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7/29/2019 maharashtra Co-operative Housing Societies Faqs
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CO-OPERATIVE HOUSING SOCIETIES
REGISTRATION
1. What is the minimum number of promoters required to join the
registration proposal?
Ans:- 60% of the flat purchasers/ promoters are required to join the
registration proposal if building is constructed by builder/developer.90% promoters are required to join the registration proposal for
society of open plot type category.
2. What is the minimum number of promoters required to sign the
registration proposal ?
Ans:- 60% of the promoters who have joined the registration
proposal are required to sign it.
3. Whether Co-operative Housing Society having less than 10 unitscan be registered ?
Ans:- Cooperative Housing Society having less than 10 units can be
registered subject to the following conditions:
The built up area of each unit should not be more than 700 sq.ft.There
should not be balance F.S.I.
4. What is the remedy available , if the builder does not register a
Co-operative Housing Society ?
Ans:- Chief Promoter of the proposed society shall submit aregistration proposal of the co-operative housing society to the
concerned Registrar under the category of non- co-operation of
builder.Registrar may consider such a proposal for Registration onmerit.
5. What are the conditions for registration of Cooperative Housing
Society in private building?
Ans:-* Conditions for registration of CHS in Private building
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* Registering authority can register CHS on merit if 90% of thetenants join the registration proposal.
* Registering authority can register CHS on merit and with previousapproval of State Government if 75% to 90% of the tenants join the
registration proposal.
* Proposal for registration will not be entertained if percentage oftenants is below 75%
* The Tenant promoter joining the proposed CHS shall have to agreeto contribute to the cost of flats of non joining tenants.
* In case tenants have created sub tenancy in terms of Rent Act, sub
tenants and not the tenants be allowed to join the proposed CHS.
6. Whether the Chief Promoters has got authority to withdraw the
money deposited in the bank in the name of proposed CHS ?
Ans:- The Chief Promoter has got no power to withdraw such
money. Before registration of the Cooperative Housing Society ,money can be withdrawn with the permission of the Registrar.
7. What is the remedy available if the Registrar does not take any
decision on registration proposal within a period of 2 months ?
Ans:- Failure to dispose of the registration proposal of a housing
society within a period of two months, the Registrar has to submit thesaid registration proposal to the next higher authority within a period
of 15 days from the date of expiry of two months. On failure of suchhigher authority to dispose of the said registration proposal within twomonths from the date of receipt of the proposal to his office, the
registration proposal shall be deemed to be registered under theprovision of the Maharashtra Cooperative Societies Act 1960.
8. What is the remedy available if the registration proposal is
rejected ?
Ans:- Such rejection order can be challenged by filing appeal undersection 152 of the M.C.S. Act 1960 before the Divisional Joint RegistrarC.S. Of the concerned Division.
9. What are the circumstances for de-registration of a CooperativeHousing Society ? And under which section ?
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Ans:- If the society is registered.On the misrepresentation made by the applicants, or
The work of the society is completed or exhausted, or,The purpose for which the society has been registered are not served.
Such societies can be de-registered under the provision of Section 21-
A of the M.C.S. Act 1960.
10. Under what circumstances registration of the CHS can be
canceled ?
Ans:- Registrar can cancel the registration of CHS under section 21
of the M.C.S. Act 1960. Under the following circumstances :If a CHStransfer the whole of its assets and liabilities to another society or.
Amalgamates with another society, or
Divides itself into two or more societies or,Liquidation proceedings are terminated under section 109.
11. What are the types of CHS ?
Ans:- Rules 10 of the Maharashtra Cooperative Societies Rules 1961
provides the following classification of the CHSTenants ownership Co-operative Housing Society.
Land is held on lease hold or free hold basisHouses are owned or are to be owned by member.
Tenants Copartnership Cooperative Housing Society.Both land and houses owned by society.Houses are allotted to members.
Other Cooperative Housing Society.Houses mortgages societies
Houses construction society.
12. Whether promoters are required to submit their applications formembership to the Chief Promoter before registration of CooperativeHousing Society ?
Ans:- Yes, all the promoters should submit their application for
membership to the Chief Promoter before registration so s to enablehim to undertake about receipt of application for membership in the
prescribed "Y" form to be submitted to the Registering Authority at the
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time of Registration.
13. What remedy is a available if Chief Promoter does not
deposit the share money collected from promoters in the Bank ?
Ans:- Failure of Chief Promoter in depositing share money collectedfrom promoters of proposed CHS amounts to an offense u/s 146 of
M.C.S. Act 1960.
Chief promoter can be prosecuted in the court of law with previousapproval of Divisional Joint Registrar of concerned Division u/s 148.
14. What remedy is available if any person collects share money or
any other sum by misrepresentation to the propsective members inthe name of the society to be registered ?
Ans:- It will amount to an offense u/s 146 of MCS Act 1960.
Such person can be prosecuted in the court of law with provisionapproval of DJR of concerned Division u/s 148.
GENERAL MEETING
15. When the first General Meeting can be convened ?
Ans:- The first General Meeting can be convened within a period of
three months from the date of registration of CHS.
16. Who can convene the first General Meeting ?
Ans:- Chief Promoter of the CHS can convene the first General
Meeting of the members.
17. What is the remedy if the first General Meeting is not called byChief Promoter in time ?
Ans On failure to call the first General Meeting of the CHS in time
the said meeting can be called by Registering Authority.
18. What business is to be transacted in the first General meeting ?
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Ans:- Following business shall be transacted in the first General
Meeting Election of a president Admission of new members, ifapplications are received. Receiving a statement of accounts and
report stating all transaction entered in by Chief Promoter upto 14
days before the meeting Constitution of provisional committee for aperiod of one year.
19. Who is responsible to convene the AGM ?
Ans:- Rules 60 of the M.C.S. Rules 1961 provides that the secretary
of the CHS is responsible to convene the AGM.
20. What is the business to be transacted in AGM?
Ans:- Following business is required to be transacted in AGM:-
To receive a report of the committee together with statement of
accounts for the preceding cooperative year/years.
To consider audit report received from the Statutory Auditor forthe previous Cooperative year/years.
To declare the result of election if held prior to AGM.
To consider the appointment of Statutory Auditor.
21. If the business on the agenda is partly transacted then what are
the provisions?
Ans:- If the business on the agenda of the general meeting of the
CHS is partly transacted then the said meeting shall be postponed toany other suitable date, not later than 30 days from the date of the
meeting as may be decided by the members present at the meeting.
22. Whether the AGM can be adjourned due to want of quorum ?
Ans:- AGM can be adjourned for want of quorumTo the time as may be specified in the notice on the same day or to a
subsequent date, not earlier than seven days.
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Holding of adjourned meeting will not required quorum.
23. What business cannot be transacted in AGM without due notice ?
Ans:- Following business cannot be transacted in AGM without duenotice 1) Expulsion of members of the CHS
Amendment of bye laws 2) Bifurcation, 3)amalgamation, 4)division ofthe CHS 5) Transfer of Property of the CHS.
24. What is the minimum period of notice of AGM?
Ans:- 14 clear days notice is required to be given for calling theAGM.
25. Whether AGM is treated as invalid if the notice is not served to
any members of the CHS?
Ans:- Once AGM is called it cannot be treated as invalid unless anduntil such order are passed by the Cooperative Court.
26. What is the period for finalizing the accounts of the CHS?
Ans:- The period for finalizing the accounts of the CHS is 15th Mayevery year.
27. What remedy is available if the accounts are not finalized
before 15th May ?
Ans:- On failure for finalizing the accounts of the CHS on or before
15th May committee may appeal to the Registrar for extension of time.
28. What remedy is available if the AGM is not called before 15
August.?
Ans:- Committee of the CHS may apply to the Registrar for extension
of time on or before 31st July with a copy of resolution and requiredcourt stamp fee. Registrar may grant extension if request is genuine
upto 14th November i.e for a period of three months.
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29. What action can be initiated on failure to call AGM before 14thAugust or extended period?
Ans:- Registrar may disqualify the members of the committee who
is responsible for calling such meeting to remain or to get elected to
the committee upto a period of three years.
30. What remedy is available for challenging the resolution passed in
AGM.?
Ans:- Resolutions passed in AGM may be challenged in the
Cooperative Court under section 91 of MCS Act 1960. By filingdisputes.
31. What remedy is available in case resolutions are not recorded
modified altered deleted etc.?
Ans:- Only remedy available is to file a dispute under section 91 ofthe MCS Act 1960 before the Cooperative Court.
32. Resolution passed in AGM/SGM neither stayed nor set aside by
Court, Whether it is obligatory on the members to follow it ?
Ans:- Resolutions passed in AGM/SGM remains in force unless anduntil stayed or set aside by the Cooperative Court.
33. When SGM can be called ?
Ans:- SGM can be called at any time by the Chairman or themajority of the committee. SGM shall be called within a period
ofonemonth On written requisition of 1/5 of the membersAt the instance of the Registrar or
At the instance of the committee of the federal society.
34. Who can call the requisitioned SGM ?
Ans:- Secretary of the society can call the SGM under the intimation
to the Registrar.
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35. What is the minimum notice period required to call SGM ?
Ans:- The minimum notice period for calling such SGM is five days.
36. Whether resolutions passed in AGM/SGM can be modified ?
Ans:- Unless 6 clear months have expired after passing of the
previous resolution no such resolution can be brought before theAGM /SGM for its cancellation or modification.
37. Whether AGM/SGM not held in the premises of CHS can betreated invalid ?
Ans:- AGM/SGM once held irrespective of the place of the meeting
cannot be treated as invalid unless and until such order are not passed
by Cooperative Court.
38. Whether associate member can participate in business of
General Meeting.
Ans:- Yes, an associate member can attend and participate in
business of General Meeting in absence of original member and withwritten consent given by original member.
COMMITTEE
39. What is the period of provisional committee ?
Ans:- The period of provisional committee is of one year from thedate of which it has been first constituted.
40. When the subsequent committee is constituted?
Ans:- Subsequent committee is constituted after election to the
committee as per approved Election Rules.Election committee is required to be constituted as per the provision of
Section 73 of M.C.S. Act 1960.
41. Which is the Competent Authority to challenge the election ?
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Ans:- Election of Committee or its member can be challenged byfiling dispute under Section 91 of M.C.S. Act 1960 before the
Cooperative court.
42. What are the disqualifications to elect or to remain on thecommittee ?
Ans:- Bye laws No 118 provides one of the following disqualification to
remain on Committee.
1.Convicted of the offense2.Defaults the payment of dues to the society within three months
form the date of service of notice in writing.Held responsible undersection 79 or 85 or 88 of the MCS Act 1960.
3.Sublets flat without prior permission of the CHS.
4.Remains absent for three consecutive meeting of the committee.
43. What is the remedy available if the nomination to the
election rejected by the Returning officer ?
Ans:- An appeal under section 152 A of M.C.S. Act 1960 may be
filed within a period of three days before the concerned Registrar fromthe date of rejection of nomination.
44. If the member has paid his dues before the time of scrutiny ofnominations, whether he can qualify to contest election ?
Ans:- If the member pays his dues before the time of scrutiny ofnominations , he becomes eligible to contest the election of
committee.
45. What is the remedy available if the committee members defaultthe payments of dues CHS?
Ans:- A Committee member who defaults the payment of dues ofCHS incur disqualification to remain on committee.
Remedy is to approach registering authority for removal of suchcommittee member u/s 78.
46. A member of the committee make the default in the payment
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of dues of CHS and pays the same after some period, whether he iseligible to continue on the committee ?
Ans:- Default of payment of dues incur disqualification to remain on
committee. On the date of default such member ceases to continue on
the committee and his seat shall be deemed to be vacant. Subsequentpayment of dues wipes out default but not disqualification. Such
member is eligible for re election or co option on vacant seat onpayment of dues.
47. Whether the member of the committee can be removed bypassing resolution in it ?
Ans:- Committee has no authority to remove the members from its
committee.
48. What are the provisions for bringing no confidence motionagainst office bearers of CHS?
Ans:- No confidence motion against president , Vice President ,
Chairman, Vice Chairman Secretary or Treasurer can be moved. For
calling such no confidence motion , request application in M-18 frombe signed by at least 1/3 members of the committeee and shall be
submitted to the Registrar.Such meeting shall be presided over by the Registrar not below the
rank of Assistant Registrar. On the date of passing the resolution by2/3 members present and voting the office of the office bearers standsvacated. If no confidence motion is rejected then no such resolution
shall be brought within a period of 6 months from the date ofresolutions.
49. Who can accept the resignation of Chairman of the CHS ?
Ans:- The bye laws number 132 (a) provides that the Chairman of
the CHS may tender his resignation to the Secretary of the CHS byaddressing a letter. The Committee can accept his resignation.
50. Two whom the entire committee can give its resignation in
such a case what is the remedy?
Ans:- Resignation of the entire committee shall be placed before the
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General Body meeting. Even after acceptance of resignation of theentire committee by the General Meeting the are required to hold
charge of the CHS till alternate arrangement are made.
51. What actions can be initiated for not holding the election beforeexpiry of its term ?
Ans:- Registrar can appoint an administrator in such a case.
52. Whether the decision taken by the committee after expiry of itstenure and before constitution of new committee are treated as invalid
?
Ans:- Section 77 of M.C.S. Act 1960 provides that the decision
taken by the Committee under such situation cannot be treatedinvalid.
53. What remedy is available , if the ex-committee refuse to handover the charge to the newly constituted committee ?
Ans:- Officer of the newly constituted committee may apply to theRegistrar in detail for initiating action under section 80 of the M.C.S
Act 1960 for seizure of documents with the help of police.
54. What are the circumstances to appoint an administrator underSection 78 ?
Ans:- Circumstances to appoint administrator under Section 78are :- 1) Committee or its member make default in performing
duties. 2) The act of the committee or its member is prejudicial to
the interests of the society. 3) Committee or its members willfullydisobeys directions issued by the State Government or by the
Registrar 4) Committee or its members are not discharging its or hisfunctions properly 5) Committee or its member incur disqualification
to remain on committee.
55. What is the tenure of Committee ?
Ans:- Tenure of the Committee is as per bye laws of CHS
According to model bye laws tenure of the Committee is of 5 years.
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FUNDS
56. How many funds are required to be raised by CHS. ?
Ans:- Funds to be raised by CHS areThe repair and maintenance funds at the rate fixed by G.B. Meeting
subject to the minimum of 0.75 % per annum of construction cost ofeach flat. Major repairs funds as and when required and decided by
G.B. Meeting at the rate fixed on area basis.The sinking funds at the
rate fixed by G. B. Meeting subject to the minimum of 0.25% perannum of construction cost of each flat. Reserve funds as provided u/s
66 of the M.C.S Act 1960.
57. What is the difference in utilization of repairs and maintenance
fund and major repairs fund?
Repairs and maintenance funds is utilized for meeting the expenditureon maintenance and normal repairs of the building of CHS by
committee.Major repairs fund is utilized with priod approval of G.B for major
repairs such as plastering, Colour of buildings etc.
58. When Sinking Funds is to be utilized ?
Ans:- Sinking funds is to be utilized on recommendations of architect
and with prior approval of G.B. Meeting for meeting the expenditure on
structural additions or alterations to the building /buildings of CHS.
AMALGAMATION/AMENDMENT/ DIVISION
59. What is the procedure for amendment of bye laws of CHS?
Ans:- Information of amendment shall be communicated to all
members by giving 14 clear days notice of the proposed GeneralMeeting. Resolution is required to be passed by not less than 2/3
majority of the members present and voting in General Meeting. Theproposal for amendment of the bye laws shall be submitted for
registration within two months in the prescribed forms from the date
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of meeting.Amendments become effective after approval and registration by the
Registering Authority.
60. What are the circumstances of amalgamation or division of the
CHS ?
Ans:- CHS can be divided under the following circumstances
There shall be two or more different buildings.Each building shall have separate water tanks and water connections.
There shall be a separate assessment by the local authority.
61. What is the procedure for divisions of the CHS?
Ans:- Committee may apply to the Registrar
Committee shall convene SGM by giving 15 days clear notice to themembers and creditors. Resolutions for division shall passed by 2/3 of
the members present and voting in such a meeting. Such resolutionshall contains the details of scheme of division of the society. After the
meeting of the SGM notice in "G" form shall be given to all the
members and creditors. Exhibit the notice on the notice board of thesociety as well as in the office of the Registrar and publish the same in
at least one local newspaper inviting objections with in a period of onemonth. If objections are not received within a period of one months
from the date of notice, it will be presumed that the member/creditorhave not objection for such divisions.
MEMBERSHIP
62. Who can become member of the CHS ?
Ans:- Member who fulfills the following conditions can becomemember of the CHS. 1) A persons who is competent to contact under
the Indian Contract Act 1872 or2) A firm company or any other body corporate constituted under any
law for the time being in force, or 3) a society registered under the
societies Registration Act 1860 or,A society registered or deemed to be registered under MCS Act 1960
or 4) A State Government or the Central Government or 5) A localAuthority or 6) A public trust registered or to be registered.
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63. What procedure is required to be followed by a person to become
a member of a CHS.?
Ans:- Procedure for becoming member.
An application in the prescribed form giving complete details shall besubmitted to CHS shall pay the value of five shares of Rs 50/- each
along with payment of Rs 100/- towards entrance fee. Undertaking asprescribed in the byelaw are to be submitted alongwith the copy of
stamped and registered purchased agreement.
64. What is a remedy available , if a society refuse a membership ofthe member?
Ans:- A person whose membership application is not accepted byCHS may apply to the Registrar u/s 23 (1A) in the prescribed H-1
form.
65. What are the conditions to become associate member ?
Ans:- To become associate member person shall submitAn application in prescribed form as provided in the model bye laws to
the society. No objection certificate from the original member Entrancefee Rs 100/-
66. Flat is purchased by "A" and "B jointly who case exercise the
right for membership?
Ans:- Person whose name stands first in the share certificate shall
exercise the right of the membership in the CHS.
67. What are the rights of associate member?
Ans:- Associate member may exercise the right of membership , iforiginal member has authorized him in writing.
68. Whether a member of the CHS has right to see books and
records of the CHS and obtain its copies ?
Ans:- Section 32 of the MCS Act 1960 provides the right to the
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member to see the books and account of the society and obtain copiesof the documents on payment of copying charges as prescribed in the
bye laws.
69. If a member has submitted two nominations on the differenttimes nominating different persons, which nomination will be treated
as valid ?
Ans:- Bye law No 32 provides that the latest name of nominee will be
treated as valid.
70. Whether NOC of CHS is required to sell the Flat ?
Ans:- Such NOC is not required as per model bye laws.Member shall inform his intention for sell of his flat as provided under
Rule 24 of the MCS Rule 1961.
RECOVERY OF DUES
71. Whether the managing Committee is empowered to collect
transfer premium more than Rs 25000/- if general body passed suchresolution.?
Ans:- Bye law number 38 provides that the CHS may collect amount
of premium at the rate to be fixed by the General Body meeting butwithin the limits as prescribed under the circular issued by the
Department of Co-operation, Government of Maharashtra from time totime and therefore the general body's resolution contradicting the
Government circular shall not be acted upon. The maximum limit laid
now currently is Rs 25,000/- towards amount of the preminu.
72. Whether the managing committee can charge the transfer
premium in case of mutual exchange of flat by members ?
Ans:- Bye law No 38 bars the CHS for collecting transfer premium for
mutual exchange of flat amongst the member in the CHS.
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73. Whether the managing committee of CHS has authority to collect
the transfer premium for transfer of flat in family member ?
Ans:- Bye law No 38 bars the CHS for collecting transfer premium
for transfer of flat to family members.
74. Whether member can transfer share or his interest within a
period of one year ?
Ans:- Section 29 (2) provides that member cannot transfer any share
held by him or his interest in the capital or property unless and untilhe has held such share or interest for a period of one year.
75. When non occupancy charges can be collected by CHS ?
Ans:- Non occupancy charges can be collected by CHS only when
member has rented out his flat or given on leave and license basis.
76. How much non occupancy charges can be collected by CHS ?
Ans:- Non occupancy charges can be collected to the extent asdecided by the General body meeting but not more than 10% of the
service charges as has been stated in the circular dated 1st of August2001 issued by State Government.
77. Whether water charges are to be levied to the shop /office
members ?
Ans:- Bye law no 69 provides that water charges can be charged on
the basis of total number and size of inlets provided in each flat.Therefore , water charges shall be levied from those unit holders who
have supplied water connections only.
78. There are two buildings in a society. One is provided with liftand other is without lift . Whether the lift charges are to be levied to
the members of building having no lift.?
Ans:- The member of building , which does not have lift provision ,
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need not be charged the lift charges.
79. Whether the managing committee of the CHS can chargescompound interest ?
Ans:- Managing committee can charge simple interest as provided inbye law no 72 and not the compound interest.
80. What is the remedy available to the managing committee of the
CHS for recovery of dues of the CHS.?
Ans:- Managing committee shall issue demand notices to the
members concerned. On failure to pay the dues by members, , CHSmay file proceedings u/s 101 of the M.C.S. Act 1960 for recovery of
dues.
81. What remedy is available if member have not made the paymentto CHS prior to registration of CHS ?
Ans:- For recovery of dues of CHS prior to its registration, the
remedy available is to file a suit in the Civil Court against the
defaulters.
82. Whether the member can withheld the dues of CHS if his
complaints are not attended to by the managing Committee ?
Ans:- Member cannot held dues in such case.
Member can approach the Competent Authority as enumerated in thebye laws no 175 of Model Bye laws.
83. What remedy is available for recovery, if member is not traceable
?
Ans:- If member is not traceable to issue notice for recovery of hisdues, the CHS can publish a notice in the newspaper and thenproceed accordingly as per S 101 of the MCS Act.
84. Whether society can disconnect the water supply of member fornon payment of dues ?
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Ans:- CHS cannot disconnect the water supply of members.
85. What is the remedy available to the member to recover his
excess payment from the CHS?
Ans:- Member may file dispute u/s 91 of MCS Act 1960 in the
Cooperative Court. Registrar has no authority to decide the question ofsuch excess payment u/s 101 of MCS Act 1960.
86. What remedy is available to recovery the dues after expulsion ofmember ?
Ans:- Dues of members can be recovered from sale proceeds of flat
of expelled member.
87. Member sells his flat without paying the dues of CHS.Incoming member denies to pay the dues.What is the remedy ?
Ans:- Dues can be recovered from incoming members by filing
proceedings u/s 101 of the MCS Act 1960.
REPAIRS
88. What remedy is available of CHS is not carrying out repairs of theflat ?
Ans:- Member may file dispute u/s 91 of the MCS Act 1960 beforeCooperative Court.
89. "A" is the member living in the upper flat, he does not carry outany alteration / modificiation and leakages started in the lower flat due
to structural defects. Whether such leakages can be repaired from thefunds of the CHS.?
Ans:- Such type of repairs can be carried out from funds of the CHS.
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90. Whether a member can claim compensation to repairs carried outby him which is supposed to carried out by CHS from its own fund.
Which is the proper authority ?
Ans:- For compensations of the repairs carried out by member of
behalf of the CHS , he may file dispute in the Cooperative Court u/s91of MCS Act 1960 if CHS refuse to give him required credit.
Documents to be maintain with CHSL
Accounts Books & Documents
1. The Cash & Bank Book2. The General Ledger.
3. The Personal Ledger (Member wise Monthly collectionRegister)4. Bill Register ( Month Wises charges register)
Registers And Other Records
1. Register of members in I form prescribed2. The List of J form prescribed
3. The Property Register4. The Share Register5. The Sinking Fund Register6. The Audit Rectification Register in O Form7. The Investment Register8. The Nomination Register9. The Loan Register (if Loan Is raised)10. The Mortgage Register (if Property is Mortgage)11. The Minutes Book for managing Committee
Meetings12. The Minutes book for General Body Meetings13. The Register of deposits made with the local
Authority, Electric Supply company and say otherauthorities
14. The Register of Furniture, Fixtures and OfficeEquipments
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15. The Register of Library Books16. The Register of Allotment of Flats17. Structural Audit Register(Wherever Applicable)
Files
1. Application For Membership2. Application for Associate Membership3. Application for Nominal Membership4. Letter of Resignation from membership including
resignation from a associate and nominal membership.
5. Application for Transfer of Shares and/or interest in theCapital. Property of the Society.6. Case of Expulsion of Members.7. Nominations made by members including revocation
thereof.8. Separate file for correspondence entered into with each
member9. Correspondence with Registering Authority.10. Correspondences on Property Taxes including
Non-Agricultural Taxes.11. Correspondences on Water Charges.12. Correspondences on Electricity Charges.13. Correspondences regarding Conveyance of
Property14. Agreements, Contract Deeds with Papers
connected thereto15. Approval plan of Construction and
Correspondences thereon
16. Application of exchange of Flat.17. Correspondences about allotment of Flat.18. Application for allotment of parking space and
stilts.19. Vouchers along with bills, relating thereto-
arranged in order of entries in the cash book and theJournal.
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20. Counterfoils of Challans for credits of amount intothe bank, arranged in order of dates of Credits.
21. Counterfoils of Cheque Issued.22. Counterfoils of Share Certificate.
23. Applications for Duplicate Share Certificate.24. Application for Registration of Society, the copy of
the Bye-Laws and Amendment thereto25. A Certificate of Registration Duly Framed.26. Counterfoils of receipts or carbon copies of
receipts issued by the Society27. Counterfoils of bills or carbon copies of bills for the
Society Charges.28. Correspondence about Loans received and
property of the Society mortgaged.29. Notices and Agenda of the Meetings of the General
Body Meetings30. Periodical Statements of accounts prepared by the
Society31. Committee annual reports on the working of the
Society32. Audit memos received from the statutory Auditors
with rectifications report thereon
33. Audits Reports received from Internal Auditors,with rectification report thereon
34. Notices and agenda of the Meetings of theCommittee
35. Papers pertaining to the Election of the Committee