Managing Multiple Projects with Project Groups - 1| ?· Managing Multiple Projects with Project Groups…

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    Managing Multiple Projects Managing Multiple Projects with Project Groupswith Project Groups

    Developed By Carol BolstadScheduling and Information Services, Inc.

    January 2005

    Please Do Not Distribute without written permission from SIS

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    Tracking Multiple SchedulesTracking Multiple SchedulesIndependently plan, schedule, and control multiple Independently plan, schedule, and control multiple projectsprojectsCombine for overall corporate reporting and planning, Combine for overall corporate reporting and planning, and companyand company--wide decision making at higher levels of wide decision making at higher levels of management. management. Manage limited resources across multiple projects Manage limited resources across multiple projects simultaneously. simultaneously. Manage relationships between different projects Manage relationships between different projects activities.activities.Divide a large, complex project into smaller projects, Divide a large, complex project into smaller projects, making each one more manageable for individual project making each one more manageable for individual project managers.managers.

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    Benefits of Project GroupsBenefits of Project Groups

    Project 1

    Project 2Project 3

    Project 4

    Project 5

    Business Development

    Management and

    ReportingStaffing

    Subcontractors

    Labor

    Cash FlowEquipment

    Project Group

    Centralized Procurement

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    Check In / Check Out of Projects to the Check In / Check Out of Projects to the Group ProjectGroup Project

    Create Project Group.

    Create Sub-

    Projects

    Check Out Sub Projects

    for Development

    by Project Managers

    Check In Sub Project

    Link activities

    for Resource availability

    from Group

    Project if necessary

    Check Out Sub

    Project to field

    Define activity coding

    structure, resource codes,

    and calendars

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    10 Projects Grouped10 Projects Grouped

    Scenario: Scenario: Arrow Kitchen & Bath is a general contractor specializing Arrow Kitchen & Bath is a general contractor specializing in kitchen and bath remodels, and deck construction. in kitchen and bath remodels, and deck construction. Self perform carpentry Self perform carpentry Procure cabinetry, countertops, appliances, specialty itemsProcure cabinetry, countertops, appliances, specialty items Obtain all permitsObtain all permits Coordinate inspections. Coordinate inspections. Subcontract Subcontract -- electrical, plumbing, concrete/masonry, electrical, plumbing, concrete/masonry,

    tile/flooring, drywall/paint, cabinetry, HVAC, insulation, tile/flooring, drywall/paint, cabinetry, HVAC, insulation, landscaping, appliance installation, and cleaning. landscaping, appliance installation, and cleaning.

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    10 Projects Grouped10 Projects Grouped

    They have the following projects either in progress or They have the following projects either in progress or starting within the next 30 days: starting within the next 30 days: 5 Kitchen Remodels5 Kitchen Remodels: : Attleboro, Cumberland, Rumford, Hillside, and West LincolnAttleboro, Cumberland, Rumford, Hillside, and West Lincoln

    3 Bath Remodels3 Bath Remodels: : Hood River, Riverside, and StevensonHood River, Riverside, and Stevenson

    2 Decks2 Decks with with TikiTiki Bar and hot tubs: Bar and hot tubs: Carson and BendCarson and Bend

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    StaffingStaffing

    They have the following staff:They have the following staff:Tony Osborne, President Tony Osborne, President John Johnson, PurchaserJohn Johnson, Purchaser5 Superintendents each can manage 2 concurrent 5 Superintendents each can manage 2 concurrent projects:projects:Andy HensonAndy HensonFrank ChurchFrank ChurchGreg SmithGreg SmithHoward MillerHoward MillerJudy PrinceJudy Prince

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    Summary of all projectsSummary of all projectsCurrent and Upcoming Procurement ItemsCurrent and Upcoming Procurement ItemsUpcoming Permits and InspectionsUpcoming Permits and InspectionsLabor requirements Labor requirements Critical activitiesCritical activitiesStaff members requirementsStaff members requirementsWhen can I take on a new project and who will I assign it to?When can I take on a new project and who will I assign it to?Subcontractor requirementsSubcontractor requirementsOwner and Superintendent want only their schedule sorted by:Owner and Superintendent want only their schedule sorted by: Early startEarly start ResponsibilityResponsibility

    At the weekly meeting, they would like to review At the weekly meeting, they would like to review the following information about their projects.the following information about their projects.

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    Summary of all projectsSummary of all projects

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    Procurement Items for Next 3 WeeksProcurement Items for Next 3 Weeks

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    Permits and InspectionsPermits and Inspections

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    Carpenter and Laborer RequirementsCarpenter and Laborer Requirements

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    Carpenter and Laborer Requirements Carpenter and Laborer Requirements By DayBy Day

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    Critical Activities for the Next 3 weeksCritical Activities for the Next 3 weeks

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    Summary of Jobs By StaffSummary of Jobs By Staff

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    Activities by Staff MemberActivities by Staff Member

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    3 Week Look ahead By Subcontractor3 Week Look ahead By Subcontractor

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    Single Project for Owner and Single Project for Owner and SuperintendentSuperintendent

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    Single Project Organized By ResponsibilitySingle Project Organized By Responsibility

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