Managing Large-Scale Library

Digitization Projects Via The Cloud

CNI Spring 2013 Project Briefing

Darryl StuhrAsst. Director, Digital Projects

Electronic Library

Tim LoganAssociate Vice President

Electronic Library

Austin SchneiderDigitization Consultant

Digital Projects GroupRiley Digitization Center

Stephen BolechDigitization Specialist -

Audio/Video

Allyson RileyDigitization Coordinator

Eric AmesDigital Collections Curator

Darryl StuhrAssistant Director

240,637ITEMS ONLINE

Served via CONTENTdm

Browning LettersBaylor Lariat

Baylor Round UpsBaylor Press Releases

Spencer sheet music John Armstrong CollectionIndependence Cemetery

Large-scale Projects

KWTXNews Station Tapes

Photograph Projectsprint & born digital

George W. Truetttranscription discs

Baptist Argus/Worldperiodical

WWIclass curated collection

Gospel Project

Spencer

Oral History Cassettes

Tull Sermons

Current Projects

2012Digital Collection Access

Early Projects

Excel spreadsheets

Sheets stored on individual workstations

Centralized - Project Management System

LAMP-based

Difficult to scale to multiple projects

Early Projects

Number of Collections Online

Sample Workflow

Current Infrastructure

DOCUMENT

COLLABORATE

DESIGN

DEVELOPTRACK

TRAIN

MONITOR

Project Management Flow

Meeting notes

Supports audio and images, documents

OCR images

Publish

Cloud-based

Evernote

Project collaboration

Project planning

Invitations to staff

To-dos

Discussions

Project document storage

Basecamp

Visual workflow designer

Mac OS and iOS

iPad version fast

Publish design multiple formats

OmniGraffle

Centralized documentation

Easy to make change

Publish/Print

Easy to add visual aids

Map workflow to sheet

Multi-user editing

Comments via email

Conditional formatting

Publish stats/progress

Documents Spreadsheets

GoogleDrive

iPad

GoogleDrive

MonitorBasecampGoogleDriveEvernoteDropbox

Notifications

Daily briefings

Weekly Stats

Hojoki

Student Scheduling

Equipment Scheduling

Project Scheduling

ScheduleSource

Evernote free cloud

Basecamp subscriptioncloudSaaS

OmniGraffle $50OS XiOS

GoogleDocsfree

institution subscriptioncloudSaaS

Hojoki freecloud

iOS/Android

ScheduleSource

subscription$5/student, per month

SaaS

Management Tools

Project TrackingGoogleDocs

Project Tracking

Single Process

Project Tracking

KW

TX

V

ideo

GoogleDocs Scripts

Too many concurrent projects

Lag between student work and QC

Set internal deadlines that align with semesters

Equipment fails

Software fails

Lessons Learned

Q & A

Darryl StuhrAsst. Director, Digital Projects

Electronic Library

Tim LoganAssociate Vice President

Electronic Library

http://goo.gl/Me3Cv

Darryl StuhrAsst. Director, Digital Projects

Electronic Library

Tim LoganAssociate Vice President

Electronic Library

Visit Us

http://digitalcollections.baylor.edu

http://blogs.baylor.edu/digitalcollections/

http://www.flickr.com/photos/baylordigitalcollections

https://www.facebook.com/BaylorDigitalCollections

http://www.baylor.edu/lib/digitization/

Thank You

http://digitalcollections.baylor.edu