MakingMakingPowerPointPowerPointPresentationsPresentations

Using PowerPoint to prepare professional multimedia presentations

John A. Cagle

Prepare an outlinePrepare an outline

• Use Outline Mode – Can use AutoContent Wizard to generate

topics– Can import Word outline – Then replace “prompts” with your own content

• Prepare with appropriate sub-heads– Use the Promote & Demote buttons for

different indent “bullet” levels

Select a Presentation Select a Presentation Design Design

• Four choices– Black & white (for overhead

transparencies)– 35 mm– Color monitor– Color overheads

• You can change later, but EACH design applies to ALL the slides

In Slide Mode, modify In Slide Mode, modify Layout as neededLayout as needed

Use Slide Sorter toUse Slide Sorter to

• Add transitions (special effects between slides)

• Add builds (bullet points appear one at a time using special effects)

• Rearrange order of slides• Insert new slides• Hide Slides (which you can use if

needed)

Modify Text fonts, colors,Modify Text fonts, colors,alignment, etc. in alignment, etc. in

Outline or Slide ModesOutline or Slide Modes

• You can modify alignment, text, fonts, etc. in Outline or Slide Modes

• You can modify text fonts, alignment, etc. in Outline or Slide Modes

Bullet Points Bullet Points

• Develop each main topic with specific points of information and details.

• Each point is a separate bullet.

• Using SLIDE SHOW / CUSTOM ANIMATION command, you can– have each bullet enter separately – dim each bullet as you go to the next one

You can add text in a Text Box

Insert Graphics in Slide Insert Graphics in Slide ModeMode

• Use Clip Art • Insert art, pictures,

Internet graphics, Excel spreadsheets and charts, etc. using the Copy/Paste Clipboard

• Insert picture from File

Test Run your presentation in Test Run your presentation in Slide Show ModeSlide Show Mode

• Practice – From the Slide Sorter Mode, select SLIDE

SHOW / REHEARSE TIMINGS to practice and SAVE timings of each slide

– Practice, noting timing and pacing

• Modify based on practice sessions

Go to Note ModeGo to Note Mode

• Add notes

• The Notes are for your use– Text of your oral presentation– Additional facts and details to highlight– Quotations

• Notes also make good handouts in some situations

SAVE PRESENTATION SAVE PRESENTATION and/or PRINT OUTand/or PRINT OUT

You can selectively print OUTLINE

AUDIENCE HANDOUT

6-slides per page

NOTES PAGE

PRINTED OVERHEAD

TRY IT YOURSELFTRY IT YOURSELF

• Close this presentation and then select FILE / NEW to begin new presentation—generate a slideshow for your group’s report

• Show your finished presentation to Professor Cagle

• Print handout (6-slides per page)• Print one slide full size• Select black & white in printing