Mac - How to book a General Access PC Suite using Safari

STEP1 - Log on to OWA and click on your Calendar Click on:

• Share • Add Calendar

You are looking at the shared calendar in order to see what time slots are free Any bookings you make will be via YOUR OWN calendar by booking the resource

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Book a PC Suite using OWA on a Mac

STEP2 - Type in General Access. It will present any name matches it finds. In the example below, we could choose either Áras na Gaeilge or Arts Science suites. Click OK and the PC Suite will visible beside your own calendar

STEP3 -General Access Suite – Arts Science

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Book a PC Suite using OWA on a Mac

STEP4- Browse to the date you wish to make the booking for. In the above example, there is currently one recurring booking on a Monday between 1400 & 1500.

STEP5 -Download and fill in the booking template that you can copy/paste into the body of your booking. Download Mac_Template This is important as this text which is inserted here is whats visible to anyone who wishes to view the booking details on the public page.

Remember, you are only

viewing what slots are free in

the PC Suite. You will be booking via YOUR OWN

Calendar

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Book a PC Suite using OWA on a Mac

STEP6 - Fill in the appropriate details in terms of

• Subject • Start/End Time • Pasted details from the word form

Then click on the Invite Attendees Button.

STEP7 - Click on Resources

Click on the magnifying glass to search for all rooms

Click Resources when you choose your PC Suite

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Book a PC Suite using OWA on a Mac

STEP8 - Choose Resources and then click on All Rooms Type in General Access Choose your PC Suite and double click on it.

STEP9- Once your resource has been chosen, click OK

STEP10 - Click on Scheduling Assistant if you wish to check if there are any time clashes. You will see your own calendar and the PC Suite calendar indicating. If it’s free when you’re making the booking, the time period should be white

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Book a PC Suite using OWA on a Mac

STEP11 - Click on Appointment Tab when done. Click Send if you are finished

STEP12 - You may wish to make this booking repeat over a number of weeks If so, click on Repeat

If this is a once off booking,

click SEND

If this meeting is to reoccur,

click REPEAT

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Book a PC Suite using OWA on a Mac

STEP13 - Make the choices that are applicable to you. Repeat Pattern indicates how often (Daily/Weekly etc) you will repeat the booking End After is how for many times you wish this booking to re-occur. End By allows you to specify the date of the last meeting Click OK

STEP14 - Ensure you have a resource chosen. Double check you are happy with your booking and click Send

How often Weekly

When Every Monday

How many times

For 4 Weeks

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Book a PC Suite using OWA on a Mac

STEP15 - You should see your proposed booking in your own calendar and also in the PC Suite Calendar. The PC Suite calendar booking will be lighter in colour indicating that the booking will need to be approved. Once approved, the colour will become solid. .

STEP13 - An email will be sent to you tentatively letting you know that your Suite is booked. An email is sent to the ISS Booking Administrator to confirm the booking who will respond to you.

You can see your

booking is now

tentatively accepted in the PC

Suite calendar

You made the initial booking in

YOUR OWN

calendar

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Book a PC Suite using OWA on a Mac

STEP14 - The booking goes into the calendar of the suite concerned and is advertised on the public page.

STEP 15- Double clicking on the booking allows a person to view the details of the booking.

Remember this is how

your booking is displayed

It is very important that you have the course code and subject in the title of the booking.

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Book a PC Suite using OWA on a Mac

List of PC Suites Click on the links below to get to your PC Suite

Suite Áras na Gaeilge - 1st Floor - Room 206 Arts Faculty - 1st Floor - 229/229A Arts Millennium - 1st Floor – 201 Arts & Sciences - 1st Floor - Room 229/229A Block E - Ground Floor - E102 (Formerly Civil Eng) Cairnes - 1st Floor - 112 Clinical Science - 1st Floor Education Lower - Ground Floor - D101 Engineering Lab 2016 - 2nd Floor Engineering Lab 2017 - 2nd Floor Engineering Lab G0046 - Ground Floor Env. Science - Arts & Science - 209 Finnegan - Áras Uí Chathail - 101 Friary - St Anthony's - Ground - 105 IT Lab - IT Ground Floor - 106 Menlo - St Anthony's - Ground 102 MIME - Clinical Science Terrapin - Ground Software Eng - Arts & Sci - 1st F- 228A

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