Managing Research Data

7/30/2019 Managing Research Data

1/31

An introduction to managing

research data

Jenni Crossley

Research Librarian20thNovember 2014


2/31

My research data is:

A. Backed up at least 3

times and very safe

B. Backed up twice and

fairly safe

C. Backed up once,

could be safer

D. Not backed up at all

Backed

upatleast3

time..

.

Backed

uptwice

andf

airl...

Backed

uponce

,couldbe

...

Notb

acke

dupatall

0% 0%0%0%


3/31

I can find my research data

A. Really easily, I have awell thought out filingsystem

B. Quite easily, but myfiling system could bebetter

C. Not very easily, I reallyneed to improve myfiling system

D. With great difficulty,what's a filing system?

Reallye

asily

,Iha

veawel...

Quite

easily,butm

yfilin

g...

Notv

erye

asily

,Ireallyn

...

With

greatd

ifficu

lty,wha

...

0% 0%0%0%


4/31

The amount of research data I will

produce

A. Has been wellconsidered; I have agood idea how muchstorage I will need

B. Has been considered,but is unlcear at thispoint

C. Has not really beenconsidered. Is thisimportant?

D. Has not beenconsidered at all

Hasb

eenw

ellconside

red;.

.

Hasb

eenc

onsid

ered

,but

..

Hasn

otreallyb

eenc

ons..

.

Hasn

otbeen

conside

red.

.

0% 0%0%0%


5/31

In terms of sharing my data

A. I know what can orcannot be shared

B. I think I know what

can or cannot beshared

C. I really don't know

what can or cannotbe shared

D. Can data be shared?

Iknowwh

atcano

rcann..

Ithink

Ikno

wwh

atcan.

.

Ireally

don't

know

what..

.

Cand

atab

esha

red?

0% 0%0%0%


6/31

In terms of data ownership

A. I am confident that Iknow who owns thedata I work with

B. I think I know who ownsthe data I work with

C. I'm not really sure whoowns the data I workwith

D. I have no idea whoowns the data I workwith

Iamconfide

ntthat

Ikn..

Ithink

Ikno

wwh

oown

s...

I'mnotr

eally

surewh

o...

Ihaven

oideaw

hoowns

...

0% 0%0%0%


7/31

I know what will happen to my data at

the end of my project

A. Yes, there is a clear

plan for this

B. There is a vague plan

for this

C. It's been considered,

but there is no plan

for this yetD. It has not been

considered

Yes,th

ereisacle

arplan

...

There

isavagueplan

for..

.

It'sb

eenc

onsid

ered

,but

...

Ithas

notb

eenc

onsid

ered

0% 0%0%0%


8/31

What does data mean to you?

Weather measurements

Photographs

Results from experiments

Government records

GIS data

Simulation data

Log data

Field notes

Software

Images (e.g. brain scans)

Quantitative data (e.g.household survey data)

Historical documents

Moving images Physical objects: such as

bones or blood samples

Digitised photos / born

digital photos Social media data: tweets

Metadata

Learning material produced by RDMRose http://www.sheffield.ac.uk/is/research/projects/rdmrose


9/31

Research dataa definition

Research data are collected, observed or

created for the purpose of analysis, to

produce and validate original research results.

Can be either digital or analogue.

Stuff!


10/31

Defining research data management

the active management and appraisal of data

over the lifecycle of scholarly and scientific

interest

Research data management concerns the

organisation of data, from its entry to the

research cycle through to the dissemination

and archiving of valuable results. (Whyte &Tedds, 2011)


11/31

Defining research data management

Not just archiving, preserving, or sharing

although that might be the end game

Good RDM starts before a project, and

continues after the lifespan of the initial work

Data management plans


12/31

Why should I manage my research

data?

Research data is a valuable asset.

Without your data you have no project.

What would you do

if you lost your

research data

tomorrow?


13/31

http://www.flickr.com/photos/johnbullas/61631745/


14/31

Research data management can:

Prevent data loss

Make it easier to locate your data

Help with validation of results anddemonstrate research integrity

Offer collaboration through data re-use and

sharing

Is part of good research practice!


15/31

And also

The nature of research governance and

communication is changing:

Funder requirements

Publishers

Open access underpinned by data Not unique to UWE


16/31

What does the research lifecycle looklike?

Write proposal

Start project

Acquiresample

Generate,

Create,

Collect

ProcessAnalyze

Interpret

Publish

Validate

Research360


17/31

What does a data management cycle

look like?

Data CurationCentre


18/31

4.

Publication

& Deposit

5.

Preservation

& Re-Use

1.

Create

2.

Active Use

3.

Documentation

And a slightly simplified version


19/31

What does this mean?

That you need to plan!

Make informed decisions

Anticipate problems

Make your life easier


20/31

Creating a data management plan

Start with a brief plan written at the start of yourproject to define:

how your data will be created

how it will be documented

who will access it where it will be stored

who will back it up

whether (and how) it will be shared & preserved

DMPs are often submitted as part of grant applications,

but are useful whenever youre creating data.


21/31

What to include

1. What data will you produce?

2. How will you organise / look after the data?

3. Can you / others understand the data?

4. What data will be deposited and where?

5. Who will be interested in re-using the data?


22/31

1. What data will you produce?

4.

Publication

& Deposit

5.

Preservation

& Re-Use

1.

Create

2.

Active Use

3.

Documentation

What typeof data will you

produce?

What types of file format?

How easy is it to create or

reproduce?

Who owns and is responsiblefor it?


23/31

2. How will you look after the data?

4.

Publication

& Deposit

5.

Preservation

& Re-Use

1.

Create

2.

Active Use

3.

Documentation

Is your data safe?

Is your dataorganised?

Can you find your

data?


24/31

3. How will you document the data?

4.

Publication

& Deposit

5.

Preservation

& Re-Use

1.

Create

2.

Active Use

3.

Documentation

Do you still understand

your older work?

Is the file structure /naming

understandable to

others?

Which data will be kept?

Which data can be

discarded?


25/31

4. What data will be deposited and where?

4.

Publication

& Deposit

5.

Preservation

& Re-Use

1.

Create

2.

Active Use

3.

Documentation

Are you expectedto share

your data?

Are you allowedto share

your data?

Define the core data set of

the project

Which data will be included

in your publication /

thesis?


26/31

5. Preservation and Re-use

4.

Publication

& Deposit

5.

Preservation

& Re-Use

1.

Create

2.

Active Use

3.

Documentation

How long will your data be

reusable for?

Do you need to prepare yourdata for long term

archive?

Which data do you need tokeep?


27/31

Tips for writing DMPs

Seek advice - consult and collaborate

Consider good practice for your field

Base plans on available skills & support and Make sure implementation is feasible

Decide who will implement the planand

then make sure it happens Decide how often, and by whom, the plan will

be reviewed


28/31

An activity

Think about a project with which you arecurrently involved

Considering what you have heard, try to

answer the questions on the sample datamanagement plan

Use UWE guidance to help:

http://www1.uwe.ac.uk/library/usingthelibrary/researchers/manageresearchdata/managingresearchdata/guidance.aspx
http://www1.uwe.ac.uk/library/usingthelibrary/researchers/manageresearchdata/managingresearchdata/guidance.aspxhttp://www1.uwe.ac.uk/library/usingthelibrary/researchers/manageresearchdata/managingresearchdata/guidance.aspxhttp://www1.uwe.ac.uk/library/usingthelibrary/researchers/manageresearchdata/managingresearchdata/guidance.aspxhttp://www1.uwe.ac.uk/library/usingthelibrary/researchers/manageresearchdata/managingresearchdata/guidance.aspxhttp://www1.uwe.ac.uk/library/usingthelibrary/researchers/manageresearchdata/managingresearchdata/guidance.aspxhttp://www1.uwe.ac.uk/library/usingthelibrary/researchers/manageresearchdata/managingresearchdata/guidance.aspx


29/31

Final thoughts

This is only a brief introduction

Data management is a journey

Start with your plan, you might have to re-route

http://www.youtube.com/watch?v=pbBa6Oa

m7-w
http://www.youtube.com/watch?v=pbBa6Oam7-whttp://www.youtube.com/watch?v=pbBa6Oam7-whttp://www.youtube.com/watch?v=pbBa6Oam7-whttp://www.youtube.com/watch?v=pbBa6Oam7-whttp://www.youtube.com/watch?v=pbBa6Oam7-whttp://www.youtube.com/watch?v=pbBa6Oam7-whttp://www.youtube.com/watch?v=pbBa6Oam7-w


30/31

Acknowledgement

Some content for this sessions has been taken from two projects

which have developed DMP resources for PhD students:

DataTrain

http://www.lib.cam.ac.uk/preservation/datatrain Research360

http://blogs.bath.ac.uk/research360/category/training
http://www.lib.cam.ac.uk/preservation/datatrainhttp://blogs.bath.ac.uk/research360/category/traininghttp://www.lib.cam.ac.uk/preservation/datatrainhttp://www.lib.cam.ac.uk/preservation/datatrainhttp://www.lib.cam.ac.uk/preservation/datatrainhttp://blogs.bath.ac.uk/research360/category/traininghttp://www.lib.cam.ac.uk/preservation/datatrain


31/31

Sources of guidance

ICPSR framework for a data management plan

www.icpsr.umich.edu/icpsrweb/content/datamanagement/dmp/f

ramework.html

How to develop a data management and sharing plan

www.dcc.ac.uk/resources/how-guides/develop-data-plan

UWE Managing research data guidancehttp://www1.uwe.ac.uk/library/usingthelibrary/researchers/man

ageresearchdata/managingresearchdata/guidance.aspx
http://www.icpsr.umich.edu/icpsrweb/content/datamanagement/dmp/framework.htmlhttp://www.icpsr.umich.edu/icpsrweb/content/datamanagement/dmp/framework.htmlhttp://www.dcc.ac.uk/resources/how-guides/develop-data-planhttp://www1.uwe.ac.uk/library/usingthelibrary/researchers/manageresearchdata/managingresearchdata/guidance.aspxhttp://www1.uwe.ac.uk/library/usingthelibrary/researchers/manageresearchdata/managingresearchdata/guidance.aspxhttp://www1.uwe.ac.uk/library/usingthelibrary/researchers/manageresearchdata/managingresearchdata/guidance.aspxhttp://www1.uwe.ac.uk/library/usingthelibrary/researchers/manageresearchdata/managingresearchdata/guidance.aspxhttp://www.dcc.ac.uk/resources/how-guides/develop-data-planhttp://www.dcc.ac.uk/resources/how-guides/develop-data-planhttp://www.dcc.ac.uk/resources/how-guides/develop-data-planhttp://www.dcc.ac.uk/resources/how-guides/develop-data-planhttp://www.dcc.ac.uk/resources/how-guides/develop-data-planhttp://www.dcc.ac.uk/resources/how-guides/develop-data-planhttp://www.dcc.ac.uk/resources/how-guides/develop-data-planhttp://www.icpsr.umich.edu/icpsrweb/content/datamanagement/dmp/framework.htmlhttp://www.icpsr.umich.edu/icpsrweb/content/datamanagement/dmp/framework.html

Documents

Managing Research Data