steps to Becoming a Q-II Self Manager

Identify the key roles you play. Select 2-3 results for each role. Schedule your week to achieve

these results. Daily Adapt . Live life as a Q-II Self

Manager!

APPLICATION: (Time allotted: 35 minutes)

Select a partner. Using Drucker or Covey’s approach, develop a time log

or a weekly Q-II calendar. (This will be a draft format without entries.)

When your format is completed, find another participant pair that has completed the same exercise (Covey or Drucker).

Combine ideas from both formats.When completed, all four people sign the format &

record time exercise is completed.

APPLICATION: Feedback

“What did you learn about your time management skills in real- time?”

Time Management Application(Time allotted: 10 Minutes)

Write your response to these questions: “My most effective time management technique is

to…”

“This works for me because…”

“I would recommend this approach when …”