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MAINE PRESCRIPTION MONITORING PROGRAM
1
U S E R G U I D E
Data Submitters
MAINE PRESCRIPTION MONITORING PROGRAM
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Contents Document Overview ....................................................................................................... 4
Purpose and Content .......................................................................................................... 4 Maine’s Prescription Monitoring Program ...................................................................... 5
Overview & Background ..................................................................................................... 5 RxGov ............ ................................................................................................................ 6
How Does RxGov Work? ..................................................................................................... 6 Data Collection and Reporting Requirements ................................................................. 7
About This Chapter ............................................................................................................. 7 Data Collection Requirements ........................................................................................... 7 Reporting Requirements .................................................................................................... 7 Data Submitters .................................................................................................................. 7 Dispenser Reporting ........................................................................................................... 8 Reporting Exemptions ........................................................................................................ 8 Registration Requirement .................................................................................................. 9 Dispenser Reporting Deadlines. ......................................................................................... 9 Reporting Methods and Data Standard ............................................................................. 10 Required Prescription Information .................................................................................... 11 Zero Reports ....................................................................................................................... 11 Reporting Waiver ................................................................................................................ 12
Data Submission ............................................................................................................. 13 About This Chapter ............................................................................................................. 13 Timeline and Requirements ............................................................................................... 13 Reporting of Retroactive Dispensing Data ......................................................................... 13 Submission Specifications .................................................................................................. 13 Creating Your Account ........................................................................................................ 13 Modifying Your Account ..................................................................................................... 15
Changing Your Password .............................................................................................. 15 Updating Profile Details................................................................................................ 16
Reporting Zero Dispensing ................................................................................................. 17 Report Zero Activity ...................................................................................................... 17 Report Zero Activity – File Submission ......................................................................... 27
Data Delivery Methods ................................................................................................... 19 About This Chapter ............................................................................................................. 19 Secure FTP over SSH ........................................................................................................... 19
Submitting Data to the RxGov Website ....................................................................... 20
MAINE PRESCRIPTION MONITORING PROGRAM
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Universal Claim Form (UCF) Submission ............................................................................ 20
Reporting Requirements for UCF Submissions ............................................................ 21 Notes about NDC Numbers .......................................................................................... 21
Online UCF Submission ....................................................................................................... 22 Submitted Reports and Edit Definitions .......................................................................... 29
About This Chapter ............................................................................................................. 29 View Submitted Reports ..................................................................................................... 29 View Zero Reports .............................................................................................................. 30 Error Correction .................................................................................................................. 31
Submit a New Record ................................................................................................... 31 Revise a Record ............................................................................................................ 31 Void a Record ............................................................................................................... 31 Edit Definitions ............................................................................................................. 33
Assistance and Support ................................................................................................... 34 Technical Assistance ........................................................................................................... 34 Administrative Assistance .................................................................................................. 34
Glossary ......... ................................................................................................................ 35
MAINE PRESCRIPTION MONITORING PROGRAM
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Document Overview
Purpose and Content The Data Submitter User Guide serves as a step‐by‐step implementation and training guide for data
submitters who dispense Schedule II, III, and IV, controlled substances in and into the State of Maine.
RxGov is the repository for the reporting of these dispenses. This guide includes the following topics:
Reporting requirements for dispensers
Data file submission guidelines and methods
Creating your account
Creating a data file
Submitting or reporting your data
Understanding submission error codes and definitions
This guide has been customized to target the specific training needs of data submitters who dispense
controlled substances in and into Maine. It is intended for use by all dispensers required to report their
dispensing of controlled substance prescription drugs to Maine’s Prescription Monitoring Program
(PMP).
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Maine’s Prescription
Monitoring Program
Overview & Background The Prescription Monitoring Program (PMP) is a secure online database that is used across the State of
Maine to improve public health by providing controlled substance drug use information prior to
prescribing or dispensing those drugs. The PMP is a key part of the State of Maine’s Opioid Abuse
strategy by decreasing the amount and frequency of opioid and controlled substances prescribing.
Maine State Law: To combat the Maine opioid epidemic, the Maine Legislature enacted Public Law
2015, Chapter 488 (An Act to Prevent Opiate Abuse by Strengthening the Controlled Substances
Prescription Monitoring Program). This law amends the Prescription Monitoring Program (PMP)(Title
22, Chapter 1603) to include prescriber limits on opioid medication prescribing, effective January 1,
2017; included veterinarians in the definition of prescribers; required electronic prescribing and
required prescribers and dispensers to check the Prescription Monitoring Program (PMP) database.
Chapter 488 required the Department to establish reasonable exceptions to prescriber limits and
ordered the Department to include prescribers in the process of preparing appropriate rules.
Maine State Strategy: In February of 2019, Governor Janet Mills signed an Executive Order directing
the State to take immediate steps to combat the opioid crisis. The Order outlines the initial actions that
will be taken by the State to prevent overdose deaths, increase treatment and recovery efforts, and
bolster prevention efforts – all of which will be done in a manner to reduce the stigma associated with
substance use disorders. The Order supplements the vigorous efforts of law enforcement at all levels to
stem the tide of drug trafficking into Maine. As part of the State’s strategy, the Prescription Monitoring
Program (PMP) Advisory Council was established to assist the PMP staff with analyzing prescribing
trends and communicating those trends to prescribers, to improve the training of healthcare
professionals to prevent over prescribing, and to work to establish a system whereby prescribers are
notified of patients who overdose fatally or are revived.
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RxGov‐ RxGov is a comprehensive prescription drug monitoring technology that provides controlled substance
use and prescribers alerts. In addition, RxGov uses a unique patient matching algorithm as part of a suite of tools designed to assist healthcare providers, pharmacists, and law enforcement in monitoring‐
controlled substance usage. In Maine, the PMP program uses RxGov to monitor the prescribing and
dispensing of Controlled Substances.
RxGov is a complete system. It facilitates communication between multiple user groups to ensure
patient confidentiality, data security, and the presentation of accurate information. It does all this in an
online environment that does not require any special hardware or software, allowing a user to access
their account anywhere they have access to the internet.
In addition, Maine is working to have this PMP data available to clinicians within their Electronic
Medical Records (EMR) systems so that the data is available during their normal workflows.
How Does RxGov Work? RxGov records and monitors dispensed prescription drugs from retail pharmacies. RxGov works by
being a central access point for all stages of the dispensing process.
When a patient visits a health care provider who considers prescribing a controlled drug, the provider
reviews the RxGov’s PMP to view the benefits and risks of controlled substance medications and
identify potentially harmful drug interactions.
By submitting data for each dispense of a drug, a data submitter keeps the RxGov database current and
ensures that the data reviewed by clinicians and dispensers is accurate.
MAINE PRESCRIPTION MONITORING PROGRAM
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Data Collection and
Reporting Requirements
About This Chapter This chapter provides information regarding the data collection and reporting requirements established
by the Maine PMP, as well as information regarding reporting exemptions.
Data Collection Requirements Data submitters are required to report their Schedule II, III, and IV prescriptions within one (1) business
day of dispensing the controlled substance. New data submitters will use the information in this guide
to create an upload account and perform the steps required to report their data. All dispensers of
controlled substances must meet the reporting requirements set forth by state law in a secure
methodology and format. Information about controlled substance dispensing activities must be
reported on regular intervals to the Maine PMP.
Reporting Requirements All dispensers of Schedule II, III, and IV controlled substance prescriptions are required to collect and
report their dispensing information. Such reporting without individual authorization by the patient is
allowed under HIPAA, 45CFR § 164.512, paragraphs (a) and (d). Maine PMP is the state oversight
agency and RxGov will be acting as an agent of Maine PMP in the collection of this information. The
following elements are required by law to be reported. For additional details on these elements and
others of ASAP 4.2A please see Appendix A –ASAP 4.2A Specifications.
Data Submitters “Data submitter” refers to users who submit dispenser data to RxGov. Data submitters are not always
dispensers, and some data submitters may submit data for large organizations and may have multiple
dispensers. Requirements for who must submit data are listed in the Dispenser Reporting section
below.
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Dispenser Reporting To fulfill the PMP data collection requirement, controlled substance dispensers are required to
electronically report data on all Schedule II, III, and IV controlled substance prescription drugs
dispensed to a patient or a patient’s agent in the State. “Dispenser” includes licensed pharmacies,
whether in‐state or non‐resident, as well as licensed healthcare practitioners* that dispense controlled
substance. Certain specified entities and types of drug delivery/dispensing are exempt from reporting.
If you are a chain pharmacy, your data will likely be submitted from your home office. Please verify this with your home office.
If you are an independent pharmacy or dispensing practitioner who works with a pharmacy or practice
management system vendor, please forward the reporting requirements to your software vendor.
System changes may be necessary to create the data file, and they may be able to submit the data on
your behalf. If not, follow the instructions provided in the Data Submission chapter to submit the data.
If you are a dispenser that submits its own data, follow the instructions provided in the Data Submission
chapter to submit the data.
A dispenser may register to submit data or may authorize another individual or entity to register with
and submit data to the Maine PMP; the dispenser retains the responsibility for meeting the data
reporting requirements under Maine law.
Reporting Exemptions The following types of drug delivery are exempt from the PMP reporting requirement:
1. Direct administration of controlled substance to a patient for Medication Assisted Treatment
2. Maine rule allows for up to a 48‐hour sample distribution of a controlled substance without
reporting to Maine PMP
*Note: Physicians who have received a waiver from the Substance Abuse and Mental Health Services
Administration (SAMHSA) under the federal Drug Addiction Treatment Act of 2000 (DATA 2000) and
who are dispensing approved medications (e.g., Schedule III buprenorphine products) to patients for
the treatment of opioid dependence should not report this to the PMP. Even if the physician obtains
patient consent for disclosure of this information to the PMP, Maine DHHS/OBH cannot guarantee
that data will be re‐disclosed in compliance with the confidentiality protections for substance use
disorder treatment records in Code of Federal Regulations 42, Part 2.
MAINE PRESCRIPTION MONITORING PROGRAM
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3. Controlled substances that are dispensed to patients in an inpatient facility (hospital, hospice,
long‐term care) do not need to be reported
4. Licensed hospital pharmacies* that only distribute controlled substances for direct
administration to an inpatient of the hospital.
Registration Requirement All persons or entities that are not exempt from the PMP reporting requirement are required to submit
data to the Maine PMP. The individual or entity submitting data must complete registration with RxGov.
This requirement is separate from any duty for a pharmacist or prescriber to register for clinical user
access to PMP data. The registration requirement applies to:
Pharmacies that have a current license issued by the Maine Board of Pharmacy.
Licensed healthcare practitioners that have an active Maine professional license and an active
DEA number.
Dispenser Reporting Deadlines Dispensers must report controlled substance prescription drug dispensing to the Maine PMP no later
than 24 hours after dispensing, including the submission of a ‘Zero Report’ on days when no controlled
substance prescriptions were dispensed.
If a dispenser’s report is rejected by the Maine PMP as incomplete or inaccurate, the dispenser must
submit a corrected report within three (3) business days* of being notified by the Maine PMP of receipt
of incomplete or inaccurate data.
*Note 1: Hospital‐based pharmacies that dispense any controlled substance on an outpatient
basis are not exempt from reporting and must report all outpatient dispensing to the PMP.
However, distribution of controlled substance drugs to licensed healthcare practitioners for
direct administration to hospital inpatients should not be reported.
Note 2: Hospital‐based outpatient dispensing of controlled substance drugs by healthcare
practitioners (e.g., dispensing of “starter doses” to patients treated and released from an
emergency department) must be reported to the PMP. This is considered practitioner
dispensing and should be reported to the PMP under the practitioner’s DEA number.
MAINE PRESCRIPTION MONITORING PROGRAM
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If a dispenser suffers a mechanical, electrical, or other technical failure that, as a direct consequence,
precludes the dispenser’s ability to submit an electronic report, the dispenser must notify RxGov within
24 hours of discovery of the technical failure and report data on each drug dispensed during the period
of technical failure as soon as possible, but no later than 24 hours following re‐establishment of the
means of electronic reporting.
To report a technical problem: email [email protected] or by phone at 844‐454‐2266
Reporting Methods and Data Standard The Maine PMP requires that prescription data be reported electronically. Submission of paper reports
or hard copies of digital media (e.g., mailed CD or floppy disk) are not permitted. Approved electronic
reporting methods include secure FTP (SFTP) over SSH, SSL website, or online universal claim form. For
details on these reporting methods, see the Data Submission chapter, below.
The Maine PMP requires that all reports be submitted in the American Society for Automation in
Pharmacy (ASAP) Standard for Prescription Monitoring Programs, Version 4.2A. Detailed specifications
for ASAP 4.2 are listed in Appendix A: ASAP 4.2 Specifications.
*Note: “Business day” means any day except Saturday, Sunday, or a holiday on which State
offices are closed.
MAINE PRESCRIPTION MONITORING PROGRAM
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Required Prescription Information
Maine rules require the specific data elements that dispensers are required to report for each Schedule
II, III, and IV controlled substance prescription drug dispensed. The table below lists the fields in the
ASAP 4.2A standard that correspond with these required data elements. Dispensers must report the
required data in these fields to remain in compliance with the PMP reporting requirement. DHHS/OBH
encourages dispensers to report additional information about controlled substance prescriptions
beyond the required data elements. Supplemental information (reported in fields marked “situational”)
help improve the PMP’s ability to accurately and efficiently process data requests from pharmacists,
physicians, and other authorized users.
Zero Reports The Maine PMP requires dispensers to submit “zero” or “null” reports when no controlled substance
prescription drugs have been dispensed during a 24‐hour period. Blank reports are not acceptable. Also
review Appendix A: ASAP 4.2A.
Notes:
Required and conditionally required fields are shaded in the table below. Compound‐related fields are required only if reporting a compound. Fields that are not shaded are optional (“situational”).
For reference purposes, Appendix A lists all data fields identified in the ASAP 4.2A standard.
In the Field Usage column:
o “R” indicates a field required by ASAP
o “RR” indicates a field required by the Maine PMP
o “S” indicates a situational field (not required; however, supply if available)
Both “R” and “RR” fields must be reported.
The Data Submission chapter provides the instructions to submit required information.
MAINE PRESCRIPTION MONITORING PROGRAM
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Reporting Waiver The Maine PMP does not issue blanket waivers from the dispenser reporting requirement. All
pharmacies and practitioners that dispense controlled substances in Maine and that do not qualify for
one of the exemptions previously detailed in Reporting Exemptions must register with and report to the
program.
However, dispensers that have experienced an unforeseen technical failure or other problem that
prevents them from meeting the reporting requirement for a temporary time may apply for a
temporary waiver from the reporting deadline. Dispensers should only apply for a waiver when they
continue to dispense controlled substances, but electronic reporting is not possible and the problem
that prevents reporting is likely to persist beyond the reporting deadline. The notification requirement
referenced in Dispenser Reporting Deadlines is still in effect for dispensers that have applied for and/or
been granted a temporary waiver.
MAINE PRESCRIPTION MONITORING PROGRAM
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Data Submission
About This Chapter This chapter provides information and instructions for submitting data to the ME PMP.
Timeline and Requirements Upon receipt of this guide, dispensers and software vendors serving as data submitters must establish a
new submission account by accessing https://mepmp.rxgov.com. If you are creating a new account,
instructions are provided in the Creating Your Account topic in this chapter.
Reporting of Retroactive Dispensing Data If you have any gaps in your data submission history to the Maine PMP, DHHS/OBH requests that, to
the extent current technology allows, dispensers retroactively report data on controlled substance
prescription drugs dispensed starting January 1, 2016 or the date the dispenser began dispensing
controlled substance prescriptions, whichever is later.
Dispensers should report all available information from the fields identified in the Required Prescription
Information section shown above. Retroactive reporting ensures that the Maine PMP database has as
complete a history of controlled substance prescriptions as possible.
Submission Specifications Per Appendix A: ASAP 4.2A specifications, files should be in the ASAP 4.2A format. Submission files
should be named in a unique fashion, with a prefix constructed from the date (YYYYMMDD) and a suffix
of “.dat”. An example file name would be “20130801.dat”. All submitted files are kept separate from
the files of other data submitters.
Reports for multiple dispensers can be in the same submission file in any order.
Creating Your Account To submit data, you will first need to create a data submitter account. If you have already created your
account, proceed to the appropriate section of this document that outlines the steps you must follow
to submit your data.
MAINE PRESCRIPTION MONITORING PROGRAM
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Complete the following steps to create an account:
1. Go to https://mepmp.rxgov.com.
2. On the RxGov home page, click Register.
3. Enter the following required information:
a. Email
b. Password
c. First Name
d. Last Name
Note: Dispensing data from multiple pharmacies can be submitted in the same file. For example,
chain pharmacies may send in one file containing Controlled Substance dispensing information for
all their pharmacies licensed in the state of Maine. Chains with multiple stores only need to set up
one account to submit a file.
MAINE PRESCRIPTION MONITORING PROGRAM
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e. State
f. Mobile Phone Number
g. Submitter Name
You are not required to enter any additional information, but you are encouraged to enter as much
of the following information as possible:
h. Street Address
i. City
j. Zip Code
k. Phone Number
1. In the Account Type menu, select Submitter.
2. If you are a submitting Dispenser, enter your Submitter Name and DEA number(s) for which you
are submitting data.
3. Click Register.
After review by an administrator, an email is sent to the submitted email address notifying you that
your account is now accessible.
Modifying Your Account There are two ways to change your password: on the registration page (forgot Password) or from
within the application. Within the application follow these steps:
Changing Your Password (within the application) Complete the following steps to update your password:
1. Log on to RxGov: https://mepmp.rxgov.com.
2. On the top menu bar, click your username.
3. On the User Profile Details page, click Change Password.
4. Type your current password in the Current Password box.
5. Type your new password in the New Password box.
6. Type your new password in the Confirm New Password box.
7. Click Change Password.
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Updating Profile Details
Complete the following steps to modify or update existing information in your account:
1. Log on to RxGov: https://mepmp.rxgov.com.
2. On the top menu bar, click your username.
3. On the User Profile Details page, you can update any of the following information:
a. First Name
b. Last Name
c. Street Address
d. City
e. State
f. Zip Code
g. Phone Number
h. Mobile Number
i. Note: Submitting dispenser may change DEA number and Submitter Name.
4. After updating your information, click Save.
If a Submitting Dispenser: Complete the following steps to update your Information:
1. Log on to RxGov: https://mepmp.rxgov.com.
2. On the top menu bar, click your username.
MAINE PRESCRIPTION MONITORING PROGRAM
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3. On the User Profile Details page, click Change Identifier Fields.
4. On the Create User Identifier Change Request Ticket page, please provide an explanation as to
why you need to change your identifier in the comment box. Enter a new submitter name in the
Submitter Name box OR enter a new DEA number. (Once the ticket is approved and
implemented, you will receive an email)
5. Click Submit.
Reporting Zero Dispensing If you have no dispensing transactions to report for the preceding 24 hours, you are required to report
this information to the Maine PMP.
Report Zero Activity When you do not have any controlled substance dispenses to submit, you must submit a Zero Report.
Complete the following steps to submit a Zero Report:
1. Log into RxGov: https://mepmp.rxgov.com.
2. Click Submit Data in the left menu.
3. In the Submit Zero Report section, select the date for the report to be submitted.
4. Enter the NPI Number in the NPI Number box.
5. When all required data is entered, click Submit.
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Report Zero Activity – File Submission You can also submit a Zero Report in compliance with ASAP 4.2A file requirements.
To submit a Zero Report, complete the following steps:
1. Prepare the Zero Report data file for submission, using the specifications described in Appendix
A: ASAP 4.2A Format: Zero Report Specifications.
2. Log on to RxGov: https://mepmp.rxgov.com.
3. Click Submit Data in the left menu.
4. In the “Submit By File” section, click Select Files.
5. Select the file on your computer and click Open. After being selected, the file is displayed in the
“Submit By File” section. If a mistake is made, you can click the red X in the line of the incorrect
file. Multiple files can be submitted at once.
6. When all desired files are listed, click Submit Files.
MAINE PRESCRIPTION MONITORING PROGRAM
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Data Delivery Methods
About This Chapter This chapter provides information about data delivery methods you can use to submit your controlled
substance reporting data file(s).
Delivery Method Page
Secure File Transfer Protocol (SFTP) 19
SSL Website 20
Universal Claim Form (UCF) Submission
Reporting Requirements for UCF Submissions 20
Notes about NDC Numbers 21
Online UCF Submission 22
Secure File Transfer Protocol (SFTP) There are many free software products that support SFTP. Neither Maine PMP nor NIC is in a position
to direct or support your installation of operating system software for Secure FTP; however, we have
information that WinSCP (http://winscp.net) has been used successfully on PCs by other pharmacies.
And, FileZilla is a system that has been shown to work for both PCs and Macs.
1. You must first create an RxGov account. Information for creating an account is available
in Chapter 4 of this document.
2. Prepare the data file for submission using the ASAP specifications described in Appendix
A: ASAP 4.2A Specifications.
3. SFTP the file to: mepmp.rxgov.com (Port 17730)
4. When prompted, type your data submitter credentials.
5. Place the file in the new directory.
6. If desired, view the results of the submission in the My Submissions of RxGov.
7. Log off when the file submission is complete.
MAINE PRESCRIPTION MONITORING PROGRAM
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Submitting Data to the RxGov Website For your information, ASAP files are designated by the American Society for Automation in Pharmacy.
You can find more information at https://www.asapnet.org.
Complete the following steps to submit an ASAP 4.2A file:
1. Prepare the data file for submission using the ASAP specifications described in Appendix A: ASAP
4.2A Specifications.
2. Log on to RxGov: mepmp.rxgov.com
3. On the left menu, click Submit Data.
4. In the “Submit By File” section, click Select Files.
5. Select the file on your computer and click Open. (After being submitted, the file is displayed in
the “Submit By File” section. If a mistake is made, you can click the red X in the line of the
incorrect file. Multiple files can be submitted at once.)
6. When all desired files are listed, click Submit Files.
Universal Claim Form (UCF) Submission If you have Internet access but are unable to submit your data in a batch submission, you may submit
prescription information using RxGov online universal claim form (UCF).
When submitting information using the online UCF, please ensure that the information you provide is
complete and accurate. Only complete and accurate submissions are entered into the Maine PMP
database. Enter the following required information:
a. Email
b. Password
c. First Name
d. Last Name
e. State
MAINE PRESCRIPTION MONITORING PROGRAM
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f. Mobile Phone Number
g. Submitter Name
You are not required to enter any additional information, but you are encouraged to enter as much of
the following information as possible:
l. Street Address
m. City
n. Zip Code
o. Phone Number
Please use the information in the Notes about NDC Numbers section below as a guideline for providing
accurate NDC numbers.
Reporting Requirements for UCF Submissions Please refer to the Required Prescription Information topic for details on reporting requirements.
Notes about NDC Numbers Use the following information when entering NDC numbers on the UCF:
NDCs are 11 digits and use the format: 99999‐9999‐99 (either with or without dashes.
NDCs are typically located on the original medication bottle on the top right corner of the label,
prefaced with “NDC‐” and followed by the number.
Manufacturers often leave off a zero in the NDC. In these instances, you should add the 0 where
appropriate, using the following examples as a guideline:
If the NDC appears this way … Enter it this way …
1234‐5678‐90 (missing 0 in first segment) 01234568790
54321‐123‐98 (missing 0 in 2nd segment) 54321012398
MAINE PRESCRIPTION MONITORING PROGRAM
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Online UCF Submission A universal claim form can be used when you need to submit ASAP 4.2A file information but do not
need to create a complete file. Submitted universal claims are displayed in the My Submissions page.
Complete the following steps to complete a Universal Claim Form submission:
1. Log on to RxGov: https://mepmp.rxgov.com.
2. Click Universal Claim in the left menu.
3. On the Pharmacy page, enter data in at least one of the following required fields:
a. National Provider Identifier (NPI)
b. NCPDP/NABP Provider ID
c. DEA Number
You are not required to enter any additional information, but you are encouraged to enter as much of
the following information as possible:
d. Pharmacy Name
MAINE PRESCRIPTION MONITORING PROGRAM
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e. Address Information
f. City Address
g. State Address
h. ZIP Code Address
i. Phone Number
j. Contact Name
k. Chain Site ID
l. Pharmacy's Permit Number/License Number
4. When all available data is entered click Next.
5. On the Patient page, enter the following required information (all required fields will be
indicated in red on the form):
a. Last Name
b. First Name
c. Address Information
d. City Address
e. State Address
f. ZIP Code Address
g. Date of Birth
You are not required to enter any additional information, but you are encouraged to enter as
much of the following information as possible:
h. Middle Name
i. Phone Number
j. Name Prefix
k. Name Suffix
l. Gender Code
m. Species Code
n. Patient Location Code
o. Country of Non‐U.S. Resident
p. Name of Animal
q. ID Qualifier of Patient Identifier
r. ID Qualifier
s. ID of Patient
t. ID Qualifier of Additional Patient Identifier
u. Additional Patient ID Qualifier
v. Additional ID
MAINE PRESCRIPTION MONITORING PROGRAM
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6. When all available data is entered, click Next.
7. On the Dispense page, +Add Dispense.
8. On the Dispense page, enter the following required information:
a. Reporting Status
b. Prescription Number
c. Date Written
d. Refills Authorized
e. Date Filled
f. Date Sold
g. Refill Number
h. Product ID
i. Quantity Dispensed
j. Days Supply
k. Partial Fill Indicator
l. Classification Code for Payment Type
MAINE PRESCRIPTION MONITORING PROGRAM
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You are not required to enter any additional information, but you are encouraged to enter as much
of the following information as possible:
m. Phone Number
n. Drug Dosage Units Code
o. Transmission Form of Rx Origin Code
p. Pharmacist National Provider Identifier (NPI)
q. Pharmacist State License Number
r. RxNorm Product Qualifier
s. RxNorm Code
t. Electronic Prescription Reference Number
u. Electronic Prescription Order Number
MAINE PRESCRIPTION MONITORING PROGRAM
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9. When all the available information is entered, click Next.
10. On the Prescriber page, enter the following required information:
a. DEA Number
b. First Name
c. Last Name
You are not required to enter any additional information, but you are encouraged to enter as much
of the following information as possible:
d. National Provider Identifier (NPI)
e. Prescriber State License Number
f. Middle Name
g. Phone Number
11. When all the available information is entered, click Next.
12. On the Additional Information page, enter as much of the following optional data that is
available:
a. State Issuing Rx Serial Number
MAINE PRESCRIPTION MONITORING PROGRAM
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b. State Issued Rx Serial Number
c. ID Issuing Jurisdiction
d. ID Qualifier of Person Dropping Off or Picking Up Rx
e. First Name of Person Dropping Off or Picking Up Rx
f. Last Name or Initials of Pharmacist
g. First Name of Pharmacist
h. Dropping Off/Picking Up Identifier Qualifier
13. When all available information is entered, click Next.
14. On the Compound Drug Information page, you must enter a line item for each compound that
was included in the substance that was dispensed. Enter the following required information for
each compound:
a. Sequence
b. Product ID Qualifier
c. Product ID
d. Quantity
You can also optionally enter the Dosage Units Code if available.
MAINE PRESCRIPTION MONITORING PROGRAM
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15. When all available compound data is entered, click Save Dispense.
16. On the Dispense page you can edit created compounds by clicking the edit icon in the action
column, and you can delete created compounds by clicking the delete icon in the action
column.
17. When dispensed compounds are entered On the My Submissions tab, click Submit Universal Form.
MAINE PRESCRIPTION MONITORING PROGRAM
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Submitted Reports and
Edit Definitions
About This Chapter This chapter explains how to view submitted reports and zero reports, how to correct and resubmit
records, and provides an explanation of the error codes you may see on your submission report.
View Submitted Reports You can view your submitted data in the RxGov platform; however, you are only able to view records
you have submitted.
Complete the following steps to view and filter your submitted data:
1. Log on to RxGov: https://mepmp.rxgov.com.
2. Click My Submissions in the left menu.
MAINE PRESCRIPTION MONITORING PROGRAM
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3. On the Submission History page, use the Start Date and End Date boxes to select the dates
for which you want to view data. You can also choose to view only files with errors by
selecting the Only Show Files w/ Errors box, and you can hide resolved files by selecting the
Hide Resolved Files box.
4. When you have finished making your selections, the submission history search is run
automatically. You can also update the displayed data by clicking the refresh icon at the
top right of the page.
5. To view submitted data, click the line containing the data you want to view.
6. The File Contents section contains information on all submitted patients. You can view
details on a patient by clicking the expand arrow next to the patient name.
7. Additional dispensing information is displayed in the Segment Details section:
a. Errors in the submitted segment are displayed in the Segment Errors section.
b. Patient information is displayed in the Segment Details section when the PAT line is
highlighted.
c. Prescription information is displayed in the Segment Details section when the DSP line is
highlighted.
d. Prescriber information is displayed in the Segment Details section when the PRE line is
highlighted.
View Zero Reports This function lets data submitters view previously submitted Zero Reports. Zero Report information is
displayed on the Submission History page with other submitted data for a selected time.
Complete the following steps to view Zero Reports:
1. Log on to RxGov: https://mepmp.rxgov.com.
2. Click My Submissions in the left menu.
3. On the Submission History page, use the Start Date and End Date boxes to select the
dates for which you want to view data. You can also choose to view only files with errors
by selecting the Only Show Files w/ Errors box, and you can hide resolved files by
selecting the Hide Resolved Files box.
4. When you have finished making your selections, the submission history search is run
automatically. You can also update the displayed data by clicking the refresh icon at the
top right of the page.
5. To view submitted data, click the line containing the data you want to view.
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Error Correction
Fatal errors will cause a record NOT to be loaded. If this occurs, correct the data that caused the
error and resubmit the entire record. Fatal error corrections must be resubmitted within three (3)
days of the initial record submission.
If a record with a serious or minor error is loaded and a correction is required, records can be
corrected using the DSP01 values as explained below.
The ASAP 4.2A standard requires a dispenser to select an indicator in the DSP01 (Reporting
Status) field. Dispensers may submit new records, revise and resubmit records, and void (delete)
erroneous records.
These actions are indicated by supplying one of the following values in the DSP01 field:
00 New Record – indicates a new record
01 Revise – indicates that one or more data elements in a previously‐submitted record
has been revised
02 Void – indicates that the original record should be voided
Use the information in the following topics to create, revise/resubmit, or void an erroneous
record.
Submit a New Record
Complete the following steps to submit a new record: 1. Create a record with the value 00 in the DSP01 field. 2. Populate all other required fields and submit the record.
Note: Edit Number V1 as shown in the Edit Definitions table should not be resubmitted.
All other records with errors that are not fatal will be loaded unless the batch thresholds
are reached. Error thresholds are defined in the Submit Reports section.
Note: These steps are used to submit new records or to submit records that were previously
submitted but received a fatal status on your error report. Records with fatal errors are not
loaded to the system. The errors in these records must be corrected in your system and
resubmitted using the 00 status in the DSP01 field.
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Revise a Record
Complete the following steps to revise a record:
1. Create a record with the value 01 in the DSP01 field.
2. Populate the following fields with the same information originally submitted on
the erroneous record:
a. PHA03 (DEA Provider ID)
b. DSP02 (Prescription Number)
c. DSP05 (Date Filled)
3. Fill in all other data fields with the correct information. This information will override
the original data linked to the fields referenced in step 2.
4. Submit the record.
Void a Record
Complete the following steps to void (delete) a record:
1. Send a record with the value 02 in the DSP01 field.
2. Fill in all other data identical to the original record. This will void the original
record submission.
Note: If any of the fields referenced in step 2 are part of the correction, the record must first be
voided using the steps provided in the Void a Record section, and then you must re‐submit the
record using the value 00 in the DSP01 field.
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Edit Definitions
The following table describes the current list of edits:
Message Severity
Format of File Error Fatal
Pharmacy DEA is blank Fatal
Pharmacy ID not found Fatal
Invalid DOB Serious
Gender is invalid Minor
Reporting status is invalid Fatal
Date Dispensed is invalid or irrational Serious
Quantity is invalid Serious
Days Supply > 360 Serious
NDC not found Serious
NDC not found (used when CDI segment is used) Serious
Product ID Qualifier is invalid Fatal
Prescriber ID not found Minor
Prescriber ID is blank Fatal
Prescriber Last Name is blank Minor
Date Rx Written is invalid Minor
Classification Code for Payment Type is invalid Minor
Patient Last Name blank Fatal
Patient First Name blank Fatal
Patient Address blank Serious
Patient ZIP Code is blank Serious
Patient ZIP and State Code conflict Serious
Patient City is blank Minor
Patient State Code is blank Serious
Patient State Code is invalid Serious
Customer Phone Number is blank Minor
Prescription Number is blank Fatal
Record already exists Note: Duplicate records are not loaded. The number of duplicate records, if any, is displayed on the submitted report produced after data file transmission has completed.
Minor
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Assistance and Support
Technical Assistance For data submission assistance, you may contact NIC Support 8 a.m. to 8 p.m. Eastern time Monday
through Friday, by calling (844) 454‐2266.
You can also email the NIC RxGov Support at [email protected] Please note, email is
monitored from 8 a.m. to 8 p.m. Eastern time Monday through Friday.
Administrative Assistance If you have non‐technical questions regarding the Maine PMP, email [email protected] or by phone at
(207) 287‐2595 option 2.
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Glossary ASAP
American Society for Automation in Pharmacy
Batch
Group of files (report or query requests) that are processed in the
background while other work is continued
Data Submitter
A user that submits a data file containing controlled substance
dispensing information
Dispense
The procedure that results in the receipt of a prescription or nonprescription drug or
device by a patient or the patient’s agent, and which entails the:
1. Interpretation of an authorized prescriber’s prescription for a drug or device;
2. Selection and labeling of the drug or device prescribed
pursuant to that prescription; and
3. Measuring and packaging of the prescribed drug or device in accordance
with State and federal laws
Dispenser
A person authorized by law to dispense a monitored prescription drug to a patient or a
patient’s agent in the State, including a nonresident pharmacy so authorized
FTP
File Transfer Protocol; commonly used protocol for exchanging files over any network
DHHS
Department of Health and Human Services
OBH
Office of Behavioral Health
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NDC
National Drug Code; describes specific drugs by drug manufacturer and package size
PMP
Prescription Monitoring Program
Prescriber
A practitioner who is:
1. Lawfully authorized to prescribe a monitored prescription drug; and
2. Registered with:
a. The federal Drug Enforcement Administration in accordance with
21 USC 822 Part C and 21 CFR Part 1301
RxGov
Prescription drug monitoring system owned by NIC, Inc.
SFTP
Secure File Transfer Protocol (also referred to as “SSH File Transfer Protocol”); provides
file transfer and manipulation functionality over any reliable data stream
SSL
Secure Sockets Layer; cryptographic protocol that provides secure
communications for data transfers
Universal Claim Form (UCF)
Electronic form used by a pharmacy that has internet access but is unable to
submit its data in a batch submission