Managing Dashboard s and Job Matching Engine P a g e

Managing Dashboard

Managing Dashboards and Job Matching Engineand Job Matching Engineand Job Matching Engine

1 | P a g e

Managing Dashboard

Jobsplus Job Matching Engine

The new job matching system will enable

jobseekers to match with active vacancies based

on their profile, and will assist employers to

match jobseekers with the vacancy criteria they

have designed instantly

The following sections

to use the job matching engine and explain briefly

what results to expect.

In order

one needs to have a

and can access their profile instantly.

The e-ID

mechanism for citizens and businesses to identify themselves to

electronically

to have an e

Persons having an active e

Jobsplus database would still need to do a fresh registration by

using the

the website

active E

persons

Irrespective of whether the user is a jobseeker or an employer, t

system needs to be as a registered user.

Help Guide

Managing Dashboards and Job Matching Engine






have designed instantly

The following sections



1.0 The User Account

In order to make use of the services offered for jobseekers and employers through the web

one needs to have a


ID, or electronic identity, is a trusted authentication


electronically access services from across government. If you wish

to have an e-ID you can register

Persons having an active e


using the Sign Up Now!

the website landing page. Similarly,

E-ID need to register with Jobsplus

persons who previously



Help Guide: How to Sign Up

and Job Matching Engine






have designed instantly - a virtual labour market.

The following sections provide a summary of how



The User Account

make use of the services offered for jobseekers and employers through the web

one needs to have a user account


, or electronic identity, is a trusted authentication


access services from across government. If you wish

ID you can register

Persons having an active e-ID but who do not have any record in


Sign Up Now! function

landing page. Similarly,

need to register with Jobsplus

previously had a user account in the



How to Sign Up







a virtual labour market.

provide a summary of how


The User Account


account. Persons who have already





ID you can register for an e-ID from

ID but who do not have any record in


unction available at the top right corner of

landing page. Similarly, individuals who do not have

need to register with Jobsplus

had a user account in the







a virtual labour market.

provide a summary of how



ersons who have already




ID from mygov.mt



available at the top right corner of

individuals who do not have

need to register with Jobsplus – this includ

had a user account in the preceding



ersons who have already an active e




mygov.mt.




individuals who do not have an

includes those

preceding system.



an active e-ID do not need to register







an

those

system.

Irrespective of whether the user is a jobseeker or an employer, the first entry into the Jobsplus

2


do not need to register

he first entry into the Jobsplus

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make use of the services offered for jobseekers and employers through the web-portal,

do not need to register

he first entry into the Jobsplus

Managing Dashboard

1.1 User as an Employer

Considering that the new website

terms of security), a user who

account is accepted or authenticated by Jobsplus, the

administer

The user is required to follow the instructions below:

1.

2.

3.

4.

5.

6.

7.

The request is then vetted by Jobsplus

"Join as Administrator?"

Once the user is approved, the

the information relating to the

subsequent requests from other users (such as employees or authorised third party users) to

become

approval.

(a)

(b)

(c)

(d)




terms of security), a user who


administers and apply to become a


Log into the system

Select the “Employer View

Select the "Companies

From the “Search a Company

to manage and press "

Select organisation name and press the

"Request to Manage

Tick the “

Click the “Request to Manage

request is then vetted by Jobsplus

Join as Administrator?"


information relating to the


become Administrators

approval.

The role of a

including:

management of: employees, vacancies, company details, etc;

conduct immediate job matches through the new job matching engine;

submit and publish vacancies;

approve requests from other users/employees to act as

(hence Administrators

from (a) to (c) but will not be able to create other




terms of security), a user who is


and apply to become a


Log into the system

Employer View

Companies"

Search a Company

to manage and press "Search


Request to Manage" button

the “Join as Administrator

Request to Manage

request is then vetted by Jobsplus

Join as Administrator?" box is not


information relating to the


Administrators to the said company

The role of a Super Administrator



ubmit and publish vacancies;


Administrators approved by the



Considering that the new website offers additional and improved services (both operational and in

is an employer, needs to re


and apply to become a Super Administrator


Employer View” button from the menu

" button from menu

Search a Company” tab type in the organisation

Search"


" button

Join as Administrator”

Request to Manage” button

request is then vetted by Jobsplus and upon acceptance

not ticked, then the user will have only

Once the user is approved, the Super Administrator

information relating to the organisation


o the said company

Super Administrator



ubmit and publish vacancies;


approved by the


additional and improved services (both operational and in

an employer, needs to re

account is accepted or authenticated by Jobsplus, the user needs to search for the organisation s/he

Super Administrator.


from the menu

button from menu

” tab type in the organisation


”

” button

and upon acceptance

ticked, then the user will have only

uper Administrator can

organisation the user is


o the said company are sent to the

Super Administrator is to manage all services related to the organisation




approved by the Super Administrator



an employer, needs to re-register for the first time

user needs to search for the organisation s/he

.

from the menu


and upon acceptance the user

ticked, then the user will have only

can access the

the user is assigned to. From this point onwards, all


sent to the Super Administrator

is to manage all services related to the organisation



approve requests from other users/employees to act as Administrators

Super Administrator

from (a) to (c) but will not be able to create other Administrators


register for the first time



the user is notified accordingly.

ticked, then the user will have only Administrator

access the employer’s

assigned to. From this point onwards, all


Super Administrator




Administrators for

can perform the same functions

Administrators)

3


register for the first time. Once the


notified accordingly.

Administrator rights.

mployer’s Dashboard linked to



Super Administrator for his/her


for the organisation

m the same functions

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Once the user’s


notified accordingly. If the

rights.

linked to



for his/her


organisation

m the same functions

Managing Dashboard

The new job matching engine

profile they create in their respective account.

Jobseekers

online job matching

irrespective

individuals looking for alternative or additional employment.

Each jobseeker

The Jobseeker


2.0 How to Use the Jobseeker's Dashboard


they create in their respective account.

Jobseekers whose user account

online job matching

irrespective of whether


Each jobseeker has access to

� A CV builder module;

� Quantity

the user

� The vacancy with the best match

� The status of job applications made by the jobseeker;

� A message box;

� The option to submit a self

The Jobseeker’s Dashboard


How to Use the Jobseeker's Dashboard



whose user account

online job matching system. The term

whether they are registered


has access to a customisable

CV builder module;

Quantity of available vacancies that are matched according to the CV profile created by

user;

vacancy with the best match

status of job applications made by the jobseeker;

message box;

option to submit a self

’s Dashboard



The new job matching engine enables jobseekers to match with active vacancies based on the


whose user account is authenticated by

The term “jobseeker

are registered


customisable

CV builder module;

of available vacancies that are matched according to the CV profile created by

vacancy with the best match


option to submit a self-engagement form.


jobseekers to match with active vacancies based on the


authenticated by Jobsplus

jobseeker” here

are registered jobseekers


customisable dashboard which displays


vacancy with the best match;


engagement form.



Jobsplus are able to

here incorporates

jobseekers with Jobsplus


which displays



engagement form.


are able to search for jobs through the

incorporates all individuals looking for a job

with Jobsplus, non-registrants or employed

which displays:


4


search for jobs through the

all individuals looking for a job

registrants or employed


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search for jobs through the

all individuals looking for a job;

registrants or employed


Managing Dashboard

2.1 The CV Builder

Any jobseeker should aim

to match properly with any available vacancies submitted by employers.

Jobseekers have eight different sections to fill in order to

completion

1

2

3


2.1 The CV Builder

Any jobseeker should aim



completion status


2.1 The CV Builder

Any jobseeker should aim to have



status. This includes the following:


to have his/her CV profile



. This includes the following:

This section deals with the personal details of the users such as:

name; surname; identification number; date of birth and so on.

Here the user can also upload his/her CV document.

Users can opt to make all information in this section

visible or hidden to prospective employers by simply

toggling the

It is advisable that contact details are kept visible to enable

employers to contact users. By default all criteria ar

hidden for employers.

This section contains all employments that have b

with Jobsplus along the user’s employment experience. Such

information is populated automatically and is based on

engagement and termination forms submitted by one’s

employer(s).

This section cannot be modified by the user, although the us

given the option to make visible or hide certain employment

records through the

Here the jobseeker is required to input all academic qualifications

achieved to date. Educational qualifications’ details need to

include: the institutions issuing certifications; the name of the

qualification; the level/grade of qualification acquired; an

educational level (ISCED) achieved.

The user can also upload a scanned image of the certification for

verification as an attachment. In instances whereby users are

unable to find the name of their qualification in the provided

“Subject” list, users

services by sending an email to:

[email protected]

Such correspondence should include a

qualification

the training institution indicating

event that

attestation from MQRIC stat

required.

his/her CV profile



. This includes the following:






toggling the On-Off button



hidden for employers.





employer(s).



records through the On-









” list, users are invited to contact Jobsplus’ advisory


[email protected]


qualification, together with a

the training institution indicating

event that no MQF level

attestation from MQRIC stat

his/her CV profile 100% completed


Jobseekers have eight different sections to fill in order to achieve the 100%






button.









-Off button.









are invited to contact Jobsplus’ advisory


[email protected].


, together with an official statement from NCHFE or

the training institution indicating the respective MQF level. In the

no MQF level is available

attestation from MQRIC stating the respective

100% completed in order


achieve the 100%






















Such correspondence should include a scanned copy of the

n official statement from NCHFE or

the respective MQF level. In the

is available on the certificate, an

the respective

5

in order

achieve the 100%







employers to contact users. By default all criteria are set as

This section contains all employments that have been registered














scanned copy of the



on the certificate, an

the respective MQF level

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e set as

een registered




This section cannot be modified by the user, although the user is





qualification; the level/grade of qualification acquired; and the





scanned copy of the



on the certificate, an

is also

Managing Dashboard

4

5

6

7

8

Help Guide:

2.2 Matched Vacancies

Once the CV profile is completed, the

user’s profile with vacancies

basis for each of the criteria listed in the eight sections in the CV profile

The score is directly proportional to the extent of matching between the

and the

of the CV profile

Help Guide


Help Guide: CV Builder an Overview



user’s profile with vacancies



vacancy requirements.

CV profile are

Help Guide: Searching for Jobs


CV Builder an Overview



user’s profile with vacancies having similar criteria



vacancy requirements. The

are translated into

Searching for Jobs


In this section, the jobseeker can indicate the occupations s/he is

interested to work in and include any acquired competencies

from previous employment/s. The user can input such details by

clicking the “

in this section.

Once the preferred occupation and the level of experience (in

months) are selected, the competencies associated with the

respective occupation are listed. The user is now able to select

any competencies that s/he has achieved through previous

engagement in such occupations. Once such competencies are

saved, the list can be viewed under the competencies section

user can select up to 100 competencies

The higher the number of competencies selected increases the

matching incidence of the user

might be instances whereby competencies can be tested and

particular levels attainted. In

required to

normal or advanced.

In this section the user is required to indicate all the language/s

s/he is proficient in. The user needs to determine the level of

language proficiency for:

speaking respectively.

In this section, the user

one’s possession.

Users can choose the type of job they are seeking such as

time, part time

selected.

In this section the user can select a

are not usually associated with any job.

CV Builder an Overview

Once the CV profile is completed, the job matching engine starts matching the

having similar criteria



The individual

into a global score

Searching for Jobs

section, the jobseeker can indicate the occupations s/he is



clicking the “Launch the Competency Manager

tion.





agement in such occupations. Once such competencies are



higher the number of competencies selected increases the

matching incidence of the user


particular levels attainted. In

to indicate the level of competenc

normal or advanced.



language proficiency for:

respectively.

In this section, the user

one’s possession.


time, part time, and other options. More than one type can be

In this section the user can select a


matching engine starts matching the

having similar criteria. Matching is done on a score



individual scores obtained from each section

global score or rather a




Launch the Competency Manager









matching incidence of the user with the jobs available


particular levels attainted. In some instances, the

the level of competenc



language proficiency for: reading; writing; understanding and

In this section, the user should indicate all the driving licenses in


and other options. More than one type can be

In this section the user can select a number of generic skills which



Matching is done on a score



scores obtained from each section

or rather a percentage




Launch the Competency Manager” button available







user can select up to 100 competencies.


with the jobs available


some instances, the

the level of competence by choosing



reading; writing; understanding and

should indicate all the driving licenses in



number of generic skills which




basis for each of the criteria listed in the eight sections in the CV profile.

The score is directly proportional to the extent of matching between the criteria


percentage match.

6




” button available








with the jobs available. There


some instances, the user may be

e by choosing either










criteria


.

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saved, the list can be viewed under the competencies section. The


There


may be

either





Users can choose the type of job they are seeking such as full



Managing Dashboard

2.3 The Gap Analysis

The Gap Analysis

provides

criteria required by a vacancy vis

the user clicks the percentage match or

displayed

The “Read More

relating to details of the matched and mismatched requirements

side of the

the vacancy requirements. Similarly, the

the mismatch between the CV and the job requirements.

2.4 Job Application

The user can apply directly with a matched

vacancy by

available at the right top corner of the

Matching Report

Jobs already applied for b

tile in the dashboard and an

is displayed in the “


The Gap Analysis

Gap Analysis is another innovative feature of this job matching engine

s the user with information on the level of matching done for each of the



displayed to the user

Read More”


side of the Matching Report



Job Application


vacancy by clicking


Matching Report.

Jobs already applied for b

tile in the dashboard and an

displayed in the “My


The Gap Analysis

is another innovative feature of this job matching engine

the user with information on the level of matching done for each of the



to the user indicating the level of matching achieved.

function enables the user to view additional information


Matching Report displays the details of the vacan



Job Application


clicking the “Apply Now


Jobs already applied for by the user can be found in the “

tile in the dashboard and any communication feedback from the employer

My Inbox” tile.




criteria required by a vacancy vis-à-vis the CV profile of the user. Therefore, once

the user clicks the percentage match or Gap Analysis

the level of matching achieved.

unction enables the user to view additional information


displays the details of the vacan

the vacancy requirements. Similarly, the Gap Analysis



Apply Now” button


y the user can be found in the “

y communication feedback from the employer

tile.



vis the CV profile of the user. Therefore, once

Gap Analysis icon




displays the details of the vacan

Gap Analysis data shown on the right hand



button


y the user can be found in the “





icon , a summary is



relating to details of the matched and mismatched requirements. The left hand

displays the details of the vacancy the user has been matched with and

data shown on the right hand


y the user can be found in the “My Applications


is another innovative feature of this job matching engine. I



, a summary is


The left hand

cy the user has been matched with and

data shown on the right hand

My Applications”


7

It



, a summary is


The left hand


data shown on the right hand side indicates

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indicates

Managing Dashboard

2.5 Self

Any registered user having access to the

Dashboard

engagement form

The user needs to click the

complete the

Information Unit (HRIU)

history.

Help Guide

2.6 Settings

From the

Icon at the top right corner of the website),

to modify his/her status

jobseeker to an inactive one by setting the switch as

"OFF" in the "

This selection is ideal if a user wishes to create and keep an updated profile until s/h

needs to start looking for employment and thus making his/her profile available to employers

making use of the job matching engine.

this button as "OFF" in order to hide their personal

Users have the option to select whether to "

Jobsplus by toggling the available On

Remember always to

From the Settings

other things related t

as:

•

•

The Profile picture

settings menu can be modified

from the

under the

section.


Self-Employment


Dashboard is able to submit one’s

engagement form.

The user needs to click the

complete the self-employment form

Information Unit (HRIU)

y.

Help Guide: Becoming Self

Settings

From the Settings menu (available by clicking the User's


modify his/her status


"OFF" in the "I am actively looking for a Job





have the option to select whether to "


Remember always to

From the Settings menu

other things related t

Change password

Change Dashboard theme

Profile picture


from the CV Builder

under the Personal Information

The Settings Menu


Employment


is able to submit one’s

The user needs to click the “

employment form

Information Unit (HRIU) at Jobsplus and

Becoming Self-employed

menu (available by clicking the User's


modify his/her status from an actively seeking


I am actively looking for a Job







Remember always to Save Settings

menu, one can also modify

other things related to the user account such

password

Dashboard theme

shown in the


CV Builder section

Personal Information

The Settings Menu


Any registered user having access to the Jobseekers

is able to submit one’s self-employment

“Show Form

employment form. Once submitted, the form

at Jobsplus and upon validation

employed


Icon at the top right corner of the website), a user is able

from an actively seeking


I am actively looking for a Job".



making use of the job matching engine. Users who opt to have an employer account should keep



Jobsplus by toggling the available On-Off switch.

Save Settings.

, one can also modify

o the user account such

Dashboard theme

shown in the


section

Personal Information

��

Jobseekers

employment

Show Form” button to

Once submitted, the form

upon validation


a user is able



".



Users who opt to have an employer account should keep

this button as "OFF" in order to hide their personal profile.

have the option to select whether to "Receive Email notifications

Off switch.

, one can also modify

o the user account such

” button to view the required details

Once submitted, the form is vetted by the

upon validation it is added to the user’s employment


a user is able






profile.

Receive Email notifications

the required details

is vetted by the

it is added to the user’s employment




Receive Email notifications" or "

8

the required details to successfully

is vetted by the Human Resource


This selection is ideal if a user wishes to create and keep an updated profile until s/he feels the



" or "Automailers

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to successfully

Human Resource


e feels the



Automailers" from

Managing Dashboard

All employment related services offered by Jobsplus to employers are displayed in a dashboard.

The innovative job matching engine instantly assists employers in matching jobseekers with the

vacancy criteria created

Once the employer’s user account is authenticated by Jobsplus, one can easily manage the

employees’ records, as well as monitor active vacancies and associated users through a neatly

designed dashboard. The dashboard also incorporates a responsive desig

medium used.

The employer’s dashboard has the following information tiles:

The Employer’s


3.0 How to Use the Employer's Dashboard



vacancy criteria created




medium used.


� My Companies

� Company Details

� Company Employees

manage employment details (submission of engagement and termination forms);

� Company Vacancies

organisation;

� Company Users

to manage the said organisation;

� Three top summary tiles which provide a count for:

Active Vac

Users with the selected organisation.

Employer’s Dashboard





vacancy criteria created.





My Companies: clearly indicates the number of organisations one is able to administer;

Company Details: assists employers to manage the organisation’s information profile;

Company Employees


Company Vacancies

organisation;

Company Users: provides information to the employer on the number of users available


Three top summary tiles which provide a count for:

Active Vacancies; Active Employees

with the selected organisation.

Dashboard









: clearly indicates the number of organisations one is able to administer;

: assists employers to manage the organisation’s information profile;

Company Employees: shows the number of active employees and provides an option to


Company Vacancies: provides

: provides information to the employer on the number of users available



Active Employees











: shows the number of active employees and provides an option to


a list of all active and inactive vacancies issued by the




Active Employees; and Associated
















Associated





designed dashboard. The dashboard also incorporates a responsive design that adapts to the type of







9





n that adapts to the type of







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n that adapts to the type of







Managing Dashboard

3.1 My Companies

This section clearly shows the number of

companies one is able to manage with one’s user

account. If more than one company is available,

this indicates that the user is able to administer all

of such organisations. A green head icon close to

the organisati

Super Administrator

The user is also able to “

window is displayed for the user to input all the required details. Once the “

the information is submitted to Jobsplus for vetting and authentication. Three dots near the

organisation’s name indicate that the submission is still pending whilst a ‘tick’ indicates activation.

Help Guide

3.2 Company Details

This particular tile in the dashboard provides basic

information of the organisation. One can modify some of

the orga

“Manage Details

A new window is displayed, indicating the current available

information of the said organisation and once the user

makes the necessary modifications to this information, the

“Save” b

To modify Company Users

3.3 Company Employees

One of the most popular services used by employers is the actual

management of their employee’s

the current active employees with the selected organisation. By pressing the

“Manage Employment

s/he can start managing employees through the submission of engagem

and termination forms.


My Companies






the organisation’s name, suggests that one is a

Super Administrator

The user is also able to “




Help Guide: Adding a New Company

Company Details



organisation’s profile information

Manage Details” button.




” button should be clicked to update the information.

modify Company Users

Company Employees




Manage Employment




My Companies






on’s name, suggests that one is a

Super Administrator of such organisation.

The user is also able to “Create a New Company




Adding a New Company

Company Details



nisation’s profile information

” button.




utton should be clicked to update the information.

modify Company Users, see process described in the

Company Employees




Manage Employment” button, the user is directed to a window whereby










of such organisation.

Create a New Company




Adding a New Company



nisation’s profile information by selecting the





, see process described in the


management of their employee’s records. This tile provides information on


” button, the user is directed to a window whereby








Create a New Company” by clicking on the said button, whereby a new






by selecting the





, see process described in the


records. This tile provides information on




” by clicking on the said button, whereby a new






by selecting the





, see process described in the Company Users







window is displayed for the user to input all the required details. Once the “Save



Company Users section below.





s/he can start managing employees through the submission of engagement

10


Save” button is clicked,



section below.

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utton is clicked,



Managing Dashboard

The first tile in this window provides information to the user on

number of active employees

of his/her employees by checking the details associated with each

employee.

A no entr

provisional termination. This occurs in instances whereby an

employee is no longer employed with the said organisation (no

termination form was submitted) and is engaged with another

employer. A

engagement date with the other employer)

for the user to issue a termination form for this ex

employee.

If one needs to

employee’s information box and an online termination form is displayed for the user to provid

basic information relating to:

•

•

•

•

Similarly, if a new individual is

simply presses the “

Employees

The user is requested to search for the employee by providing his/her

identification number and

information with available information at Jobsplus.

If this information is not available, the user is prompted with an online

engagement form whereby one is required to provide all the necessary

engagement details.

The list of active employees

the top right corner of the

it does not bear any Jobsplus headers or logos. It is si



number of active employees


employee.

A no entry sign (Ø) displayed next to one of the employees indicates a




employer. A suggested date of termination



employee.

If one needs to terminate any employee



the termination date,

notice money period date,

reason for termination and

designation information.

Similarly, if a new individual is

simply presses the “

Employees’ tile).


identification number and




engagement details.

list of active employees

the top right corner of the




number of active employees. The user is able to check on the status


y sign (Ø) displayed next to one of the employees indicates a




suggested date of termination



terminate any employee



the termination date,




Similarly, if a new individual is engaged

simply presses the “Add Employee


identification number and date of birth, so as to populate the




engagement details.

list of active employees can be downloaded by clicking the

the top right corner of the Company Employees




. The user is able to check on the status






suggested date of termination (based on the



terminate any employee, the user simply selects the icon “





engaged with the organisation, the user

Add Employee” button (available in the ‘


date of birth, so as to populate the




can be downloaded by clicking the

Company Employees









(based on the

engagement date with the other employer) is provided


, the user simply selects the icon “


with the organisation, the user

” button (available in the ‘






can be downloaded by clicking the

Company Employees tile. This list of employees is

it does not bear any Jobsplus headers or logos. It is simply made available for the user’s information.

The first tile in this window provides information to the user on the







(based on the

is provided

for the user to issue a termination form for this ex-




” button (available in the ‘Company





can be downloaded by clicking the arrow

tile. This list of employees is

mply made available for the user’s information.

the










Company





arrow-in-tray icon

tile. This list of employees is not an official list


11

, the user simply selects the icon “X” available in the


tray icon available at

not an official list


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” available in the

employee’s information box and an online termination form is displayed for the user to provide

available at

not an official list since


Managing Dashboard

Once engagement and termination forms

these are displayed in another tile “

Here, the user can view the status of submitted forms to Jobsplus

HRIU Unit, whethe

•

•

•

Acknowledgments for each form submitted and/or vetted can be downloaded by

arrow-in

The Employment Licences

window indicates all employment licences the

employer has requested from Jobsplus from time to

time.

This tile provides information on all persons for

whom an employment licence was requested

together with other information relatin

•

•

•

Help Guide

3.4 Company Users

This small tile in the

the number of associated users that are managing the selected

organisation.

In case that one of the associated users needs to be removed, users

having Super Administrator rights can do so by choosing the

‘Company Details’

From the available ‘

Administrator

towards the end of the Administrator’s user tile.


engagement and termination forms



HRIU Unit, whether:

Approved

are still Pending

or Rejected


in-tray icon

Employment Licences






the licence status,

basic information on the licence,

as well as information of how many stakeholders (if any) have been/were involved before

the licence was/is issued.

Help Guide: Employers’ Management of Employees

Company Users

This small tile in the


organisation.



Company Details’ tile and

From the available ‘

Administrator to be






r:

Pending


.

Employment Licences tile available in this






the licence status,




Employers’ Management of Employees

Company Users

This small tile in the employer’s dashboard




tile and pressing the ‘

From the available ‘Associated Users

to be removed and press the “




these are displayed in another tile “Vetting Employments



tile available in this





together with other information relating to:





employer’s dashboard




pressing the ‘Manage Details’

Associated Users’ tile, one can select the

and press the “


engagement and termination forms are submitted online,

Vetting Employments



tile available in this







provides information on




Manage Details’

tile, one can select the

and press the “X” button available


are submitted online,

Vetting Employments”.








Manage Details’ tile.



are submitted online,










12

Acknowledgments for each form submitted and/or vetted can be downloaded by selecting


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selecting the


Managing Dashboard

3.5 Company Vacancies

This tile indicate

clearly indicating the status of each vacancy whether:

• Active

• Pending vetting

• Expired

3.5.1 The Job Matching Engine

An innovative feature

Vacancy

vacancy, and trigger the

provided with an instant match for each criterion entered in

the vacancy parameters.

In order to ‘

criteria relating to six different sections in the vacancy

creation module. Selection of candidates or rather available

jobseekers is processed by a matching weighting system

which assigns scores to how close the vacancy requ

are to the jobseeker’s CV profile.

3.5.2 Find a Candidate

Employers have

choose from to complete and build a full vacancy profile. However to be

able to ‘

sections, namely: the

Whenever a criterion is inputted in any of the following sections, the

meter instantly matches the criterion with candidates’ CV p

indicates the number of candidates matched so far.


Company Vacancies

This tile indicates the number of vacancies that have been issued by the selected organisation,


Active

Pending vetting

Expired

The Job Matching Engine

An innovative feature

Vacancy’ button enables the user to create an ad

vacancy, and trigger the



In order to ‘Find a Cand






Find a Candidate

Employers have six different sections


able to ‘View Candidates’

sections, namely: the


instantly matches the criterion with candidates’ CV p



Company Vacancies

s the number of vacancies that have been issued by the selected organisation,


Pending vetting by Jobsplus for publication


An innovative feature in this tile is the ‘

’ button enables the user to create an ad

vacancy, and trigger the job matching engine



Find a Candidate






Find a Candidate

six different sections


View Candidates’ matched, one needs to complete the first three

sections, namely: the General Information







by Jobsplus for publication


in this tile is the ‘


job matching engine


idate’, the employer can input






six different sections (discussed below)


matched, one needs to complete the first three

General Information, Occupations






by Jobsplus for publication

in this tile is the ‘Create A New


job matching engine. The user is


’, the employer can input




which assigns scores to how close the vacancy requirements

(discussed below)



Occupations





Create A New

’ button enables the user to create an ad-hoc

. The user is


’, the employer can input




irements

(discussed below) that they can



Occupations and Competencies


instantly matches the criterion with candidates’ CV profile and


that they can



Competencies.

Whenever a criterion is inputted in any of the following sections, the Match-

rofile and

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Managing Dashboard

The following are the sections for creating a vacancy profile:

1

2

3

4

5







This section deals specifically with the

Job Schedule

in.

This refers to the particular

together with the relevant

required will have their respective

eventual selection depending on the employer’s

minimum of two competencies

competencies that are specifically required for the job

selected as mandatory.

candidates that do not possess such competencies.

A competency is the ability to do something successfully and

efficiently.

already selected from the

to search and add other individual competencies from a list of

competencies available at Jobsplus.

The user can add as much competencies as required, and indicate

whether or not the competency is mandatory for the job sought for

by simply toggli

If competencies have already been selected, one can

simply press the

(green tick)

remember that if a competency is marked as

mandatory, candidates not poss

competency will be filtered out from the match results. Conversely,

if all are kept as non

candidates having such competencies will be scored depending on

the number of competencies they possess.

This section

licenses. One can

depending on the job vacancy requirements

From this section, the employer c

that are required for the particular vacancy. These generic skills

not pertain to any particular job

common and/or are requested by employers for most of jobs (in

particular for those which are unskilled). One can find her

separate lists

employer can therefore



Job Schedule that the prospective candidate will need to operate

This refers to the particular

together with the relevant


tual selection depending on the employer’s

minimum of two competencies

ompetencies that are specifically required for the job

selected as mandatory.



The Competency manager lists

already selected from the





by simply toggling the On


simply press the non-mandatory ‘X’ sign

(green tick) by clicking on the ‘X’ sign. One must




if all are kept as non



section allows the employer

. One can search and select


From this section, the employer c


not pertain to any particular job



separate lists: ‘Basic skills’

employer can therefore



that the prospective candidate will need to operate

This refers to the particular job(s) required

together with the relevant experience



minimum of two competencies must be


selected as mandatory. This enables the sys



Competency manager lists

already selected from the ‘Occupations’





On-Off switch


mandatory ‘X’ sign

by clicking on the ‘X’ sign. One must




if all are kept as non-mandatory (i.e. a



the employer to access a list of available

search and select the required licence(s)


From this section, the employer can select


not pertain to any particular job (such as competencies) but are



Basic skills’, ‘Job skills

employer can therefore search and select the required skills.

This section deals specifically with the Job Nature,


(s) required

experience of potential candidates. Jobs

required will have their respective competencies


must be selected for


This enables the system to filter out any



Competency manager lists

Occupations’ menu and allows




switch


mandatory ‘X’ sign to mandatory



mandatory, candidates not possessing such a


mandatory (i.e. a nice



to access a list of available

the required licence(s)

depending on the job vacancy requirements.

an select those


(such as competencies) but are



Job skills’ and ‘Personal skills’

search and select the required skills.

14

Job Nature, Job Type


(s) required by the employer

of potential candidates. Jobs

competencies listed down for

tual selection depending on the employer’s needs. An

selected for all job(s).

ompetencies that are specifically required for the job should be

tem to filter out any



Competency manager lists the competencies

menu and allows the user




.


mandatory



essing such a


nice-to-have


to access a list of available

the required licence(s)

those generic job skills





Personal skills’


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Job Type and


by the employer

of potential candidates. Jobs

listed down for

n overall

job(s). Any

should be

tem to filter out any


competencies

the user





option),


to access a list of available driving

generic job skills

that are required for the particular vacancy. These generic skills do



particular for those which are unskilled). One can find here three

Personal skills’. The


Managing Dashboard

6

Managing Dashboards and Job Matching Engineand Job Matching Engineand Job Matching Engine

In this section the employer

and language requirements (if any)

employer has the option to

educational levels depending on the detail required. These three

levels are not

one of them to determine the education level required for the

vacant position. These include


and language requirements (if any)

employer has the option to


not mutually exclusive thus the employer can select any

them to determine the education level required for the

vacant position. These include

(a) ISCED level obtained

generic level available

can select an educational level as a

to select those candidate that have obtained

such a level. The employer needs to choose

whether to select candidates having a level

higher

default the “

(a) Type of Qualification

can specify the qualification level

(ranging from Knowledgeable to Graduate)

and the quantity of certifications required at

such level (such as: any 5 ‘O’ Levels)

(b) Qualifications

an employer can go to wher

select the specific qualification by name. The

employer has the option here to select

whether to search by:

(i) Academic Area of Study

overarching category of academic study

such as:

Construction

Beverages

(ii) Area of Specialisation

particular areas of specialisation

relevant key words such as:

Dressmaking

Building; Structures

Management; T

Languages; History

(iii) Educational Qualification

actual subject qualification

as:

Diploma in Electrical Installations (Building

and Structures)

Management

The latter three levels

mutually exclusive.

In this section the employer can select the desired educational level

and language requirements (if any) for the required job.

employer has the option to choose from three levels


mutually exclusive thus the employer can select any


vacant position. These include:

ISCED level obtained

generic level available





higher or lower

default the “OR LOWER

Type of Qualification





Qualifications





Academic Area of Study


such as: Art & Design

Construction

Beverages | Languages

Area of Specialisation



Dressmaking

Building; Structures

Management; T

Languages; History

Educational Qualification


as: Diploma Dressmaking & Design


and Structures)

Management

The latter three levels

mutually exclusive.

can select the desired educational level

for the required job.

choose from three levels




ISCED level obtained –

generic level available whereby the employer





lower than the selected level. By

OR LOWER” is selected.

Type of Qualification -





– this is the most detailed





Academic Area of Study


Art & Design | Building &

Construction | Hospitality, Food &

Languages

Area of Specialisation - This refers to



Dressmaking | Installations; Electrical;

Building; Structures | Hospitality;

Management; Tourism |

Languages; History

Educational Qualification


Diploma Dressmaking & Design


and Structures) | B.A. (Hons) in Hospitalit

Management | Bachelor of Philology

The latter three levels (in radio buttons)

15


for the required job. The

choose from three levels for




this is the

whereby the employer

can select an educational level as a threshold




than the selected level. By

” is selected.

here the employer

can specify the qualification level required



such level (such as: any 5 ‘O’ Levels) ; and/or

this is the most detailed

an employer can go to whereby s/he can



- This refers to the


Building &

spitality, Food &

This refers to

particular areas of specialisation and

relevant key words such as: Fashion; Design;

Installations; Electrical;

Hospitality;

Philology;

Educational Qualification - This refers to the

actual subject qualification obtained such

Diploma Dressmaking & Design |


B.A. (Hons) in Hospitalit

Bachelor of Philology

(in radio buttons)

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The




this is the most

whereby the employer

threshold




than the selected level. By

here the employer

required



; and/or

this is the most detailed level

eby s/he can



This refers to the


This refers to

and

Fashion; Design;

Installations; Electrical;

This refers to the

obtained such

|


B.A. (Hons) in Hospitality

Bachelor of Philology

(in radio buttons) are

Managing Dashboard

Educational levels selected as well as Language proficiency

selected in one

criteria. Alternatively, employers are able to create

additional profiles by

matching

Help Guide

3.5.3 Matched Candidates

Once the vacancy profile is completed and the necessary tweaking of the

vacancy variables is finalised (to filt

manageable level shown clearly on the

able to select the “

candidates.

As soon as the “

selected, those candidates

scores more than 50% of the matching

requirements are displayed. Each matched

candidate tile will summarise the following

variables:

•

•

•



selected in one Profile


additional profiles by

matching ANY of the profiles

Help Guide: Adding a New Vacancy

Matched Candidates




able to select the “

candidates.

As soon as the “View Candidates

selected, those candidates




variables:

The level of match (as a percentage)

with the vacancy criteria;

The highest level of academic achievement

A photo or an avatar of the candidate selected.



Profile will be deemed as one p


additional profiles by selecting the ‘

of the profiles created but employer

Adding a New Vacancy

Matched Candidates




able to select the “View Candidates

View Candidates

selected, those candidates having a CV which









In the last part of the profile, the employer can request that

a candidate is p

required for the vacant

can discriminate between four levels (

Excellent

Speaking

The employer can add as many languages as required for

the vacancy.

in one language (say Maltese) or another (say English), then

one has to create another


will be deemed as one p


selecting the ‘+’ sign. Candidates

created but employer

Adding a New Vacancy

Matched Candidates


vacancy variables is finalised (to filter the number of candidates to a

manageable level shown clearly on the Match

View Candidates” option to view the matching

View Candidates” button is

having a CV which









a candidate is p

required for the vacant


Excellent) for each of the language criteria:

Speaking; Understanding


the vacancy. If the need arises for a person to be proficient


one has to create another


will be deemed as one package of


’ sign. Candidates

created but employer will be selected.


er the number of candidates to a

Match-meter dial

” option to view the matching

” button is

having a CV which





The highest level of academic achievement possessed;



a candidate is proficient in a particular language that is

required for the vacant post


) for each of the language criteria:

Understanding; and


If the need arises for a person to be proficient


one has to create another Profile


ackage of


’ sign. Candidates

will be selected.



meter dial), the employer is


possessed;


in a particular language that is

post. In this section the employer

can discriminate between four levels (None

) for each of the language criteria:

; and Writing.




Profile.



), the employer is


16




None | Low |

) for each of the language criteria: Reading

.




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| Good |

Reading;




Managing Dashboard

As soon as this stage is completed the employer shall be able to analyse the

information provided by the matched candidates in terms of

well as any

by the employer.

By selecting the “

online CV

candidate.

If the employer would like to check the vacancy

select the ‘

However, if the employer is interested in the candidate s/he was reviewing, s/he can contact the

said candidate directly by selecti

can be sent to the candidate inviting him/her to go for a potential interview (if interested).

Correspondence between the employer and the candidate can be followed through the messaging

system available in the dashboard.




well as any candidate’s

by the employer.

By selecting the “Read More

online CV of the candidate as well as a

candidate.


select the ‘Back to Vacancy’





available in the dashboard.




candidate’s Gap Analysis

Read More” button, the employer can access

of the candidate as well as a


Back to Vacancy’ arrow [









Gap Analysis vis-à-vi

” button, the employer can access

of the candidate as well as a detailed Gap Analysis


arrow [


said candidate directly by selecting the green button marked ‘






vis the vacancy criteria requested


detailed Gap Analysis

If the employer would like to check the vacancy criteria or perhaps modify them further, s/he can

] to re


ng the green button marked ‘




information provided by the matched candidates in terms of CV details

s the vacancy criteria requested


detailed Gap Analysis of the said

criteria or perhaps modify them further, s/he can

] to re-access the vacancy criteria.


ng the green button marked ‘Contact




CV details as

s the vacancy criteria requested

” button, the employer can access detailed

of the said


access the vacancy criteria.


Contact’ and a customised message



17


access the vacancy criteria.


’ and a customised message



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’ and a customised message



Managing Dashboard

3.5.4 Publishing the Vacancy

If the vacancy profile of the employer has been completed and no candidates

were matched (or not enough candidates were matched), then the employer has

the option to ‘

Whilst all the information inputted in the vacancy profile is still saved, the

employer is required to provide additional information for publication purposes.

Once all the information is sent for

publish it accordingly.


Publishing the Vacancy

vacancy profile of the employer has been completed and no candidates


the option to ‘Publish’









Publish’ such a vacancy on Jobsplus’ website or at its Job Centres.









such a vacancy on Jobsplus’ website or at its Job Centres.



Once all the information is sent for publishing, Jobsplus will vet the contents and






publishing, Jobsplus will vet the contents and













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Documents

Managing Dashboard s and Job Matching Engine P a g e