Mad Hat Cakes LTD

Name: Lee Sharpe Module: 4CSS471

Recipient: Mad Hat Cakes LTD

Date: 15/12/09

Advising Mad Hat Cakes LTD on how to proceed for a new building

ContentsIntroduction....................................................................................................................1What is traditional procurement?...................................................................................2The RIBA plan of work..................................................................................................2Job descriptions..............................................................................................................4Statutory Constraints......................................................................................................4Conclusion......................................................................................................................5Appendix........................................................................................................................5References......................................................................................................................6

Word count - 1486

Introduction

I have been approached by Mad Hat Cakes Ltd, who are a food producer and work on the internet as a specialist cake maker for larger events and public functions. Currently they work out of a purpose built food factory which they own. They want to desire a 2-storey purpose built and designed office block on their existing food manufacturing industrial site. There idea will be that the new offices will act as showrooms for there themed cakes and will provide office space for the growing administration team. Therefore removing the offices in there existing factory to provide more space to increase production to meet there needs of there growing internet business. In this report I am advising Mad Hat Cakes Ltd on how to proceed for this building project. From the report Mad Hat Cakes Ltd will understand the stages of the RIBA plan of work, the job descriptions of the parties that will be involved in the building project. It will provide guidance notes for the main statutory constraints to which the development will be subject bearing in mind that it is a two storey low rise office building.

1


What is traditional procurement?

Procurement is the various activities a client lists to be completed to get a building built. Traditional procurement is the procurement system that will be used for Mad Hat Cakes LTD. This involves the client appointing independent consultants to produce the design and supervise construction to achieve the client’s requirements. Basically the consultants are looking after the clients interests. A bill of quantities is made which is like a specification for what can not be shown on drawings for example the type of brick used for the outside. It is a process to find an estimated building cost from measurements of the architects designs.It is a sequential process meaning that ounce the design is completed it is passed to the contractors to bid competitively, from using the bill of quantities and architects drawings, of which the lowest bid gets to build the building which is normally the case, construction is then complete for the client to occupy. [1]

The RIBA plan of work

RIBA stands for The Royal Institute of British Architects who are a professional body for architects in the UK. The RIBA plan of work is used to give a good description of the activities to achieve the client’s requirements through to the project completion. The stages and relating to Mad Hat Cakes Ltd Stage A - Appraisal This is the identification of the clients needs. Also a feasibility study is conducted to determine the difficulty of carrying out the building project on the land. The client wants a 2 storey purpose built and designed office block. The feasibility would be if it can be built or not on the existing food manufacturing industrial site. Making the clients decide to proceed or not. [2] Stage B – Strategic Brief Studies will be made using a specification based on the client’s requirements. The procurement method is set and consideration of the consultants that will be working on the site. In this case studies on site conditions and planning can be carried out on the existing site. Stage C – Concept This is the development of the strategic brief, were decisions can me made from studies carried out, for the general approach to the building project with the clients satisfaction. Sketches can be made by the design team.

2


Stage D – Design Development The completion of the final brief is made and designs by the architect have been drawn to be given for planning permission. For example the dimensions and the height of the building are given to local authorities to decide weather the construction project can go ahead. Stage E – Technical design Working drawings have been made for the full design of the building which complies with building regulations for the start of construction. Providing a estimated cost for the client and the clients decision on the construction details for example the materials used for the outside of the building which give its appearance. Stage F – Production information Information is given on final decisions to the design, cost and construction used to enable bids to be collated and for production information to be carried out. Stage G - Tender Documentation This is where the bills of quantities comes in which is used to collate the costs of the building used by building contactors to come up with a bids (tenders) for the project. Stage H – Tender action Obtaining tenders from contractors and assessing them which should follow the NJCC code of procedure for selective tendering. This can be very competitive as it’s a job or not and contractors take risks on making considerably low bids. Stage J – Mobilisation The contractor has been selected and information has been given to the contractor so there can follow the contract. This allows the contractor to give information to sub-contractors. They arrange a site hand over date for work on site to start. Stage K – Construction to practical completion General visits to the site are made for the supervision of the site making sure they correctly follow the architect’s drawings and reviewing contractor’s information on progress. For MHC LTD this is making sure that the office blocks have been correctly constructed to the correct sizes and construction method. Additional information is can be provided for the construction. Stage L – Post practical completion Final inspections are carried out making sure all work has been completed and free from defects and has achieved practical completion, the final account is settled with the client and the contractor so the building can been passed to the client for use.

3


Stage M – Feedback This is basically analysing what happened throughout the project to the design to the completion on what can be improved on in future weather it’s the client or contractor. For example the completion date could be set further forward meaning that’s going to cost the contractor more money as well as the client as they may not be able to deal with current orders as they cannot produce from production until building is complete.

References for all stages [3, 4, 5, 6]

Job descriptions

See appendix

Statutory Constraints

Below are a list of statutory constraints that would apply to the development of the 2 storey low rise office building

Planning constraints Planning constraints make sure that all environmental aspects are considered in the relation of a new development of a building. To be able to receive a planning application planning constraints must be looked at, which can be obtained by the county council. They are used to control the development of an area.Planning constraints include:- Flood risk- Contaminated land - Tree preservation orders- Listed buildings and ancient monuments- Conservation areas- Permitted development rights – Allows some types of development on residential homes without planning permission.[13] Planning permission Planning permission is required to be able to build on new or existing ground; there are two types of planning permission. Firstly there is full planning permission which will be used for Mad Hat Cakes LTD which would allow permission of all aspects of proposed development. The application would be given to local planning authorities for approval. In our clients case a full planning permission must be applied for the development of a two storey low rise building. If planning permission is declined this may cost the client more money because of the time factor. Secondly there’s outline permission were client seeks an agreement for a development but not to change the use of the land or building.[14]

4


Building Regulations

Building regulations are put in place to make sure those buildings that are constructed meet legislations of the building act 1984 and at a high quality. Approved documents can be used as guidance notes on how to meet the building regulations, as long as the building regulation is met it is up the client on how to construct it.[15]

Health and safety

The CDM mainly ensures that everyone on the worksite has been given sufficient health and safety advice for they jobs. Health and safety is important so no one is hurt on the work site this involves the general public and the work team. For example making sure the scaffolding is correctly constructed and designed for safe working.

Conclusion

From the report the client now knows the traditional procurement method that will be used for there building project. They now know the stages of the RIBA plan of work which shows them how to proceed in there building project to achieve there requirements. Job descriptions have been given to the various parties that will be working on the building project which shows them what they do and why the client has employed them. Finally guidance notes on the statutory constraints have been given which must be considered on the building project.

Appendix

Client – The client is an organisation in this case its Mad Hat Cakes LTD of which a construction project is carried out for, who have a large input in the building process. There main roles include regular meetings with the architect and other consultants to check progress of project, pays all the bills to all employee’s working site. [7] Project Manager – Is mainly making sure that the construction site is successfully organised so that the project meets the objectives of the client like meeting the budget set and to complete project on time. [7, 8] Architect – The architect is involved in the planning and the designing of the building. Roles include writing up technical documents which include drawings and specifications which will be used to estimate cost of projects to be used for tender. And check the progress on the construction site. [7, 9] Architectural technologist – These are people who look at the science side of architecture, who focus on the technology of building design and construction. [7, 10]

5


Quantity surveyor – Is mainly dealing with the building costs of the construction. Roles include cost planning, producing the bills of quantities, of which can be used to for preparation of tender, and the supervision of budget monitoring on site. [7, 11] CDM coordinator – Advises the client on the health and safety aspect of construction, making sure that health and safety is followed from the design to the construction by notifying information to the designers and contractors. They also advise the client on competent contractors for there building project. They monitor the health and safety during construction and must complete a H&S file for project to hand over to client.[7, 12] Building control surveyor – Can be employed by the local authority, they give advice on how the building regulations and other legislations can be met when designing constructing the building. [7] Building surveyor – Gives a wide range of advice on all aspects of construction on new and existing buildings. They carry out building surveys and can be involved in advising many areas of the building process. [7] Clerk of works – May be employed by the architect or the building surveyor, mainly used to make sure that the quality of work is meeting the clients requirements. They keep a job diary of everything happening on site and report back to the architect of BS regularly. [7] Principle contractor – Prepares the tender from documents given to contractor if they want to bid or not. They manage the site, monitoring progress, ensuring safe working and communication and co-operation between contractors is effective. And mainly construct the building to the final completion. [7]

References

[1] Peter Tuberdy’s Lecture paper 4. Introduction to the built environment. Tuesday 10th November. Page 2

[2]Wikipedia. Feasibility study.[Online] Available from <http://en.wikipedia.org/wiki/Feasibility_study> [Accessed 13 December 2009] [3] RIBA's Professional Education and Development Resource. RIBA Plan of Work [Online] Available from <http://www.pedr.co.uk/textpage.asp?menu=1a&sortorder=130&area=main> [Assessed 14th December 2009]

[4] Teachernet. The Royal Institute of British Architects (RIBA) Plan of Work Stages [Online] Available from <http://209.85.229.132/search?q=cache:pZpW4NO2IwcJ:www.teachernet.gov.uk/_doc/12806/RIBA%2520Plan%2520of%2520Work%2520Stages.doc+riba+plan+of+work&cd=3&hl=en&ct=clnk&gl=uk> [Assessed 14 December 2009]

6


[5]Justin Smith Architects.(2007). RIBA Outline Plan of Work 2007.[Online] Available from <http://www.justinsmitharchitects.co.uk/pdf/RIBA_Plan_of_Work_2007.pdf> [Assessed 13 December 2009]

[6]IBC Architects. IBC Architects – Plan of work.[Online] Available from<http://www.ibcarchitects.co.uk/IBCArchitectsPlanofWork.html> [Accessed 13 December 2009]

[7] Peter Tuberdy’s lecture paper 4. Introduction to the built environment. Tuesday 10th November. Pages 4-8

[8]Project Smart. Role of a project manager [Online] Available from <http://www.projectsmart.co.uk/role-of-the-project-manager.html> [Accessed 13 December 2009]

[9]Wikipedia. Architect. [Online] Available from <http://en.wikipedia.org/wiki/Architect> [Accessed 13 December 2009]

[10] Wikipedia. Architectural technologist [Online] Available from <http://en.wikipedia.org/wiki/Architectural_technologist> [Accessed 14 December 2009]

[11] Wikipedia. Quantity Surveyor [Online] Available from <http://en.wikipedia.org/wiki/Quantity_surveyor> [Accessed 14 December 2009]

[12] VERITAS health and safety consultants. CDM Co-Ordinator Role – What are their duties? [Online] Available from <http://www.veritas-consulting.co.uk/blog/cdm-co-ordinator-role-what-do-they-do/> [Accessed 13 December 2009]

[13] Rotherham metropolitan borough council. Planning constraints.[Online] Available from <http://www.rotherham.gov.uk/graphics/Residents/Planning/Development+Control/Planning+Constraints.htm> [Accessed 14 December 2009]

[14]Wikipedia. Planning Permission.[Online] Available from <http://en.wikipedia.org/wiki/Planning_permission> [Accessed 14 December 2009]

[15] Peter Tuberdy’s lecture paper 9.Introduction to the built environment.1st September 2009.

7

Documents

Mad Hat Cakes LTD