Management Systems Update TURP Conference April 14, 2016 · ISO 14001:2015 & 14004:2016 are here! • ISO 14001:2015 – Released September 15, 2015 – Structure Changes: Annex SL

Management Systems Update

TURP Conference

April 14, 2016

© 2016 Capaccio Environmental Engineering, Inc.

What Will We Cover? • Management systems

– TURA EMS

– ISO 14001

• ISO 14001:2015 – Highlights of the Revision

– Preparing to conform

– Preparing to certify

• Update on status of ISO 45001 standard


What is a Management System? • EPA says – “An Environmental Management System

(EMS) is a set of processes and practices that enable an organization to reduce its environmental impacts and increase its operating efficiency”

• MassDEP says – its an “overall system of management processes and tools to help an organization address its environmental issues and goals


Not All EMSs Are ISO Certified • TURA EMS (310 CMR 50.80)

– Allows a TURA facility an option to traditional TUR Planning

– 14 elements (modeled after ISO 14001:2004 elements)


What is ISO? • International Organization for Standardization (ISO) • Not a government agency • Established in 1947 • Promotes standardization to facilitate international

commerce & cooperation • Develops international agreements published as

International Standards


Popular Management Systems

ISO 14001:2015 Environmental Management

ISO 45001:2016?? OH&S Management

ISO 9001:2015 Quality

Management

TURA EMS

ISO/TS16949:2009 Automotive Quality


ISO 14001: EMS • Framework to systematically manage

environmental risks and opportunities • Effectively manage interactions with

environment through – Management commitment – Identifying significant environmental

aspects and impacts, risks & opportunities – Setting objectives & targets, and

establishing programs to reduce impacts – Assessing & addressing performance – Continual improvement


Revision of ISO 14001 • Originally published in 1996 • First revision Issued in 2004 • Ongoing review for revisions

(2015 version is 2nd revision) – Periodic review to stay current

and relevant

– Increased consistency with other ISO System Standards


ISO 14001:2015 & 14004:2016 are here! • ISO 14001:2015 – Released

September 15, 2015 – Structure Changes: Annex SL

– Changes in Content Emphasis

• ISO 14004:2016 – Released March 1, 2016 – (Guidance doc for ISO

14001:2015)


Drivers of Revision • TC 207 Future EMS Challenges report

– Sustainability & Social Responsibility – Environmental Performance – Compliance Obligations – Integration with overall Business Strategy – Conformity Assessment – Size of Organization – Supply Chain Impacts/Value – Stakeholder Engagement – Related Standards/Systems

(GHG, Energy, Life Cycle) – Annex SL


Changes in Emphasis • Expansion of scope • Greater specificity in management involvement • Moving away from specific requirement for

“procedures” to “ensure an output” • Risk-based approach • Compliance requirements • Sustainability • Annex SL Re-organization


All ISO Standards To Annex SL Format 1 - Scope

2 - Normative References

3 - Terms and definitions

4 - Context of the Organization

5 – Leadership

6 – Planning

7 – Support

8 – Operation

9 – Performance Evaluation

10 –Improvement

PDCA: ISO FRAMEWORK

EMS Scope

Context of the Organization Internal & External Issues

External Needs &

Expectations

Intended EMS Outcomes

Planning

Support & Operation

Performance Evaluation

Improvement Leadership

P

D A

C


ISO 14001:2015 Highlights • Context

– Internal and external influences that help or hinder getting to EMS intended outcomes

• Internal & external interested parties – Stakeholder – relationship – needs

& expectations

– Relevant to the organization’s EMS


Stakeholder Exercise • Divide into groups • Brainstorm who internal &

external interested parties that could influence an EMS?

• What are their needs and expectations?

• Then we will discuss your ideas


ISO 14001:2015 Highlights • Scope

– Expanded to physical, functional, organizational boundaries to which the EMS applies

– Control & influence

– Documented

– Made available to interested parties


ISO 14001:2015 Highlights • Leadership

– Strategic business decisions aligned with business & EMS objectives

– Integrates EMS in business planning

– Communicates importance of EMS and expectation to conform to the EMS

– Ensures achievement of intended outcomes


ISO 14001:2015 Highlights • Planning

– To address risks & opportunities

– To achieve intended outcomes

– To manage change

– To prevent adverse environmental impacts


ISO 14001:2015 Highlights • Life cycle thinking

– Aspects & Impacts

• Objectives are part of the business process – What, who, when, how

• Compliance Obligations • Risks and Opportunities


ISO 14001:2015 Highlights • Resources

– Competence

• Expanded communication – Internal & external

• What, when, to whom, how

• Environmental performance – Monitoring & Measurement

– Evaluation of compliance

– Auditing


ISO 14001:2015 Highlights • Improvement

– Non-conformity • Root cause

• Effectiveness

• Management Review • Continual Improvement

– Achieve objectives

– Enhance the EMS


Preparing for ISO 14001:2015 • Gap Analysis

– Review of your existing procedures and operations against standard (including intent)

– Provides a matrix that identifies opportunities and missing elements against the ISO 14001:2015 standard, including projected timeline

– Serves as a baseline

• Leverage existing systems (e.g., Quality)


TURA EMS & ISO 14001:2015 TURA EMS ONLY

• No action necessary

• Conform only to TURA EMS requirements

TURA EMS & ISO 14001:2015

• Still contains the required 14 elements

• Add ISO 14001:2015 elements


Getting Started • Obtain copy of Standard &

Guidance Doc • Conduct Gap Analysis • Gather the Team • Develop a Strategy

– Timeline with resource needs


Where to Obtain Standards • ANSI:

– http://webstore.ansi.org/

• ISO: – http://www.iso.org/iso/home/store.htm

http://webstore.ansi.org/

http://www.iso.org/iso/home/store.htm


Time & Staff Resources • For new EMS

– 6 months to 1 year+

– Involves multiple functional areas

• For existing EMS – Varies depending on identified gaps

and maturity of existing systems

• For existing or new EMS – Consider Corporate EMS

– Consider Integration with existing systems (HSMS, QMS)


Getting Registered • Discuss process & timeline with

registrar • Set schedule together • Phase I audit • Registration audit • Expiration of current certificate • Currently registered to ISO

14001:2004 must be registered to ISO 14001:2015 by 2018


ISO 45001(OHSMS) • What it is

– Enables Organization to Pro-actively Improve OH&S Performance in Preventing Illness & Injury

– Intended to Integrate with Organization’s Other management processes & systems

– Focused on Worker Safety

• What it is not – Does not state specific

performance criteria

– Is not prescriptive about the system design

– Does not address product safety, property or environment (unless it relates to risks to worker safety)


ISO 45001:2016

DIS issued 02 Feb 2016


Improve OH&S Performance • Develop & Implement OH&S policy and objectives • Same Annex SL Structure • Determine hazards and OH&S risks • Seeking to eliminate them, or putting in controls to

minimize their potential effects • Establish operational controls to manage OH&S • Increase awareness of OH&S risks • Evaluate & Improve OH&S performance • Ensure workers take an active role in OH&S matters


Benefits • Improve ability to respond to regulatory compliance

issues • Reduce overall costs of incidents • Reduce downtime and the costs of disruption to

operations • Reduce cost of insurance premiums • Reduce absenteeism and employee turnover rates • Obtain Recognition for having achieved an

international benchmark


Questions For further assistance, please contact: Linda Swift [email protected] (508) 970-0033 x119

For further updates and information, visit our Capaccio website: www.capaccio.com, or follow us on http://twitter.com/capaccio_env

Documents

Management Systems Update TURP Conference April 14, 2016 · ISO 14001:2015 & 14004:2016 are here! • ISO 14001:2015 – Released September 15, 2015 – Structure Changes: Annex SL