7/28/2019 Making Web Conferencing a Hit
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Success! Making Web Conferencing a Hit
Web conferencing is starting to replace fact-to-face meetings.
Web conference aims to make employees more productive at the same
provide significant improvement on how the company runs.
There are several things to remember to ensure that web
conferencing was done orconducted effectively and is a success.
Preparation is important for a successful web conference. According
to Resource Center, it is never to early to prepare for the
conference. A month before the web conference, it is important to
determine if it is indeed necessary and design who will be
participating in the conference and rough outline of the topic to
be discussed.
Two to three weeks before the scheduled conference, invitations
to the participants should already be sent out. A week before the
conference will just be for polishing of the details planned couple
of weeks earlier.
A week before the actual date of the conference, it is important
to conduct a dry-run or trial run. This would help or eliminate any
possibility of technical issues.
Check the participants bandwidth. It is important to know if
anybody from the participants would have any problem about the
video or audio. It there is somebody from the group whose bandwidth
is not enough to support the conference, then a
dvice the group member to call and coordinate with their
internet service provider.
Testing the equipment before the conference is very important.
Check the web cameras if they are working properly with the web
conferencing programs. Also, check the sound system. See if the
microphones are giving out feedbacks that may deafen the other
participants. Make sure that all the attendees have the right tools
needed for the conference.
Aside from the web cams and sound system, also check for the
camera angles. Itis important, and professional, that your whole
head will be shown in the camera, not just the neck or the top of
the head. Also double check the lighting on the camera. If
telephone is needed in the web conference, using headsets is
more
effective than the phone.
Also test the software you are going to use in the presentation.
There are testor free trials of the software available. Try using
these software to be familiar with its features and food.
If the person involved in the meeting is located in a different
country, it is important to double- check the time zone. Also try
to use more muted colors likeblue or gray. Bright colors and
patterned clothing doe not really match with transmission.
Using clear and thorough instructions can also help the
participants to have anenjoyable session. Since web conferences
come with lots of features, it is impo
rtant to use the feature that will enhance the quality of the
presentation or demonstration. Familiarize yourself with the
features before the meeting.
To use time efficiently, set an agenda. Agenda setting will help
the moderatorand the participants to know the expectations from the
conference and address those expectations. Agenda setting is a
great way of managing time. Starting andending the meeting on time
is also a way of valuing time.
The day after the conference, send out thank you notes to the
participants who have attended the session. A week after the
conference, ask the participants to
