Mac OS X (10.10) Y o s e m i t e

Session 2 (of 2) - January 26, 2015

Naples MacFriends Macintosh User Group

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Good Old Things (from before Yosemite)

• Application Switcher

• Fast User Switching • Wi-Fi Information (Hold down option key)

2Demo

Updated Things Airport Utility

• Airport Utility 6.3.4

Lots of Info!

LAN IP series

Devices on Wi Fi

ISP Router Address Behind Comcast Router

DNS Service

ISP Domain

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Still Important Things: Resume (windows)

Option Key changes to Quit & Keep Windows

Depress Shift when clicking on App in Dock to prevent Windows from opening

• What “happens” when App StartsOr at Log In / Start up

• To Manage / Control what happensSystem Pref / General

Quit App Options

Start App Options

Log Out Check box

Cmd, Shift Q

• Sometimes the “space bar” toggles the checkbox

Option, Shift, Command, Q bypasses this window

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Important Things (2a) Auto Save & Versions

• Auto Save

Mainly only for Apple Software

Not M$oft, for example

Some Apps have had Auto Save but are not yet using Apple’s features

• Auto Save Writes to Disk (?? iCloud??)

At any lull in your keystroking

At least every 5 minutes

• The Red button does now flag changed data

• There is a Duplicate command (Shift, Command,S)

• There is a SaveAs command (Shift, Option, Command,S)

• There is a Save a Version (Cmd S)

• You must be aware whether you are using an AutoSave App or not! Otherwise you could lose important work!

• Apple has provided the “Application Program Interface” specs so M$oft and others can implement Auto Save and Versions

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Important Things (2b) Versions• Versions

Mainly only for Apple Software

Not M$oft, for example

Versions is ‘like’ Time Machine but within the document.

• Yosemite stores hourly versions for a day, daily versions for a month and weekly versions for prior months.

• Have NOT found any indication of a limit on the number of versions

• File / Revert To . . . to Browse All Versions or to Revert to last Opened

Creates Time Machine like view to select / use a prior version

Does NOT replace the existing work space, that becomes another version

• Versions Saves “copy” within the file (?)

At Least once an hour

Every Time you do Cmd S

All are Time Tagged for retrieval

Only stores what changed from prior Save

• Only current version is provided when you share the file

Demo6

Important Things (3) AirDrop

• Send files / folders

• Only between Lion or newer OS systemsOlder OS X’s, like Lion, may not have all

• Only recent Macs

• Uses Wi-Fi but NOT the Local Area Net

• Only when AirDrop Selected in Sidebar

• Recipient has to Accept transfer (not always apparently)

• Goes into Downloads folder

• Faster than sneaker net, etc.

• Can initiate as “sharing” optionDemo AirDrop 7

System Preferences

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iCloud

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• Review the presentation by Marilyn Von Seggern 12/22/2014PDF of charts >> http://tinyurl.com/p5nyktv

Video >> http://tinyurl.com/l3aorwh

• The items thatare able tobe selected

Note Options& Details

• Your iCloud storage statusClick on Manage

iCloud Drive (Options)

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• Select the applications that you want to store information in iCloud Drive

• I do not know whatthis really means

iCloud Photo (Options)

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• Decide what you want to do with your photos

iCloud Family Sharing

iCloud (Manage button)

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• In addition to buying more storage

you can see wherememory is being usedby what!

• You also are givenoptions to deleteto restore space

Extensions (NEW to iOS 8 & Yosemite)

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• The ability to access an App’s features without running the App

• New method of extending any functionality from any App• 7 supported Types, 6 for iOS 8, 4 for Yosemite

http://tinyurl.com/q6gzd29An article >>

Extensions (2) Actions & Finder

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<< Used by Preview and Mail

Dropbox status shows in Finder window>>

Extensions (3) Share Menu

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Yosemite activatesa lot of theseautomatically

You may want toDeselect some

Extensions (4) Today

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What you haveactive in the Today part of

Notification Ctr.

App Store / Software Update

• System Preference Panel

Automatic or Manual Check

Down load in background

Install Updates?

Syncs to purchase on other Macs

• Mac App Store (has different Apps than iTunes App Store)

“Updates” informs you of available updates for purchased apps

“Purchases” lists all your purchased apps for your Apple ID

“Featured”, “Top Charts” & “Categories” are sales sites for your perusal

Same Household option for Application ownership as in iOS

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Users & Groups• Insulate your Computer from Errors, Attacks by Standard User Accounts

• Administrative Accounts have Full Power over Computer

• Root Accounts can Really cause Damage!

Do Not Enable Root level!

• Multiple User Accounts Recommended

Your Personal Account, Standard or Administrative

A Standard Account for EACH member of your Household, Parental Controls?

An Administrative Account to Install Software, etc.

A Test Account to Help Isolate Problems, Standard. Don’t work in Test, use to isolate problem

Guest Account for one-time use. Information erased at log out!

Standard Accounts for Visitors, Long Term Guests. Delete after they have Left!

• Illustrate in System Preferences’ Users & Groups Panel

NDN Article 1/29/10

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Guest Account for Visitor

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User Account Management• Many User Accounts

All Standard Except for

• JWK

• I Should have a separate account for software installs

• Automatically Log In as jwk

Saves time BUT not good practice

EXCEPT When

• Out of Town

• Visitors / Guests in house

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New Account Setup• Click + (After unlocking)

Initiate Creation of New Account

Fill in Fields

Choose Account Type

Use Password Generator

• Quality of Pass Code analysis

Click on the Key Icon

Select Type of Password

Watch Tips and Quality measure

July 2007 NMUG Newsletter article

<http://tinyurl.com/3c7hfc>21

Removal of User Account• Select the Account

Make sure you have Account

Click the “-” box

• Decide Delete option

“disk image” keeps files in Computer

• For re-use in future

“Do not change”

• Never tested, unknown purpose

Delete Immediately

• Files are Gone, not easily retrievable.

• Use Erase Free Space in Disk Utility to recover Drive Space, Secure Erase is SLOW

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Time Machine panel

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Time Machine what Not

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So, Where is it?• Spotlight (Magnifying Glass or Command SpaceBar anytime)

Key in what you are looking for

Can Include “qualifiers” ( kind:xxx, date:xxx )

System Preferences “manages” Spotlight

• Find (Command F in Finder)

Uses Spotlight Index

More Complex Searches

• Smart Folders (Create in Finder, works all the time)

Uses Spotlight

• Finder Tags (Views in Finder Sidebar)

Uses Spotlight, be careful / consistent in assigning ‘tag’s to a file

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Spotlight Results

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Spotlight Excludes

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Security, General

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Security, File Vault• Disclaimer

I don’t Use for my computers in retirement. But have tested it. It works! My Security gurus like it

If I used a Laptop I WOULD use it

Uses LogIn Password to open, thus only as safe as your LogIn.

Master Password (Recovery key) can overcome forgotten Login Passwords

• BenefitsAll files in User Account are encrypted on the hard drive

No performance impact except for the set up that takes a long time

Sell / Give away computer after deleting files without worrying

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Security, Firewall

Default status is Off

Click Turn Off / On button

If you have NAT* in router you may not need this firewall (I don’t use Firewall but I don’t use a laptop at Starbucks)

Firewall On can affect some applications

* NAT Network Address Translation30

Security, Privacy

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You will have more or fewer items depending on what

you have enabled.

Network<< Wi-Fi Connection

Ethernet Connection >>>

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Network (Advanced)

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Quick Dock Positioning• Dock Preferences can set position

Position on Bottom, Left Side or Right Side

• Quick Switch

Depress Shift Key

Grab the Divider and Drag to position

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Launchers (instead of LaunchPad)

• Hierarchical Folders in Dock appeared in Tiger (OS 10.4)

Click and Slide on Screen to the File You want to Run / OpenYou can Drill through all levels of your file / folder structure

• Stacks (New in Leopard, Still one of my Most Valuable tools)Place a folder in DockClick to Expand, Click to Select (You can Slide through folders to go deeper)

• I Use Stacks folders extensively!Stacks for the 10% of files you use 90% of the time Stacks to get to your major Folders quickly (2 clicks)Speedy Application Launcher (2 clicks) in Large size and Alphabetical order

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Download Stack (fan view)

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Demo

Quick Launch Stack (grid view)• This stack enables one-click start of specific files• Easier than double click of an icon on a messy desktop• Files are in the Correct folders, not on the desktop

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Apple Apps Stack• Stack contains aliases to just Apple applications, arranged alphabetically!• One click start on good sized icon of the desired App vs crowded Dock?

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Non-Apple Apps Stack• Stack contains aliases to non- Apple applications• One click start on good sized icon of the desired App

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Quick Folders Stack• Stack contains aliases to selected folders• Slide cursor over folder to drill down

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Demo

Some Quick Tips• Reduce Level of Power-On Chime (unless you want an alarm clock)

Lower Speaker setting BEFORE shutting Down or Restarting

• Quickly send Safari information in Mail message

Command, “I” (eye) creates new e-mail messageThen in Mail select between how to share options

• Quickly Attach Files to Mail message

Simply drag the file(s) to Mail icon in Dock

Creates a new message with the Attachments

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“Don’t Modify” Folders

• Folders and files in your Library are used by your Applications

Don’t rename, Don’t move, Don’t change the internals

May be Appropriate to Copy to another Drive or CD / DVD

Certainly Needed to Backup for protection

• iTunes, iPhoto, iMovie, etc. place working files in User folders

Do NOT change the internals, the Application will probably “lose” your Data

Rename Only the Main Folder: iTunes folder, iPhoto Library folder

Main Folder can be moved to another drive

Main Folder can be copied.

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Important but Not Addressed• Disk Utility

Create Disk Images, Burn DVDs or Multi-Session CDs

Verify / Repair Disk Permissions

Verify Disk, early warning on approaching disk failure

Erase Free Disk Space (Not after cocktails, etc For giving computer away)

Erase Disk (Not after cocktails, etc)

• KeyChain Access

Secure place to store your Passwords in encrypted form.

No more stickies on your screen BUT I really endorse 1Password over KeyChain

• 1Password application, KeyChain Access on Steroids

July 2007 NMUG Newsletter article <http://tinyurl.com/3c7hfc>

Jan 20, 2015 Jeff Bohr’s Meeting notes from NMUG web site

Start at <http://tinyurl.com/q9xutmz> to see all meetings

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Not Addressed Applications (2)

• Calendar

Apple’s visual calendar program,

Alerts are my primary “benefit” While I used to have a paper calendar I never looked at it. Stopped buying them for myself. My Luddite still uses them!

Visual alerts on computer screen

E-mail alerts to my Profile in Address Book.

Can combine MY schedule with other Calendars

Club Events, Holidays, etc

Library’s schedule

The few of “My wife’s Known” plans that she shares with me

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Thanks for your interest

See you Wednesday &

At a future Class

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