Making Good Making Good PowerPoint PowerPoint

Presentations into Presentations into Outstanding OnesOutstanding Ones

AGRI 196

Spring 2004

Think of a great Think of a great presentation you presentation you

witnessed witnessed Why was it great?What did the speaker do ?What techniques did he/she use?What was the format of the

presentation?

But first, a little quiz…But first, a little quiz…

The objectives of your The objectives of your presentation should presentation should

include:include: A. The material you have decided to cover B. What you want your audience to listen

to C. What you as a speaker want to get out

of the presentation D. What you want your audience to know

and do at the end of the presentation

The two main things to The two main things to focus on when focus on when

preparing a preparing a Presentation are:Presentation are:

A. Subject and audienceB. Format and room arrangementC. Timing and visual aidsD. Beginning and Conclusion

People tend to People tend to remember those points remember those points

that are covered:that are covered:A. Mostly in the middleB. Only at the endC. Throughout the presentationD. At the beginning and end

The primary reason for The primary reason for using A/V aids is to:using A/V aids is to:

A. Help keep the speaker on trackB. Highlight and emphasize key

pointsC. Switch from audio to visual

stimulationD. Establish rapport with the

audience

Which has the most Which has the most impact on your impact on your

audience:audience:A. BodyB. VoiceC. ContentD. Attitude

The single most The single most important voice important voice

element in giving a element in giving a presentation is: presentation is:

A. Breathing regularlyB. Pacing correctlyC. Inflecting naturallyD. Pausing appropriately

Now, let’s take a look Now, let’s take a look at an Informational at an Informational

Presentation Checklist.Presentation Checklist.

IT Presentation IssuesIT Presentation Issues

Why use Presentation software?

Amount of information

Font

Color

Extras

Examples

Why use PowerPoint?Why use PowerPoint?

Reach different learning styles

Reinforce key information

Give clear prompts and keeps speaker on track

Move presentation directly to your web site

Serves as Ockham’s razor

Amount of informationAmount of information

Ockham’s razor: “entities are not to be multiplied beyond necessity”

Rule of Thumb: Less is more No more than 6 words per line.No more than 6 lines per slide.

What do I really want them to know?

What can they see / read / take in?

Why use PowerPoint?Why use PowerPoint?

PowerPoint allows me to reach students of different learning styles because it adds a visual element to my oral presentation. This is especially important because today’s students seem to be more visual than other generations.

It helps reinforce the key information in my presentation and keeps student interest focused on the front of the room.

It allows me to give students clear prompts for their assignments, especially in-class assignments. They can always look up to refocus their attention to the assigned task.

A PowerPoint presentation can be moved directly to your web site so that students can look at it again after class and as many times as they want.

It serves as Ockham’s razor by helping me structure my thoughts.

Why use PowerPoint?Why use PowerPoint?

Reach different learning styles

Reinforce key information

Give clear prompts and keeps speaker on track

Move presentation directly to your web site

Serves as Ockham’s razor

Font Font

Choose font size and type for your

particular context.

Use same font for continuity.

Use 2 contrasting fonts to organize

information, for emphasis.

-- Comic Sans & Arial --

Font: LegibilityFont: Legibility

Which is easier to read?

ALL CAPS or Upper & Lower case

Font: Type StyleFont: Type Style

SerifWhich of these is easier to read?

(Times New Roman 36)

Sans SerifWhich of these is easier to read?

(Arial 32)

Font: SizeFont: Size 12: Read this.

20: Read this.

32: Read this. 36: Read this. 40: Read this. 44: Read this.

60: Read this.

Font: ColorFont: Color

Uses: contrast, emphasis, interest

Contrast between text & background-- computer projection often uses a dark background with light text-- overhead projector: light background, dark text

ColorColor

Uses: contrast, emphasis, interest

Contrast between text & background-- computer projection: dark background, light text-- overhead projector: light background, dark text

light background, dark text

Font: ColorFont: Color

Use a consistent color scheme for continuity.

Avoid reds & greens.

Use color sparingly for emphasis.

Don’t get carried away!

Extras: Extras: Pictures & Pictures & AnimationAnimation

EZ to Use Graphing EZ to Use Graphing FunctionFunction

0

10

20

30

40

50

A

B

C

D

F A B C D F16 41 49 43 22 A B C D F16 41 49 43 22

ImagesImages

Generate interest

Illustrate points

Decorate

Content

Font Color

Amount Extras

Visual Literacy

Visual LiteracyVisual Literacy

Russia: Russia: From Empire to FederationFrom Empire to Federation

Expand on ideas Expand on ideas introduced by imagesintroduced by images

Russia: Russia: From Empire to FederationFrom Empire to Federation

You can introduce text You can introduce text or images one by oneor images one by one

Be careful, don’t overdo it.Stick to one animation type Practice until you are smooth

Public Speaking Rule 1: Public Speaking Rule 1: Know Your SubjectKnow Your Subject

Public Speaking Rule 2: Public Speaking Rule 2: Know Your AudienceKnow Your Audience

Don’t Get Carried Don’t Get Carried Away…Away…

…with animations…with sounds…with slide transitions…with clip art…with pictures…lots of text…with all the bells and whistles

Remember the KIS Remember the KIS PrinciplePrinciple

Keep it Simple

And…

Don’t forget…Don’t forget…

Practice to a live audience and ask for feedback

Practice your slide transitions in PowerPoint

Don’t memorize your speech, but use the slides to guide you through your talk each time.

Paraphrase, don’t read slides to us, it’s boooooooooooooring.

And now, are there any And now, are there any questions…?questions…?

If not, let’s take a look at the assignment.