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Managing Museum Artifacts in an Archives
SAA Annual Meeting, Portland, Oregon, July 2017
The Panama Canal Museum Collection at the University of Florida
“The Path Between the Seas”
The Panama Canal is a shipping lane, connecting the Atlantic and Pacific Oceans.
The Zone became like any American town, with families, businesses, schools, churches, & social groups, stabilizing the workforce.
Making a Life in the Canal Zone
Transferring Control to Panama
1979 – 1999 Transitional PeriodDecember 31, 1999 Transfer Ceremony
The Panama Canal Museum
1998 – 2012
Transfer to UF
Panama Canal Museum Collection, 20122012 – 2015 IMLS Grant
IMLS Grant
Processing for exhibits and digitization, the 2014 Centennial, and community engagement,
Transition & Processing Plan
IMLS --> SASCwhat’s all this stuff?
how much time & money do we need to process it?
Collections Survey
(all numbers approximate)
archival documents: 6.98 linear feetprints/artwork/maps: 211 items
assorted artifacts: 3,737 items
Collections Survey
(all numbers approximate)
archival documents: 42 hoursprints/artwork/maps: ?
assorted artifacts: ?
Collections Survey
(all numbers approximate)
archival documents: 42 hoursprints/artwork/maps: 35 hours??
assorted artifacts: 633 hours??
“Artifacts in the Archives”
how do archivists plan for incoming projects or track processing of these hybrid collections?
“Artifacts in the Archives”
accessioningprocessingcataloging
inventorying
Initial Response
people institutions15 archivists 12 academic
9 managers/heads 7 museums3 curators 6 public library/nonprofit/church
1 exhibits curator 3 federal/municipal1 registrar 2 corporate
Final participation
people institutions3 archivists 3 academic
2 managers/heads 1 museum2 curators 1 public library/nonprofit/church
2 federal/municipal
Artifact Categories
category description1 archaeological objects, natural specimens2 clothing, costumes, masks
3 larger objects (furniture, equipment, architectural materials, etc.)
4 sculpture (busts, metalwork, stone, trophies, plaques, etc.)5 smaller objects (ceramics, glassware, medals, jewelry, etc.)6 small/flat textiles, textile art7 technology, musical instruments8 toys, games9 works on paper (drawings, prints, paintings, etc.)
Categorized Processing
category average processing times (minutes per item)minimal processing full processing
1 13.33 null2 26.25 37.193 27.00 142.504 39.19 30.715 20.29 22.666 6.43 13.237 5.00 8.578 null 22.879 3.51 20.53
Categorized Processing
category average processing times (minutes per item)minimal processing full processing
1 13.33 null2 26.25 37.193 27.00 142.504 39.19 30.715 20.29 22.666 6.43 13.237 5.00 8.578 null 22.879 3.51 20.53
Averaged Processing
type average processing times (minutes per item)
average minimal processing (categorized) 8.07average full processing (categorized) 21.93
average of all processing (categorized) 19.05
Averaged Processing
type average processing times (minutes per item)
average minimal processing (categorized) 8.07average full processing (categorized) 21.93
average of all processing (categorized) 19.05overall average (all data) 19.40
More more more
all data can be found online @ osf.io/9bp5w
want to add your data?
[email protected]@archivesteve503-494-0186
Thanks.
Illinois State Archaeological Survey Maritime Research Center (National Park Service)
Mooresville (NC) Public LibraryNational September 11 Memorial & Museum
The Ohio State University Orange County (CA) Archives
University of Florida
2016 - Present
Archival controlProcessing
New acquisitions
Collection Policy
Defining scopeCommittee
Accessioning & Deaccessioning
PCMC Labor
Justifying laborStaff + students
Processing Decisions
Rearranging / Re-housingReduce item level
Re-Housing
Accessions/Donors vs.Format/Subject
Future Activities
Re-appraisal for deaccessionMetadata review
Targeted collecting
uflib.ufl.edu/pcmcJohn Nemmers
Associate Chair, Special & Area Studies Collections, University of [email protected]
Steve DuckworthUniversity Archivist, Oregon Health & Science University
(former Processing Archivist for UF)[email protected]
Thank you!