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CONTRA COSTA CLEAN WATER PROGRAM Management Committee Meeting Agenda

April 18, 2012

AGENDA

Public Comments: Any member of the general public may address the Management Committee on a subject within their jurisdiction and not listed on the agenda. Remarks should not exceed three (3) minutes.

1:30 PM - Regional Board Staff Comments/Reports:

10 min.

A. Selina Louie – San Francisco Bay Regional Water Quality Control Board

B. Elizabeth M. Lee – Central Valley Regional Water Quality Control Board

Presentations: A. 2012 Community Clean Water Initiative Update (Donald Freitas)

20 min.

B. Tour of the City of Walnut Creek’s Creek Walk and Interpretative Panels (Rinta Perkins)

40 min.

Consent Calendar:

5 min.

(All matters listed under the CONSENT CALENDAR are considered to be routine and can be acted on by one motion. There will be no separate discussion of these items unless requested by a member of the Management Committee or a member of the public prior to the time the Management Committee votes on the motion to adopt.)

A. Monitoring Committee Meeting Minutes – March 12, 2012 (Jamison Crosby)

B. Management Committee Meeting Minutes – March 21, 2012 (Fan Ventura/

Tom Dalziel) Actions:

A. APPROVE Submittal of Letter to the Central Valley Regional Water Quality Control Board Affirming the Contra Costa Clean Water Program Permittees’ Intent to Collaborate in Development and Implementation of Mercury Studies; and Direct the Program Manager to Sign and Certify the Submittal on Behalf of Each Permittee’s Duly Authorized Representative (Jamison Crosby)

15 min.

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Reports:

A. Process for Selection of Management Committee Chair and Vice-Chair, and Subcommittee Membership for FY 2012/13 (Tom Dalziel)

15 min.

Information Items:

5 min.

A. BASMAA Committee Meeting Minutes B. Article-Green Infrastructure Saves Money While Improving Clean Water

Old/New Business:

Adjournment: Approximately 110 minutes (3:20 p.m.)

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UPCOMING EVENTS and/or DEADLINES

PROGRAM COMMITTEE MEETINGS SCHEDULED NEXT MONTH

All meetings held at 255 Glacier Drive, Martinez, CA, except as noted.

April 25 4th Wednesday

Public Information / Participation (PIP) Committee Meeting, 10:00 a.m. – Noon, Conference Room “B”

April 25 4 th Wednesday

Development Committee (DC) Meeting, 1:30 p.m. – 5:00 p.m., Conference Room “A”

April 26 4th Thursday

Municipal Operations Committee (MOC) Meeting, 10:00 a.m. – Noon, Conference Room “A”

May 1 1st Tuesday

Administrative Committee (AC) Meeting 9:30 a.m. – 12:00 Noon., Conference Room “A”

May 14 2nd Monday

Monitoring Committee (MonC) Meeting, 9:30 a.m. – 11:30 a.m., Conference Room “B”

May 16 3rd Wednesday

Management Committee (MC) Meeting, 1:30 p.m. – 5:00 p.m., Conference Room “A”

May 23 4th Wednesday


May 23 4 th Wednesday


May 24 4th Thursday


June 5 1st Tuesday

Administrative Committee (AC) Meeting 9:30 a.m. – 12:00 p.m., Conference Room “G*”

June 11 2nd Monday

Monitoring Committee (MonC) Meeting, 9:30 a.m. – 11:30 a.m., Conference Room “B”

June 20 3rd Wednesday

Management Committee (MC) Meeting, 1:30 p.m. – 5:00 p.m., Conference Room “A”

June 27 4th Wednesday


June 27 4 th Wednesday


June 28 4th Thursday


*changed due to June Primary Election

SCHEDULE FOR MONTHLY BASMAA SUBCOMMITTEE MEETINGS

1st Wednesday

Monitoring Committee, 9:30 a.m. – 3:00 p.m.** 1st Thursday

Development Committee, 1:30 – 4:00 p.m.** 3rd Thursday Trash/Municipal Operations Committee, 1:00 – 4:00p.m. ** 4 the Wednesday Public Information/Participation Committee, 1:00 – 4:00 p.m.**

**Please note the time and location for the BASMAA Subcommittee meetings are subject to change.

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Date: April 18, 2012 To: Management Committee From: Donald P. Freitas, Project Manager By: Tom Dalziel, Program Manager Contra Costa Clean Water Program Subject: Presentation Item A - “2012 Community Clean Water Initiative”

Update Recommendation: Receive a status update on the “2012 Community Clean Water Initiative”. Background: Balloting on the Initiative closed on April 6. Approximately 100,000 ballots were submitted, and tabulation may take four weeks or longer. Results of the tabulation will likely be released to all partner agencies at the same time the Board of Supervisors receives its information (e.g., Management Committee, Pubic Managers Association, Mayors’ Conference, City/County Engineering Advisory Committee, etc.). Further updates will be provided at the meeting. Fiscal Impact: Should a simple majority of Contra Costa County property-owners approve the “2012 Community Clean Water Initiative”, approximately $8.7 million would be collected countywide for implementation of the Municipal NPDES Permit requirements in FY 2012-13. Failure will cause all 21 Contra Costa Permittees to secure other sources of revenue to implement the mandatory requirements of the Municipal Regional Permit (MRP). Attachment(s): Attachments, if any, will be provided at the meeting. TD:fv G:\NPDES\Management Committee\Packet\11 12\Shells Working Docs\Donald\Presentation Item A-Apr 2012.doc

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CONTRA COSTA CLEAN WATER PROGRAM Monitoring Committee

March 12, 2012 Meeting Minutes

Attendance: MUNICIPALITY ATTENDED ABSENT City of Antioch - Chairperson Phil Hoffmeister Contra Costa County Dan Jordan County Flood Control District Mike Carlson City of Pittsburg Alfredo Hurtado City of San Pablo – Vice-Chairperson Karineh Samkian (phone) City of San Ramon Steve Spedowfski City of Walnut Creek Rinta Perkins (phone)

Non-Voting: City of Richmond

Joanne Le Lynne Scarpa

Program Staff: Jamison Crosby I. Introductory Remarks and Announcements: The meeting was called to order by

Phil Hoffmeister at 9:40 a.m. which was followed by self-introductions and a brief discussion of the progress of the Clean Water Initiative.

II. Approve January 9, 2012 Minutes: The motion to approve the minutes was made

by Mike Carlson and seconded by Dan Jordan. The motion passed unanimously. III. Draft Program Budget for FY 2012/13: Jamison Crosby reviewed the draft budget

as it pertains to Monitoring and POCs items. Discussion of various items ensued and questions were asked and answered.

IV. Program-Directed Monitoring: The Marsh Creek long term monitoring station is in

place and as of Nov. 22, 2011. To date only 1 storm event has been sampled due to an unusually dry season.

V. Regional Monitoring Coalition

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1. Task 5 – Stormwater Treatment Retrofits – There is a requirement to install

8 to 10 retrofits in the Region. Contra Costa has 2 locations in city of Richmond. Both will be installed with grant funds by the deadline of October 2012 but the schedule is very challenging.

The firms of Hyphae Design and WRECO were contracted with BASMAA and task orders were issued for each of them to develop a conceptual design for the Richmond retrofit project at the PG&E substation. Based on these conceptual designs, Program staff and the City of Richmond will select one contractor to proceed with full design.

2. Pump Station Diversion at N. Richmond The County is managing this project with Cece Sellgren as the designated Project Manager. A project team meeting was held on Feb. 29th in which various aspects of project design and implementation were discussed.

3. Creek status monitoring – regional probabilistic design – Crosby explained

to the group that 4 sites need to be selected soon for the deployment of HOBO temperature gauges. As per C.8.c of the MRP, temperature probes need to be installed at 4 creek sites by April and will collect data every 60 mins from April through September 2012. Crosby solicited the input of co-permittees in the selection of sites and several ideas were posed: Walnut Creek near Civic Park East and Wildcat Creek near the fish ladder. Crosby will investigate these sites and come back to the committee for their approval.

4. Information Management System Development for Status Monitoring –

BASMAA is developing an Information Management System for status monitoring parameters as a regional project with EOA leading the project as an in-kind contribution. It was agreed upon by the project team that the Microsoft Access platform was the most appropriate for BASMAA’s needs.

VI. Central Valley RWQCB – Methylmercury TMDL: The first deadline is April 20, 2012

for permitees to submit a letter to the Waterboard indicating how they will develop Control Studies and whether they will collaborate in the design and implementation of the studies. Crosby recommends that permittees do collaborate as it buys them an additional 9 months to develop the Workplans. Crosby will compose a draft letter to fulfill the April 20th deadline and present it to the Monitoring Committee in April for their review, comment and recommendation to Management Committee.

VIII. Summary of Action and Agenda Items for next meeting:

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Crosby will draft letter on Methylmercury Control Studies Crosby will recommend sites for temperature monitoring

Next Monitoring Committee Meeting: April 9, 2011

9:30 to 11:30 a.m. Conference Room “B”

255 Glacier Drive Martinez, CA 94553

G:\NPDES\Monitoring Cmte_WAM\Minutes-Attendance\11-12\Mon Com Min Mar12.doc JC

CONTRA COSTA CLEAN WATER PROGRAM

Management Committee Meeting March 21, 2012 Minutes

Attendance: MUNICIPALITY ATTENDED ABSENT City of Antioch Phil Hoffmeister City of Brentwood Jack Dhaliwal City of Clayton Laura Hoffmeister City of Concord Frank Kennedy Town of Danville (Vice-chairperson) Chris McCannCity of El Cerrito Stephen Pree’ City of Hercules John McGuire City of Lafayette Donna Feehan City of Martinez Khalil Yowakim Town of Moraga John Sherbert City of Oakley Keith Coggins City of Orinda Cathy Terentieff City of Pinole Frank Kennedy City of Pittsburg Jolan Longway City of Pleasant Hill Rod Wui City of Richmond Lynne Scarpa City of San Pablo Karineh Samkian City of San Ramon (Chairperson) Steven Spedowfski City of Walnut Creek Rinta Perkins Contra Costa County Cece SellgrenContra Costa County Flood Control & Water Conservation District Contra Costa Clean Water Program Staff

Tom Dalziel Jamison Crosby Elisa Wilfong Tracy Hein Fan Ventura Donald Freitas

Mike Carlson

I. Introductions: Chair Steven Spedowfski opened the meeting at 1:34 p.m. Following self-introductions, he immediately proceeded to the agenda.

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II. Regional Board Staff Comments/Reports: Regional Water Quality Control Board representatives were not in attendance.

III. Presentations:

A. 2012 Community Clean Water Initiative Update

Don Freitas distributed and reviewed a summary of voting on municipal-owned parcels. Votes for parcels previously owned by a redevelopment agency would now be cast by successor agencies. Freitas estimated 84,000 votes may be cast in this election (approximately 25% of total County property owners). Various Committee members discussed their agencies’ pending status (i.e., potential dates their councils may take action). If agencies need a sample resolution, the Program can provide an example from another agency. The Initiative may be competing with other proposed fees, such as the East County Fire Department fee. It was reported the San Ramon Valley School District voted “yes” on their parcels. Freitas reported telephone and email inquiries from property-owners continue to come in, and may increase closer to the deadline. Many have requested replacement ballots. Other major types of calls were also discussed. Callers have questioned whether a non-vote equals a “yes” or “no” vote. It is neither. Committee members were reminded that there should be no campaigning or advocacy for or against the Initiative. Freitas reminded everyone that Ballots can be hand-delivered to the County Clerk of the Board, or sent to Carol Keane and Associates (the address is on the ballot return envelope). Polling closes at 5 p.m., Friday, April 6. It may take three to four weeks to tabulate ballots. The Board of Supervisors is tentatively scheduled to accept the election results on June 5. Some individuals have indicated they want to observe the vote. Tom Dalziel thanked Don and Program staff for their work over the past several months on the Initiative.

B. Final Draft Fiscal Year 2012-13 Group Program Budget

Dalziel reviewed the following changes made to the budget since the last meeting in February:

Line Item 12 (Public Information/Participation (PIP)) was reduced by $120,000 from $264,500 to 244,500. Furthermore, the Program

3

requested and received from BASMAA its monies held for participation in the Regional Advertising Campaign (RAC). The balance of $182,356 was applied to the PIP budget along with the PIP reserve of $2,455 reducing the municipal cost share for PIP activities in Fiscal Year 2012/2013 from $242,045 to $59,689.

Line Item 21 (Regional Monitoring Coalition) was increased by $150,457

based upon a reduction of BASMAA RMC projects conducted by the Program (C.8.c – Assist with Status Monitoring - $5,000, and C.11.c.d.e. and i. – CW4CB Grant Support - $50,000), and the most recent accounting figures provided by BASMAA’s Geoff Brosseau projecting the Program under-contributing its share towards regional projects by $47,357 through June 30, 2013.

Lynne Scarpa proposed reducing Line Item 16.C (C.11.c. – Pilot projects to investigate and abate mercury sources) by $40,000 from $75,000 to $35,000. Based upon her knowledge of the two stormwater treatment pilot projects in Richmond and the CW4CB grant, a budget of $35,000 should be sufficient in Fiscal Year 2012/2013. Committee members concurred with this recommendation. Dalziel confirmed all non-allocated reserves would be exhausted at the conclusion of FY 2012/13. He noted the Program has been able to maintain the Group Program budget at approximately $2.5 million over the past several years through the expenditure of its reserves. Several committee members suggested the Program encumber and reserve unexpended FY 2011/12 budget. Dalziel indicated the Administrative Committee discussed this option and was recommending the unexpended budget be returned-to-source (i.e., returned to municipalities in the 3rd disbursement in September). After a lengthy discussion, there was a consensus among committee members to encumber and reserve unexpended FY 2011/12 budget to reduce the projected budget increases after Fiscal Year 2012/13. Following the presentation and discussion on the proposed budget, Chair Spedowfski suggested the Committee consider the budget under Action Item A before proceeding to the Consent Calendar. Committee members concurred (see “V. Actions” below).

IV. Consent Calendar:

A. March 6, 2012 Administrative Committee Minutes B. February 15, 2012 Management Committee Minutes C. February 22, 2012 Public Information/Participation Committee Minutes D. February 22, 2012 Development Committee Minutes E. January 25, 2012 Public Information/Participation Committee Minutes F. January 9, 2012 Monitoring Committee Minutes

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G. Affirm the Administrative Committee’s Approval of a Contra Costa Clean Water Program March 1, 2012, Comment Letter on USEPA’s Proposed Integrated Municipal Stormwater and Wastewater Plan

Moved/Seconded (Karineh Samkian/Jolan Longway) to approve the Consent Calendar; item passed unanimously.

V. Actions:

A. Approve the Final Draft Fiscal Year 2012-13 Group Program Budget

Moved/Seconded (Rinta Perkins/Laura Hoffmeister) to approve the FY 2012/13 Group Program budget as proposed under Presentation Item “B” and with the changes discussed above, and to encumber and place in reserves unexpended Fiscal Year 2011/12 budget for use after FY 2012/13; item passed unanimously.

B. Approve the Development Committee’s Recommendation to Conduct aStormwater Construction Site Inspector Training Workshop to be Held in the City of Brentwood on April 25, 2012, for a Cost Not-to-Exceed $7,500 Dalziel briefly explained the Municipal Regional Permit requires Permittees to conduct or provide access to training for construction site inspectors at least every other year. The last training by the Program was held in March 2010. This training was provided by Scott Taylor with RBF Consulting. The Development Committee was recommending another training workshop again using Scott Taylor tentatively scheduled for April 25, from 8 a.m. - 3:30 p.m. Moved/Seconded (Rod Wui/Frank Kennedy); to approve the Development Committee’s recommendation to conduct a training workshop to be held in the City of Brentwood for a cost not to exceed $7,500; item passed unanimously.

C. Approve the Development Committee’s Recommendation to Conduct a C.3 Training Workshop at the Shadelands Civic Arts and Education Center in Walnut Creek on May 17, 2012, for a Cost Not-to-Exceed $5,000 Dalziel explained the Development Committee is recommending a C.3 training workshop for land development professionals and municipal staff reviewers on the adopted amendment to Provision C.3 in November 2011, and recently approved Stormwater C.3 Guidebook, 6th Edition, which incorporates these amendments. The half-day workshop would be held in Walnut Creek at the Shadelands Civic Arts and Education Center on May 17. Management Committee members discussed charging a $50 fee to private sector participants, and providing the Guidebook to participants on a flash drive. Dalziel indicated he would review these suggestions with the Development Committee.

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Moved/seconded (Phil Hoffmeister/Jack Dhaliwal) to approve the Development Committee’s recommendation to conduct a half-day C.3 training workshop in Walnut Creek for a cost not to exceed $5,000; item passed unanimously.

D. Approve and Authorize the Program to Allocate Funding and Negotiate and Execute Contracts: (1) One-year Consulting Services Agreement with Dan Cloak Environmental Consulting for C.3 Technical Support Services for a Cost Not-to-Exceed $120,000; (2) One-year Consulting Services Agreement with Matt Bolender for Oil Payment Program Activities for a Cost Not-to Exceed $48,000 Dalziel noted funding for the contract with Matt Bolender comes from a grant from CalRecycle, and is not part of the Group Program budget. Moved/seconded (Laura Hoffmeister/Phil Hoffmeister) to approve and authorize the Program to allocate funding, and to negotiate and execute contracts with Dan Cloak Environmental Consulting for a cost not to exceed $120,000, and Matt Bolendar for a cost not to exceed $48,000; item passed unanimously.

VI. Staff Reports:

A. Fiscal Year 2011-12 Annual Report Format Review Update

Dalziel reported there were few substantive changes to the FY 2011/112 Annual Report format. He noted there were minor changes in Section C.3, which include the addition of reporting on special projects, compliance checkboxes for O&M verification inspections, and the deletion of reporting on Provision C.3.a (1)-(8). Elisa Wilfong discussed changes to Section C.10 to report on trash reduction actions and trash loads reduced. Jamison Crosby indicated minor revisions to the guidance for Sections C.11, C.12 and C.13 were anticipated, but had not yet been completed. Staff will provide a detailed review of these changes at the May Management Committee meeting.

VII. Information Items: The Committee had no questions on any of the information

items.

VIII. Old/New Business: Dalziel indicated Program staff is in the process of moving their offices to Building 500, and asked for everyone’s patience during the week of March 26.

IX. Adjournment: Chair Spedowfski adjourned the meeting at approximately 3:37p.m.

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Date: April 18, 2012 To: Management Committee From: Jamison Crosby, Watershed Management Planning Specialist Contra Costa Clean Water Program Subject: Action Item A – APPROVE Submittal of Letter to the Central

Valley Regional Water Quality Control Board Affirming the Contra Costa Clean Water Program Permittees’ Intent to Collaborate in Development and Implementation of Mercury Studies; and, Direct the Program Manager to Sign and Certify the Submittal on Behalf of Each Permittee’s Duly Authorized Representative

Recommendation: Approve the submittal of the attached letter affirming Permittees’ intent to collaborate in development and implementation of mercury studies; and direct the Program Manager to sign and certify the submittal. Background: The Central Valley Regional Water Quality Control Board (CVRWQCB) adopted amendments to the Sacramento River and San Joaquin River Basin Plan (Basin Plan) on April 22, 2010 to establish the Delta Mercury Control Program to address mercury and methylmercury impairments in the Delta. On October 20, 2011, the United States Environmental Protection Agency (USEPA) approved these Basin Plan amendments. This is the final step in the TMDL process and establishes the effective date of the TMDL and all future compliance deadlines. The TMDL applies to dischargers in the CVRWQCB region, including the cities of Antioch, Brentwood, and Oakley, Contra Costa County, and the Contra Costa County Flood Control and Water Conservation District. Permittees must conduct Mercury Control Studies to evaluate the effectiveness of existing and potential BMPs to reduce mercury and methylmercury. Permittees are given the option of collaborating with other dischargers to design and conduct these studies.

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The first compliance deadline in the TMDL is April 20, 2012 by which time Permittees are required to submit an Organizational Report (a letter) to the CVRWQCB explaining whether they will perform the Control Studies on their own or as part of a collaborative. Program staff has conferred with affected permittees and the CVRWQCB and determined the best course of action is to submit the letter on Program letterhead indicating that all 21 of our permittees will collaborate to carry out the Mercury Control Studies. A draft of the letter was provided to the Monitoring Committee on April 9, 2012 for their review. They voted to recommend the Management Committee approve the letter for submittal on April 20, 2012. Fiscal Impact: Unknown at this time. Attachment(s): Draft Final Control Studies Organizational Letter, April 20, 2012

255 Glacier Drive, Martinez, CA 94553-4897 Tel (925) 313-2360 Fax: 313-2301 Email: [email protected]

Program Participants: Antioch, Brentwood, Clayton, Concord, Danville, El Cerrito, Hercules, Lafayette, Martinez, Moraga, Oakley, Orinda, Pinole, Pittsburg, Pleasant Hill, Richmond, San Pablo, San Ramon, Walnut Creek, Contra Costa County and Contra Costa County Flood Control & Water Conservation District

Thomas Dalziel Program Manager

April 20, 2012 Pamela Creedon Executive Officer Central Valley Regional Water Quality Control Board 11020 Sun Center Drive, #200 Rancho Cordova,CA 95670-6114 Re: Methylmercury Control Study Organizational Report Dear Ms. Creedon, As stipulated in the Delta Methylmercury Total Maximum Daily Load (TMDL), if responsible parties intend to collaborate on Mercury Control Studies (Control Studies), they must submit a letter affirming their commitment to such a collaboration by April 20, 2012. Please accept this letter in fulfillment of that requirement. At present, the deadline for submittal of Control Study Workplans is July 20, 2012. The Basin Plan states that you may grant an extension of this deadline to April 2013, if the rationale is given. The Contra Costa Clean Water Program (CCCWP) is a consortium of all nineteen (19) of Contra Costa’s incorporated cities/towns, Contra Costa County and the Contra Costa Flood Control and Water Conservation District. The CCCWP currently provides coordination for our permittees in the implementation of all aspects of the East Contra Costa County Municipal NPDES Permit No. CAS083313, issued by the Central Valley Regional Water Quality Control Board (Waterboard) on September 23, 2010. Given the CCCWP’s current role in assisting our permittees with NPDES permit compliance, the CCCWP is a natural locus for collaboration and coordination in development and implementation of Control Studies. Five (5) of our permittees are named as responsible parties under the Delta Methylmercury TMDL: the cities of Antioch, Brentwood, and Oakley; Contra Costa Flood Control and Water Conservation District; and Contra Costa County. These parties have agreed to coordinate among themselves and with our remaining 16 permittees in the development and implementation of Control Studies. The name of the coordinated group will be The Contra Costa Clean Water Program. As currently envisioned, the roles of the CCCWP will be to: coordinate and manage the Control Studies; let and manage Task Orders under our existing technical services




contract with Brown and Caldwell; let and manage contract(s) with any firms needed to collect and analyze samples; provide funding for study design and implementation; and to prepare project reports. Contact information for all the responsible parties and the CCCWP itself is listed below: Phil Hoffmeister City of Antioch P.O. Box 5007 Antioch, CA 94531-5007 925-779-6169

Jagtar Dhaliwal Engineering Manager City of Brentwood 708 Third Street Brentwood, CA 94513 925-516-5128

Keith Coggins, P.E. Stormwater Program Coordinator City of Oakley 3231 Main Street Oakley, CA 94561 925-625-7155

Cece Sellgren Program Manager Contra Costa County 255 Glacier Drive Martinez, CA 94553 925-313-2296

Mike Carlson Assistant Public Works Director CC Flood Control and Water Conservation District 255 Glacier Drive Martinez, CA 94553 925-313-2321

Thomas Dalziel Program Manager Contra Costa Clean Water Program 255 Glacier Drive Martinez, CA 94553

In the ensuing months, the CCCWP intends to identify and design Control Studies that would help permittees determine how current stormwater treatment technologies and Best Management Practices (BMPs) achieve reductions in methlmercury, and whether enhanced treatment or BMPs would be needed to attain TMDL goals. At this time, we can identify different source types of methylmercury in our region. For example, the Marsh Creek mercury mine is a potential source of inorganic mercury that can be methylated in receiving waters. Atmospheric deposition is a significant source of mercury that may be more susceptible to methylation in receiving waters compared to mercury from legacy mining sources. Our Control Study goals will initially focus on identifying watershed sources of mercury and evaluating the relative risk of methylation for different sources given the nature of their source types and receiving waters. We respectfully request that the CCCWP be given an extension until April 2013 to develop our Control Study Workplans. Competing priorities, including our recently-concluded “2012 Community Clean Water Initiative”, a Proposition 218 election sponsored by the Program to generate funding for stormwater permit compliance activities, have allowed our staff and permittees only enough time to develop very




conceptual study ideas. We believe the quality of the workplans and the data they generate would be improved with more time to develop them. In addition, we have already embarked on preliminary conversations with other large MS4s (Stockton and Sacramento) and it’s possible the scope of our collaboration could be expanded to include them, given enough time to develop these collaborations. If an extension is granted, our schedule for Control Study Workplan development would be as described below. May 2012 – Convene Control Study Project Team June 2012 – Prepare task order(s) with Brown and Caldwell for technical assistance in writing Control Study Workplans July to Sept 2012 – Brown and Caldwell to work with Project Team in developing multiple conceptual-level Control Study ideas. Oct to Nov. 2012 – Refine Control Study concepts and select those deemed most valuable to pursue Dec 2012 to April 2013 – Full scale development of Control Study Workplans Thank you for allowing us the opportunity to collaborate on Control Studies. We have participated in similar regional collaborations in the Bay Area to fulfill many of our permit requirements from the San Francisco Bay Waterboard and we can attest to the value of these arrangements. If you have any questions, feel free to contact me at (925) 313-2392.

Sincerely,

Thomas E. Dalziel, Program Manager Contra Costa Clean Water Program

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Subcommittee Voting Membership The Program Agreement also requires Management Committee consideration of subcommittee voting membership at its May meeting for the coming fiscal year. The Management Committee Chair is responsible for recommending, after consultation with all Co-permittees, membership on the subcommittees effective July 1st. “Exhibit A” (see attached) in the Program Agreement contains a rotation guideline for voting participation on the Administrative Committee through Fiscal Year 2014/2015. For Fiscal Year 2012/13, the cities of Concord, Oakley, San Pablo, El Cerrito, the Town of Danville, Contra Costa County, and the Contra Costa County Flood Control and Water Conservation District are scheduled to be voting members on the Administrative Committee. If the Management Committee elects a Chair from a municipality other than those mentioned above, then modifications to voting membership on the Administrative Committee for FY 2012/13 will be necessary. Subcommittee voting membership requirements and guidelines as outlined in the Program Agreement (2010-2025) are as follows: • Administrative Committee:

a. Minimum number of voting members is seven (7). b. The Management Committee Chair shall serve as Chair of the

Administrative Committee. c. Contra Costa County and the Contra Costa County Flood Control & Water

Conservation District are permanent members of the Administrative Committee.

d. Antioch, Concord, and Richmond - the three “Designated Large Municipalities” per the Program Agreement - shall annually rotate voting membership on the Administrative Committee. Per the “Participation Rotation Guideline” in the Program Agreement, the City of Concord is designated as the voting member for Fiscal Year 2012/13.

e. Remaining voting members shall generally follow the “Participation Rotation Guideline” * in the Program Agreement. The cities of Oakley, San Pablo, and El Cerrito, and the Town of Danville are designated as voting members for Fiscal Year 2012/13.

* The “Participation Rotation Guideline” in the Program Agreement is a

guideline and subject to change depending on the selection of the Management Committee Chair. The goal is to maintain balanced representation from the following four geographical areas of the County (i.e., West County, East County, Central/North County/ and Lamorinda/South County).

3

• The Program’s Development, Monitoring, Municipal Operations and Public

Information/Participation Committees; and, the BASMAA’s Development, Monitoring, Municipal Operations/Trash, and Public Information/Participation Committees:

a. Minimum number of voting members on any of the above Program

subcommittees is five (5). b. Minimum number of voting members on any of the above BASMAA

subcommittees is one (1); however, it is strongly suggested that an alternate voting member be designated and attend each of the above BASMAA subcommittees.

c. Except as stipulated below, all Co-Permittees shall at a minimum participate as a voting representative on one (1) of the above named Program subcommittees, or on one (1) of the above named BASMAA subcommittees: 1. Municipalities with a population of 50,000 people or more shall

participate as voting members on a minimum of two subcommittees. This includes the cities of Antioch, Brentwood, Concord, Pittsburg, Richmond, San Ramon and Walnut Creek.

2. Contra Costa County and the Contra Costa County Flood Control and Water Conservation District; and, the “Designated Large Municipality” participating on the Administrative Committee (i.e., Concord) as a voting member shall participate on a minimum of two (2) subcommittees, in addition to the Administrative Committee.

3. Co-Permittees serving as voting members of any BASMAA subcommittee shall represent all Program members. Co-Permittees designated as voting members of a BASMAA subcommittee shall also participate on the equivalent or corresponding Program subcommittee as determined by the Management Committee to best serve the interests of the Program.

Please complete and return the “Subcommittee Voting Membership Form” (to be distributed at the meeting) to Fan Ventura no later than Wednesday, May 2, indicating your municipality’s voting membership on subcommittees for Fiscal Year 2012/13. Fiscal Impact: None.

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Attachment(s): 1. Program Agreement (2010-2025) “Exhibit ‘A’ – Contra Costa Clean Water

Program Administrative Committee Participation Rotation Guideline.” 2. The “Subcommittee Voting Membership Form” will be distributed at the

meeting. TD:fv G:\NPDES\Management Committee\Packet\11 12\Shells Working Docs\Tom\April\Staff Report A Apr 12.docx

Next BASMAA PI/P Committee meeting is Wednesday, April 25, 2012

Draft Meeting Summary Public Information / Participation Committee

Wednesday, March 28, 2012 Introductions, Announcements, Changes to Agenda ............................................. Geoff Brosseau Approval – February 22, 2012 meeting summary .................................................. Geoff Brosseau Vote: Committee members approved the meeting summary.

Regional Outreach ................................................................... Cynthia Butler / Nick Laurrell, SGA

The Regional Outreach Campaign work group received updates and discussed the following: Branding

Survey review – Committee members agreed that a sample size of ~420 was OK (less than goal of 500) as it did not appear to overly affect the statistical power of the analysis or compromise the ability to get ~100 post surveys from the same group.

Action: Work group members should take the surveys ASAP – see Nick Laurell’s 3/27 e-mail.

How to use brand locally, to what media, and how to get started – Committee

members developed an understanding of how to use brand.

Action: Nick Laurell will send out the Be the Street working files. Action: Work group members should alert each other if they create new

versions as it is likely that version will have applicability beyond on part of the Bay Area and that will help contain the core identity.

Events protocol – The goals of the events are: 1) to get e-newsletter sign-ups –

particularly of 16-24 year olds and those that can influence them, 2) to grow the brand and 3) for the campaign to be liked. Committee members discussed events at length, including time of year, kind of events, and displays. Committee members discussed the merits (cost, age appropriateness, portability) of materials (e.g., stickers/decals) at length. Committee members generally agreed that to keep costs down and therefore increase materials options, the project should follow the model developed for the Regional Advertising Campaigns where the design costs were shared regionally, but production was covered locally. This would also allow multiple materials to be designed and the choice of which to produce would be made locally.

Action: Nick Laurell will send out an events plan with talking points, e-newsletter sign-up lists, etc.

Timeline update: Committee members received an update on status of significant items

such as the survey implementation, when to expect to see other significant items.

Materials e-Newsletter template – Work group members liked option 1 best, with two colors. Website homepage mock up – Work group members agreed they liked option 1 best.

Action: SGA will produce a beta version within a month.

BASMAA PI/P Comm. 2 March 28, 2012

Regional Media Relations ................................................................................... Sharon Gosselin The Committee was briefed on the project status. The next pitch in the works (#5 for FY 11-12) is on pesticides, likely on changes to requirements for professional pesticide applicators and what “domestic outsourcers” should know and ask about them. Pitch #6 is expected to be on car washing. Other pitches for FY 11-12 have been: #1 – Trash hot spots with Save the Bay; #2 – Rainy season preparation; #3 – Wrapping paper with BAAQMD, and #4 – Litter/trash generation.

Action: Sharon Gosselin will send out an update on the pitches, including the schedule.

Regional Branding effort – Bay Protection and Behavior Change ................................ Jim Scanlin

The Committee was briefed on the project status. Along with a couple of other organizations, BASMAA has contributed funds to develop a regional brand and tool kit. The committee overseeing the project has been working on the approach to the project. Brand development will likely start with tag line development before a logo. A draft creative brief has been created and the committee is now working on hiring an agency to further its development into brand designs.

Our Water, Our World .................................................................. Geoff Brosseau / Annie Joseph

Committee members received and discussed an update, and discussed next steps 2012 launch: Printed materials are arriving now; the only delayed item will be the Pests

Bugging You booklet that needs some changes to the recommended products in the Rats and Mice fact sheet prompted by concerns and regulatory changes from EPA.

Shelf talkers – The standard ad has been changed, as agreed to by the Committee in

January, to highlight the whole shelf talker rather than just the logo. The reference now says “Look for this tag before you buy”. Ads are running in BayNature magazine, the Chinook coupon book, and the Bringing Back the Natives garden tour guide.

Corporate support

OSH – Annie Joseph made a presentation to a gathering of 25 or so local store managers, which was set up by one of their three vice-presidents.

Home Depot – Their corporate headquarters has once again issued an interoffice memo to California stores re-introducing and supporting the program. Annie Joseph is working with a Home Depot district manager on promotions.

IPM Advocates project status – Geoff Brosseau and Annie Joseph are planning now for

how management and coordination of the Our Water, Our World program may change post-IPM Advocates program. Below are some statistics on accomplishments of the IPM Advocates project to-date: 30 stores in the program 90% of stores have had a training 261 employees have been trained – 74% over our goal of 150 67% of the stores have had increased exposure for less toxic products from

displays and end caps 67% of the stores have had an outreach event by an IPM Advocate

BASMAA PI/P Comm. 3 March 28, 2012

Meetings Attended

Representing Name Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

1 Alameda Co. CWP Sharon Gosselin P P P P X

2 Alameda Co. CWP Jim Scanlin P X P P P X

3 Alameda Co. CWP Cynthia Butler P P P P P X

4 Contra Costa CWP Michelle McCauley P P

5 Contra Costa CWP Tracy Hein P P P

6 Contra Costa CWP Dan Jordan P P P P

7 Contra Costa CWP Rinta Perkins X P P P

8 Fairfield-Suisun URMP Kevin Cullen P P P P

9 Marin Co. STOPPP Gina Purin P P P

10 Marin Co. STOPPP Howard Bunce P

11 Napa Co. SPPP Jack Betourne X P

12 Napa Co. SPPP Gerardo Mendez X P

13 SM Co. WPPP Tim Swillinger P P X P P P X

14 SC Valley URPPP Vishakha Atre P P X X P P P X

15 SC Valley URPPP Jill Bicknell P

16 Vallejo San & FCD Jennifer Kaiser P P P P P

17 BASMAA Geoff Brosseau P P X P P P P X

18 City of San Ramon Steven Spedowfski

19 City of San Jose Elaine Marshall P P P P P P

20 City of San Jose Cheryl Wessling P

21 City of Palo Alto Karin North P

22 City of Palo Alto Maree Doden P P P P P

23 City of Modesto Gayle Ziegler P P P P

24 Union Sanitary District Mike Auer P

25 S. Groner & Assoc. Erica Hooper P X P P P

26 S. Groner & Assoc. Nick Laurell P X P P P X

27 Consultant Annie Joseph P P P P P P

28 City of Sunnyvale Jackie Besoyan P P P P P P X

29 O’Rorke Julia Fishman P P P

30 Regional Water Board Jan O’Hara P

31 City of Roseville Delyn Ellison-Lloyd P

X = In-person; P = by phone

Documents

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