Mail Entry & Payment Technologies

January 6, 2013

Greater BirminghamPostal Customer Council

Mail Entry & Payment Technologies

Overview of IMBs IMB timeline Tech Credit Mail Acceptance Current State Self Service Terminal eInduction Seamless Acceptance Mail Acceptance Future State

Discussion Topics

Mail Entry & Payment Technologies

Overview of Intelligent Mail A technology platform made possible by the suite of

Intelligent Mail barcodes

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Mail Entry & Payment Technologies

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Basic and Full-Service Overview

Mail Entry & Payment Technologies

Postal Service Mail.dat® Technical Specificationhttps://ribbs.usps.gov/intelligentmail_guides/documents/tech_guides/datspec/PostalOneMailDatTechSpec.pdf

Postal Service Mail.XML Technical Specificationhttps://ribbs.usps.gov/intelligentmail_guides/documents/tech_guides/xmlspec/xmlspec.htm Mail.XML Technical Specification for Postage Payment and Reporting

https://ribbs.usps.gov/intelligentmail_schedule/documents/tech_guides/june2012/docs/guides/MailXMLeDoc12A.pdf

Mail.XML Technical Specification for Appointment Scheduling https://ribbs.usps.gov/intelligentmail_schedule/documents/tech_guides/june2012/docs/

guides/MailXMLFAST12A.pdf

Mail.XML Technical Specification for Profiles and Full Service Feedback https://ribbs.usps.gov/intelligentmail_schedule/documents/tech_guides/june2012/docs/

guides/MailXMLeDoc12A.pdf

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Intelligent Mail Technical Specifications

Mail Entry & Payment Technologies

IMB Timeline

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Mail Entry & Payment Technologies

Technical Credits

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• Eligibility

• Volume will be evaluated across qualifying permits for each business location (CRID)

• Tech Credit will be awarded for each CRID where the annual volume exceeds 125,000 pieces. Only volume that can be mailed Full-Service will be included in this count

• 125,001 – 500,000 Full-Service eligible pieces = $2,000 postage credit

• 500,001 – 2,000,000 Full-Service eligible pieces = $3,000 postage credit

• 2,000,000+ Full-Service eligible pieces = $5,000 postage credit

•Notification Process

• Advance notification of eligibility for Tech Credits will be given to users associated with qualifying CRIDs.

•Redemption Process

• Any permit linked to a qualified CRID may use the Tech Credit in mailings that contain 90% or more Full-Service pieces.

Mail Entry & Payment Technologies

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Mail Acceptance (Current State)

Mail Entry & Payment Technologies

Self-Service Terminal

Mail Entry & Payment Technologies

What is eInduction?

Mail Entry & Payment Technologies

eInduction Process

Mailer submits

eDoc

P1! validates payment/IMcbs

sent to SV System

Containers offloaded/

scanned

Scanning device indicates

container is paid/correct

location

Containers inducted into

processing

Help DeskResolution

Mail Entry & Payment Technologies

Operational/Historical Reports

PostalOne! = Operational

MicroStrategy = Historical

Mail Entry & Payment Technologies

eInduction Status

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• Plan: Deploy to NDC’s, P&DC’s, L&DC’s & SCF’s

• Pilot: Chicago NDC, Tampa L&DC, Dulles P&DC, Northern Virginia, D.V Daniels (Jan’13)

‒ System‒ Process‒ SOX

• Target: July 2013

https://ribbs.usps.gov/

Intelligent Mail Services

Guides & Specs

eInduction Guide for Mailers

eInduction Guide for Mailers

Mail Entry & Payment Technologies

Scan at Induction

Centralized Electronic Payment

Electronic Mailing

Information

Mail Preparation

In-Process Mail Verification

SEAMLESS ENTRYSEAMLESS

Acceptance

Mail Anywhere

Full Service mailings with Unique Barcodes

eInduction

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Mail Entry & Payment Technologies

Seamless Acceptance

Mail Entry & Payment Technologies

Seamless Acceptance

Mail Entry & Payment Technologies

Seamless Acceptance Dashboard

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Mail Entry & Payment Technologies

Seamless Status

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• 8 Mailers and 15 Sites Participating in Seamless Parallel Run

• Bi-Weekly Mailer calls

• Mail Data Quality Assessment‒ Seamless Pilot team and BMS Analysts review data in Seamless

Acceptance reports on a weekly basis

• Mail Volume• Barcode Scan Rates

‒ Investigate trends of declining barcode scan rates• Errors by Type

‒ Investigate trends of increasing error counts & Review data submitted to determine if errors are logged correctly

• Undocumented Mail• FS-IMD Sampling

Mail Entry & Payment Technologies

Seamless Process Flow

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Mail Entry & Payment Technologies

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Mail Acceptance (Future State)

Mail Entry & Payment Technologies

Questions?