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Makerere UniversityCOLLEGE OF HEALTH SCIENCES
Second edition
August 2011
“GUIDE BOOK FOR DOCTORAL TRAINING AT THE COLLEGE OF HEALTH SCIENCES”
“GUIDE BOOK FOR DOCTORAL TRAINING
AT THE COLLEGE OF HEALTH SCIENCES”
Makerere University
COLLEGE OF HEALTH SCIENCES
Second edition
August 2011
This document was developed in consultation with relevant academic authorities at the College of Health Sciences and use of the guidelines for Graduate Training and Research Handbook from the Directorate of Research and Graduate training at Makerere University.
© College of Health Sciences, Makerere University, 2011.
All rights in this document are reserved by the College of Health Sciences, Makerere University. The document may, however, be freely reviewed, abstracted, reproduced or translated but not for sale or for use in conjunction with commercial purposes.
i
TABLE OF CONTENTS
ABBREVIATIONS/ACRONYMS .............................................................................................. iv PREAMBLE .................................................................................................................................. v ACKNOWLEGDEMENT ........................................................................................................... vi1.0 APPLICATION AND ADMISSION AT A GLANCE ................................................................ 1 1.1 General requirements ......................................................................................................... 1
OVERVIEW I: THE PROCESS OF REGISTRATION TO GRADUATION ............................ 32.0 SELECTION OF TOPIC ............................................................................................................. 4
2.1 Supervision .......................................................................................................................... 4
2.4 Mentors ................................................................................................................................ 7
3.0 HOW TO APPLY FOR PROVISIONAL ADMISSION ........................................................... 8
3.4.1 Method of Submission of Application ............................................................ 11APPLICATION TO THE SCHOOL OF POSTGRADUATE STUDIES .................................... 12
4.0 HOW TO APPLY FOR FULL ADMISSION ............................................................................ 154.1 Full Proposal .................................................................................................................. 15
5.0 MONITORING OF PROGRESS ............................................................................................ 19
6.0 EXAMINATION .................................................................................................................. 24 OVERVIEW II: ROAD TO DEFENCE ..................................................................................... 257.0 THESIS ...................................................................................................................................... 26
8.0 THE COLLEGE HEALTH SCIENCES DOCTORAL STUDENTS FORUM ............................. 31
............................................................................ 32 APPENDICES ........................................................................................................................... 35
I Joint Degree Program– College of Health Sciences, Mak and other Institution ...... 35II Forms ..................................................................................................................................... 39III Proposed course requirement for PhD Candidates, MakCHS .................................... 54
ii
ABBREVIATIONS/ACRONYMS
DSc Doctor of Science
DrPhD Doctor of Public Health
DRGT Directorate of Research and Graduate Training
HDREC Higher Degrees Research and Ethics Committee
MD Doctor of Medicine
Mak Makerere University
PhD Doctor of Philosophy
SBU Stanbic Bank Uganda
UNCST Uganda National Council for Science and Technology
iii
PREAMBLE
The Faculty of Medicine was established in 1924 and by 2009 it had become the most complex faculty at Makerere University (Mak), Kampala, Uganda; having the largest number of departments (24 of them), one centre, one institute, two units and a medical library. The Faculty offered both undergraduate and postgraduate education and doctoral programmes. A major objective of the 2000-2004 Strategic Plan for the Faculty was to transform the Faculty of Medicine, together with the School of Public Health, into a College of Health Sciences comprising of four Schools. In addition, there were plans to introduce new pedagogic methods, to strengthen strategic collaborations with other universities and stakeholders in Uganda and around the world, and to enhance research capacity.
On 1st July 2008, the Makerere University College of Health Sciences was established and was reconstituted as a semi-autonomous unit within the university. The College comprises 4 schools: Biomedical Sciences, Health Sciences, Medicine and Public Health. The mission of the College of Health Sciences is to improve the health of the people of Uganda through innovative and responsive teaching, learning, research and provision of services. The overall goal of the transformation of the institutions was to give room for expansion in order to improve the health worker-to-population ratio in Uganda, and strengthen the capacity of the country’s health sector. In this pursuit, strengthening of research and research capacity would improve the quality of under and postgraduate education and in-service continuing health professional development. As part of the process of improving higher degree training at MakCHS, great attention is paid to doctoral education to ensure quality in training and research so as to eventually impact science and health service delivery.
With the establishment of the College, there is a growing demand for coordination and guidance in the pursuit for higher education. Lessons learnt from the past have dictated the need to have a guide that encompasses the different approaches to doctoral training. The growing number of trainees at MakCHS necessitates the provision of a guide to students irrespective of the school of registration or source of funding. Based on the ongoing research collaboration between our College and the Karolinska Institutet (KI), Stockholm, Sweden, students have the option to register for their postgraduate studies at Makerere and at KI for a joint Doctor of Philosophy (PhD) degree. At KI this process is facilitated by the availability of a practically oriented registration manual. It was therefore imperative that a similar document was developed for our College.
The aim of this document is to clearly lay out the sequential steps a prospective PhD student
thus assisting students who have a research curiosity to pursue their interests. The document provides practical guidance to doctoral students and their supervisors. It is our hope that this guide will thus assist students to successfully navigate the process and challenges which would otherwise deter them from pursuing their research.
iv
ACKNOWLEGDEMENT
The document was originally developed by the then Makerere University Faculty of Medicine (FOM) in collaboration with Dr. Cristina de Carvalho Nicacio as secretary, with additional input from Dr. Stefan Peterson and Prof. Hans Rosling, Dept. of Public Health Sciences, Div. of International Health (IHCAR), KI. Others who made contributions then included Prof. Opuda-Asibo, then Acting Director of the School of Graduate Studies, MU, and Dr. Celestino Obua, Faculty of Medicine, Dept. of Pharmacology and Therapeutics, Mak Chairman of the FOM PhD Student Association, and lastly Dr. Elly T. Katabira, who was then Deputy Dean for Research, at Mak FOM. Their contributions are recognised and greatly acknowledged. Drs. Noeline Nakasujja, Lynn Atuyambe, Elialilia Okello and Fred Bwanga have contributed to the revision of this PhD book and I thank them for this effort. I wish also to thank all other individuals that were involved in the revision process including the Directorate of Research and Graduate Training & the MakCHS Research and Graduate Training committee.
I am grateful to (Wellcome Trust) who supported the revision process through the projects they fund which are the Malaria Capacity Development Consortium and Training Health Researchers into Vocational excellence (THRiVE).
Prof. Nelson K. Sewankambo
Principal, College of Health sciences, Mak
2011
v
32
OVERVIEW I: THE PROCESS OF REGISTRATION TO GRADUATION STEP 1 CONCEPT TO FULL REGISTRATION STEP II STEP III 4 PAPERS (2 ACCEPTED, 2 SUBMITTED)
Identification of student/topicIdentification of supervisors/co-supervisors
Formation of Doctoral committeeApplication, Concept paper and
credentials of supervisors presented to DRGT
Higher Degrees Research and Ethics Committee (HDREC) Directorate of Research &
Graduate Training
Provisional Registration (<1 year)
Full Registration
Progress report(every 6 months)
Dissertation
Research proposal Higher Degrees Research and Ethics
Committee
Corrections
Examination by three examiners
(incl. one external)
Public Viva voce examination -Presentation and discussion
(5 member examination panel)
Award of degree and Graduation
MakerereUniversity
2012
Conduction of research and course work
Half-time review seminar(after approx. 1 1/2 years)
(after 4 six monthly progressive reports)
Vetting and correction of concept
Admission letter
OVERVIEW I: THE PROCESS OF REGISTRATION TO GRADUATION
8
3.0 HOW TO APPLY FOR PROVISIONAL ADMISSION
3.1 Upgrading of candidature
3.2 Concept paper preparation
12
APPLICATION TO THE SCHOOL OF POSTGRADUATE STUDIES
The application to the DRGT should contain the following documentation:
3.5 Funding for research studies
3.5.2 Payment of fees
For fees currently charged, contact the DRGT.
17
4.1.3 Submission of Research proposal to the Directorate of Research and Graduate Studies
4.1.4 Ethical permissions
19
5.0 MONITORING OF PROGRESS
Guidelines for Transfer of Credit Units
5.1 Progress report (6 months)
2417
OVERVIEW II: ROAD TO DEFENCE
The HDREC of the College of HealthSciences recommends examiners and viva voce panel for consideration by the Board of the DRGT
Six months before submission
StudentUniversity
Give notice of your intent to submit a thesis/dissertation to the Director of the DRGTthrough the supervisor(s) and Dean of your School. The Head of Department and College Registrar should be informed
Dissertation is submitted to the DRGT, within the six months of initial notices of intent to submit
Dissertation is sent toexaminers by the College PhD coordination office
Dissertation examined by three examiners, of which one is external, within three months
Two to four weeks before viva voce
examination
Viva voce examination
Award of degree
The candidate is given notice for viva voce examination by the Dean of the School within MakCHS
Preparation of presentation for viva voce examination
The Dean of the School sends the dissertation to the viva voce panel, which reads it
The examiners send their reports to the DRGT, which forwards them to the Dean of the School/Principal of the College
OVERVIEW II: ROAD TO DEFENCE
31
8.2 How to handle unfortunate situations
1. Suspension
2. Ordinance.
3. Withdrawal of the right to be a supervisor.
4. The Postgraduate Ombudsman
5. Problem management procedures
34
APPENDICES
I Joint Degree Program– College of Health Sciences, Mak and other Institution
Eligibility and Registration
(a) Eligibility
(b) Application process
(c) Registration
Supervision of Research
(a) Requirements for supervisors
35
(b) Ethical Approval
Period of Candidature
Course Requirements
Financial Matters
(a) Fees
(b) Research scholarship and traveling expenses
Continuation, Withdrawal and Termination of Candidature
Examination: Thesis
39
Form I
MAKERERE UNIVERSITY
COLLEGE OF HEALTH SCIENCES / SCHOOL OF ...........................................
41
Form II
MAKERERE UNIVERSITY
COLLEGE OF HEALTH SCIENCES / SCHOOL OF ...........................................
42
Form III
MAKERERE UNIVERSITY
COLLEGE OF HEALTH SCIENCES / SCHOOL OF ...........................................
43
Form IV
MAKERERE UNIVERSITY
COLLEGE OF HEALTH SCIENCES / SCHOOL OF ...........................................
44
Form V
MAKERERE UNIVERSITY
COLLEGE OF HEALTH SCIENCES / SCHOOL OF ...........................................
45
Form VI
MAKERERE UNIVERSITY
COLLEGE OF HEALTH SCIENCES / SCHOOL OF ...........................................
46
Form VII page 1(5)
MAKERERE UNIVERSITY
COLLEGE OF HEALTH SCIENCES / SCHOOL OF ...........................................
Notice for Submission of thesis for the award of the degree of Doctor of Philosophy of Makerere University
RECOMMENDATION OF EXAMINERS AND VIVA VOCE PANEL BY THE HIGHER DEGREES RESEARCH AND ETHICS COMMITTEE
1. The PhD student:
2. The supervisors:
47
Form VII 2(5)
MAKERERE UNIVERSITY
COLLEGE OF HEALTH SCIENCES / SCHOOL OF ...........................................
I.
II.
III.
48
Form VII 3(5)
MAKERERE UNIVERSITY
COLLEGE OF HEALTH SCIENCES / SCHOOL OF ...........................................
5. Summary by the main supervisor concerning the development and the independence of the PhD student attained during the research education
49
Form VII 4(5)
MAKERERE UNIVERSITY
COLLEGE OF HEALTH SCIENCES / SCHOOL OF ...........................................
6. Six-member viva voce panel recommended by the HDREC, School of ......................:
51
Form VII 5(5)
MAKERERE UNIVERSITY
COLLEGE OF HEALTH SCIENCES / SCHOOL OF ...........................................
7. Examiners recommended by the HDREC, Faculty of Medicine:
Recommendation of viva voce panel and examiners by:
52
Form VIII
MAKERERE UNIVERSITY
COLLEGE OF HEALTH SCIENCES / SCHOOL OF ...........................................
53
III Proposed course requirement for PhD Candidates, MakCHS
Proposed course curriculum:
Introductory course, 5 weeks (= 5 credit points).
Basic courses, 3-5 weeks (= 3-5 credit points).
Seminar series, journal clubs, workshops, meetings or conferences, 3-5 weeks (= 3-5 credit points).