Making Presentable PowerPoint Slides. Solomon Oyelekan. Ph.D. MSTAN, Microsoft Cert . Main Headings. The meaning of PowerPoint? Sub-headings/Outlines Slide Structure and layout Use of Fonts Use of Colour Slide Background Prsenting Graphs Checking Spellings and Avoiding Grammatical - PowerPoint PPT Presentation
Making Presentable PowerPoint SlidesSolomon Oyelekan. Ph.D. MSTAN, Microsoft Cert.1The meaning of PowerPoint?Sub-headings/OutlinesSlide Structure and layoutUse of FontsUse of ColourSlide BackgroundPrsenting GraphsChecking Spellings and Avoiding Grammatical ConclusionsQuestions
Main Headings2PowerPoint is a complete presentation graphics package.
It is one of the major Office programmes which enables the user to do draw diagrams, present graphs and data and other things in a presentable manner.The meaning of PowerPoint?3You can do the following in a PowerPoint: When you create a presentation using PowerPoint, the presentation is made up of a series of slides (pages). The slides that you create using PowerPoint can also be presented as overhead transparencies.The slides can be printed as audience handouts, outlines, and speaker's notes. You can format all the slides in a presentation using the Slide Master . You can keep your entire presentation in a single file- all your slides, speaker's notes, and audience handouts. PowerPoint is compatible with other Office programmes like Word and Excel. You can import what you have created in other Microsoft productsinto any of your slides. You can import videos and sounds to the presentation
What you can do in PowerPoint:4It is good to allow your audience to have a clue as to what to expect in your presentation
This should be presented as sub-headings (What could be likened to table of contents)
The presentation should be made in the order in which they have been written in your outline.Sub-headings/Outlines
5The texts should be written in short phrases or sentences.
4 or 5 points are okay for a slide
It must not contain too many words.
It must not be clumsy(e.g. this slide)
Features of a Good Slide6It contains too many words, and sentences not written point by point. The font size could be too small or too big and bogus. The fonts may not be of the same type and the text may be masked by the background colour of the slide. These features will distract the audience and in fact they may get easily confused and this could reduce their attention. When there are too many words on a page, the audience may even be straining their eyes to read from the slide. (This particular slide is bad) Features of a Bad SlideA good slide:Shows one point at a timeCaptures the attention of the audienceWill prevent audience from reading aheadWill highlight the points of discussion conciselyWill help you keep your presentation focused(This is an example of a good slide).Slide Structure Good8In a good slide, animations should: Not be distracting
Be consistent (use the same transition all through)
Not be too complicatedAnimationsUse standard font types like Arial or Times New RomanFonts size must be big enough to be seen by your audience (e.g. use a minimum of 18 point size).Some fanciful fonts may not be legible enough. Avoid them.Different font sizes may be used for different emphasis (e.g. the font size of the title of this slide is bigger than that of the points.
FontsDO NOT USE CAPITAL LETTERS TOO OFTEN. THEY ARE NOT EASILY READ.Do not mix font types in a sentence just for the fun of it.
Fonts (contd)If you use a small font, your audience wont be able to read what you have written
CAPITALIZE ONLY WHEN NECESSARY. IT IS DIFFICULT TO READ
Dont use a complicated font
Fonts - Bad12Ensure that the colour of your text contrasts sharply with the background colour of the slideUsing any font colour that does not contrast with the background colour is hard to read You do not have to use different colours for every point. It creates confusion.Mixing colours within a sentence does not make sense. It will only create further confusion.
ColoursThis colour is good because it contrasts sharply with the background colour.
The colour can easily be read.
The page is not decorated with too many colours.
Good Colour contrastUse backgrounds such as this one that are attractive but simple
Use backgrounds which are light
Be consistent in the use of background colour in your presentationBackground Colour15Avoid backgrounds that are distracting or difficult to read fromAlways be consistent with the background that you use
Bad background16Graphs are beta used than tables because a graph can illustrate many points at a time than tables.Data in graphs is easier to comprehend & retain than is raw dataTrends are easier to visualize in graph formDo not use excessive grid linesUse appropriate coloursAlways title your graphs
Data and Graphs17An example of a good graph
An example of a bad graph19Always proofread your slides for:speling mistakesthe use of of repeated wordsgrammatical errors you might have make
It is good to have someone else check your presentation for spelling or grammatical mistakes
Spellings and Grammar20Do not end your presentation abruptly.
Use an effective and strong closing remarks as this may linger on in the mind of your audience.
Conclusion21Ask your audience if they have any questions.
Blue BallsRed BallsItems Sold in First Quarter of 2002
Blue BallsRed Balls
Sheet1JanuaryFebruaryMarchAprilBlue Balls20.427.49020.4Red Balls30.638.634.631.6