Management Tools

K. Pommès

Management Tools - The ProjectPlanning

DesignPurchasing

ProductionInstallation

To follow the project through its phases. The project organization needs tools for :• Project Milestone follow-up•Workpackage management•Documents/Drawings management• Equipment management • Configuration management & Change Control

Management Tools - The Project

PlanningDesign

PurchasingProduction

Installation

& Effective Communication Channels• Web Portal • Meeting Management Tool• Audiovisual Systems• Web Lecture Archival• Mailing list• Scientific Notes Workflows• Collaborative documentation tool

Management Tools are “indispensable” to permit engineering communication throughout the project which shall :• Implement common language and common rules (Quality Assurance Plan)• insure coherence, data control and integrityIn particular we have to ensure that all further technical changes are controlled with the appropriated mechanisms. The process must be defined in consistent way for reviewing, approving, implementing and reporting technical

The Engineering Change Request (ECR) is required if the proposed change will :• Have an impact upon ATLAS detector overall performance• interfere with other systems• result in significant cost and/or schedule changes• has an impact on safety.

Management Tools - Configuration Control

Management Tools - Configuration Control

ECRPreparation

in EDMS

Control

Internal/GeneralECR ?

Approval

ECRApproved

Quality Manager, System Project Leader

Technical Coordination

Requester

ECRRejected

Internal : PL General : TC

ECR Process

Creation phase

Approval phase

Notification phase

Evaluation phase

1- ECR is created via a Document Management system (name, deadline, description of changes,..)

2- Data entered are stored in a database entry

3- E-Mail is sent automatically to the PL in charge of the affected item

4- PL examines the proposed change / accept or reject the proposal

5- The ECR is considered to be valid : Proposed changes are reviewed and consolidated

6- E-Mail is sent to all involved individuals

7- The ECR is extended with the list of activities which has to be proceeded

8- For internal change the ECR is approved at the System Level / for external change - at the Co-ordination Level

9- The Approval Group concludes with giving its opinion approving or rejecting the order

10- After approval the completed ECR is used as an ECD to inform all individuals in charge about the change implementation

Management Tools used by ATLASPlanning

Design

PurchasingProductionInstallation

Project Milestone follow-up : (Microsoft Project)Workpackage management : (Project Progress Tracking)Documents/Drawings management (EDMS/CDD, CAD)

Equipment Management (GLANCE)

Change Control (EDMS + Web) Expediture Tracking (CET)

&Web Portal Meeting Management ToolAudiovisual SystemsWeb Lecture ArchivalMailing list Scientific Notes WorkflowsCollaborative documentation tool

(developed with Dreamweaver) (Indico)

(Meeting Facilities, Vidyo) (Lecture Archives)

(eGroups)

(CDS)

(TWiki)

Management Tools – entry ?

The Principal Web Page is the entry to retrieve all the information concerning the project : links allows the user to direct them to the different Web sites and General Information